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HomeMy WebLinkAbout1989 04-04 CC ADJ MINBook 71/Page 78 4/04/99 MINUTES OF AN ADJOURNED MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA APRIL 4, 1989 The meeting was called to order in the Main Conference Room at 2:00 p.m. by Mayor Waters. ROLL CALL Council members present: Della. Inzunza, Pruitt, Van Deventer, Waters. Absent None. Administrative officials present: Bolint Caloza, Eiser, Kimble, Knee, McCabe, Myers, Peoples, Peterson, Ray, Reid, Williams. The Mayor called the meeting to order and said that he would turn the meeting over to Vice Mayor Pruitt and would abstain from voting. Vice Mayor Pruitt stated that the object of this workshop was the Report on the Value Engineering Review process and then turned the meeting over to City Manager McCabe. CIVIC CENTER 1. City Council Workshop Regarding Civic Center * Report on Value Engineering Workshop Review. Review of Computer Aided Dispatch System (CAD) by Police. *Associated Information City Manager McCabe said that today, two subject areas would be covered. The first being the Report back on the Value Engineering Workshop which involved the Staff, Architect and people from Construction Management Resources. He noted that the Council should have a Summary established by Mr. Blackman and a blue book copy to refer to. (Copy on file in the Office of the City Clerk). The second part of the program today if time allows, is to review the Computer Aided Dispatch proposal by the Police Chief and Captain Deese. City Manager McCabe then turned the meeting over to Richard Blackman of Wheeler-Wimer- Blackman &Associates. Blackman introduced the two representatives from Construction Management Resources. Esther J. Cabanban, President/Owner and Karl A. Schrader, Vice President and person who conducted the workshop. Staff was complemented on their participation in the workshop and their commitment to the project. Blackman then tumed the meeting over to Karl Schrader who started by explaining the concept behind the value engineering exercise. First he explained that it is not a pure cost cutting exercise where a review is made to slice and shave money out of the budget with no other thought in mind than reducing the construction cost. The primary objective was to come up with a "smart building", the best possible product for the money. Approximately 20 people were brought together from various department heads of the City along with design team representatives including Richard Blackman and his mechanical, electrical and civil consultants and also members of CMR who were all cost analysts and design professionals. The concept was explained to them that goes into value engineering, specifically that it is aimed at coming up at an inventory of possible cost saving design alternatives which can be incorporated into the design with a minimal amount of redesign. They started by breaking the components of each building part. They concentrated on those components such as structural steel, concrete, paving and some of the major players in the cost of each building and tried to focus their attention on each of those areas rather than laboring in areas where the potential for cost savings was not very substantial. They concentrated on areas that had 5% or better of the total cost of each project The idea generation stage started by explaining the rules to the participants of "green -light thinking". Primarily, this is wide open, free reign thinking to come up with new ideas. His firm came into the project with new eyes and no preconceptions as to how the building was going to look. They realized that many of these questions had probably already been brought up some time ago, but by allowing the ideas to be re -introduced just for the salts of discussion, they would be able to stem from those and develop similar ideas which would not have been brought up before. This is referred to as "hitch -hiking". One idea is not eliminated as soon as it comes up because prior experience or discussion may have called it out. It is found that many times by leaving these up, 4-5 new ideas can be generated from an idea that has been previously eliminated. In that phase, the owners criteria was reviewed and an excess of 120 design alternatives were generated for consideration. The owners criteria was then reviewed. They were given a weighting on their own importance. Criteria such as safety, aesthetics, cost reliability, maintainability to name a few. There were at feast twice that many that were reviewed. In light of each option, the 120 ideas initially started with, were weighed on their own merit against these criteria and it was determined if it was favorable to pursue further investigation. This was retained for the second day of the session, which involved the actual costing of each of these alternatives. Approximately 80 alternatives were evaluated which are included in the report (blue book copy). These were presented to the architect for his review and recommendation to National City. Book 71/Page 79 4/04/89 Schrader said that he felt that the level of participation by the representatives of National City was unprecedented by other projects that he has been involved in. He was impressed by the amount of the ideas and the thought that went into the questions and the ideas before they were come up with. In other words, he felt the people were familiar with this project and that they weren't just seeing drawings for the first time. This had a tremendous favorable impact on the overall success of this session. Blackman then walked through the items his firm is recommending to the Council from the workshop (letter dated 3/31/89 - copy on file in the Office of the City Clerk). The code for the proposed changes goes by the proposal number. Blackman went through the 19 items. Vice Mayor Pruitt requested further discussion on Item A-28 and A-32. Councilman Inzunza requested further discussion on Item Numbers A-32, S-1, and FP-5. Discussion followed on Item numbers A-28, A-32, S-1, A 13, L-3, FP-5, C-1 and A-12. Councilman Delia also questioned the Atrium being open to light. This was determined to be unfeasible due to the location of the Council Offices. He also inquired as to the use of moveable partitions versus drywall and the removal of electrical under the carpet. ACTION: Motion by Van Deventer, seconded by Pruitt, to include (Item A-28 )back in. Carried by the following vote: Ayes: Pruitt, Van Deventer. Nays: Della, Inzunza Abstaining: Waters. Motion by Inzunza, seconded by Dalla to include the ramp (A-32). Carried by the following vote to -wit: Ayes: Della, Inzunza, Pruitt, Van Deventer. Nays: None. Abstaining: Waters. Motion by Inzunza, seconded by Van Deventer, to look into in more detail. what would be beneficial with the comments of the City Engineer, of availability and cost savings. and come back with a report on (S-1). Carried by the following vote to -wit Ayes: Della, Inzunza, Pruitt, Van Deventer. Nays: None. Abstaining: Waters. Motion by Van Deventer, seconded by Pruitt, to reduce the planters by 2500 sq. ft (L-3). Carried by the following vote to -wit Ayes: Della, Inzunza, Pruitt, Van Deventer. Nays: None. Abstaining: Waters. Vice Mayor Pruitt turned the meeting back over to City Manager McCabe who clarified that all the rest of the suggestions were to be included in the revised cost. Only those which were voted on to be taken out or left, the rest were acceptable to Council. Blackman requested authorization Wheeler-Wimer-Blackman to start the construction documents phase of the project under the provisos that they incorporate these accepted value engineering suggestions and incorporate those requirements as a result of the City's plan check. Motion by Van Deventer, seconded by Inzunza, in favor. Carried by the following vote to -wit: Ayes: Della, Inzunza, Pruitt, Van Deventer. Nays: None. Abstaining: Waters. Blackman said the next workshop would be in 2-3 weeks and would cover the entire color scheme of the interiors with furniture, paint, wall covering, pictures etc. City Manager McCabe said that this concluded the first itern on the Agenda. The next item was to hear from the Police Department on a request by Council about 60 days ago, to make some explanation about the proposed Computer Aided Dispatch System (CAD), covering the cost and some of the remodeling. Vice Mayor Pruitt called a 5 minute recess at 3:05 p.m. Council reconvened at 3:15 p.m. ROLL CALL Council members present Della, Inzunza, Pruitt, Van Deventer, Waters. Absent None. Vice Mayor Pruitt turned the meeting over to Chief Knee and Captain Deese to address the Computer Aided Dispatch System. Chief Knee started the presentation by stating that years ago the Police Departments in different cities maintained control by putting a police officer on every comer of every street. They walked a foot beat and they were controlled and managed by the fact that they had to go to a call box every 20 minutes. They were also controlled by Sergeants who drove unmarked cars around malting sure that the officers weren't sleeping or hanging out in bars or something. They've come along way in the last 50 years and there is a unique opportunity right now to bring National City Police Department and the ability to manage the City resources right up to the "State of the Art." At this point he turned the meeting over to Captain Deese to explain the technology that is available and what the Police Department hopes to get at the time the building is remodeled. Captain Deese gave a viewgraph and slide presentation. The viewgraph presentation, was titled "Why Do We Need a Computer -Aided Dispatch System?" The presentation contained an explanation of the benefits and considerations of installing computer -aided dispatch (CAD) software for public safety applications. (Copy on file in the Office of the City Clerk). Mayor Waters left the Conference Room at 3:53 p.m. Book 71/Page 80 4/04/89 ACTION: Motion by Van Deventer, seconded by inzunza, the meeting be continued to 6:00 p.m. on April 11, 1989. Carried by the following vote to -wit Ayes: Dalla, Inzunza, Pruitt, Van Deventer. Nays: None. Absent: Waters. ADJOURNMENT Motion by Pruitt, seconded by Inzunza, the meeting be adjourned to the Next Regular Meeting - Tuesday, April 4, 1989 - 4:00 p.m. in the Council Chambers. Carried by the following vote to -wit: Ayes: Dacia, Inzunza, Pruitt, Van Deventer. Nays: None. Absent: Waters. The meeting closed at 3:55 p.m. AT CITY CLE K The foregoing minutes were approved at the regular meeting of April 11, 1989 •, MAY OR CITY OF NATIONAL CITY, CA ALL CITY COUNCIL MEETINGS ARE TAPE RECORDED_ YOU MAY LISTEN TO THE TAPES IN THE CITY CLERK'S OFFICE.