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Home My WebLink About2015 03-24 CC HA ADJ MINBook 97 / Page 47 03-24-2015 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 2015-2020 STRATEGIC PLANNING WORKSHOP March 24, 2015 The Adjourned Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 5:07 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Administrative Officials present: Aguirre, Dalla, Deese, Denham, Duong, Hernandez, Manganiello, Pe, Raulston, Roberts, Sainz, Silva, Stevenson, Vergara, Williams, Ybarra. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON 2015 — 2020 STRATEGIC PLANNING WORKSHOP City Manager Leslie Deese gave opening remarks and an introduction to the 2015- 2020 Strategic Plan process and highlighted the City's partnership with San Diego State University (SDSU) and the invaluable contributions made by students. Executive Director Raulston provided an overview and background of the Strategic Ran and reviewed the ground rules for the workshop. Director Raulston explained the difference between a Strategic Plan and a Work Plan and detailed the participation and contribution of SDSU students and the SAGE project. Following comments and direction by the City Council, Director Raulston said the next step would be to return with a Draft Strategic Plan on April 28th Individual City Departments and Divisions presented their action plan reports. SDSU students then provided comments and recommendations for their assigned department's work plan. Note: All presentation materials are attached as Exhibit `A' Book 97 / Page 48 03-24-2015 2015-2020 STRATEGIC PLANNING WORKSHOP (cont.) 2. Public Comment There were no speakers. City Council Comments and Direction Member Sotelo-Solis thanked the students and Department Directors. She supports utilizing focus groups, suggestion boxes, connecting with people through mailers, utilizing volunteers, cross training and succession planning Member Mendivil gave kudos to the staff and students for their presentations, said he strongly supports training and professional growth efforts, encourages staff to make all objectives measurable and believes the homeless issue is a serious one and he looks forward to putting together a plan do address it. Member Rios said she was happy to see the brochure from the Police Department and encouraged other departments to do something similar and explore ways to get information out to the public, she likes the in-house plan examiner idea, supports expanding technology to help people access Council Meetings and believes we need to streamline the use of volunteers across all departments. Member Cano said he believes we need to develop a standard that focuses on commitment, courtesy, collaboration and communication so all the departments will act the same when it comes to those five things and we need to get the Boards and Commissions more involved with what is going on. Member Cano said the homeless issue is very important to him and we need to concentrate and focus and try to figure out on what to do. Mayor Morrison said it was good to have the fresh minds from the outside looking at government; noted that the items in the Strategic Plan being discussed are not much different than the 2013 Strategic Plan but that a lot of work needs to be done now to narrow down the scope. Mayor Morrison thanked the students from SAGE for all that they have done and said that they are making history. ADJOURNMENT Motion by Sotelo, seconded by Rios, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City to be held Tuesday, April 7, 2015 at 6:00 p.m. at the Council Chambers, National City, California. Carried by unanimous vote. The meeting closed at 7:35 p.m. 1/ Book 97 / Page 48a 03-24-2015 City CI rk The foregoing minutes were approved at the Regular Meeting of December 15, 2015. 3/24/2015 2015-2020 Strategic Planning - WorkshopDevelopment and Discussion \ \. � CAL1 _„r NATIO MARCH 24, 2015 ' ^ an IATCORPORAT March 24, 2005 Strategic Planworkshoo NATION Overview Introduction, Background, and Ground Rules Review of the 2015-2020 National City Strategic Plan The Strategic Plan and the Work Plan • Strategic Planning Organizational Chart • SDSU Sage Project Involvement • Questionnaire and Preliminary Results • Budget Priorities — Work Plans - Department/Division Reports • Connecting the Dots Public Comment Council Direction/Comments ITy March 24, 2005 Strategic Plan Workshop z EXHIBIT 'A' 1 3/24/2015 Background and Next Steps Since 2007 the Strategic Plan has been adopted by the City Council concurrent with the budget process every two years (2013-2018 Strategic Plan) February 3 Staff presented Budget/Strategic Planning Calendar to City Council and introduced SDSU graduate students March 3- Staff presented preliminary budget priorities March 7 — Neighborhood breakfast presentation and release of questionnaire March 24 — Strategic Planning Workshop April 28 — Budget Workshop with draft Strategic Plan March 24, 2C0597a'.e8, plan Wor<shop Workshop Ground Rules olnterrupt for clarifying questions oHold comments and direction until after public comment oStudents will be taking notes in administrative categories DEVELOPMENT -COMMUNITY -PUBLIC SAFETY -OPERATIONS oQuestionnaire/survey will be available to public through the website until April 15 and final results will be provided at April 28 workshop o"Parking Lot" for Topics that need longer discussion and further analysis March 2a, 2 W i Strategic plan V2o, {:shop 4 2 3/24/2015 The Strategic Plan and the Work Plan Strategic Plan Establishes a long-range vision and direction for the City (Every two years) Ensures everyone is working towards the same goals and objectives Assess/Adjusts the direction of the organization given the current (and changing) environment Communicates objectives and initiatives of the organization and provides a basis for the work plan Work Plan A structured method for establishing, prioritizing, and updating staff actions that support the initiatives and objectives in the Strategic Plan Ensures the goals and initiatives are carried out through clear action plans Provides an internal working document or dashboard from which to track progress and celebrate success Constantly evolving based on conditions and City Council actions March 29, 2005 Strategic Plan Workshop Strategic Plan A 0 Mission Objectives Initiatives Project/ Program/ Plms Action Plans Status Components of the Strategic Ptan and Work Plan what is the City trying to accomplish? What actions do we need to take to achieve our mission? What must we achieve to satisfy our objectives? (Vihat is critical?) What projects, programs. or plans are necessary to accomplish our initiatives? Who is the lead and who is on the. team? What specific tasks, actions, and activities need to happen to complete the project. program. or plan' Action Plans are customized to each project, program or plan and are the responsibility of the Lead Project/Program!Plan Leads report progress weekly to the initiative Sponsor. initiative Sponsor reports status on all Project 7Programi Plans quarterly. 3 3/24/2015 • Building & Safety • Planning •Engineering/Public Works • Fire (Permits & Inspection) •Housing, Grants, & Assets (Housing) Developme 'ublicSafety •Library • Neighborhood Services •Community Services •Housing, Grants, & Assets (Nutrition Center) Police/Fire Administration •Police •Fire • Neighborhood Services (Code Compliance/Parking Enforcement) •Engineering/Public Morks J Community Sperations Finance •Human Resources •Information Technology •City Clerk/Records Management 2 March 24, 2005 Strategic Plan Workshop Departmerit/Division Director Managers) D- frank Parra M- tuns Sa.nz City Clerk/ Aaec..-warNr Records Management 0- Mike Della Communny Services saner•d D- Brad Raulston M- Audrey Denham Engineering/Public Works J D- Steve Mangao.&Io M- Kuria Mrfhusamy Finance- Sx•an *nebr, Sarah 0- Mark Roberts Fire 0- M- tit Hector Frank Parrs Robert Hernandez Other BC National Ciry Strategic Planning Organizational Chart *Suing & Mttq Wiontini 4.10....4.s1Pollie worts •lee(fkerwl. iYePe a..l . N.M. GEM:, & Axmit itt rota Developme oar ••.rape ubtic Safety Ad m in: st ration • ▪ F,re • Net,.berhood Sa,enrea (Cede eo.e..anee/Prdng I iermr.enti o f preenng/Pc.blic Works COmmu'1.;'y operations •L+bnry • kYld.borfiead Ser.. "Ce m tinier Seniors O ka/sing Grams & Alma. (IYsiarn COMO ef4ifealRre J.ir a • rl nonce .-krrnan neawnracs •YMrnatian Teehmegegy •6ty OerkAecads Management Note This organizational chart is intended for strategic planning purposes All departments and divisions do work throughout the four categories and the bullets are provided as areas of emphasis The goal of the strategic plan n to develop admmistrat.ve priorities that demonstrate our con value of collaboration. Housing„ Grants, & Assets 0- Alfredo Ybarrs Sarah F: r., M- Carlos Aguirre Human Resources swat,. D- Stacey Stevenson M- Lilia Munoz Jes Information Technology Ale, D- Stacey Stevenson M- Ron Williams Library nearv+a D- Minh During Neighborhood Services- 1 0- Brad Raulston M- Armando Vergara Planning Arye!r.a aid >psa-me D. Brad Raulston M- Martin Reeder Ray Pe ;Advanced) Police D- M- nerve Mart.Za. Err Manuel Rodneuez Jose Teller David Esp.rnu 4 3/24/2015 SDSU Sage Project Involvement 2 SAN DIEGO STATE UNIVERSITY THE sage PROJECT oDr. Mounah Abdel-Samad, Assistant Professor of Public Administration and Policy oSeminar in Administrative Theory- 20+ graduate students have been assigned to departments, divisions, and administrative categories oDepartment/Division assigned students will present one finding or suggestion during staff reports. Students assigned to administrative categories will take notes and offer observations after reports oCosts, Grants, and Social Indicators are part of next assignment oResearch on techniques for community outreach and public engagement Mar[h 24, 2W5 $trategt pan W orkshop Community Outreach Research o Research Strategic Planning Methods o General versus specific o One-way/ two way o Focus Groups o Participatory Budgeting o Ongoing Presence at Community Events o Conducting Surveys/Questionnaires o Evaluation Methods calQ WINIM March 24, 2IX)S Strategic Plan W orlshou 5 3/24/2015 Questionnaire March 24, 2005 Stra'egic Plan W ornshop 11 2013-2018 Strategic Plan Goals 1. Provide Quality Services �. Achieve Fiscal Sustainability �. Improve Quality of Life 4. Enhance Housing and Community Assets 5. Promote a Healthy Community Each Goal has Five Aligned Objectives - CALIFOI N,ATIONAttery a�J y NCORYOR&flO March 24, 2005 Strategic Plan Workshop 12 6 3/24/2015 CONNECTING... National City's Core Values: commitment, courtesy, collaboration, communication, customer service Starts at the Top Organizational Needs with Fiscal Sustainability 2013 vs. Today • Employee Retention & Recruitment • Re -staffing Communication with Community • Informational Brochures, Videos & Mailers • Website Overhaul & Software Upgrades Cablecasting Volunteers Citywide Volunteer Appreciation Program Board & Commission Training and Development Youth • Students in Government - Student Volunteers Student Intern Program & Mentoring Opportunities +► CALIFORNIA ..�_ ONALen? �Jl March 24, 2005 Strategic Plan Workshop 13 Council and Staff Identified Budget Priorities +- CALIFORNIA ..a NATIONAL ary C ZNvoa o rt Community Development Operations Public Safety Asset management and disposition Deferred facilities maintenance Contingency Reserve RCS radio system CDBG Fee study Litigation contingencies Homeless outreach Fleet replacement Pension funding Recreation programs (deferred maintenance, staffing) Regional planning and development Recruitment and retention (labor negotiations, unfunded positions) Volunteer appreciation Green buildings Training and development for staff Succession planning March 24, 2005 Strategic Plan Worksnep 7 3/24/2015 Building & Safety •Planning •Engineering/Public Works •Fire (Permits & Inspection) •Housing, Grants, & Assets (Housing) Developmen ublic Safety •Library •Neighborhood Services •Community Services •Housing, Grants, & Assets (Nutrition Center) Police/Fire City Manager Administration City Attorney •Police •Fire •Neighborhood Services (Code Compliance/Parking Enforcement) •Engineering/Public Vorks Community •perations •Finance •Human Resources •Information Technology •City Clerk/Records Management March 24, 20055trategic Plan Workshop 15 Department and DivisionN,gTIQNALCI�y p Reports w�sas Engineering/Pub Building & Saf, Planning Housing, Gru.aaJ, .a I�JJr�J Finance Community ation Technology/MIS Library Neighborhoai'd March 24, 2005 Strategic Plan Work,hn:: esources Perk/Records nagement 8 3/24/2015 Engineering & Public Works Engineering Division olmplement Alternative Cost Accounting Procedures to Expedite Construction Contracts _Streamline Permit Application Review Process and Maximize Cost Recovery oReview Procedures for Management, Inspections and Reporting to Ensure Environmental Compliance including State mandated stormwater compliance requirements March 24, 2005 Strategic plan Workshop 17 NATIONAL -CITY Engineering & Public Works Public Works Division cStreets: Provide Opportunities for Public Works Crews to Construct Smaller Capital Projects °Wastewater: Review Procedures for Management, Inspections and Maintenance of the City's Sewer System cEquipment Maintenance: Modernize Equipment and Operations °Parks: Implement Grid -based System for Tree Trimming and Landscape Maintenance oFacilities: Complete Comprehensive Facilities Needs Assessment March 24, 2001 Strategic plan Workshop 18 9 3/24/2015 NATIONAL Building and Safetyx�sf' ,Update the Permit Fee schedule ()Continue to improve the Permit Tracking System c,Develop in-house plan review March 24, 2005 Strategic Plan Workshop 19 Planning oCollaborate on updating permit fee schedule o Update webpage and bring GIS online °Support amortization efforts o Update and align long range planning documents oWork with Port District to implement Marina District Vision Plan and achieve win -win -win o Pursue sustainability initiatives through Climate Action Plan and Energy Roadmap NATIONALar s .' INCORPORATED March 24, 2005 Strategic Plan Workshop 20 10 3/24/2015 Housing, Grants, & Assets Housing oComplete Paradise Creek Transit Oriented Project Phase I & II oDispose/develop real property assets pursuant to approved Property Management Plans oPrioritize new infill development and key rehabilitation projects oEstablish on-line Housing Choice Voucher waiting list °Develop PowerPoint/Video Housing Choice Voucher briefing presentation cEstablish community gardens on parcels that are difficult to develop — CALIFORNIA — NATIONAL City nzvi rNCORYORATxo March 24, 20055trategic Plan Work$hOP 21 — CAIIFORNIA Housing, Grants, & Assets Grants and Nutrition Center (-Identify grant funding sources and support and coordinate grant efforts °Improve wellness programs and inform seniors on emergency preparedness olnitiate sustainable energy improvements to reduce water/utility costs oContinue to upgrade dining room and kitchen oDevelop a communication strategy to improve program outreach efforts oEstablish partnerships with Olivewood Gardens and other local community gardens to provide food for congregate meals and a seasonal produce stand for seniors. NATIONAL CIT1 `sj:1/ �. fRCOaYORaT90 March 24, 2005 Strategic Plan workshop 22 11 3/24/2015 NAT1oNAL cfr} Community Services - ACOBPORATBss oEvaluate existing recreational programs and use of facilities oPromote health, fitness, and well-being oCollaborate on a citywide volunteer program oExpand partnerships with local community organizations °Increase department visibility March 24, 2005 Strategic Plan Workshop 23 Library Facility and Technology Upgrade oRFID Security Upgrade -Automation System Upgrade and Migration to the Cloud oPublic Computers Upgrade coCalifornia Public Library Broadband Project oFlooring and Other Deferred Maintenance oSurveillance Cameras Installation NATIONAL C,iTp 1ACpR1.011ATT.ir March 24, 20055trategic Plan Workshop 24 12 3/24/2015 Library Customer Service Improvements °Patron Needs Assessment Survey oLocal History Room Reopening oCollection Weeding — Phase I oSecurity Guard Pilot Program oNotebooks and Tablets Loan Program NATIONAL CITY WOOJJI WSJ March 24, 2OO55trategic Plan Workshop 25 CALIFORNIA Neighborhood Services oAdopt a comprehensive long term strategy to address homelessness NATIONAL CITY s4J i4COA)OHATI0 oContinue to build partnerships with local, regional and community agencies to enhance services olncreasing efficiency with new technology for customer service complaints/request, graffiti, parking and code enforcement March 24, 2p75 Strategic Plan Workshop 26 13 3/24/2015 CALIFORNIA NATIONAL City Fire ::Enhance the Quality of Emergency Service and Firefighter Safety ,:_;Develop a plan for staffing with the ability to support and sustain operations cContinue to work with elected officials and our City Manager to phase in a squad program Continue to fund the replacement of emergency vehicles and equipment Merck 2i, 2005 SUategicPlan Worishop 27 Police- Quality Service Employee Development Plan Retention °Recruitment °Employee wellness °Employee development +— CALIFORNIA --� NATIONAL CITY l__ — JNCOR0ORRTPD March 2a, 2005 Strategic Plan Workshop 28 14 3/24/2015 Police- Quality of Life Community Outreach Dialogue with Residents Force Workshops Crime Prevention Directed Hot Spot Patrolling Informational Pamphlets aiu` O!NJA — NATIONAO#Tp March 24, 2005 Strategic plan Workshop NATIONAL CITY Police Procedural Justice Training Program ,Giving others a voice Neutrality in decision making Respectful treatment Trustworthiness March 24, 2005 Strategic plan workshop 30 15 3/24/2015 NATIONAL CITY Police- Critical Incident Response-o-': Facility Improvements • Formal assessment • Funding Technology • Maintenance & Replacement oWebsite remodel Security and Privacy Training Public Safety Cameras Body Worn Cameras March 24, 2005 Strategic Plan Workshop 31 OALIFORNIA —« NATIONAL CITY �1fJ:3 J Police- City/Regional Partnerships w�oaap�aTan City Departments Neighborhood Services - Public Works - City Attorney Community Programs Star Pal - Shop with a Cop - Explorer Program Regional Crime Efforts <, Federal/State Task Forces oAB109 Operations March 24, 20055Krtegic. Plan Workshop 32 16 3/24/2015 Human Resources NATIONAL Cf7'y 1ACOAPORATtO Support Departments and Divisions Classification and Compensation • Employee Benefits • Labor Relations Organizational Development Training • Recruiting • Risk Management (Claims Management, Workers' Compensation and Workplace Safety) March 24, 2005 Strategic Plan Workshop 33 Human Resources Identified initiatives Rebuild the City's Organizational Development Program, matching training to City-wide departmental and employee goals, strategic objectives, and local, State and Federal mandates. • Remodel the City's position classification system in alignment with strategic objectives (strategic deployment of personnel). • Overhaul/update the City's compensation plan for all employee groups. Continue labor/management partnerships with an emphasis on strategic deployment and total compensation issues. • Develop a workplace safety program. • Monitor and proactively respond to labor relations updates. • Continue efforts to automate and streamline work processes. NATIONAL CfTY 16;7 2RCOtp0RAT1SO March 24, 20055trategk Plan Workshop 34 17 3/24/2015 NATIONAL1 Finance 'Developing plans to fund replacement reserves and to finance the acquisition, replacement, and maintenance of the City's fleet, facilities, and other assets oPreparing an effective budget °Accurately forecasting funding sources oManaging investments wisely oProviding consistent financial reports °Maintaining clean audits and resolving findings/deficiencies in a timely manner Updating finance and budget policies March 24, 2005 Stratagic Plan Workshop 35 Information Technology/MIS :_:Continuously improve technical infrastructure °Telecommunications modernization oCartegraph implementation :Leverage internal and external cloud computing infrastructure °Information Technology staff development °Web -based public safety records and reports i CALIFORNIA -+ NATIONAL-CITY March 24, 2005 Snategk Plan Workshop 36 18 3/24/2015 NATIONAL CITY City Clerk/Records Management A�1>'• oVolume and complexity of Public Records Act requests o Promote public outreach o Make digital records database accessible to public o Expand records management database citywide oAdd frequently requested documents to database c Update and follow records retention policy guidelines March 24, 20055trategic Plan Wokshop 37 Student Observations SAN DIEGO STATE UNIVERSITY T Developmer Public afety Administration Community •perations E sage PROJECT March 24, 20055trateglc Plan Workshop 38 19 3/24/2015 The Strategic Plan and the Work Plan Community Development Operations Public Safety Asset management and disposition Deferred facilities maintenance Contingency Reserve RCS radio system CDBG Fee study Litigation contingencies Homeless outreach Fleet replacement Pension funding Recreation programs (deferred maintenance, staffing) Regional planning and development Recruitment and retention (labor negotiations, unfunded positions) Volunteer appreciation Green buildings and sustainable initiatives Training and development for staff Succession planning March:M 2005 Staregic PlanWor4,hoc PUBLIC COMMENT March 24. 2005 Strategic San Workthoc 40 20 3/24/2015 COUNCIL COMMENT/DIRECTION PARKING LOT/DISCUSSION TOPICS March 24, 20055trategic Plan Workshop 41 Notes- Development March 24, 2005 Strategic Plan Workshop 42 21 3/24/2015 Notes- Community March 24, 2005 Strategic Plan Workshop 43 Notes- Public Safety March 24, 2005 Strategic Plan Workshop 44 22 3/24/2015 Notes- Operations March 24, 2005 Strategic Plan Workshop 45 Notes- Administration March 24, 2005 Strategic Plan Workshop 46 23 Strategic Plan Attachment B City of National City Strategic Planning and Work Plan Flow Chart The Strategic Plan • Establishes a long-range vision and direction for the City (Approved by City Council every two years with budget) • Ensures everyone is working towards the same goals and objectives • Assess/Adjusts the direction of the organization given the current (and changing) environment • Communicates objectives and initiatives of the organization and provides a basis for the work plan • A structured method for establishing, prioritizing, and updating action plans that support the initiatives and objectives in the Strategic Plan • Ensures the goals and initiatives are carried out through clear action plans • Provides an internal working document or dashboard from which to track progress and celebrate success • Constantly evolving based on conditions and City Council actions Components of the Strategic Plan and Work Plan Mission Objectives Initiatives Project/ Program/ Plans What is the City trying to accomplish? What actions do we need to take to achieve our mission? What must we achieve to satisfy our objectives? (What is critical?) What projects, programs, or plans are necessary to accomplish our initiatives? Who is the lead and who is on the team? What specific tasks, actions, and activities need to happen to complete Action Plans the project, program, or plan? Action Plans are customized to each project, program or plan and are the responsibility of the Lead. Project/Program/Plan Leads report progress weekly to the Initiative Status Sponsor. Initiative Sponsor reports status on all Project/Program/Plans quarterly. Council and Staff Identified Priorities CALIFORNIA `- iNCDRPOAATB� Community Development Operations Public Safety Asset management and disposition Deferred facilities maintenance Contingency Reserve RCS radio system CDBG Fee study Litigation contingencies Homeless outreach Fleet replacement Pension funding Recreation programs (deferred maintenance, staffing) Regional planning and development Recruitment and retention (labor negotiations, unfunded positions) Volunteer appreciation Green buildings Training and development for staff Succession planning Department/Division Director Manager(s) Building- ' D- Frank Parra M- Luis Sainz City Clerk/ Alec, Heather Records Management D- Mike Dalla Community Services Minerva D- Brad Raulston M- Audrey Denham Engineering/Public Works Jo D- Steve Manganiello M- Kuna Muthusamy Finance -Sarah Krietor, Sarah M D- Mark Roberts Fire D- M- M- Eric Hector Frank Parra Robert Hernandez Other BCs National City Strategic Planning Organizational Chart �•Builing & Safety •Planning •Engineering/Public Works •Fire (Permits & Inspection) •Housing, Grants, & Assets (Housing) Developmen Public Safety Shanno City Manager Administration Community Operations •Library •Neighborhood Services h•Community Services •Housing, Grants, & Assets (Nutrition Center) • Police/Fire • Police •Fire •Neighborhood Services (Code Compliance/Parking Enforcement) •Engineering/Public Works Ben r June •Finance •Human Resources •Information Technology •City Clerk/Records Management Note: This organizational chart is intended for strategic planning purposes. All departments and divisions do work throughout the four categories and the bullets are provided as areas of emphasis. The goal of the strategic plan is to develop administrative priorities that demonstrate our core value of collaboration. J Housing, Grants, & Assets Sh:lby D- Alfredo Ybarra Sarah Koop M- Carlos Aguirre Human Resources Sarah Gould D- Stacey Stevenson M- Lilia Munoz Jessic Information Technology D- Stacey Stevenson M- Ron Williams Library D- Minh Duong Neighborhood Services- D- Brad Raulston M- Armando Vergara Planning Angelica and Roxanne D- M- M- Police D- M- M- Brad Raulston Martin Reeder Ray Pe (Advanced) Rene,Maritza, Erin Manuel Rodriguez Jose Tellez David Espiritu Council and Staff Identified Priorities Community Development Operations Public Safety Asset management and disposition Deferred facilities maintenance Contingency Reserve RCS radio system CDBG Fee study Litigation contingencies Homeless outreach Fleet replacement Pension funding Recreation programs (deferred maintenance, staffing) Regional planning and development Recruitment and retention (labor negotiations, unfunded positions) Volunteer appreciation Green buildings Training and development for staff Succession planning - CALIFORNIA -- NATIONAL CITY. 1:33'1 rNCOAPOR ATV) STRATEGIC PLANNING & BUDGET SCHEDULE - FISCAL YEAR 2016 DATE & TIME DESCRIPTION DEPARTMENT Monday, Jan. 12th Budget calendar provided to department heads. Finance Tuesday, Jan 27th ('MO to meet with SDSU class to review process and assign students to departments and divisions CMO Tuesday, Jan 29th Department and Division SWOTs due CMO/Ail Departments Monday, Feb. 2nd Budget training. Finance/All departments Tuesday, Feb 3rd Students meet respective departments & divisions and provide introdution to City Council CMO/All Departments Tuesday, Feb. 3rd Request direction from the City Council for Budget Workshops and Budget Adoption dates. (January 21, 2015 - A200 deadline) Council/Staff Monday, Feb. 9th Budget instructions & budget forms distributed. EDEN open for Departments to enter information. Finance Tuesday, Feb 24th Internal strategy meeting with students to present draft strategic plans for departments and divisions CMO/All Departments Thursday, Feb. 26th Departments enter appropriation proposals in EDEN by 5:00 pm All departments Tuesday, Mar. 3rd City Council budget priorities. (February 18, 2015 - A200 deadline) Council/Staff Thursday, Mar. 5th All CIP and Fleet appropriations entered into EDEN by 5:00 pm Engineering & Public Works Thursday, Mar. 5th Revenues estimates due from applicable departments by 5:00 pm All departments Monday, Mar. 9th 10:00 AM - 12:00 PM 2 - 3:00 PM Departmental budget meetings with Finance to discuss and review strategic plan and appropriation proposals. The specific time and location will be sent out prior to the meeting. City Council City Clerk City Treasurer City Attorney Tuesday, Mar. loth 9:30 AM - 12:00 PM Departmental budget meetings with Finance to discuss and review strategic plan and appropriation proposals. The specific time and location will be sent out prior to the meeting. City Manager Administrative Services Finance Human Resources MIS Risk Management Non -Departmental (Non-CIP) Wednesday, Mar. 1 1th 9:30 AM - 12 PM 2:00 - 4:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. Police Fire/Building HGAM Monday, Mar. 16th 2:00 - 5:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. Engineering & Public Works Parks Maintenance Facilities Maintenance Vehicle Maintenance CIP (All Funds) 1 of 2 City (2016) CALIFORNIA NATIONAL AIL CITY rNCORPOR AT CV STRATEGIC PLANNING & BUDGET SCHEDULE - FISCAL YEAR 2016 DATE & TIME DESCRIPTION DEPARTMENT Tuesday, Mar. 17th 2:00 - 5:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. Community Development Community Services Library Neighborhood Services Planning Thursday, Mar. 19th Departmental budget recall(s) scheduled (if necessary). Finance Tuesday, Mar 24th Strategic Planning Workshop with City Council Council/All Departments Thursday, Mar. 26th 2:00 - 5:00 PM Budget review (all departments). Finance Administrative Services Tuesday, Mar. 3lst 2:00 - 5:00 PM Budget review (all departments). Finance Administrative Services City Manager Tuesday, Apr. 7th 10:00 AM - 12:00 PM 2:00 - 4:00 PM Departmental budget recall(s) (if necessary). Finance Other departments Thursday, Apr. 9th Send Preliminary Budget to printer and upload copy to City's website. Finance IT Tuesday, Apr. 28th 6 PM Budget Workshop / Preliminary Budget Presentation (April 15, 2015 - A200 deadline) Council/Staff Wednesday, May 6th 6:30 PM Neighborhood Council presentations (Kimball Neighborhood Council Meeting). Finance Thursday, May 14th 6:30 PM Neighborhood Council presentations (El Toyon Neighborhood Council Meeting). Finance Wednesday, May 20th 6:30 PM Neighborhood Council presentations (Las Palmas Neighborhood Council Meeting). Finance Tuesday, May 26th 6 PM Budget Workshop (May 13, 2015 - A200 deadline) Council/Staff Tuesday, Jun. 16th 6 PM Budget Hearing / Adoption of Budget. (June 3, 2015 - A200 deadline) Council/Staff 2 of 2 City (2016)