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Home My WebLink About1997 01-22 CC MINBook 79/Page 24 01/22/97 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA JANUARY 22,1997 The Adjourned Regular Meeting of the City Council of the City of National City was called to order at 9:00 a.m. by Mayor Waters. ROLL CALL Council members present: Beauchamp, Inzunza, Morrison, Zarate, Waters. Administrative officials present: Eiser, Kimble, McCabe, Myers, Post, Ruiz. The meeting was turned over to the facilitator, Mr. Gary C. Winters, from Systemics Co. Facilitator Winters distributed hand-outs and presented a short overview, highlighting the presentations for the day. He started the meeting by reviewing the previous Strategic Initiative Plans. TODAY'S PLAN • CHECK -IN • REVIEW TEAM MODELS • REVIEW STRATEGIC INITIATIVE • MEASURE PROGRESS • NEXT STEPS (WHERE TO GO FROM HERE) • WRAP UP (NOT CLEAR WHEN THE SESSION WILL END) Book 79/Page 25 01/22/97 Facilitator Winters went over the establishment of the following Ground Rules: GROUND RULES • BE HERE NOW - concentrate on today's session • PLANT YOUR STAKE, BUT BE WILLING TO MOVE • LEAN INTO YOUR DISCOMFORT - take a little risk now and then. • SPEAK ONLY FOR YOURSELF - Try to persuade others in group discussion • ALL IDEAS ARE VALID • SEEK COMMON GROUND • TAKE RESPONSIBILITY Facilitator Winters asked if there were any other ground rules that the group would like to consider: The group was asked to prepare two lists of items, what they want, and what they don't want from today's session: DO WANT • ESTABLISHING COMMON GOALS (Ruiz) • PAY ATTENTION TO THE MISSION/VISION (Zarate) • MORE PROGRESSIVE IDEAS (Inzunza) Book 79/Page 26 01/22/97 DO WANT (continued) • BONDING (Inzunza) • CLARIFYING COUNCIL EXPECTATION (Inzunza) • REVIEWING LAST MEETING - ANY PROGRESS? RESULTS? (McCabe/Myers) • BE SPECIFIC ( BUDGET) (Beauchamp) • EXPLORE DIFFERENT METHODS TO ACHIEVE GOALS (Kimble) • COMMUNICATE CONCISELY AND PRECISELY (Post) • BE MORE SENSITIVE TO ONE ANOTHER (Morrison) • MAINTAIN SPIRIT OF COOPERATION (Eiser) • MORE PROGRESSIVE IDEAS (Mayor) • CLARIFYING THE COUNCIL EXPECTATIONS TO THE STAFF (Ruiz) DON'T WANT • BUSINESS AS USUAL (Mayor) • TO REPEAT THE LAST SESSION/DISCUSSION (Eiser) • OVER INDIVIDUALITY, BUT WANTS THE GROUP TO WORK AS A TEAM (Morrison) • DEAL WITH CONCEPTS NOT RELATIVE TO OUR ORGANIZATION (Post) Book 79/Page 27 01/22/97 DON'T WANT (continued) • TRY TO ACCOMPLISH TOO MUCH (Kimble) • EGOS GET TO IN THE WAY OF PROGRESS (Beauchamp) • A REVERSE IN DIRECTION (Myers) • TO LEAVE TODAY WITHOUT GROUP CONSENSUS ON AN ACTION PLAN/WITH PRIORITIES (McCabe) • PERSONAL ATTACKS (Inzunza) • BECOME TOO DIVIDED (Zarate) • INFLEXIBILITY - LOOK AT WHAT WAS SAID BEFORE AND WHAT WAS ACHIEVED (Beauchamp) • THROWING WEIGHT AROUND (Zarate) The group members reviewed "The Models". Facilitator Winters was asked to describe what the visions and purposes were to the City of National City. He also covered the following areas on characterizing the "High Performing Team; The Strategies of Team Development. He emphasized there should not be personal attacks; the group must be supportive in a relationship- work together, even if the City Council and the Staff members disagree; try to proceed with an effective meeting; and create a good team. STAGES OF TEAM DEVELOPMENT PERFORMING RESOURCEFUL OPEN, CANDID Book 79/Page 28 01/22/97 PERFORMING (continued) FLEXIBLE SUPPORTIVE EFFECTIVE NORMING DEVELOPING SKILLS AS A TEAM ESTABLISHING PROCEDURES FOR EFFECTIVENESS GIVING TEAMMATES FEEDBACK STORMING CONFLICTS OVER CONTROL CONFRONTING PEOPLE OPTING OUT FEELING STUCK FORMING POLITE IMPERSONAL "PROFESSIONAL" WATCHFUL GUARDED Mayor Waters called a recess at 10:15 a.m. The meeting reconvened at 10 :3 0 a.m. ROLL CALL Council Members present: Beauchamp, Inzunza, Morrison, Zarate, Waters. Book 79/Page 29 01/22/97 Facilitator Winters asked the group members to rank the following areas, as to how much improvement has been made in the City, since the March 1996 retreat: (0 to 50 points) IMAGE EFFICIENCY IN ECONOMIC NEIGHBORHOOD IMPROVEMENT PROVIDING SERVICES DEVELOPMENT ENHANCEMENT 37 8 10 22 10 18 16 22 11 12 21 5 15 24 2 5 2 12 3 17 19 19 19 20 30 25 25 9 19 12 12 28 8 4 9 23 29 28 18 12 14 46 46 46 187-11=17 2104-11=19 184-11=16 2244-11=20 Book 79/Page 30 01/22/97 IMAGE IMPROVEMENT Councilman Morrison discussed the tree planting and maintenance program Mayor Waters stated that the peoples perceptions of the crime rates in National City were high, but in reality the crime rate had gone down. Vice Mayor Beauchamp also discussed the tree planting project, and how the owners should take care of the tree in front of their property. He also talked about the undergrounding of utilities. Councilwoman Zarate said she did not want to plant trees in front of houses if the people do not want to own and maintain the trees; She was concerned about Graffiti and questioned that if someone was caught, she wanted to see a program that would make them liable or responsible for the clean-up. Mayor Waters said Graffiti has been taken care off. He wanted to see the establishment of a committee to take care of the youth that is creating the problem. Councilman Inzunza suggested that the businesses form a Committee to be responsible for keeping the environment clean. He also suggested getting cooperation from the Chamber of Commerce. Councilman Morrison stated that property owners should take care of their own property first. He suggested that the City look into a program i.e., Senior Citizen Patrol. City Manager McCabe informed the group members that he is presently preparing new criteria for the Volunteer Program. The new criteria will be ready soon for the City Attorney to review, and will be adopted by the Council and distributed to the all of the Departments. Facilitator Winters asked if there were any motto for the City. Councilwoman Zarate said "City of Action". Book 79/Page 31 01/22/97 EXPECTATIONS -EFFICIENCY IN PROVIDING SERVICES ISSUES Councilwoman Zarate said she has observed the interactions with the Building and Planning Departments and how they were working together, she suggested cross- training with other departments so that everybody can interact in a nice manner. Councilman Inzunza complimented the Planning Department for their customer relations. Councilman Morrison stated that Police dispatchers using the computerized technology should see a decrease in the pressure on them.. Vice Mayor Beauchamp stated that he felt awkward going to the Police Station at night, he does not want the public to feel the same way. Mayor Waters was excused for another engagement, and left the meeting at 11:40 a.m. Review of the important items from this morning's discussion. IMAGE IMPROVEMENT • TREE PROGRAM WORKING...BE AWARE OF FUTURE EXPENSES...GET OWNERS TO TAKE CARE OF THEIR OWN PROPERTY • CAN WE START AN AMVIERICA' S CLEANEST CITY" PROGRAM. • INFORMAL COMMITTEE FORMED TO DISCUSS TREE PROGRAM • SHOULD WE CREATE A COMMISSION TO SUPERVISE COMMUNITY SERVICE" ACTIVITIES? FOR EXAMPLE SENIOR CITIZEN PATROL Book 79/Page 32 01/22/97 EFFICIENCY IN PROVIDING SERVICES • VOLUNTEER POLICIES/MA1'ERIALS/ETC. READY FOR APPROVAL • SHOULD WE HAVE A PERSON POSTED AT POLICE STATION AFTER HOURS? • NEED TO KEEP WEB -PAGE CURRENT • EXPECTATION THAT DEPARTMENTS SHOULD WORK TOGETHER SMOOTHLY - CAN WE MEASURE THIS? • CAN WE CLARIFY STAFFS EXPECTATIONS OF COUNCILS? A recess was called at 11:50 a.m. The meeting was reconvened at 1:45 p.m. ROLL CALL Council Members present: Beauchamp, Inzunza, Morrison, Zarate, Waters NEIGHBORHOOD ENHANCEMENT • NEED TO BEEF UP ENFORCEMENT • CONSIDER "CUL-DE-SAC-ING" NEIGHBORHOODS • COMPLETE THE TREE PLANTING PROJECT - IDENTIFY SUCCESSFUL NEIGHBORHOOD GROUPS - FIND OUT HOW AND WHY - REPLICATE • CONTINUE TO ENCOURAGE PRIDE OF OWNERSHIP - FIRST TIME BUYERS - RENOVATION Book 79/Page 33 01/22/97 Mayor Waters was excused and left the meeting at 2:55 p.m. ECONOMIC DEVELOPMENT • MAY BE USEFUL FOR COORDINATED PLANNING OF LARGE AREAS. I.E., THE "MARINA" DISTRICT I-5/24TH STREET • WHAT ABOUT A "DREAMING" WORKSHOP FOR REDEVELOPING THE CITY • START LOOKING AT THE UNDERGROUNDING PROJECT AS MULTI PHASED. CAN PLAN STEP TWO WHILE DOING STEP ONE Prior to adjoining the retreat, it was suggested by the City Council members that the group have a dreaming workshop in the future. The City Manager was going to investigate the possibility, and report back to the City Council. PUBLIC INPUT - ORAL COMMUNICATIONS Mrs. Louise Martin, resident of National City for over 42 years, said she would like to see the City Council have more one-on-one sessions in the Community. She also mentioned that the City had a great Fire Department and Police Department and she hopes this continues. ADJOURNMENT Motion by Inzunza, seconded by Beauchamp, to adjourn to the next Regular City Council Meeting - January 28, 1997 - 6:00 p.m. - Council Chambers, Civic Center. Carried by unanimous vote. Absent: Waters. ADJOURNMENT (continued) The meeting closed at 3:30 p.m. Book 79/Page 34 01/22/97 -q.iljf CITYLERK Y�d The foregoing minutes were approved at the Regular Meeting of February 25, 1997. G'e,7' AYOR CITY OF NATIONAL CITY ALL CITY COUNCIL MEETING ARE TAPE RECORDED, YOU MAY LISTEN TO THE TAPES IN THE CITY CLERK'S OFFICE, COPIES OF THE TAPES MAY BE PURCHASED FROM THE CITY CLERK.