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HomeMy WebLinkAbout1999 06-17 CC MINBook 81/Page 176 6/17/99 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA JUNE 17, 1999 The Adjourned Regular Meeting of the City Council of the City of National City was called to order at 9:00 a.m. by Vice Mayor Morrison. ROLL CALL Council members present: Beauchamp, Inzunza, Morrison, Soto, Waters. Administrative officials present: Campbell, Dalla, DeFratis, DiCerchio, Eiser, Kimble, Matienzo, McCabe, Morse, Myers, Post, Ruiz, Trees, Williams. Also present: City Treasurer Hood 1. City Council Finance Committee —Review of 1999-2000 Preliminary Budget. Vice Mayor Morrison introduced City Manager McCabe, who gave a summary of the 1999-2000 Budget and the economic and fiscal assumptions upon which it was based. (See Exhibit A, attached) City Manager McCabe then introduced Finance Director Marylou Matienzo, who gave a presentation and report to the Council titled, "City of National City Preliminary Budget Presentation, Fiscal Year 1999-2000." (See Exhibit B, attached) The City Manager and Finance Director answered questions from the Council. Vice Mayor Morrison then proceeded to take up consideration of each departmental budget. CITY COUNCIL Operations 001-401-000 ACTION: Motion by Waters, seconded by lnzunza, to approve the City Council Budget. Carried by unanimous vote. Book 81/Page 177 6/17/99 CITY CLERK Operations 001-402-000 ACTION: Motion by Waters, seconded by Inzunza, to approve the City Clerk Budget. Carried by unanimous vote. Elections 001-402-021 ACTION: Motion by Inzunza, seconded by Waters, to approve the Election Budget. Carried by unanimous vote. CITY MANAGER Operations 001-403-000 ACTION: Motion by Inzunza, seconded by Waters, to approve the City Manager Budget. Carried by unanimous vote. FINANCE Revenue and Recovery 001-404-046 ACTION: Motion by Waters, seconded by Inzunza, to approve the Revenue and Recovery Budget. Carried by unanimous vote. Personnel Compensation 001-404-048 ACTION: Motion by Waters, seconded by Inzunza, to approve the Personnel Compensation Budget. Carried by unanimous vote. Fiscal Services 001-404-049 ACTION: Motion by Beauchamp, seconded by Inzunza, to add the position of Grant Writer, requested by the Finance Department, but to include it in the City Manager's Budget and come back with more information within 90 days prior to hiring. Carried by unanimous vote. Motion by Waters, seconded by Inzunza, to approve the Fiscal Services Budget. Carried by unanimous vote. Utility Billing 125-404-047 ACTION: Motion by Inzunza, seconded by Waters, to approve the Utility Billing Budget. Carried by unanimous vote. Book 81/Page 178 6/17/99 FINANCE (continued) Information Services 632-404-045 ACTION: Motion by Inzunza, seconded by Waters, to approve the Utility Billing Budget. Carried by unanimous vote. CITY ATTORNEY Operations 001-405-000 ACTION: Motion by Inzunza, seconded by Waters, to approve the City Attorney Budget. Carried by unanimous vote. PLANNING Operations 001-406-000 ACTION: Motion by Waters, seconded by Soto, to increase the compensation of Planning Commissioners to $100 per meeting. and to approve the Planning Department budget. Carried by unanimous vote. PERSONNEL Operations 001-407-000 ACTION: Motion by Inzunza. seconded by Waters, to approve the Personnel Budget. Carried by unanimous vote. GENERAL SERVICES Operations 628-408-000 ACTION: Motion by Inzunza, seconded by Waters, to approve the Utility Billing Budget. Carried by unanimous vote. NON DEPARTMENTAL Operations 001-409-000 ACTION: Motion by Soto, seconded by Beauchamp, to include the Debt Service for the Police Facility in the Police Department Budget rather than in the Non -Departmental Budget. Carried by unanimous vote. Motion by Waters, seconded by Beauchamp, to approve the Non -Departmental Budget. Carried by unanimous vote. Book 81/Page 179 6/17/99 NON DEPARTMENTAL (continued) Civic Center Refurbishing 189-409-000 ACTION: Motion by Inzunza, seconded by Waters, to approve the Utility Billing Budget. Carried by unanimous vote. Productivity Improvement 197-409-000 ACTION: Motion by Waters, seconded by Inzunza, to approve the Productivity Indicator Budget. Carried by unanimous vote. CITY TREASURER Operations 001-410-000 ACTION: Motion by Inzunza, seconded by Waters, to approve the City Treasurer Budget. Carried by unanimous vote. POLICE Operations 001-411-000 ACTION: Motion by Waters, seconded by Beauchamp, to approve the Police Department Budget. Carried by unanimous vote. FIRE P.O.S.T. Funds 111-411-000 ACTION: Motion by Inzunza, seconded by Beauchamp, to approve the POST Budget. Carried by unanimous vote. Reimbursed Overtime Funds 176-411-000 ACTION: Motion by lnzunza, seconded by Waters, to approve the Police Reimbursement Overtime Budget. Carried by unanimous vote. Operations 001-412-125 ACTION: Motion by Waters, seconded by Inzunza, to approve the Fire Operations Budget. Carried by unanimous vote. Book 81/Page 180 6/17/99 FIRE (continued) Lower Sweetwater 112-412-123 ACTION: Motion by Inzunza, seconded by Beauchamp, to approve the Lower Sweetwater Budget. Carried by unanimous vote. BUILDING AND SAFETY Operations 001-413-000 ACTION: Motion by Beauchamp, seconded by Soto, to change the funding source for the Housing Inspector position from CDC to General Fund in order to retain a full-time position with the City. Carried by the following vote, to -wit: Ayes: Beauchamp, Morrison, Soto. Nays: Waters, lnzunza. Absent: None. Abstain: None. Motion by Waters, seconded by Inzunza, to approve the Building and Safety Budget. Carried by unanimous vote. A recess was called at 1 I :35 a.rn. The meeting reconvened at 12:15 p.m. All members were present. MANAGEMENT INFORMATION SYSTEMS (M.I.S.) Operations 001-415-000 ACTION: Motion by Waters, seconded by lnzunza, to approve the MIS Budget. Carried by unanimous vote. Information Systems Maintenance 629-415-000 ACTION: Motion by Waters, seconded by Inzunza, to approve the Information Systems Maintenance Budget. Carried by unanimous vote. Office Equipment Depreciation 630-415-000 ACTION: Motion by Inzunza, seconded by Waters, to approve Office Equipment Depreciation Budget. Carried by unanimous vote. Book 81/Page 181 6/17/99 RISK MANAGEMENT Operations 627-414-000 ACTION: Motion by Inzunza, seconded by Beauchamp, to approve the Risk Management Budget. Carried by unanimous vote. ENGINEERING Operations 001-421-000 ACTION: Motion by Waters, seconded by Inzunza, to approve the Engineering Budget. Carried by unanimous vote. PUBLIC WORKS Operations 001-422-000 ACTION: Motion by Inzunza, seconded by Waters, to approve Public Works Operations Budget. Carried by unanimous vote. Streets 001-422-221 ACTION: Motion by Inzunza, seconded by Beauchamp, to approve the Streets Budget. Carried by unanimous vote. Sewer Service 125-422-222 ACTION: Motion by Inzunza, seconded by Beauchamp, to fund a temporary entry-level maintenance worker position for 25 weeks at $16,000 to complete the main line televising of the sewer system. Carried by the following vote, to -wit: Ayes: Beauchamp, Inzunza, Morrison, Soto. Nays: Waters. Absent: None. Abstain: None. Motion by Beauchamp, seconded by Waters, to approve the Sewer Service Budget. Carried by unanimous vote. Refuse 172-422-225 ACTION: Motion by Waters, seconded by Inzunza, to approve the Refuse Budget. Carried by unanimous vote. Facilities Maintenance 626-422-223 ACTION: Motion by Waters, seconded by Inzunza, to approve the Facilities Maintenance Budget. Carried by unanimous vote. Book 81/Page 182 6/17/99 PUBLIC WORKS (continued) Equipment Maintenance 643-422-224 ACTION: Motion by Beauchamp, seconded by Inzunza, to approve the Equipment Maintenance Budget. Carried by unanimous vote. LIBRARY Operations 104-431-000 TESTIMONY: Leslie Deese, from the City Manager's Office, presented an historical overview of Library staffing, funding and operational hours. ACTION: Motion by Waters, seconded by Inzunza, to approve the Library Budget but refer it back to staff to come back with more information at the next Council meeting on possible program changes incorporating the Council's suggested guidelines for operating hours which are: Monday through Thursday, 12:00 to 8:00 p.m., and Friday and Saturday, 10:00 a.m. to 6:00 p.m. Carried by unanimous vote. Capital Outlay 108-431-310 ACTION: Motion by Waters, seconded by Inzunza, to approve the Library Capital Outlay Budget. Carried by unanimous vote. PARKS AND RECREATION Recreation 001-441-000 ACTION: Motion by Waters, seconded by Inzunza, to approve the Recreation Budget. Carried by unanimous vote. Parks Maintenance 105-442-000 ACTION: Motion by Waters, seconded by Inzunza, to approve the Engineering Budget. Carried by unanimous vote. Street Tree 302-442-413 ACTION: Motion by Waters, seconded by Inzunza, to approve the Street Tree Budget and correct it to show one (1) Park Caretaker and one (1) Tree Trimmer position rather than two (2) Park Caretakers. Carried by unanimous vote. Book 81/Page 183 6/17/99 LOCAL TRANSIT Operations 552-451-000 ACTION: Motion by Waters, seconded by Inzunza, to approve the Local Transit Budget. Carried by unanimous vote. CAPITAL IMPROVEMENT PROGRAM (C.I.P.) ACTION: Motion by Waters, seconded by Inzunza, to approve the C.I.P. Budget. Carried by unanimous vote. Under Supplemental Budget Consideration, the following actions were taken: Census Funding ACTION: Motion by Waters, seconded by Beauchamp, to approve $10,000 to assist with the year 2000 census. Carried by unanimous vote. Council Travel Agreed to try a consensual sharing of travel funds during the next fiscal year and evaluate next year. Involves no new funding. No vote was taken. Sister City international ACTION: Motion by Beauchamp, seconded by Soto, to approve $480 for membership in the Sister Cities Organization to be included in the Non Departmental Budget. Carried by the following vote, to - wit: Ayes: Beauchamp, Inzunza, Morrison, Soto. Nays: Waters. Absent: None. Abstain: None. Computers for Councilmembers ACTION: Motion by Soto, seconded by Inzunza, to approve funding for computers with direction that the matter come back to Council at a later date. Carried by the following vote, to wit: Ayes: Inzunza, Morrison, Soto. Nays: Beauchamp, Waters. Absent: None. Abstain: None. f Book 81/Page 184 6/ 1 7/99 Park Security Issues TESTIMONY: Rita Heiss, 2121 E. 4th Street, spoke in favor of park rangers in El Toyon Park. ACTION: Motion by Beauchamp, seconded by Soto, to direct staff to further refine hours, determine costs, and come back with options and associated costs. Cablecasting and Council Chambers Video Systems No action taken. PUBLIC ORAL COMMUNICATIONS - None. ACTION: Motion by Inzunza, seconded by Waters, in favor of the adoption of the 1999-2000 Preliminary Budget, as modified. Carried by unanimous vote. ADJOURNMENT Motion by Beauchamp, seconded by Soto, the meeting be adjourned to the Next Regular City Council Meeting —July 13, 1999—at 6:00 p.m. — Council Chambers, Civic Center. Carried by unanimous vote. The meeting closed at 3:27 p.m. jet.titi- CITY LERK The foregoing minutes were approved at the Regular Meeting of July 13, 1999. MAYOR CITY OF NATIONAL CITY ALL CITY COUNCIL MEETINGS ARE TAPE-RECORDED. YOU MAY LISTEN TO THE TAPES IN THE CITY CLERK'S OFFICE. COPIES OF THE TAPES MAY BE PURCHASED FROM THE CITY CLERK. F EXHIRII' A City of National City Office of the City Manager 1243 National City Boulevard. National City, CA 91950 (619) 336-4240 Tom G. McCabe - City Manager June 7, 1999 TO Mayor and City Council FROM City Manager ' SUBJECT PRELIMINAR BUDGET 1999-2000 Submitted herewith is the Preliminary Municipal Budget and the Capital Improvement Budget and Program for fiscal year 1999-00. The Expenditure Plan for the forthcoming year totals $37,491,029. ECONOMIC OVERVIEW The economy continues to be stable in all phases as reflected by revenue gains, stock market performance, and employment statistics. The state again this year is reporting a S4.3 billion surplus. The local economy is maintaining its vitality as evidenced by the overall enhanced revenue picture. There is encouragement that the state's surplus windfall will provide local govemments with a long awaited replenishment of the revenues the state has been taking to balance its budget since the economic recession occurred early this decade. California local governments continue to lose $3 billion a year in property tax revenues. National City's cumulative revenue loss to the state is now approximately $20 million, and the City continues to lose about $2 million.annually. Once again this year there are varied proposals in both. houses of the state legislature. The versions of the budget being offered have support for some type of a finance package to return revenues to local govemment on a graduated basis. The outcome is yet to be decided as the Govemor and some lawmakers are still uncommitted. PROGRAM CHANGES Again this year, we have allowed a two percent increase adjustment to departmental Maintenance and Operation accounts to recognize general consumer price level growth. Additionally, a limited number of supplemental program changes were approved. T'r•.ese are delineated in the Summary of Program Changes (Exhibit 1). Prelunutary But 1999-2000 Page 1 ryded Paper RESERVE POLCY (Exhibit 21 The City's Reserve Policy was implemented in the 1985-86 fiscal year. The policy establishes specific reserve guidelines to strengthen the City's ability to withstand unexpected financial emergencies or unanticipated expenditures and to accumulate funds for large-scale purchases. The 1999-00 budget supports Policy reserve •evels in all categories except the Equipment Replacement Reserve. An inventory is currently being performed to ascertain depreciated value, which will then be applied to reserve funding requirements. FINANCING AND EXPENDITURE SUMMARY General Fund estimated financing sources for 1999-00 are forecast to be up approximately seven percent reflecting a positive economy. Sales tax revenues are exhibiting an upward trend of five percent with other revenues also improving. Precerty tax revenues remain constant at a two percent increase. Total financing estimates for all funds are expected to increase approximately seven percent. Yearly fluctuations in the total figures are generally caused by changes in Capital Grant pass -through financing such as Proposition "A", Community Ceveiopment Block Grant, Caltrans Grant, FAU Fund, Park Grants, Route 252 Mftication Fund, Local Transit, and Sewer funding. These revenues are Non -Disc: eccnary funds, which can only be used for specific purposes. General Fund :reposed expenditures for fiscal year 1999-00 will increase approximately e'cnt percent due to various program changes. Total expenditure proposals for ail '..;nds will increase approximately eight percent. The Summary cf Positions, which includes part-time employee statistics, reflects 302.07 positions :or all funds. In addition, the General Fund has now absorbed the Grant Police Officer positions formally funded under the COPS and CDBG Programs. A proposec $.1.5 million dollar Capital Improvement Program has been developed tc actress projects in the coming fiscal year. Also, in the current year's budge:. a capital Projects Reserve Fund was created. Its intent was to take advantage :f favorable economic times and begin to set General Fund resources asice ~Jr capital projects. Included is a $172,300 proposed spending plan to address =rejects using this funding source. The budget does not include capital prcje tinded by the Port District under its Capital Improvement Program. Attachments Preliminary Bu:_.c .=Q0-_000 Paget City of National City Preliminary Budget Presentation Fiscal Year 1999-2000 June 17, 1999 t3BIUMUll REVENUE ASSUMPTIONS • Property Taxes to increase 2% • Sales Taxes to increase 5% • Motor Vehicle in Lieu to increase 6% • Other Taxes, TOT, Franchise Taxes, Business License Taxes, Residential Taxes to increase 3% • Other Revenues to increase by 5% F/Y 00 GENERAL FUND REVENUES Ranking by Dollar Amount (Ten Largest Revenue Categories) Sales & Use Taxes Motor Vehicle in Lieu Investment Earnings Property Taxes Franchise Fees Transient Lodging Tax Business License Tax CDC CIP Contribution Miscellaneous Police Services Parking Citations Other Revenues Total Revenues $ 12,269,802 $ 2,521,566 $ 1,700,000 $ 1,137, 327 $ 938,536 $ 735,000 $ 515,000 $ 320,000 $ 285,890 $ 240,000 $ 1,188,657 $ 21,851,778 f FY00 GENERAL FUND REVENUES Franchise Fees Other 4% Business Lit Tax 2% Trans Locgrng Tax 3% Motor Veh m Lieu 13% CDC C)P Contnb to estment Earnings 8% Misc. Police Services 1% Property Taxes 5% Parking Citations 1% Sales & Use Taxes 57% F/Y 00 REVENUES Ranking by Dollar Amount (Ten Largest Revenue Categories) Sales & Use Taxes Sewer Service Charges Motor Vehicle in Lieu Property Taxes Investment Earnings Workers' Compensation Charges Gas Taxes Farebox Revenues Franchise Fees Transient Lodging Tax Other Revenues $ 12,269,802 $ 4,085,000 $ 2,521,566 $ 1,887,327 $ 1,842,263 $ 1,143, 009 $ 1,124,111 $ 1,121, 757 $ 938,526 $ 735,000 $ 6,440,163 Total Revenues - $ 34,108,524 FY00 REVENUES Property Taxes 6% Wrkrs' Comp. Chgs Other 3% 19% Franchise Fees 3% Farebox Revenues 3% Transient Lodging Tax 2% Gas Taxes 3% Motor Ven n Leu 7% Investment Earnings Sole Sewer Service Chgs 12% Sales & Use Taxes 37% EXPENDITURE ASSUMPTIONS • No negotiated compensation adjustment • Maintenance & Operation to increase 2% • Capital Outlay same as FY 1999 • Program Changes approved by City Manager. F/Y 00 GENERAL FUND EXPENDITURES Ranking by Dollar Amount (Ten Largest Expenditures Categories) Police $ 10,623,905 Fire Operations $ 3,922,452 Streets $ 1,400,415 Nondepartmental $ 1,130,985 Recreation $ 1,001,281 Engineering $ 834,125 Planning $ 562,521 Building & Safety $ 402,371 City Manager $ 386,627 City Attorney $ 358,746 Other $ 1,067,352 $ 21,690,780 FY00 GENERAL FUND EXPENDITURES City Attomey Engineering 2% 4% City Manager 214 Recreation 5°6 Building & Safety 2% Fire Operations, 18% Nondepartmental 5% Planning 3°,4 Streets 6% Other' 5% Police 48% • The following departments were ,nc:uded in the other category City Council 1 14% Personnel 0.41% City Clerk 0 64% Personnel Compensation 1.09% Elections 0 05% Ciry Treasurer 0.11% Revenue & Recovery 0 57% Management Info. Systems 0.60% Fiscal Services 0 31 % F/Y 00 EXPENDITURES Ranking by Dollar Amount (Ten Largest Expenditures Categories) Police $ 10,623,905 Sewer Service $ 4,955,364 Fire Operations $ 3,922,452 Local Transit $ 1,843,037 Streets $ 1,400,415 Risk Management $ 1,143,009 Nondepartmental $ 1,130,985 Office Equipment Depreciation $ 1,091,874 Recreation $ 1,001,281 Library $ 932,552 Other Expenditures $ 9,446,155 $ 37,491,029 FY00 EXPENDITURES Library Streets 2% 4% Office Equip Depr 3% Sewer Service 13% Recreation 3°'0 Fire Operations 10% Local Transit 5'/0 The following departments were included ,n the other category City Council City Clerk Elections City Manager Revenue & Recovery Fiscal Services City Attomey Planning Personnel Pers. Compensation City Treasurer Budding & Safety Management Into. Sys Other' 25'/0 Ponce 29% Risk Management 3% Nondepartmental 3% 0 66% Engineering 2 22°'0 0 37% General Capital Outlay 0 64% 0 03% Parks ; 74% 1 03% Library Capita! Outlay 0 15% 0 33% Gas Taxes 1 11% 0 18°'° POST Fund 0 20°S 0 96% Lower Sweetwater 0 26% 1 50% Park & Rec Cap Outlay 0 03% 024% Sewer Billing 0 61% 0 63% Refuse 0 25'0 0 06% Asset Forfeiture 0 140s 1 07% SLESF Grant 0 57% 0 35°, Local Law Er.f Grant 0 97% Police Reimb. Overtime COPS More Grant Civic Center Refurbishing Landscape Reserve Productivity Improvement CDBG Proposition "A' STP Local/Transnet CMAQ Grant Info Systems Maint. Teiecomm. Revolving Vehicle Services 0.05% 0.94% 1.10% 1.07% 0.04% 0 87% 2.06% 0.63% 0.43% 0.06% 0.33% 1.11% CITY OF NATIONAL CITY RECAP OF FUNDING SOURCES FOR PROGRAM CHANGES FISCAL YEAR 1999-2000 EXPENDITURE APPROVED FUNDING SOURCE AMOUNT BY CITY REQUESTED MANAGER General Fund 756,761.00 395,839.00 Library Fund 229,700.00 0.00 Parks Maintenance Fund 3,000.00 3,000 00 Sewer Fund 53,383.00 21,064.00 Capital Projects Reserve Fund 0.00 17,300.00 General Services Fund 19,720.00 3,500.00 Information Services Fund 50,116 00 31,986.00 PC Maintenance Fund 13,750.00 13,750.00 Facilities Maintenance Fund 108,341 00 47,300.00 Motor Vehicle Service Fund 171,000.00 28,000.00 Library Capital Outlay Fund 28,930.00 28,930.00 CDBG 37,000.00 0.00 Lower Sweetwater Fund 150,548 61 150,548.61 EMT-D Revolving Fund 22,050.00 22,050.00 TOTAL 1,644,299.61 763,267.61 CITY OF NATIONAL CITY BUDGET ANALYSIS, BY FUND • OPERATING FUNDS ONLY, PRELIMINARY BUDGET FISCAL YEAR 1999-00 Fund Fund Balances Estimated Budgeted Inter Fund Balances r-und Fund Title 06/30/99 Revenues Expenditures Transfers 06/30/00 001 General Fund 806,593 21,851,778 21,690.780 (120.930) 846.661 103 General Capital Outlay Fund 0 240,000 240.000 0 0 104 Library Fund 0 357,500 932.552 575.052 0 105 Parks Maintenance Fund 0 408.100 653.978 245.878 0 112 Lower Sweetwater Fund 24,223 129,000 136.571 0 16.652 626 Facilities Maint Fund 0 0 0 0 0 627 Liability Ins. Fund 452,666 1,143.009 1.143.009 0 452.666 628 General Services Fund 0 0 0 0 0 632 Information Services 0 0 0 0 0 643 Motor Vehicle Svc Fund 417.000 0 417.000 0 0 Total Operating Funds 1.700.482 24.129.387 25.213.890 700.000 1.315.979 rbOOtmp