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Home My WebLink About2010 08-10 CC CDC ADJ MINBook 92 / Page 201 08-10-2010 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF NATIONAL CITY, CALIFORNIA August 10, 2010 The Adjourned Regular Meeting of the City Council and Community Development Commission of National City was called to order at 6:05 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Commission members present: Morrison, Sotelo-Solis, Van Deventer. Council / Commission member absent: Zarate. Administrative Officials present: Babaki, Dalla, Deese, Duong, Hodges, Ladrido, Parra, Rodriguez, Silva, Smith, Stevenson, Zapata. Others present: City Treasurer Mitch Beauchamp and Student Representatives Fred Wells and Samantha Galicia. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON PRESENTATIONS City Manager Chris Zapata gave a background presentation on the City's financial condition; steps taken to address the ongoing structural deficits and the resulting impacts on the city's general fund, sales tax revenue, contingency reserve and future financial condition. NOTE: All PowerPoint Presentations made during the meeting are attached as Exhibit 'A' 1. LIBRARY SERVICES REDUCTION OPTIONS City Librarian Minh Duong gave a presentation on the Library's funding, staffing and service history and presented five options for service reductions in light of current budget constraints. Board & Commission Comment: Brian Clapper, Library Board Chairman, urged the City Council to keep the library open as much as possible but would support a six day schedule if necessary. Public Comment: Chuck Howery, former Library Board Member, said it was important to keep the library open for students 8 hours per day. Book 92 / Page 202 08-10-2010 PRESENTATIONS (cont.) 1. LIBRARY SERVICES REDUCTION OPTIONS (continued). Public Comment: Harold Aranda, Board Member, expressed concerns about the current use and operation of the library and said it does not need to be open on Sundays. Mona Rios, National City, expressed concern about the WINGS program working out of the National School District, said the people need use of the computers, the city deserves the library and is should not close more than one day per week. Anne Campbell, former City Librarian, said the library is needed and supported by the community and the Council should very carefully consider the history of support, the need and promise of the library and not cut it. Karla Montserrat, National City, expressed disappointment about cutting the library. An un-named Spanish speaking individual spoke in support of keeping the library open and presented the Mayor with a scroll signed my supporters of the library. Paula Aleman, National City, told the City Council that many students will be hurt if the library is closed and said it should be open at least six days a week. Darryl Gorham, National City, provided a list of ideas to raise revenue. Student Representative Fred Wells said the best option would to be for the library to be closed only one day. Library Service Reduction Options RECOMMENDATION: Staff recommended either the 6-day option or the 5-day option (projected annual savings $140,000 for 6-day). ACTION: Motion by Van Deventer, seconded by Morrison, to approve the 6-dav Library Option. Carried by the following vote, to -wit: Ayes: Morrison, Sotelo-Solis, Van Deventer. Nays: None. Absent: Zarate. Abstain: None. Book 92 / Page 203 08-10-2010 PRESENTATIONS (cont.) 2. COMMUNITY SERVICES REDUCTION OPTIONS Community Services Director Brenda Hodges gave an overview of the Community Services Department programs, services and staffing and reviewed specific service reduction options for Neighborhood Councils, Recreation Centers, Kimball Senior Center and the Municipal Pool. Board & Commission Comment: James Grier, PRAB Chairman, spoke in support of staff recommendation on the Recreation Center and Neighborhood Council and supports closing the pool during the winter. Tony Garcia, PRAB member, said the City is being a good steward of funds but should consider the impacts of service reductions on the public and make more of an effort to use volunteers to maintain programs. Public Comment: Alfonso Hernandez expressed concerns about the money being given to the Boys & Girls Club and how it is being used. Neighborhood Councils RECOMMENDATION: None. ACTION: Motion by Van Deventer, seconded by Sotelo- Solis, to approve Option IT — (maintain current program funded by General Fund, eliminating one full-time position) and have a mid-vear review. Carried by the following vote, to -wit: Ayes: Morrison, Sotelo-Solis, Van Deventer. Nays: None. Absent: Zarate. Abstain: None. Recreation Centers RECOMMENDATION: Staff recommended Option 'B' - Close one hour earlier each day (projected annual savings $20,756) ACTION: Motion by Sotelo-Solis, seconded by Van Deventer, to approve Option B' — close one hour earlier each day. Carried by the following vote, to -wit: Ayes: Morrison, Sotelo-Solis, Van Deventer. Nays: None. Absent: Zarate. Abstain: None. Book 92 / Page 204 08-10-2010 PRESENTATIONS (cont.) 2. COMMUNITY SERVICES REDUCTION OPTIONS (continued). Senior Centers RECOMMENDATION: Staff recommended Option 'A' — Close Kimball Senior Center on Fridays and stop staffing external events (projected annual savings $7,110) ACTION: Motion by Van Deventer, seconded by Sotelo- Solis, to approve Option 'A' — close KSC on Fridays; stop staffing external events. Carried by the following vote, to -wit: Ayes: Morrison, Sotelo-Solis, Van Deventer. Nays: None. Absent: Zarate. Abstain: None. Municipal Pool RECOMMENDATION: Staff recommended Option 'A' — Close pool Sundays year-round (projected annual savings $10,000). ACTION: Motion by Van Deventer, seconded by Sotelo- Solis, to approve Option 'A' — close pool on Sundays year- round. Carried by the following vote, to -wit: Ayes: Morrison, Sotelo-Solis, Van Deventer. Nays: None. Absent: Zarate. Abstain: None. 3. CITY COUNCIL COMMENTS Member Sotelo-Solis thanked staff for their work and the community for their participation. Member Van Deventer said the actions taken were a first step in a long process, that the future doesn't look bright and that everyone can help the City by buying local to help the tax base. Mayor Morrison said it is important to look at finding new revenue sources because businesses pay the bills and we need new businesses. The Mayor requested staff come back at next meeting with options for addressing problems with the recently approved sign ordinance. There was no vote. ADJOURNMENT Motion by Sotelo-Solis, seconded by Van Deventer, to adiourn the meeting to the next Regular City Council and Community Development Commission Meeting to be held Tuesday, August 17, 2010 at 6:00 p.m. at the Council Chambers.. National City, California. Carried by unanimous vote. The meeting closed at 8:33 p.m. Book 92 / Page 205 08-10-2010 i A erk / RecinS City Secretary The foregoing minutes were approved at the Regular Meeting of August 17, 2010. Mayor / CDC Chairman Potential Service Reductions Adjourned City Council Meeting August 10, 2010 EXHIBIT 'A' Community Outreach Efforts Boards and Commissions • Chairperson presentation by City Manager 56 different TV and newspaper media outlets received press release NC Website homepage National School District and Sweetwater High School Neighborhood Councils Community Outreach Efforts National City Public Library El Toyon, Kimball, Camacho, and Casa de Salud Recreation Centers Kimball Senior Center Senior Nutrition Center Las Palmas Municipal Pool Kimball, Morgan, and Telacu senior housing facilities Community Outreach Efforts City and Chamber e-mail notification City Hall, PD, and MLK, Jr. Community Center Family Resource Center Christmas in July Lions Club Rotary Club Background 2005 - City Council Priority —Fiscal Sustainability 2005 —Position Review Committee & Purchasing Review Committee 2006 —Reorganization Background 2007 —CDC merged with City 2008 —Collapse Departments, Exec/Mgmt Staff reductions 2009 —Organization Contributions 2010 —Voluntary Employee Reduction Background City Council goal: Fiscal Sustainability • By law a balance budget is adopted every year • Clean audits Worst economy since the Great Depression Bradley Burns Sales Tax declining; District Tax Steady Adoption of 2010-11 Budget assumes reduced service levels $400,000 for Library and Community Services Council directed staff to return with proposals with Board & Commission's input General Fund - Sales Tax Revenue $18, 000, 000 - $16, 000, 000 - $14,000,000 - $14.7 $12, 000, 000 - $10, 000, 000 - $8,000,000 - $6, 000, 000 - $4, 000, 000 - $2,000,000 - $0 $16.4 $14.9 $13.7 $11.9 $11.8 $5.9 $9.1 $9.1 $8.1 $8.1 8.1 7.7 2003 2004 2005 2006 2007 2008 2009 2010 2011 Sales Tax and District Tax Combined Revenue $25 c •2 $20 -in— $15 $10 $5 $0 2003 2004 2005 2006 2007 2008 2009 2010 2011 History of Contingency Reserve 12- 10 - 8 6 4 2 0 6.6 4 6.8 8.2 1 8.7 8.6 9.4 9.7 9.4 9.8 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 National City Public Library Library Services Reduction Options Background $19M technology advanced facility funded by Public Library Construction and Renovation Bond (Proposition 14) Funding sources: General Fund and various Federal, State and Local grants 5-Member Board of Trustees Partners: NSD, First 5 Commission, Southwestern College, San Diego Council on Literacy, Friends, various community agencies WINGS program will not be impacted by service reductions Background Old Library New Library 2004 - Hours of operation: 6 days/56 hrs - Staffing: 9 FT, 34 PT - Utilities Costs: $50,000/year New Library * August 2005 - Hours of operation: 6 days/56hrs - Staffing: 9 FT, 45 PT * February 2006 - Hours of operation: 4 days/40hrs - Staffing: 9 FT, 37 PT Prop D: 1 % sales tax * July 2006 - Hours of operation: 6 days/56hrs - Staffing: 9 FT, 45 PT • August 2008 (Council directed) - Hours of operation: 7 days/60hrs - Staffing: 9 FT, 45 PT Library Today Hours of operation: 7 days/60 hours • Sunday 1:00 — 5:00 pm • Monday — Thursday 10:00 am — 8:00 pm • Friday — Saturday 10:00 am — 6:00 pm Staffing: 7 FT & 35 PT employees* *Excludes WINGS and other grant funded positions Library Today FY2010-11 Budget: $2,332,801 - General Fund: $1,070,855 - Grants: $1,261,946 PT Personnel Costs: $407,000 (budgeted) FT Personnel Costs: $563,678 (budgeted) Utilities Costs: $175,000/yr (estimated) Millions $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Library Budget F Y08-09 FY09-10 FY10-11 ■ GF ® Grants 0 Tot Rev FY2008-09 $2,760,180 FY2009-10 $2,957,690 FY2010-11 $2, 382, 800 Library Visits Statistical Sampling (Summer) ➢July 12 - "Sunday Monday Tuesday Wednesday Thursday Friday Saturday 18, 2010 485 2,060 1,951 1,293 1,260 729 893 Peak times: - First opening hour - From 1:00 — 6:00 pm (School Year) April 2009 *Sunday Monday Tuesday Wednesday Thursday Friday 884 Saturday 1,041 526 1,789 1, 555 1,410 1,480 Peak times: - First opening hour -From 1:00-7:00pm *Open 1/2 day (4hrs) 5 Options for Consideration 4-day Library 5-day Library: Option A 5-day Library: Option B 6-day Library 7-day Library 4-day Library Operation Open 40 hours a week: s Monday -Thursday: 10:00 am - 8:00 pm FT Personnel Cost Savings: PT Personnel Cost Savings: Utilities Cost Savings: Estimated Total Savings: None $165,000 $ 75,000 $240,000 5-day Library Operation —Option A Open 44 hours a week > Sunday: 1:00 — 5:00 pm Monday —Thursday: 10:00 am — 8:00 pm FT Personnel Cost Savings: None PT Personnel Cost Savings: $135,000 Utilities Cost Savings: $ 50,000 Estimated Total Savings: $185,000 5-day Library Operation — Option B Open 48 hours a week Monday — Thursday: 10:00 am — 8:00 pm Saturday: 10:00 am — 6:00 pm FT Personnel Cost Savings: None PT Personnel Cost Savings: $115,000 Utilities Cost Savings: $ 50,000 Estimated Total Savings: $165,000 6-day Library Operation Open 48 hours a week Sunday: 1:00 — 5:00 pm Monday — Thursday: 10:00 am Saturday: 1:00 — 5:00 pm 8 pm FT Personnel Cost Savings: None PT Personnel Cost Savings: $115,000 Utilities Cost Savings: $ 25,000 Estimated Total Savings: $140,000 Library Impacts on Staffing & Services ➢Staffing: - Projected loss of 6-8 PT positions (out of 35) - Reduced hours for remaining PT staff ➢Services: - Reduction of programs (due to daily closures) - Potential slower customer service and processing service - Local History Room services offered on appointment basis - Office space for WINGS staff set up at the National School District on Fridays Library Efficiency Analysis All core services will be adequately maintained Library users can access online catalog, all electronic databases, renew library materials online 24/7 On the days the Library is closed: - Book drops are open - No materials will be due and no fines will be accrued Library Recommendation Staff Recommendation: 6-day operation OR 5-day operation Library Board of Trustees Recommendation • Chairman Brian Clapper Community Services Department Service Reduction Options Goal: To minimize the impact to the community, while maximizing the cost savings to the City COMMUNITY SERVICES OVERVIEW Staffing: • Administration • Recreation • Seniors • Neighborhood Councils • Nutrition PT FT 0 1 40 3 7 1 0 2 1 9 Total = 48 16 General Fund Current Budget: • PT Personnel Costs $313,104 • FT Personnel Costs $392,882 • Maintenance & Operations $33,328 Totals= 739,314 Grants $257,442 $306,656 $360, 950 $925,048 $1 664,362 Community Services Service Areas No Service Reductions Proposed For: Senior Nutrition Center: County contract obligations Manuel Portillo Teen Center: funded by CDBG Casa de Salud Senior Center: only operates one day per week Tiny Tots: funded by CDBG Boards & Commissions • Parks, Recreation, & Senior Citizens Advisory Board • Public Art Committee • Community & Police Relations Committee Service Areas Continued Service Reductions Proposed For: Neighborhood Councils: Recreation Centers: A. Maintain as is, funded by GF B. Maintain except eliminate one FT position, funded by GF C. Eliminate program and two FT positions A. Close on Fridays (except summer camps) B. Close one hour earlier each day C. Close one hour earlier and Fridays Kimball Senior Center: A. Close on Fridays; no staff for external events on Sundays Municipal Pool: A. Close Sundays, year round B. Close during winter (3 months) • Community Services • Neighborhood Councils Neighborhood Council Program — Proposed Reduction Neighborhood Councils Option A: Maintain current program/function Pros: Cons: NHC program to continue ➢Will cost the City $94K Staffing continues for annually from GF activities and special events Committee and liaison work to continue Neighborhood Councils B: Maintain current ro ram funded Option program ,, by GF, eliminating one FT position FY09/10 (1) FY10/11 (1) NHC Coordinator $76,600 (100% CDBG) (3) NHC Specialist $17,400 (2) (3) M&O Budget $14,000 (3,) Sub Total $108,000 $109,100 CDBG Funding Cost to GF Savings -$108,000 -$15, 000 $0 $94,100 GF Depends on position eliminated (1) FY09/10: 100% CDBG, FY10/11: 15% CDBG, 85% GF (2) Temp assignment: General Plan. 25% NHC, 25% CSD, 33% TI, 17% GP Reserve (3) Amount shown is two positions plus M&O Neighborhood Councils Option B: Maintain current program funded by GF, eliminating one FT position Pros: ➢ Reduce cost to the City (by eliminating one FT position) ➢ NHC monthly meetings could continue or be modified ➢ Special events, activities, committees, liaison work could continue Cons: ➢ GF absorbs cost of remaining position (previously funded by CDBG) ➢ One FT position eliminated Neighborhood Councils Option : Eliminate NHC Program Savings $94,000 annually Pros: Cons: Reduce GF budget by $94K ➢ Eliminates two FT positions Public can submit SRs by ➢ Eliminates funding for phone, website, email, in Special Events, breakfasts, person promotional activities Public can obtain info from ➢ No monthly NHC meetings multiple sources • Community Services • Recreation Centers Quality of Life Investments Pool and Teen Center remain open Boys & Girls Club remain open . Funded $240,000 last year . Land request to be considered by Council next month . City Council has invested $1.2 M in park facilities . CDBG Grant Program: equipment purchase and various youth activities such as boxing club Swimming Pool improvements Skate Park Paradise Creek Park $3.9 M Port of SD Park Allocation Soccer Field Recreation Centers Option A: Close on Fridays (Except Summer Camp) Current Proposed Savings Total Hours Open/Week 76 67 9/week PT Hours/Week 202 175 27/week PT Personnel Costs/Annual $106,772 $96,671 $10,101 Utility Costs/Annual $38,275 $31,954 $6,321 Total Annual Savings = $16,422 Recreation Centers Option A: Close on Fridays (Except Summer Camp) Pros: Lowest attendance day at all centers No special activities/field trips planned No open gym Does not impact external groups Saves utilities Summer Camp to continue Cons: Less activities for youth Reduces hours for PT staff Recreation Centers Option B: Close one hour earlier each day Current Proposed Savings Total Hours Open/Week 76 61 15 PT Hours/Week 202 163 39 PT Personnel Costs/Annual $106,772 $92,350 $14,422 Utility Costs/Annual $38,275 $31,941 $6,334 Total Annual Savings = $20,756 Recreation Centers Option B: Close one hour earlier each day Pros: Cons: Lowest attendance last hour of day ➢ Less activities for youth Centers open same number of ➢ Reduces hours for PT staff days each week Centers open when kids get out of school Proposed Hours: M T W Th F Sa Su Kimball 3-5 3-5 3-5 1-5 3-5 ---- El Toyon 3-5 3-5 3-5 1-5 3-5 ---- Camacho Rec/Gym 2-8 2-8 2-8 1-8 2-4 12-4 12-4 Recreation Centers Optuon : Close one hour earlier each day & Friday Current Proposed Savings Total Hours Open/Week 76 55 21 PT Hours/Week 202 145 57 PT Personnel Costs/Annual $106,772 $85,616 $21 ,156 Utility Costs/Annual $38,275 $25,695 $12,580 Total Annual Savings = $33,736 Recreation Centers Option C: Close one hour earlier each day & Friday Pros: Lowest attendance is Friday and last hour of day Summer Camp to continue. Pool, Teen Center, Boys & Girls Club open Fridays No special activities/field trips impacted No external groups impacted Cons: Less activities for youth Reduces hours for PT staff Proposed Hours: M T W Th F Sa Su Kimball 3-5 3-5 3-5 1-5 ---- ---- El Toyon 3-5 3-5 3-5 1-5 Cam Rec/Gym 2-8 2-8 2-8 1-8 NM MI II= OM 12-4 12-4 Recreation Centers Recommendations Staff Recommendation Option B - Close one hour earlier each day • Annual Savings: $20,756 Parks, Recreation, Senior Advisory Board Recommendation — • Community Services • Senior Centers Kimball — Proposed Reduction Casa de Salud — No Proposed Reduction Senior Centers Option A: Close KSC on Friday; stop staffing external event: Current Total Hours Open/Week 30 PT Hours/Week 59 PT Personnel Costs/Annual $1,149 Utility Costs/Annual $6,431 Proposed Savings 22.5 7.5 47.5 11.5 $1,037 $5,824 $5,145 $1,286 Total Annual Savings = $7,110 Senior Centers Option A: Close KSC on Friday; stop staffing external event Pros: Cons: Very low attendance on ➢ Displace SD Food Bank 1 x per Friday (Average 5 month; Options: move to attendees) Towers/Nutrition Center or Save utilities continue staffing 2hrs/mo No formal senior activities ➢ Displace Spearhead Filipino planned Senior group 2x/mo Options: move to different facility or continue staffing 14hrs/mo Reduces hours for PT staff Automated R-U-OK calls would need to be monitored by NCFD one additional day Senior Centers Recommendation Staff Recommendation Option A - Close KSC on Fridays; Stop staffing external events • Annual Savings = $7,110 Parks, Recreation, Senior Advisory Board Recommendation — • Community Services • Municipal Pool Pool Operations — Proposed Reduction Municipal Pool Option A: Close Pool on Sundays year-round Current . Proposed Savings Total Days Open/Annual 365 313 52 PT Hours/Annual 12,965 12,705 260 PT Personnel Costs/Annual $127,962 $124,163 $3,799 Utility Costs/Annual $89,267 $76,527 $12,740 Chemicals/Annual $4,800 $4,117 $683 Annual Savings = $17,222 Estimated Revenue Loss = ($6,669) Net Annual Savings = $10,553 Municipal Pool Option A: Close Pool on Sundays year-round Pros: Cons: Sundays lowest attendance ➢ Will displace lap swim and year-round open swim No groups affected by Sunday ➢ Reduces hours for PT closure staff Save utilities, maintenance, chemicals Municipal Pool Option B: Close Pool during Winter (Dec, Jan, Feb) Total Days Open/Annual PT Hours/Annual PT Personnel Costs/Annua Utility Costs/Annual Chemicals/Annual Current Proposed 365 275 12,965 11,843 $127,962 $116,093 $89,267 $66,950 $4,800 $3,600 Savings 90 1,122 $11,869 $22,317 $1,200 Annual Savings = $35,386 Revenue Loss = ($17,775) Net Annual Savings = $17,611 Municipal Pool Option B: Close Pool during Winter (Dec, Jan, Feb) Pros: Cons: Lowest seasonal attendance ➢ Will displace groups (South Bay Rec centers will be open Aquatics, Water Polo — CVHS, most days during Winter BVHS, Shores), Adult Lap Swim, Aquacize Save utilities, maintenance, ➢ V chemicals acant pool yard could lead to unauthorized use, vandalism, increased risk Reduces hours for PT staff Municipal Pool Recommendation Staff Recommendation Option A — Close Sundays year-round • Annual Savings = $10,553 Parks, Recreation, Senior Advisory Board Recommendation —