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Home My WebLink About2010 05-11 CC CDC ADJ MINBook 92 / Page 120 05-11-2010 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF NATIONAL CITY, CALIFORNIA May 11,2010 The Adjourned Regular Meeting of the City Council and Community Development Commission of National City was called to order at 6:14 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Commission members present: Morrison, Sotelo-Solis, Van Deventer, Zarate. Administrative Officials present: Babaki, Dalla, Deese, Duong, Eiser, Gonzales, Hodges, Ladrido, Parra, Raulston, Smith, Stevenson, Williams, Zapata. Others present: City Treasurer Mitch Beauchamp. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON BUDGET YEAR FY 2010-2011 (206-1-26) 1. Budget Workshop Introduction and Assumptions. (City Manager) City Manager Chris Zapata, using a PowerPoint Presentation, provided background and an overview of the budgetary process from 2004 to the present and displayed a copy of the five million dollar check the City was forced to write to the State of California to help the state balance their budget. Mr. Zapata said his message to the City Council and the organization is: 'We must again cut expenses; we must look at the impacts of both short and long term decisions and the option of 'no cuts' is not a prudent one and a one year option at best." Mr. Zapata indicated that the interactive exercise with citizens that will take place during the meeting is framed as 'program and service cuts' and that he was looking for serious and lively input from citizens and the City Council. Mr. Zapata emphasized that one of the assumptions made prior to the interactive exercise is that a tax increase is not an option and that using the contingency reserve is limited. (See attached Exhibit 'A') 2. Budget Presentation a. Revenue & Expenses Review. (Finance Director) Finance Director Jeanette Ladrido, using a PowerPoint Presentation, provided a Revenue and Expense Review of the General Fund and the Preliminary Budget. (See attached Exhibit 'A') Book 92 / Page 121 05-11-2010 2. Budget Presentation (continued). b. Interactive Exercise — Citizen Participants Finance Director Jeanette Ladrido and Mr. Chris Morrow from Project Design Consultants explained and demonstrated how the interactive process and hand held electronic voting devices worked. Nineteen members of the audience chose to participate and were provided voting devices. Questions were read and displayed on the video monitor. Responses were then electronically tallied and displayed to the City Council and public. The questions and responses from the public are summarized below. Question: In order to guide the City Council in balancing the budget, I would (1) Maintain / (2) Reduce / (3) Eliminate the following program / service / function: Maintain Reduce % Eliminate POLICE DEPARTMENT (56 % of General Fund Budget) Patrol/Neighborhood Policing 79 21 0 Canine (K9) 42 37 21 Special Weapons & Tactics 32 58 11 Traffic Division 26 68 5 Community Services Unit 32 26 42 School Resource Officers 32 11 58 Investigations Division 37 53 11 Communications 53 47 0 Property & Evidence 5 84 11 Records Management 26 68 5 Animal Control 58 37 5 Gang Enforcement 68 32 0 Public Safety Camera Project 53 26 21 Police Explorer Program 26 37 37 Police Officer Reserve Program 32 47 21 Homeland Security 47 21 32 Book 92 / Page 122 05-11-2010 2. Budget Presentation (continued). % Maintain Reduce Eliminate FIRE DEPARTMENT (21% of General Fund Budget) Fire Suppression 69 22 08 Emergency Medical Services 79 21 0 Fire Prevention 63 26 11 Fire Administration 33 50 17 Homeland Security 47 37 16 OTHER (23% of General Fund) Community Programs (7%) Street Maintenance 50 50 0 Street Sweeping 16 63 21 Park Maintenance 42 53 5 Facilities Maintenance 53 37 11 Equipment Maintenance 53 42 5 Management 21 79 0 Traffic Operations 44 50 6 Building Plan Review/Inspection 26 68 5 Planning Plan Review/Inspection 37 58 5 Code Enforcement 47 53 0 Graffiti Removal Contribution 74 21 5 Cultural, Educational & Rec Services (10%) Recreation 44 44 11 7-Day Library Service 53 37 11 Senior Nutrition Program 53 37 11 Neighborhood Council Program 16 47 37 7-Day Swimming Pool 11 68 21 Special Events 37 21 42 Community Partnerships 32 47 21 General Admin & Support Services (6%) Financial Services 37 42 21 City Mgmt / Legal & HR 5 89 5 Communication & Technology 37 42 21 Book 92 / Page 123 05-11-2010 2. Budget Presentation (continued). Question: What other suggestions do you have to help balance the City budget? PUBLIC RESPONSE Mitch Beauchamp, City Treasurer, said the process and answers were very interesting but it would have been helpful to know the dollar amounts for each item. Mr. Beauchamp believes that the economic down turn is far from over, things are not going to get better for a long time and bankruptcy is a possibility. Janice Martinelli, National City, said some of the participants needed more time to review the information and one of the answer options should have included "increase" in addition to maintain, reduce and eliminate. Rita Heuss, National City, thanked the City Council for the opportunity to participate but would have liked to see how many employees work in individual programs. Anne Campbell, National City, expressed concern that when the one cent district tax went into effect in 2006, it was more than what was needed for the deficit and the City expanded services. Ms. Campbell said quality of life issues are important, residents support and love their Library and any cuts should be equitable. Fred Puhn, National City, thanked the City Council for the process and suggested that there be a 5% cut for every department and then future adjustments as needed. MAYOR AND CITY COUNCIL Member Sotelo-Solis thanked the Staff and public for their work and participation. She recommended that consideration be given to using 1 to 2 million from the reserve fund if necessary and that open lines of communication be maintained. Member Van Deventer expressed his belief that we can't afford to reduce public safety or code enforcement and that cuts are going to have to be made. Member Zarate said the City can't afford to eliminate too many things but reductions in departments and maybe even public safety may be necessary. She feels it is important to know the impacts of any reductions. Book 92 / Page 124 05-11-2010 MAYOR AND CITY COUNCIL (cant). Mayor Morrison said there is no way 6 to 7 million dollars can be cut from the budget without impacting public safety and everyone will have to share the pain. He expressed excitement at seeing employees and the public participating together in addressing our budget problems and believes National City is in position to come out better. ADJOURNMENT Motion by Van Deventer, seconded by Sotelo-Solis, to adioum the meeting to the next Adjourned Regular City Council and Community Development Commission Meeting — General Plan Workshop to be held Tuesday, May 25, 2010 at 6:00 p.m. at the Council Chambers, National City, California. Carried by unanimous vote. The next Regular City Council and Community Development Commission Meeting to be held Tuesday, June 1, 2010 at 6:00 p.m. at the Council Chambers, National City, California. Carried by unanimous vote. The meeting closed at 8:49 p.m. City Clerk / ReA'c rding Secretary The foregoing minutes were approved at the Adjourned Regular Meeting of November 9, 2010. Mayor / CDC Chairman Fiscal Year 2010-2011 Budget Workshop May 11, 2010 EXHIBIT 'A' .er bega vibran e 't0 the Ci must ag enditure Forecast eneral Funs Sales Tax evenue es Tax and Distr. a Sales Tax § District Tax stow of Contin Reserve 25% Goal Reserve 0 Contingent if its use Mil Reserve 25% Goal at 50%0• evic avenge General Fund Ex Function /Program u tur . 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