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Home My WebLink About2015 04-28 CC HA ADJ MINBook 97 I Page 71 04-28-2015 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY FISCAL YEAR. 2016 BUDGET & STRATEGIC PLANNING WORKSHOP AND CLOSED SESSION April 28, 2015 The Adjourned Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 5:06 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council 1 Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Administrative Officials present: Dalla, Deese, Duong, Manganiello, Muthusamy, Parra, Raulston, Roberts, Rodriguez, Silva, Stevenson, Vergara, Ybarra. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON OPEN SESSION FISCAL YEAR 2016 BUDGET & STRATEGIC PLANNING WORKSHOP 1 City Manager Leslie Deese presented opening remarks and an Overview of the FY 2015 Preliminary Budget Workshop, reviewed the planned agenda and introduced individual staff members Stacey Stevenson, Brad Raulston, Mark Roberts. Ed Prendell and Steve Manganiello made individual presentations on the below listed topics and responded to questions. NOTE: All presentation materials are attached as Exhibit "A" 2. Fiscal Year 2016 Preliminary Budget Update a. General Fund Budget Summary b. Total C)ner tino lot;r!net summary c. Significant Budgetary Impacts d. Proposed Changes & Impacts e. Capital Improvement Program Book 97 ! Page 72 04-28-2015 FISCAL YEAR 2016 BUDGET & STRATEGIC PLANNING WORKSHOP (cont.) 3. Future Impacts & Next Steps 4. Proposed 2015-2020 National City Strategic Plan Public Comment Mark Claussen, representing Southwestern College spoke about the possible use of Las Palmas Pool by the College and responded to questions. Maria Villanueva, National City, urged the City Council to continue with amortization. Adriana Medina, National City, spoke in favor of funding for recreation programs. Carolina Martinez, representing the Environmental Health Coalition (EHC) reported that the feasibility study for the Industrial Park will be presented on May 19th and urged the City Council to consider making a commitment to its construction. Michelle Krug requested that the City adjust the timing of traffic signals to assist pedestrians. 6. City Council Comments and Direction Member Sotelo-Solis supports the proposed budget revisions, moving forward with the pool and consideration of additional staffing for Casa Salud. She also supports improving crosswalk access, moving forward with community gardens, asking Board and Commission members to provide their ideas on programs and projects and collaborating with the Chamber of Commerce. Member Mend MI thanked the staff for their presentation and briefing, believes the City has done a great job with securing grants, thinks the pool is an important asset, supports the street sweeper hut wants to !ook at ways to deal with parked cars. Member Rios thanked staff, believed the proposed personnel changes are warranted, complimented the Engineering Department and supports their merger with Pubic. Works. improving public eetiti:ca Ci+c�tiigs Mth a_ i Cfst7[ , making the permit process easier and continuing amortization efforts are Strategic Plan items she supports. Book 97 / Page 73 04-28-2015 FISCAL YEAR 2016 BUDGET & STRATEGIC PLANNING WORKSHOP (cont.) 6. City Council Comments and Direction (continued). Mcmber Cano said he supports funding ig For siaff training and promoting from within. Mayor Morrison said he wouid like to see more analysis and justification for the proposed new positions in the budget, supports televising meetings and cautioned about the viability of community gardens in light of the current drought. Members retired into Closed Session at 7:36 p.m. CLOSED SESSION — Closed Session in the Large Conference Room CITY COUNCIL 1. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Stacey Stevenson, Claudia Silva, Mark Roberts, and Tim Davis Employee Organization: Police Officers' Association 2. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Stacey Stevenson, Claudia Silva, Frank Parra, Mark Roberts; and Tim Davis Employee Organization: Fire Fighters' Association 3. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Stacey Stevenson, Claudia Silva, Tim Davis, Roberta and Lauren Maxilom Employee Organization: !Municipal Employees' Association 4. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Stacey Stevenson Employee Organization: Confidential Group OPEN SESSION — Reconvene in Council Chambers The meeting reconvened at 8:51 p.m. All members were present. CLOSED SESSION REPORT City Attorney Claudia Silva reported that there was nothing to report from the Closed Session. Book 97 / Page 73a 04-28-2015 ADJOURNMENT Motion by Mendivil, seconded by &ctelo-Solis, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission — Housing Authority � .1 .. lC the /1'a_ _ 1 National �,. Auu horny of the City o, Naiional City "icy be held Tuesday, May 5, 2015 at 6:00 p.m. at the Council Chambers. National City, California. Carried by unanimous vote. The meeting closed at 8:52 p.m. The foregoing minutes were approved at the Adjourned Regular Meeting of August 4, 2015. Mayor 'EXHIBIT 'A' PR LIMINARY BUDGET Fiscal Year 2016 April 28, 2015 City Manager Comments Leslie Deese City Manager ark Roberts Director of Finance Ed Prendell Budget Analyst Strategic Plan Objective 2a 2. Achieve fiscal Sustainability a) Prepare effective budget, accurately forecast fundllng sources .. . 404putitiv Preliminary General Fund Summary Fiscal Year 2016 Operating Budget (excluding CIP's) Estimated Revenues $45,845,540 Qperatirg Expenditures' $45,220 355 Operating Surplus/(Deficit) $ 625,185 * includes transfers out ($2,020,632) Preliminary General Fu d Summary Fiscal Year 2016 Total Budget (incuding CIP's) Estimated Revenues $4584554O Operating Expenditures* $45,22O355 Capita[jjprovements $2O5OOOO Estimated Use of Fund Balance ($1 424,814) * includes transfers out ($2,020,632) Projected Changes in Fund Balance FY 15 -- FY 16 Unassigned Fund Bal., 6/30/14 Mid-Yr Estimated FY15 Change Recomm. FY15 CIP Chances Est. Unassigned FB, 6/30/15 Est. FY 16 Use of Fund Bal. Est. Unassigned FB, 6/30/16 $ 7,797,176 (15421,070) 998 736 $ 7,374,842 61.424.814) $ 5,950,028 General Fund Revenues Fiscal Year 2016 Estimated Revenues - $45.86M Other Revenues Property Tax in Lt? I of Vt.F $S,74 Property Tax in Lieu of Sales Tax $3.26 Property Tax $2.11 8 General Fund Revenues Fiscal Year 2016 Estimated Revenues - $45.86M Other Revenues Property Tax In Ll�rtt of VLF 1 n Property Tax In Lieu of Sales T7x Property Tat 5% General Fund Revenues FY 15 Adopted vs FY 16 Estimated Sales Tax Proposution D / District Tax Property Tax Property Tax in Lieu of VLF Property Tax in Lieu of Sales Tax Other Revenue FY15 FY16 Adopted Estimated Chang $ 12,126,248 $ 14,703,370 $ 2,577,122 9,732,000 10,216,000 484,000 2,073,402 2,114,005 40,603 5,503,185 5,736,819 233,634 4,213,491 3,255,629 (957,862) 9,441,138 9,819,717 378,579 Total $ 43,089,464 45,845,540 _ 2,756,076 10 Bradley -Burns Sales Tax & District Sales Tax FY OS FY .0'1 . FY 08 FY 09 . FY 10 . FY 11 FY 12 FY,13 FY 14. FY .15 FY 16 ..wN.iaMFP�xF�►��pu�+Oa�..:.K.f� -:�r:.,.,4.n,.a7wwon....1� .. 11 General Fund Expenditures FY 15 Adopted vs FY 16 Estimated Personnel Services FY15 FY16 Adopted Estimated Change $ 29,017,885 $ 31,045,373 $ 2,027,488 Maintenance & Operations 4,691,255 5,328,596 637,341 Capital Outlay 481,750 130,147 (351,603) Capital lmprovements 2,600,000 2,050,000 (550,000) Allocated Costs & Internal Svc. Charges 6,509,029 6;695,607 186,578 Transfers Out 4,007,728 2,020,632 (1,987,096) Total $ 47,307,647 $ 47,270,355 t37,2921 12 General Fund Transfers Out FY 15 Adopted vs FY 16 Estimated From General Fund General Fund General Fund General Fund General To Library Fund Parks Maintenance Fund Nutrition Center Fund Personnel Comp Fund Fund Vehicle Replacement Fund Purpose FY16 FY15 Preliminary Preliminary Change Operating Subsidy $ 1,018,432 $ 944,977 Operating Subsidy 440,693 353,71' Operating Subsidy 401,507 371,532 Retiree Health Benefits 160,000 125,000 Reserves 2,2'12,500 $ 73,455 86,974 29,975 35,000 12,212,500) Total (Net) General Fund Impact .$ 2,020,632 $ 4,007,72E $ (1,937,096) 13 Preliminary General Fund Summary Fiscal Year 2016 Personnel Maintenance & Fund Description Services Operations Capital Outlay 401 CITY COUNCIL $289,497 $38,666 402 CITY CLERK 217,539 41,500 403 CITY MANAGER 1,011,025 32,200 405 CITY ATTORNEY 667,329 139,600 409 NON-DEPARTMEN'rAL 857,304 410 CITY TREASURER 24,706 2,110 411 POLICE 16,868,318 1,768,400 412 FIRE 7,481,865 621,378 418 ENGINEERING & PUBLIC 938,752 1,204,335 WORKS 417 ADMINISTRATIVE SERVICES * 1,704,138 286,570 35,000 418 COMMUNITY DEVELOPMENT ** 1,666,506 282,578 30,531 419 HOUSING, GRANTS & ASSET 175,698 53,955 MANAGEMENT GENERAL FUND $31,045,373 $5,328,596 52,754 6,236 5,626 Allocated Ccsts Capital & Internal Svc Improvement Cl2s 124,994 52,624 115,719 62,739 2,050,000 16,778 3,078, 955 1,051, 865 942,110 378,226 863,388 8,209 $130,147 $2,050,000 $6,695,607 Total Bud , et $453,157 311,66 1,158,944 869,668 2,907,304 43,594 21,768,427 9,161,344 3,090,823 2,403,934 2,843,003 237,862 $45,249,72 *Administrative Services: Finance, Human Resources, Risk Management **Community Development: Community Services, Neighborhood Services, and Planning 14 General Fund Expenditures Fiscal Year 2016 Estimated Expenditures by Category - $45.25M* Capital Improvement Capital $2.45 Outlay IWh'�rinf � , 3p ratI.ont $ .,33 * Does not include Transfers Out. rrirai'I_CFYr P rtarutpl Services Sj1.05 General Fund Percentage of Expenditures by department - FY16 Police Fire Other Depts • City Council • City Clerk • City Treasurer • City Manager • City Attorney • Administrative Services • Community Development • Engineering / Public Works • Housing, Grants, & Asset Management • Non -Departmental 16 General Fund Revenue & Expenditure Forecast .Revenues Less District Tax includes transfers out (no transfers -in) *Revenues wl District Tax +—Expenditures 17 .4 F- Total Operating : udget 44*" FY 15 Adopted vs FY 16 Preliminary General Fund Revenues Transfers In General Fund Expenditures Transfers Out _ Projected Fund Balance Charge - General Fund Olher Fund Revenues Transfers In Other Fund Expenditures Transfers Out Projected Fund Balance Change - Other Funds All Revenues All Exp diiures Projected Fund Balance Change - All Funds FY 15 Adopted $43,089,464 0 (43,299,919) (4,007,728) ($4,218,183) FY 15 Adopted $35,192,635 4,007,728 (37,441,591) 0 $1,758,772 FY 15 Adopted $78,282.,099 (80,741,510) ($2,459,411) FY 16 Preliminary $45,845,540 (l (45,249,723) (2,020,632) ($1,424,8/4) FY 16 Preliminary $34,650,187 2,970,632 (38,642,878) (950,000) ($1,972,059) FY 16 Preliminary $80,495,727 (83,892 601 ($3,396,874) Change $2,756,076 0 (1,949,804) 1,987,096 S2,3'93,369 Change $272,302 (159,966) 1,222,808 459,609 1,794,753 Change $2,213,628 j (3,151 09111 .T$937,463) Transfers In/Out for all funds equal (net) $0 18 Preliminary Total Budget Fiscal Year 2016 Estimated Expenditures by Fund - $83.89M Library Fund Gas Taxes Fund ,$1.88 $1.35 - CD8G $0.83 ` ciWGr Sei vice Furidfi,6 lriternai Setirieti Funds $11"3 Nutrition $0.80 General Fund S45"2.5 19 reliminary Total Budget Fiscal Year 2016 Estimated Expenditures by Category - $83.89M Capital !Improvement Capital $2.87 Outlay $2.36 Mac. Costs & Internal Chrgs s10.01 4 Maintenance & Operations S30.29 Personnel Services S33.36 20 Significant General Find Changes FY 16 Preliminary vs FY 15 Adopted A ddit onal Tax revenues anticipated* $ 2,377,497 Vital Improvements (550,000 Personnel Salaries 1,099,57A Overtime 268,11 Pension contribution increases 654,13. M&O: Street Lights & Signals 500,00 I M&O: Fee Study_ 100,000 M&O: I-icme ess Outreach Contract 50,00 a. ital Outlay: Vehicle Purchases Internal Service Charges: Vehicle Lease Charge _085,000 305,74 * Sales, Property, & Related Taxes 21 ...�:.�. Significant Non -General Fund tumopiAttrn, evmol Charges FY 16 Preliminary vs FY 15 Adopted Ca • ital Improvements J 410, 650, Personnel Salaries 151,89 M&O: Street Lights & Signals (Gas Taxes Fund) 1465,O00; &O: LiabiEity CEairry Cost (Liao. Ins. Fund) 150,00� a•ital Outlay: Vehicle Purchases (Vehicle Replacement Fund * 1,800,004 * Request to purchase 20 new vehicles. 22 Vacancy Report Budgeted Vacancies Unfunded Vacancies Total Vacancies 20.00 54.75 74.75 Staffing Levels - All Funds FY 15 Approved 356.14 FYJErQmQ 382.11 Net Change 5.97 Fiscal Year 2016 Proposed Personnel Changes Fund General Fund (001) Info. Sys. Maint. Fund (629) Parks Maint. Fund (105) Sewer Service Fund (125) FTE Amount 4.67 404,066 0.50 50,947 1.00 69,934 (0.20) (13,063) 5.97 511,884 25 Fiscal Year 2016 Proposed Personnel Changes NEW POSITIONS Departmurut Request Annual Salary Benefits Annual Com'•ensation City Attorney 1.0 Senior Assistant City Attorney $134,628 $49,551 $184,189 anticipated vacancy savings 29,640) (720) (30,360) Community Services 0.75 Recreation Leader I 15,678 1,128 16,806 0.75 Recreation Leader II 17,943 1,290 19,233 0.47 Recreation Leader III 11,252 807 12,059 1.0 Recreation Center Supv. 40,452 27,617 68,069 Engineering/PublicW'orks 1.0 Sr, Park Caretaker 39,70.2 26,355 66,057 Finance 1.0 Budget Technician 42,562 24,327 65,889 Planning 1.0 Assistant Planner 50,024 26,235 76,259 Police 1.0 Sr. Police Dispatcher 61,854 29,837 91,691 anticipated vacancy savings (47,882) (26,020) (73,902) Total $496,990 26 Fiscal Year 2016 Proposed Personnel Changes INTERNAL RECRUITMENTS (exchanging one position for another Engineering/Public Works new c[ass: Tree Trimmer $44,512 $20,431 $64,943 anticipated vacancy savings (42,723) (18,343) (61,066) Police 1.0 Police Lieutenant 115,960 76,812 192,772 anticipated vacancy savings (101,686) (66,973) (168,659), Total $27,990 POSITION ADJUSTMENTS +dministrative Services: MIS .5 FTE Adj.: MISTechnician II $69,836 $23,491 $93,327 anticipated savings (33,748) (8,632: (42,380) Total $50,947 REDUCTIONS Department Re west Annual Sala Benefits Annual Compensation 1 Engineering/Public Works 1.0 Administrative Secretary $(38,099) $(27,214 $(65,313) ` Total $ 65,313 GRAND TOTALS $510,614 27 General Fund Anticipated ,Adjustments Staffing Additions* M&O Offsmt** Provision for contingency Vehicle Lease TotaU $ 173,728 (50,000) 55,000 10 OQQ $ 188,728 * Staffing Additions: AA-,sociate Civil Engineer $108,415 in Engineering/Public Works; Administrative Secretary $65,313 in Neighborhood Services. ** Maintenance & Operations decrease for Consulting/Professional Services as an estimated expense offset to the �itaffing Addition of $108,415. 28 Fiscal Year 2016 Capital Improvements 30 Steve Manganiello City Engineer Stacey Stevenson Administrative Services Director Next Steps • Additionai staff review and refinement • Budget Adjustments — Services: Las Palmas Pool (P.R.A.B. Recommendation) - Labor Agreements — Staffing: Associate Engineer- Civil & Admin Secretary - Cou-icil directed adjustments • Neighborhood Council Budget Presentations (May 6th, 14th, and 20th) • Tentative Council Workshop, Le,, if needed (May 26th ) • Adopt final budget no later than June 30, 2015 33 Future Impacts Fiscal! Year 2017 and beyond • Mufti -year approach • Personnel — Pension Rate Increases — Retention & (Recruitment • Infrastructure — FUeet — City Facilities (i.e., Facility Needs Assessment) — FMCS System ri714:6424:idt5 Request for Direction Staff seeks direction on: — Revisions to the preliminary budget — Reschedule second budget workshop for 5:00 pm on May 1 th (prior to regular Council meeting) Additional Council priorities, staffing, or programmatic adjustments. 35 General Fund nticipated ,Adjustments Staffing A..ditions* $ M&O Offset** Provision for Contingency Vehicle Lease Total 173728 (50,000) 55,000 10000 $ 188,728 * Staffing Additions: Associate Civil Engineer $108,415 in Engineering/Public Works; Administrative Secretary $65,313 in Neighborhood Services. ** Maintenance & Operations decrease for Consulting/Professional Services as an estimated expense offset to the Staffing Addition of $108,415. 36 Public Comments 37 mments/Questions 38 Brad Raulston Executive Director 2015-2020 Proposed Strategic Plan 2015 Proposed objective #1» Provide Quality Services a) Practice the five core values (Commitment, Customer Service, Courtesy, Communication, and Collaboration) with our diverse customer base. b) Align workforce with City's objectives and provide training and support necessary to fully develop employees, boards, and commissions. c) Expand public access to City services and information, by updating our website and making digital records accessible to the public. d) Pursue public safety goals and objectives and enhance disaster preparedness (Police, Fire, Emergency Medical Services, and Homeland Security). e) Analyze internal processes for efficiency and implement technology solutions where feasible. Continue efforts to automate and streamline work processes. 41 2015 Proposed Objective #2- Achieve Fiscal Sustainaffoility a) Prepare effective budget, accurately forecast funding sources, manage investments wisely, provide consistent financial reports, maintain clean audits, resolve findings/deficiencies in a timely manner, and update finance and budget policies. b) Update compensation plan for all employee groups. Continue labor/management partnerships with an emphasis on strategic deployment and total compensation issues. c) Establish economic development programs to retain existing businesses and stimulate new investments. Evaluate and update fee schedules to promote development and recover costs. d) Implement plans to fund replacement reserves and to finance the acquisition, replacement, and maintenance of the City's fleet, facilities, and other assets. e) Build cooperative partnerships with community organizations, schools, and other pubic agencies in the efficient and cost effective 42 delivery of services. 2015 Proposed Objective #3- Improve Quality of Life a) Enhance crime prevention and emergency service through community outreach, procedural justice, critical incident response, City/regional partnerships, and employee development. b) Pursue green initiatives and build a sustainable city by implementing the climate action plan and energy roadmap. c) Help organize community events and support social gatherings that benefit the total community. d) Update sign ordinance to improve community character and draw attention to important gateways, corridors and intersections with improved signage and wayfinding. e) Support Pier 32 (GB Capital Holdings) expansion plans and work with San Diego Unified Port Distract and its tenants to fund public process and public improvements. 43 2015 Proposed Objective #4- En ance e'zjite3 Housing and ComrnurntyAssets a) Continue providing housing opportunities at all income levels and develop programs to improve existing conditions. Adopt a comprehensive long term strategy to address homelessness. b) CompleteWI-TOD phase 1 and community park. Continue pursuing funding for WI-TOD phase 2 and other housing projects. c) Maintain and improve City's infrastructure and find alternative funding to construct public facilities, park improvements, and other capital needs.. Complete comprehensive facility needs assessment and establish priorities. d) Preserve and promote historic resources and cultural assets. Formalize a public art program that provides funding for art and culture through a "percent for art" program. e) Administer real property assets and property management plans to achieve the City's long term goals. 44 2015 proposed Objective #5- Pr. mote a Healthy Community a) Expand opportunities for walking and biking through the development of Community Corridors and Safe Routes to Schools consistent with the National City General Plan and Bicycle Master Plan. b) Continue to provide affordable City programs, activities and services that are accessible for all users, including individuals with disabilities (Americans with Disabilities Act). c) Enhance neighborhood services programs such as graffiti abatement, parking enforcement, and code enforcement and increase efficiency with new technology. d) Implement Neighborhood Action Plans and continue amortization efforts by working with residents and businesses. e) Advance National City wellness programs for youth, families, seniors and City employees that encourage a healthy lifestyle and develop a workpiace safety program. 45 Public Comments 46 Comments/Questions 47 Request for Direction 48 FY 2016 Capital Improvement Program (C IP) CIP: Overview • "sliding' five-year budgeting process used to identify, prioritize and coordinate the financing and timing of major public improvements • First year of the five-year program represents the "approved" capital budget, which is incorporated into the City's annual budget • Projects slated for subsequent years in the program are for planning purposes only and do not receive expenditure authority • CIP is presented to Planning Commission for General Plan Consistency Review, prior to going to City Council for budget adoption 2 CIP: Categories • Infrastructure - streets, storm drains, sewer systems, street fighting, traffic signals, sidewalks, curb & gutters, and ADA curb ramps • Facilities - city offices, warehouses, public works yard and support structures, police and fire stations, community centers, public libraries and information technology (computers, data storage, public safety cameras and communications equipment) • Parks & Recreation — park amenities such as ball fields, restrooms, lighting, landscaping, walking paths and information technology; health and quality of life facilities such as recreation centers, muniicipal .swimming pool, public gymnasiums and aquatic center • Housing - site infrastructure for infill development projects that provide housing opportunities for individuals and families at all income levels 3 CIP: Project Evalation • City staff develop project proposals based on needs assessments, input from the Community and long-range planning documents • GIP Committee reviews project proposals presented by City staff on an annual basis and provides recommendations to the Planning Commission and City Council as part of the City1's annual budget • Key criteria considered include: Health 81. safety benefits — Community support Project costs & schedule - Available funding — Consistency with the City's General Plan and other Dcng-range planning documents — On -going maintenance costs 4 7.4tAtTh..10(6,:!,-t _ CIP: Finding • With the support of the Community and city Council, sta„T aggressively pursue Federal, State and Regional grants to fund Capital Projects • Other available funding sources include: TransNet (Prop A), Gas Tax, Sewer service Fund, Capital Outlay, Development Impact Fees (DIF), Information Systems Maintenance Fund, and General Fund • Funding sources for capital Projects often have restrictions based on project scope and/or expenditure timelines • Exploring funding options, including review of capital / major maintenance reserve policies, is critical to ensuring fiscal sustainability 5 euktIONAfterr FY 2016 CIP: Funding 11 equest Project Description General Fund (001) Development Impact Fees (325) Information Systems Maint (629) Total Notes Drainage Improvements Citywide drainage improvements $ 200,000 $ 200,000 Street Resurfacing Citywide street resurfacing, alleys, sidewalks and ADA $ 400,000 $ 400,000 General Fund contribution will be applied to TransNet MOE requirement Traffic Monitoring; Safety Enhancements Citywide traffic safety enhancements, ADA, data collection, grant match, etc. $ 500,000 1 $ 500,000 Genera! Fund contribution will be applied to TransNet MOE requirement Unified Messaging System New teiphone system $ 209,350 $ 209,350 National City Public Library Public safety cameras, Audio/Visual systems, flooring & other interior upgrades, etc. $ 210,000 $ 210,000 Police Department Building Improvements Electrical upgrades, Property & Evidence Room upgrades f expansion, ADA, fire supression, waterproofing, etc. $ 500,000 $ 35,000 $ 535,000 Reviewing alternative funding options to potentially reduce impact to General Fund Kimball Park Improvements Storm water LID measures, lightinf;,public safety cameras, ADA, res:rooms, skate park, central plaza, walking paths, wayfinding, trash receptacles, etc. $ 700,000 $ 115,000 $ 815,000 Applied for $2 million SAN DAG Smart Growth Incentive Program Grant (notification June 2015); will replace General Fund allocation if awarded _ $ 2,300,000 $ 360,000 $ 209,350 $ 2,969,350 6 FY 2015 CIP Changes Project Description General Fund (001) Notes Sweetwater Channel Maintenance Fair -share contribution paid to County of San Diego for channel maintenance $ (24,068) Release funds - fair -snare, contribution will be paid out of Engineering Contract Services M&0 Account (0)1- 415-030-299) Civic Center Electrical Upgrades Electrical upgrades for Civic Center Building $ (67,547) Release funds - project is on hold for FY 2016 pending completion of Citywide Facility Needs Assessment Civic Center Improvements Energy efficiency upgrades mechanical, electrical, HVAC; Council Chambers security, fire suppression, ADA, etc. $ (400,000) Release funds - project is on hold for FY 2016 pencil rig completion of Citywide Facility Needs Assessmert; approximately $200,000 in FY 2015 carryover balance will be available for facility improvements CMcCerr_erChiiler Project Replace air cooled condenser unit $ j160,410) Release partial funding •- approx mate ly $200,000 in FY 2015 carryover balance will be used to complete remaining project jj rovements Morgan Tower Rehab Mec-ianical, electrical, HVAC upgrades, roof, etc. $ (205,000) Release funds - project is on hold for FY 2016 pending completion of Citywide Facility Needs Assessment Kimball Tower Fire Pumps/ cprinklers Replace fire pumps and sprinklers for Kimball Tower $ (141,712) Release funds - project cornpleted in FY2015 $ (998,736)_ 7 FY 2016 CIP: Funding' Summary FY 20116 CIP Request vs. FY 2015 Changes General Fund (001): $1,301,264 Library DIF (325): $210,000 Police Dept. D@F (325): $35,000 Park DBE (325): $115,000 Information Systems Maintenance (629): $209,350 Net: $11,870,614 FY 2016 CIP: Facility Needs Assessment • Comprehensive Assessment of City Facilities and Parks • Upgrades for Mechanical, Electrical, HVAC, Water, Gas, and Americans with Disabilities Act (ADA) • Project Team: Engineering, Public Works, Building, Fire and Community Services (support from Finance, City Manager and City Attorney) • E C (Energy Savings Contract) Evaluate potential for energy efficiency retrofits for City facilities and parks to save costs on electrical, water and gas - Capital improvements will be completed at no cost to the City and reimbursed through energy savings over a period of 10 to 15 years s Fleet (Vehicles / Equipment) National ity's fleet consists of over 200 vehicles and associated equipment, valued at over $1O million. The CIP establishes priorities, funding and financing plans for fleet management, replacement and modernization, which is essential for delivering municipal services to residents, local businesses and visitors. • Light & Medium Duty (Pick-up Trucks & Pool Vehicles) • Heavy Equipment • Police (Patrol & Other) • Fire 10 FY 2016 Fleet: Funding Request Enterprise Lease Program (Annuo; Payment- Existing Vehicles) FY 201E Cost Funding Source # Vehicles $ 75,245 General Fund (001) 11 $ 52,390 Parks Maintenance Fund (105) 9 $ 25,785 Sewer Fund (125) 3 $ 6,240 Section 8 (502) 1 $ 16,880 Facilities Maintenance Fund (626) 3 $ 176,440 Total 27 Equipment Replacement Reserve (Purchase Price w/Aftennarket Equipment - New Vehicles) * FY 2016 Cost Funding Source # Vehicles $ 850,000 General Fund (001) 18 $ 600,000 Sewer Fund (125) 1 $ _ 350,000 Trash Rate Stabilization Fund (172) 1 $ 1,800,000 Total 20 11 CIP: Grarit Funding 111 Grants _. Amount Smart Growth Incentive Program (SGIP) Grant — 8th St (Trolley Station to Highland Ave) $2,000,000 Smart Growth incentive Program (SGIP) Grant — Downtown-Westside Community Connections $2,000,000 Catalyst Grant — WI-TOD Project (Phase I) $500,000 1 EPA Grants (2 Total) — WP-TGD Project (Phases 1 & Ili $400,000 Prop 84 Storm Water Grant — "A" Ave Green Street (E. 8th St to Kimball Park). $2,500,000 Prop 84 Storm Water Grant — Kirnball Park LID / Paradise Creek Restoration $1,875, 153 Prop 84 Urban Greening Grant — Paradise Creek Educational Park $840,000 th 1 Bicycle Transeortatior, Account (BTA) Grant — 4 St (Roosevelt Ave to Harbison Ave) $355,500 Highway Safety Improvement Program (HSIP) Grant — 8th St (Highland Ave to Palm Ave) $900,000 Highwa ' Safety Improvement Program (HSIP) Grant Highland Ave (Division St to E. 8th St) $900,000 Highway Safety Improvement Program (HSPP) Grants (5 Total) — Traffic Signal Upgrades, ADA, Pedestrian & Bicycle Enhancements --� : 2,259 400 Safe Routes to School (SRTS) Grant — Coolidge Ave $730,000 Safe Routes to School (SRTS) Grant — Roundabout at "D" Ave & E. 12m St / Kimball Way $500,000 Safe Routes to School (SRTS) Grant — 8th St (D Ave to Highland Ave) $450,000 Safe Routes to School (SRTS) Grant — Paradise Valley Rd (E. 8th St to Plaza Blvd) $225,000 Safe Routes to School (SRTS) Grant — Citywide "Walk -to -School" Activities & Safety Education $500,000 Active Transportation Program (ATP) Grant — 4th St (Roosevelt Ave to Harbison Ave) $450,000 Active Transportation Program (ATP) Grant — "D" Ave (Division St to E. 30th St) $800,000 Active Transportation Program (ATP) Grant — Citywide Bicycle Parking $50,000 Active Trans:Dortation Program (ATP) Grants (5 Total) — ADA, Pedestrian & Bicycle Enhancements (18th St, Division St, Euclid Ave, El Toyon-Las Palmas Bike Corridor, SRTS) $3,250,o0o Community Development Block Grant (CDBG) — Drainage Improvements $100,000 Community Development Block Grants (CDBG) — Kimball/Morgan Towers Nutrition Center $145,000 San Diego Unified Port District CIP — Waterfront Adventure Center $4,410,0F00 Grants Awarded = 32 Total $25,94i,O5s 12 Fiscal Year 2016 Preliminary Budget Budget Summary City of National City Budgeted Revenues by Fund Fiscal Year 2016 vs 2015 Genera! Fund FY 16 FY 15 Difference Property Tax $ 3,875,000 $ 3,713,148 $ 161,852 Property Tax Allocated (1,760,995) (1,639,746) (121,249) Sales & Use Tax 14,703,370 12,126,248 2,577,122 Property Tax In Lieu of Sales Tax 3,255,629 4,213,491 (957,862) Property Tax In Lieu of VLF 5,736,819 5,503,185 233,634 District Transaction & Use Tax (Prop D) 10,216,000 9,732,000 484,000 Other 9,819,717 9,441,138 378,579 Total Revenue - General Fund $ 45,845,540 $ 43,089,464 $ 2,756,076 Transfer In - Total- General Fund $ 45,845,540 $ 43,089,464 $ 2,756,076 Total Revenue - Other Funds Other $34,650,187 $35,192,635 ($542,448) Total Revenue - Other Funds $ 34,650,187 $ 35,192,635 $ (542,448) Transfer(s) In 2,972,683 4,007,728 (1,035,045) Total - Other Funds $ 37,622,870 $ 39,200,363 $ (1,577,493) Total Revenue - All Funds $ 80,495,727 $ 78,282,099 $ 2,213,628 Total Transfer In - All Funds 2,972,683 4,007,728 1,035,045 Total - All Funds $ 83,468,410 $ 82,289,827 $ 1,178,583 City of National City Budgeted Expenditures by Category - General Fund & Other Funds Fiscal Year 2016 vs 2015 General Fund Personnel Maintenance & Operations Capital Outlay CIP Internal Service Charges & Moo. Costs Total Expenditures - General Fund Transfer(s) Out Total - General Fund Other Funds Personnel Maintenance & Operations Capital Outlay CIP Intemal Service Charges & Alloc. Costs Total - Other Funds Transfer(s) Out Total - Other Funds Total Expenditures - Ali Funds Total Transfer(s) Out - All Funds Total - All Funds FY 16 FY 15 Difference $ 31,045,373 5,328,596 130,147 2,050,000 6,695,607 $ 45,249,723 2,022,683 $ 47,272,406 $ 29,017,885 4,691,255 481,750 2,600,000 6,509,029 $ 43,299,919 4,007,728 $ 47,307,647 $ 7,311,414 $ 24,962,051 2,233,043 1,119,350 3,313,046 $ 38,938,904 $ 950,000 $ 39,888,904 7,159,517 25,218,038 609,177 1,230,000 3,224,859 37,441,591 $ 37,441,591 $ 84,188,627 $ 2,972,683 $ 87,161,310 $ 2,027,488 637,341 (351 ,603) (550,000) 186,578 1,949,804 (12985,045) (35,241) $ 151,897 (255,987) 1,623,866 (110,650) 88,187 $ 1,497,313 950,000 $ 2,447,313 80,741,510 $ 3,447,117 4,007,728 (1,035,045) 84,749,238 $ 2,412,072 City of National City Budgeted Expenditures by Category - General Fund & Other Funds Fiscal Year 2016 vs 2015 General Fund Administrative Services City Attorney City Clerk City Council City Manager City Treasurer Community Development Engineering & Public Works Fire Housing, Grants & Asset Management Non -Departmental Police Total - General Fund Total - Other Funds FY 16 FY 15 Differenco $ 2,403,934 869,668 311,663 453,157 1,158,944 43,594 2,843,003 3,090,823 9,161,344 237,862 2,907,304 21, 768,427 $ 45,249,723 $ 2,247,652 758,169 342,776 461,224 1,141,953 42,388 2,464,057 2,314,886 8,470,389 256,469 3,738,726 21,061,230 $ 43,299,919 156,282 111,499 (31,113) (8,067) 16,991 1,206 378,946 775,937 690,955 (18,607) (831,422) 707,197 1,949,804 $ 38,938,904 $ 37,441,591 $ 1,501,287 Total -All Funds $ 84,188,627 $ 80,741,510 $ 3,451,091 City of National City Budgeted Revenues & Expenditures Comparison Fiscal Year 2016 vs 2015 Revenues General Fund - FY 15 Adopted $43,089,464 General Fund •• FY 16 Preliminary 45,845,540 Change - General Fund $2,756,076 Other Funds - FY 15 Adopted $35,192,635 Other Funds - FY 16 Preliminary 34,660,187 Change Other Funds ($542,448) All Funds - FY 15 Adopted All Funds - FY 16 Preliminary Change - All Funds Expenditures General Fund - FY '5 Adopted General Fund - FY 16 Preliminary Change - General Fund Other Funds - FY 15 Adopted Other Funds - FY 16 preliminary Change - Other Funds All Funds - FY 15 Adopted All Funds - FY 16 Preliminary Change - All Funds $78, 282, 099 80,495,727 $2,2.3,628 Personnel Services $29,01 7,885 31,045, 373 $2,027, 488 $7,159.517 7,311,414 $151,897 $36,177,402 38,356,787 $2,179,385 Maintenance & Operations $5,081,867 5,328,596 $246, 729 $25, 243,081 24, 962,051 ($281,030) $30,324, 948 30,290, 647 {$34,301) Capital Outlay $481,750 130,147 ($35 1,603) $609,177 2,233, 043 $1,623,866 $1, 090, 927 2,363,190 $1,2 7 2,263 Capital Internal Charges & Improvement A]Ioe. Costs $2 600,000 2, 050, 000 ($550,000) $1, 230,000 1,119,350 ($110,650) $3,830, 000 3,169, 350 ($660,650) Total Budget $6,118,4';7 $43,299,919 6,695,607 45,249,723 $577,190 $1,949,804 $3,199, 816 3,313, 046 $113,230 $9, 318,233 10, 008,653 $37,441,591 38,938,904 $1,497,313 $80,741,510 84,1138,627 $690,420 $3,447,117 City of National City Budgeted Revenues & Expenditures Comparison Fiscal Year 2018 vs 2015 Summary General Fund Revenues Transfers In General Fund Expenditures Transfers Out Projected Fund Balance ^hange - General Fund Other Fund Revenues Transfers In Other Fund Expenditures Transfers Out Projected Fund Balance Change - Other Funds All Revenges All Expenditures Projected Fund Balance Change All Funds Transfers InlOut for 4111 funds equal (net} $fl FY 16 Preliminary $45,845, 540 (45, 249,723) (2, 022,683) ($1,426,865) FY 16 Preliminary $34,650,187 2,972, 683 (38,938, 904) (950, 000) ($2,266,034) FY 16 Preliminary $80,495,727 (84,188,627) ($3,692,900) FY 15 Adopted $43,089,464 (43, 299, 91 9) (4,007,728) ($4,218,183) FY 15 Adopted $35,192, 635 4,007, 728 (37,441, 591) Change $2, 756, 075 (1,949,804) 1,985,045 $2,791,318 Change ($542,448) (1,035,045) (1,497,313) (950,0. $1,758,772 ($4,024,806) FY 15 Adopted Change $78,282,099 $2,213,628 (80,741,510) (3,447,`17) ($2,459,411) ($1,233,489)