The URL can be used to link to this page

Home My WebLink About1988 10-13 CC JT MINBook 70/Page 137A 10/13/88 MINUTES OF THE JOINT ADJOURNED MEETING OF THE CITY COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA WORKSHOP Held October 13, 1988 The meeting was called to order in the Main Conference Room at 2:00 p.m. by Mayor Waters. ROLL CALL Council/Community Development Commission members present: Cooper, Dalla, Pruitt, VanDeventer, Waters. Absent: None. Administrative officials present: Bolint, Campbell, Eiser, McCabe, Myers, Peterson, Post. The Mayor said as he had a conflict of interest (he has business dealings with Wheeler—Wimer—Blackman Architects), he would turn the meeting over to Vice Mayor Dalla and would abstain from voting. Vice Mayor Dalla presided. PRESENTATION Mr. Blackman, Wheeler—Wimer—Blackman, said the first item is the request for authorization to proceed on a scale model that would be significantly more detailed than the one you see before you, full color with grass and trees, cars and little people and all that. If you remember, we came to you the last time we met and requested permission to go out and get a price quote, which we did, and you can see the price break before you: the actual model would be $4,686.00. We want to photograph the model (we keep that for our records in case something happens to the model) and you may want copies so that those photographs may be used in literature the City might want to produce. There are about ten hours for the project coordinator, Mr. Wimer, and about twelve hours for me because 1 want to stay close to this, our time is a "guesstimate" of what we expend but the bottom line is $6,731. Discussion. The model will be bigger base than what you see and will incorporate more property than what you see; it will show National City Boulevard, the side streets, part of the used car lot, a little bit of the playground in the park --so the citizens will be able to get a sense of the proportion. It wi l l have a plexi—glass cover so that it can be kept in the lobby. ACTION: Moved by Cooper, seconded by Pruitt, in favor of appropriating $6,731 for the model and photographs. Councilman Pruitt asked if this would include a rendering. Mr. Blackman said he thought that instead of spending the money for a rendering (a watercolor at about $2500), as many miles could be gotten from the photographs, there would be a kit. Carried, by the following vote, to —wit: Ayes: Cooper, Pruitt, VanDeventer. Nays: Dalla. Abstaining: Waters. Mr. Blackman said they have been collecting information from the departments as to their needs and they have put the information into the computer to come up with the actual square footage needed. Mr. Blackman distributed copies of the stacking diagram and drawings of each level (SCHEMATIC DESIGN PACKAGE — copy attached) and explained how each level related to the whole: Levels P2 and P1 (Parking), Level One (Plaza), Level Two, Level Three (Cafeteria), Level Four (City Manager) and Level Five (City Council). The last page shows the amount of programmed space as opposed to available area --some tweaking is needed. The core includes the elevator, stairs, public and staff restrooms, and ducting. Mr. Blackman said the P2 level is the very lowest level and is the garage, it may be entered from either side; P1 (garage) is at existing grade level and may be entered from one side only; the two do not inter —connect. Mr. Blackman showed the Plaza Level, the Second Level with the Personnel, City Clerk, Mail, and Community Development Commission, the Core, the Atrium which slips one bay each ascending level; then the City Manager's floor which also has the City Attorney and Risk Manager; and then the Mayor and Council on the fifth level, with the balcony and view to the west. Book 70/Page 137B 10/13/88 Mr. Blackman showed the Council Chambers next and said a lot of work had gone into it since the last meeting; the seating has been increased. There is a curved entry, rear elevation with an entry into the garage. There are 119 seats for the public, with slivers of glass in the wall to the entry to enable visitors to view Council. Seating area slopes down to the Council bench and there is wheel chair access. There is a conference area, audio visual and storage room, a private toilet, etc. The elevator to this level would be accessed by key or code, stairways are exit only. There was discussion re softening the appearance of the rear elevation (massive appearance). Behind Council is a screen, the vote, with controls operated by the Clerk. Mr. Blackman spoke of the "dining deck" on the third floor, outside of the cafeteria. Tom VanDyke, VanDyke & Associates, landscape architects, was present and outlined his plans for the landscaping of the Plaza Level to coordinate and tie the various buildings together. Discussion of "Handicapped Parking" on National City Boulevard,specifics of the landscaping, whether or not to keep the restrooms near the zoo. "A" Avenue will be realigned. Mr. Blackman addressed the materials to be used: concrete, sandblasted to reveal a black fleck, metal and trim inside and outside the building to pick up the dark fleck; laminated blue—green glass that is slightly reflective; the copper roof whose patina would match the paving in the lobby. There was consensus to approve the colors. Mr. Blackman distributed the Concept Design State Estimates (copy attached) prepared by Dennis Crampton & Assoc., Inc., 10/12/88 showing totals for Office Building, $5,571,480; Parking Garage, $1,786,121; Council Chambers, including all furnishings, $770,585; Tunnel, $154,483; Dining Deck, $72,206; Plaza Deck, including landscaping, $340,476; overall total, $8,695,350. No consideration has been given to modification of the existing building. Mr. Blackman said they were directed to design a 60,000 sq. ft. office structure and to provide parking for a stated number of vehicles, when they got underway they began to look at the advantages of a separate City Council structure; they were able to utilize space for the parking garage in such a way that they have two levels of parking plus the Plaza. Total square footage of the Council building, office building and dining deck is 66,182. Mr. Blackman gave the costs per square foot: parking garage $30, office building $102, Council building $108, (security) tunnel $102, dining deck $21. Mr. Blackman explained the $102 per square foot cost for the offices was very low, in downtown San Diego offices are $160-180 per square foot; this is a very economical building. (The costs of architect, civil engineer and interior designer are not included in the above figures.) Councilman VanDeventer said the figures that had been used by the City to determine the size of the bond were lower than the figures before them today; the probable figure including the modification of the existing building is $11,400,000; there is a time when Council will have to decide whether to proceed or not; figures for the modification and furnishings are needed. A meeting on total costs and bonding capacity is needed. Another cost not presented today is the hiring of a construction manager. Mr. Blackman said other costs would be for soils engineering, civil engineering, interior consultant and furnishings (including counters, etc.). Mr. Blackman said the professional fees are easy to figure, Council might want to limit the interiors consultant to so much per square foot. Councilman VanDeventer said if Mr. Blackman was thinking of $10 sq. ft. for furnishings that would run $577,000 and that plus the modification of the building for the police would be at least $877,000; when all those figures are added it will be considerable; we need this information quickly. City Manager McCabe said we need the spatial study to determine where work stations will be, etc.; staff can prepare new figures when they have that study. CDC Executive Director Peterson said we are already authorized to hire an interior consultant. Councilman Cooper said we are spending almost a million dollars for the Council Chambers and he feels that could be cut down. Mr. Blackman said from the architect's standpoint, they would like to be authorized to proceed on the next phase of the design which doesn't necessarily impact the number crunching the City has to go through; they want to provide a certain amount of confidence that they are not going to assume that this is the best they can do, adjustments will be made. There will be a refinement of this budget when they present their next package. Book 70/Page 137C 10/13/88 ACTION: Moved by Cooper, seconded by VanDeventer, we move to the next phase. Mr. Blackman said next workshop should be in about a month;perhaps the mechanical and electrical consultants should be present; also in terms of the cafeteria, this is generally contracted --then you build your kitchen, etc. Motion carried, by the following vote, to —wit: Ayes: Cooper, Dalla, Pruitt, VanDeventer. Nays: None. Abstaining: Waters. ADJOURNMENT Moved by VanDeventer, seconded by Pruitt, the meeting be adjourned. Carried by unanimous vote. The meeting closed at 4:05 p.m. City Clrk The foregoing minutes were approved at the regular meeting of November 15, 1988. Corrections No Corrections V. yor,YCit National City, CA ALL CITY 000NCIL MEETINGS ARE TAPE RECORDED. YOU MAY LISTEN TO THE TAPES AT THE CITY CLERK'S OFFICE OR THE NATIONAL CITY PUBLIC LIBRARY. COPIES OF THE TAPES MAY BE PURCHASED FROM THE CITY CLERK. [oatREnxe RC-f111 SDCCRMA/San Diego County Cities Risk Management Authority SANDPIPA/San Diego Pooled Insurance Program Authority November 2, 1988 TO: Special WC Committee FROM: Robert A. Graham, Chief Executive Officer Pre —a— RE: SDCCRMA Workers Compensation Administrator any The interview date and time has been confirmed with the third party administrators selected. The schedule is as follows: Tuesday, November 15, 1988 9:00 — 9:30 Preparation 9:30 — 10:30 Bierly & Associates 10:30 — 11:30 Orange Coast Adjusters,lnc. Location: National City Civic Center I have also attached a list of ten suggested interview questions. If you have any questions concerning the forgoing, please do not hesitate to call. RAG / wb Enc . DISTRIBUTION: SD8066 National City Chula Vista Coronado Encinitas Escondido Vista 11761 Cricket Dr. Bloomington, CA 92316 • (714) 784-1287 Book 70/Page 137D 10/13/88 Wheeler • Wimer • Blackman Agenda National City Civic Center Addition October 13, 1988 Model - Request Authorization to Proceed -TER ,1cti ()c;7,171:.S 2-6 Rnstcrsns Street 'Saul 0irtn, CA 92110 619/223-7101 1nn'rican Institute '•r Sri'ittits - Commence pursuant to approval of Schematic Design Package - Cost - Model $4,200.00 Cover 200.00 Tax 286.00 $4,686.00 Photos 75.00 WWB Coordination 12 hrs @ 85.00 1,020.00 10 hrs @ 95.00 950.00 TOTAL $6,731.00 - Time frame to complete - approximately eight weeks Review of last presentation material. Presentation of new material (Schematic Design Package). - Plan(s) of council chamber - Site plan including plaza and landscape design - Proposed tunnel linking council chamber to office tower - Proposed dining deck - Materials board Schematic design cost estimate. - Office tower - Parking structure - Council chamber - Tunnel (includes extra elevator stop) - Dining deck (includes exit stair and shade canopy) - Plaza deck - Project total National City Civic Center Wheeler'Wimer'Blackman & Associates Estimator: Dennis Crampton & Associates Inc. Concept Design Stage estimate, 12 October 1988 Estimate Summary 02 Site Work 03 Concrete 05 Metals 06 Wood & Plastics 07 Moisture & Thermal Protection 08 Doors & Windows 09 Finishes 10 Specialties 12 Furnishings 14 Conveying Equipment 15 Mechanical 16 Electrical Subtotal + Contingency, 5% Subtotal + General Contrac- tor's Overhead & Profit, 12X Estimate Total Office Parking Building Garage 75,500 297,500 791,097 820,820 898,804 20,000 13,500 0 80,280 12,000 830,740 10,000 658,224 23,500 45,000 17,500 0 0 180,000 45,000 731,177 205,306 433,331 67,184 4,737,653 1,518,810 236,883 75,941 4,974,556 1,594,751 596,944 191,370 5,571,480 1,786,121 Council Chambers Tunnel 0 17,900 149,000 81,000 110,900 0 36,500 0 32,680 27,140 89,250 38,600 12,000 0 96,010 63,180 7,400 0 2,080 0 0 15,000 5,000 3,000 655,260 131,380 32,763 6,569 688,023 137,949 Book 70/Page 137E171 10/13/88 Dining Deck Plaza Deck Total 0 250,000 0 0 35,000 0 0 0 26,400 0 0 0 0 0 0 0 39,520 0 0 0 0 0 0 0 640,900 1,841,917 1,064,704 50,000 198,280 867,880 773,054 101,100 12,000 240,000 1,037,493 566,695 61,400 289,520 7,394,023 3,070 14,476 369,701 64,470 303,996 ` 7,763,724 82,562 16,534 7,736 36,480 931,626 770,585 154,483 72,206 340,476 8,695,350' Book 70/Page 137F 10/13/88 Wheeler• Wzmer•Blacknzan & ASSOCIATES' 32-0 Itosccrans Street Sant Diego. CA 92110 Book 70/Page 1371, 10/13/88 Wheeler • IC tnzer • Blackman THE CITY OF NATIONAL CITY CIVIC CENTER PROJECT PRELIMINARY STACKING INFORMATION Yr� r THE CITY OF NATIONAL CITY CIVIC CENTER Book 70/Page 137x 10/13/88 LEVEL FIVE LEVEL FOUR LEVEL THREE LEVEL TWO LEVEL ONE (PLAZA) LEVEL P1 LEVEL P2 STACKING DIAGRAM Book 70/Page 1371 10/13/88 THE CITY OF NATIONAL CITY CIVIC CENTER LEVEL FIVE r� Book 70/Page 137J THE CITY OF NATIONAL CITY CIVIC CENTER'°/13/88 1111110111111111Mio IP''illllll111111lll -13 1hlllllill -4. ' �i vcs-__ -1, Ic<<-.P rirr1 LEVEL FOUR i Book 70/Page 137K THE CITY OF NATIONAL CITY CIVIC CENTER 10/13/88 /kJ; LEVEL THREE 4, 9 Book 70/Page 137L THE CITY OF NATIONAL CITY CIVIC CENTER 10/13/811 TUB LEVEL TWO Book 70/Page 137M THE CITY OF NATIONAL CITY CIVIC CENTER 1o/13/88 • 7..� LEVEL ONE (PLAZA) Book 70/Page 137N THE CITY OF NATIONAL CITY CIVIC CENTER'°/13/88 LEVEL P1 Book 70/Page 1370 THE CITY OF NATIONAL CITY CIVIC CENTER1°/13/88 7 G PR LEVEL P2 13 12 II 10 9 8 7 6 5 4 3 2 0 Book 70/Page 137P THE CITY OF NATIONAL CITY CIVIC CENTER'°/13/8, T. TAI NATIONAL CITY CIVIC CENTER SPATIAL ANALYSIS T \ Z--- - 7/ , /-/'‘ _\, \N' ��V\'may // tr--. _/;-7 v. ' , ', / ' 1:2 J\ / l l \ / //4 ��>___,�� \ ,/\-\. / \, \ T \ \ LEVEL 5 LEVEL 4 VA PROGRAMMED SPACE LEVEL 3 LEVEL 2 LEVEL LEVEL 1 LEVEI. PI LEVEI. P2 [\ AVAILABLE AREA