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HomeMy WebLinkAbout1996 06-18 CC ADJ MINBook 78/Page 234 06/18/96 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA JUNE 18, 1996 The Adjourned Regular Meeting of the City Council of the City of National City was called to order at 2:00 p.m. by Mayor Waters. ROLL CALL Council members present: Beauchamp, Inzunza, Morrison, Zarate, Waters. Administrative officials present: Eiser, McCabe, Peoples. 1. Discussion regarding the City Clerk's Office. Mayor Waters read into the record notes on the prior voluntary division by the Elected City Clerk of the City Clerk's duties between those which are "statutory" and those of "executive/administrative non -statutory". City Manager McCabe stated that prior Council action was to accept the report from the City Clerk which by definition goes through her term of office. A temporary part-time position was established in the City Clerk's Office to assist with additional phone coverage and the Secretarial position was provided with a 5% over salary compensation. No further action has been taken at this point. Mayor Waters made inquiry of City Attorney Eiser as to whether there was a legal problem with hiring another person to assist with the handling of the upcoming election. City Attorney Eiser responded no. City Clerk Peoples responded to inquiry of the Council with regards to the handling of the upcoming election, the difficulty they were appraised of in January of 1995, how the City Clerk could be in two places at once with regards to the election responsibilities. Book 78/Page 235 06/18/96 Councilman Beauchamp inquired as to what the election code requirements for distribution of election papers was. City Clerk Peoples responded. Vice Mayor Zarate made inquiry as to the possibility of finding a person trained in the handling of elections to assist the City Clerk. City Clerk Peoples responded. General discussion ensued. City Manager McCabe stated that there may be a retired City Clerk, Martin & Chapman might be able to contract the services or the County Registrar of Voters may be able to handle it at the County offices. Councilman Morrison inquired of the City Attorney as to the legality of having someone outside of the City accept papers from candidates. City Attorney Eiser responded that the processing should be done at City Hall. Councilman Beauchamp stated that the making of appointments for receiving and submitting candidates papers, as the City Clerk has done in the past, was very helpful. City Clerk Peoples responded to general discussion. Councilman Morrison made inquiry as to the estimated amount of time that would be needed for election assistance. City Clerk Peoples responded. Councilman Morrison made inquiry as to who the person would report to. City Attorney Eiser stated that the person hired should report to the City Clerk. Councilman Inzunza inquired as to what happens when the new Elected City Clerk takes office i.e. do they come in and take over the whole office and manage the employees or what? Book 78/Page 236 06/18/96 City Attorney Eiser responded that the professional position of City Clerk has evolved over time. The Elected City Clerk typically performs the duties as called for by State Law (statutory). The City Council adopted a resolution that designates that these are the only duties to be performed by the Elected City Clerk. Councilman Morrison made the correlation between the Elected City Treasurer and the Finance Director. The department staff and day to day operations of the Finance Department fall under the Finance Director, a qualified professional, not the Elected City Treasurer. The City Treasurer is basically a figure head and so would be the Elected City Clerk. ACTION: Motion by Zarate, seconded by Morrison, to direct the City Manager to review and take action to hire an Election consultant who would report under the City Clerk. The Elected City Clerk position to remain part- time with only the statutory duties, same salary and benefits as the other part-time elected officials. Carried by unanimous vote. Councilman Morrison requested action begin on the creation of the position which will take over the professional duties of the office. City Manager McCabe clarified Council intent to be once the election was over, the Secretary position would remain and another full-time professional position would be created to perform the non -statutory professional duties. The part-time temporary position would no longer be needed. PUBLIC ORAL COMMUNICATIONS Louise Martin, 1527 E. 15th Street, National City, made inquiry regarding the salary being paid the Administrative Secretary, the Part-time Administrative Assistant and the Elected City Clerk. ADJOURNMENT Motion by Zarate, seconded by Beauchamp, to adjourn to the next Regular City Council Meeting - June 18, 1996 - 3:00 P.M. - Council Chambers, Civic Center. Carried by unanimous vote. ADJOURNMENT (continued) The meeting closed at 2:40 p.m. Book 78/Page 237 06/18/96 C'&A. CiLiv,,-JL;P CITY CLERK The foregoing minutes were approved at the Regular Meeting of July 16, 1996. CITY OF NATIONAL CITY ALL CITY COUNCIL MEETINGS ARE TAPE RECORDED. YOU MAY LISTEN TO THE TAPES IN THE CITY CLERK'S OFFICE. COPIES OF THE TAPES MAY BE PURCHASED FROM THE CITY CLERK.