HomeMy WebLinkAbout2016 09-20 CC HA ADJ MIN (2)Book 98 / Page 160
09-20-2016
MINUTES OF THE ADJOURNED REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF NATIONAL CITY
September 20, 2016
The Adjourned Regular Meeting of the City Council of the City of National City
was called to order at 5:04 p.m. by Mayor Ron Morrison.
ROLL CALL
Council members present: Cano, Mendivil, Morrison, Rios.
Council members absent: Sotelo-Solis.
Administrative Officials present: Dalla, Deese, Duong, Muthusamy, Parra,
Roberts, Silva, Stevenson, Williams.
City of National City Fire Department Squad Pilot Program
1. Introduction and Report — Director Frank Parra
Fire Captains Brian Krepps and James Stiles
2. Fiscal Impact — Director of Finance Mark Roberts
3. Staff Comments
4. Council Questions
5. Public Comments
6. Council Comments and Direction
FIRE DEPT ADMIN (305-1-1)
7. Resolution No. 2016-145. RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF NATIONAL CITY AUTHORIZING THE DEVELOPMENT
AND IMPLEMENTATION OF A ONE-YEAR SQUAD PILOT PROGRAM
DESIGNED TO ENHANCE PUBLIC SAFETY AND THE EFFICIENCY OF
THE FIRE DEPARTMENT, AND TO EVALUATE THE EFFECTIVENESS
OF AN ALTERNATIVE SERVICE DELIVERY MODEL. (Fire)
RECOMMENDATION: Adopt the Resolution.
TESTIMONY: Presentations were made by Emergency Services
Director Frank Parra, Fire Captains Brian Krepps and James Stiles
and Director of Finance Mark Roberts. All presentation materials
are attached as Exhibit 'A'.
ACTION: Motion by Rios, seconded by Mendivil, to adopt the
Resolution which will include the bulleted items in the staff
recommendation. Carried by unanimous vote.
Book 981 Page 161
09-20-2016
ADJOURNMENT
Motion by Mendivil, seconded by Cano, to adjourn the meeting to the next
Regular Meeting of the City Council and Community Development Commission —
Housing Authority of the City of National City to be held Tuesday, September 20,
2016 at 6:00 p.m. at the Council Chambers, National City, California. Carried by
unanimous vote.
The meeting closed at 5:54 p.m.
The foregoing minutes were approved at the Regular Meeting of April 18, 2017.
National City Fire Department
Squad Pilot Program
EXHIBIT 'A'
- CALIFORNIA
NATIONAL My
1MC6RponATEO
SQUAD PILOT PROGRAM
9/20/2016
PURPOSE
Seek adoption of a resolution authorizing staff to develop and execute a one year Squad Pilot Program
designed to enhance public safety and the efficiency of the Fire Department by implementing and
evaluating the effectiveness of an alternative service delivery model.
BACKGROUND
In 2009, the City of National City retained the services of Citygate Associates, LLC to conduct a Fire
Service Standards of Response Coverage Deployment Study. This comprehensive study provided
several recommendations for emergency service delivery improvements (See Appendix B — Citygate
Executive Summary).
One of the primary findings of this study identified a coverage gap in the northeast section of our
city. The Citygate study recommended adding a 3rd Fire Station to this affected area (See
Appendix C — 4-minute response time with and without the 3rd Fire Station). Currently, emergency
services are provided to these residents jointly by National City Fire Department and by units from
the City of San Diego Fire Rescue Department. These units from the City of San Diego are amongst
the busiest in their department and cannot be relied upon to be available when needed; thus resulting
in extended response times for our residents.
In 2015, our average response times for medical emergencies to the affected neighborhoods in the
northeast section of the city exceeded the national standard specified in National Fire Protection
Association Code and Standards (NFPA 1710). Compliance with this standard requires first
responders to arrive on scene within 5 minutes 30 seconds of 911 access. This includes 4 minutes
travel time and 90 seconds dispatch and turnout time. Engine 34, located at 16'h Street and D Avenue,
had an average response time of 7:26 (See Table 1) to the area north of Plaza Boulevard and east of
Highland Avenue. Engine 31, located at 24th Street and. Euclid Avenue, had an average response
time of 7:35 (See Table 1) to this same area. San Diego Fire Rescue units also have similar response
times averaging 7:46 (See Appendix F). These times are well above the national standard and clearly
demonstrate the coverage gap previously identified by the 2009 Citygate Study.
Table 1 National City Fire Department Unit Responses east of Highland Avenue, north of Plaza
Boulevard to the City limit with San Diego during 2015
•
•
1 OIa► Ices ouse Muir (yu rercenule)
No. of
Unit Responses
Fire
Rescue
Emergency
Medical
Response
Urgent
Medical
Response
Non -
Emergency
Medical
Res u onse
Hazard
Service Overall
B57
66
0:15:11
0:10:24
0:16:54
--
0:23:30
0:08:05 0:17:13
NCE231
8
0:11:49
0:10:56
_-
_-
0:12:52
0:06:23
NCE234
1
0:06:23
NCE31
1,497
0:10:36
0:07:06
0:07:35
0:08:40
0:10:38
0:08:59
0:09:55 0:07:59
NCE34
714
0:10:39
0:10:34
0:07:26
0:09:09
0:06:24
0:10:04
0:23:29 0:07:49
NCT34
Overall
159
2,445
0:12:25
0:12:14
0:12:18
0:10:47
0:09:18
0:07:40
0:13:20
0:09:27
0:09:35
0:15:19
0:11:31
0:04:11 0:11:16
0:10:27 0:08:19
Note: These average response times included a 90 second dispatch and turn out time.
This coverage gap has become compounded by marked increase in call volume. At the time of the
Citygate Study in 2009, the fire department responded to 4,928 calls for service. The Citygate Study
estimated that by 2020 the city population would increase resulting in an estimated call volume of
6,100. However in 2015, the total number of calls in National City was 8,759 reflecting an increase
of 67%, far outpacing the Citygate estimations (See Table 2).
Table 2 Total Responses within National City during 2015
Call Category Responses
1 nit
Fire
Rescue
Emergency
Medical
Response
Urgent
Medical
Response
Non-
Emergency
Medical
Response
Hazard
Service
Other
Total
Responses
NCE231
1
-
8
1
1
-
-
-
11
7
NCE234
-
-
4
-
3
-
-
NCE31
167
10
1,969
189
124
129
21
1
-
2,610
3,243
876
2
NCE34
150
15
2,484
247
178
135
34
NCT34
97
20
594
62
32
56
14
1
SQD34
-
-
2
-
-
-
-
-
B57
116
24
139
-
-
31
2
- 312
B257
1
-
_
-
-
-
-
-
- 1
Auto -aid
347
55
1,059
79
52
99
6
- 1,697
TOTAL
879
124
6,259
578
390
450
77
2 8,759
Note: National City Fire Department responded to an additional 1.162 auto aid calls into Chula Vista. Imperial Beach, Bonita, Coronado,
and San Diego.
These two factors have warranted the need to explore options to enhance service delivery capabilities.
In cooperation with the National City Firefighters' Association (NCFFA) and senior city staff, the
fire department began exploring methods to address this need within our community. Jointly we have
developed the concept of a one (1) year Squad Pilot Program. This is a proven service delivery model
nationwide and is currently implemented across California including the City of San Diego, Los
Angeles County, Santa Barbara City, Venture County and the City of Lompoc. Specifically, the
recently implemented program in San Diego has shown a noticeable decrease in response times,
thereby improving their overall service delivery.
2
Although the Citygate Study called for a 3rd Fire Station in the northeast section of the city, the Squad
Pilot Program would save the city approximately 4 to 5 million dollars in construction costs. This
action will continue to show National City residents that the City Council is committed to fiscal
responsibility and the prudent use of its tax dollars while improving public safety.
SCOPE OF PILOT PROGRAM
This pilot program consists of a medium duty response vehicle housed at a satellite station within the
northeast section of National City. This unit would be staffed twenty four hours a day, seven days a
week, by a two person crew. This unit is designed to provide advanced life support, limited fire
suppression, incident command, and ancillary support functions during larger emergencies. The
primary mission of the Squad would be to provide an enhanced response capability to aid the residents
of National City. The Squad will be solely dedicated to National City and not be available for auto -
aid responses into other jurisdictions.
Facilities:
The Department has explored multiple options for housing the Squad within the northeast section of
the city and identified the city -owned El Toyon Park Recreation Center as an ideal site. A consultant
commissioned by the City's Engineering. Department performed a feasibility analysis of this site. The
consultant brought forward two options for facilities: Mobile Home and Prefabricated Metal
Structure. Both facilities would also include a metal garage structure to house the Squad. There are
various pros and cons to each facility:
Mobile Home
Lower initial costs
Shorter useful life (approximately 20 years)
Lower resale value
Lower quality and less architectural appeal
Looks temporary
Greater presence in the park and neighborhood
3-6 months to complete from contract
Prefabricated Metal Structure
Higher initial costs
Longer useful life (approximately 50 years+)
Higher resale value
Higher quality and greater architectural appeal
Is a permanent structure
Greater presence in the park and neighborhood
4-6 months to complete from contract
Vehicle:
Purchase or lease of a medium duty truck configured with a rescue body capable of transporting
advanced life support equipment, fire suppression pump with 150 gallons of water for small incipient
fires, and other specialized rescue equipment (See Appendix D). Lifespan of a medium duty truck
utilized as a squad is approximately 10 years as a front line unit and an additional 5 to 10 years as a
reserve.
Staff n:
The Squad would be staffed by restructuring the current fire department personnel deployment model.
Two fire department members (one Fire Captain and one Firefighter certified as a Paramedic) would
be assigned to the Squad, utilizing existing personnel. This would be accomplished by promoting
three Fire Engineers to the rank of Fire Captain and three Firefighters to the rank of Fire Engineer.
These promotions would be temporary for the duration of the Squad Pilot Program. Engine 34 and
Engine 31 would then be staffed with three personnel (Fire Captain, Fire Engineer, & Firefighter
certified as a Paramedic). During the Squad Pilot Program, the Fire Department will continue to be
3
staffed with 39 currently budgeted fire suppression personnel. Both the Department and the NCFFA
agree that this is a sustainable personnel deployment model with no anticipated need for additional
budgeted positions. The ongoing staffing cost would include the cost required to make the previously
temporary promotions permanent and maintaining minimum daily staffing of 13 fire suppression
personnel.
Furnishings:
The facilities will need to have basic furnishings to make it adequate for 24 hour occupation by fire
department members. Items would include office furniture, :bedroom furniture, lockers, electronics,
kitchen necessities, and other miscellaneous items.
Equipment:
The equipment to be used by the squad will be purchased with various grant funds and Lower
Sweetwater Fire Protection District Funds. We currently have received all the communication
equipment required for the squad vehicle via federal grants, and we have received a twenty five
thousand dollar City Council accepted grant from the National City Public Safety Foundation for any
additional equipment needs. Due to the size and mission of the squad, it does not require the extensive
amount of equipment found on fire engines or ladder trucks.
GOALS OF THE SQUAD PILOT PROGRAM
Enhance service delivery to the residents of National City
- Decrease response times to the northeastern section of our city by 90 seconds
- Decrease overall City response times by 30 seconds
- Improve cardiac arrest survivability rates by decreasing patient down time prior to initiation
of life saving interventions
- Maintain and enhance public satisfaction with the service delivery of our Fire Department
Improve NCFD efficiency
- Increase minimum daily staffing from 11 to 13 firefighters
Provide 13 National City firefighters on first alarm responses in National City
Reduce mileage on more expensive department engines and trucks by 20% during Squad Pilot
Program
- Lower fuel and maintenance costs for department engines and trucks
ESTIMATED COST OF SQUAD PILOT PROGRAM
Facility Options:
- Mobile home to include site improvements estimated total cost:
o Lease: $250,000 (optional $38,170 purchase price at end of lease)
o Purchase: $336,950
- Prefabricated metal structure to include site improvements estimated total cost:
o Leasing not available
o Purchase: $497,950
- Both options include metal garage structure for the squad vehicle and associated site
improvements with lighting
- Operating cost including utilities and maintenance: $4,800 (Estimation based on 1/3 cost of
Station 31 operating costs, which would equal $400 a month x 12 months)
4
Vehicle Options:
Purchase a medium duty truck: $163,435 (estimated total life span of 15 - 20 years)
Lease/purchase (5-10 year options): $177,770-$199,600 (See Appendix E — Quote)
Annual lease cost options are $35,554 for 5 years, $26,470 for 7 years, or $19,960 for 10 years
Operating cost: $1,500 (This cost will be offset by reduced wear/tear on department engines
and trucks and lower fuel consumption, which we believe will be in the thousands of dollars
over the duration of the squad pilot program; however, we will only have a true number at the
end of the squad pilot program. It is estimated that fuel savings alone will be approximately
$3,300 annually.)
Staffing:
Temporary promotions: $37,646
Three Fire Engineers to the rank of Fire Captain
Three Firefighters to the rank of Fire Engineer
- Maintaining daily staffing at a minimum of 13 per day, inclusive of over -time: $112,354
Furnishings:
- Several areas to include the kitchen & dining, bedrooms, exercise area, office, day room, and
janitorial supplies: $14,240
Equipment:
Communications equipment funded with State Homeland Security Grant: $23,208
EMS equipment funded with National City Public Safety Foundation Grant: $25,000
- Other equipment funded with Lower Sweetwater Fire Protection District Equipment Fund:
$25,000
All funds are currently available for expenditures
FISCAL IMPACT
As presented, the squad will result in the following one-time and ongoing costs:
One-time Costs
Year 1
Site improvements,
• General Fund $106,950
• Furnishings, General Fund — $14,240
Equipped medium duty truck, Vehicle Replacement Fund — $163,435 (replenished over 10 years by
General Fund)
Equipment
• Communications, State Homeland Security Grant — $23,208
• Water Pump, National City Public Safety Foundation — $25,000
• Other Equipment, Lower Sweetwater Fire Protection District Equipment Fund — $25,000
All grant funds currently are available for expenditures.
Year 2
Mobile home facility (used) purchase, General Fund — $42,000 (applicable only if program is
extended beyond pilot year)
5
Ongoing Costs (General Fund)
Pilot/Year 1
• Mobile home facility (used) operating lease - S26,400
• Equipped medium duty truck — S21,247 (This expense will continue irrespective of the
continuation of the squad program.)
• Facility maintenance and utilities' — $4,800
• Fuel and maintenance costs (vehicle)1 — $1,5002
• Staffing
o Temporary promotions — $26,361
o Overtime — $150,000
1 Via internal service charges
2 These costs are expected to be offset by lower fuel and maintenance costs of larger trucks and engines resulting from
reduced use due to the squad program.
As outlined above, should the City Council approve this pilot program, funding would come primarily
from the General Fund. The costs of the fire squad program currently are not budgeted. Therefore,
costs incurred for the program require new appropriations. Unless financed with debt or grant funds,
new appropriations for the current fiscal year would require the use of available fund balance or
reserves.
As noted above, staff recommends purchase of the squad truck from the Vehicle Replacement Fund
("VRF") with annual replenishment payments of $21,247 to the VRF from the General Fund for ten
(10) years, and grant funding totaling $73,208 has been acquired for communications, water pump,
and other equipment for the medium duty truck. Based on available estimates, the General Fund cost
for this proposed pilot program is S323,951 for the facility, staffing and furniture.
Consistent with information staff provided City Council during development of the fiscal year 2017
budget, fund balances available in several funds have been transferred to the newly -established
Facilities Maintenance Reserve. In recognition of this and other unfunded needs (i.e. park lighting,
an item under consideration on the City Council's open session agenda), $900,000 of the fund
balances originally identified for transfer, has not been transferred to the Facilities Maintenance
Reserve. These one-time funds can be used for one-time purposes, including the funding of this
proposed pilot program, while reducing the ability to complete other facility maintenance projects
(by reducing funds available in the Facilities Maintenance Reserve).
6
TIMELINE
• Upon City Council approval in September 2016, the Squad Pilot Program will take 6-8 months
to implement with a start date scheduled for May 2017.
MONTHS 1 2 3 4 5 6 7 8 9 10 11 12
Council Approval
Develop Plan and Specfications
Public Bid for Site Improvements
RFP for Structure
Award Contracts
Site Improvements
Permits
Fabricate Structure
Install Structure
STAFF RECOMMENDATION
Adopt a Resolution authorizing staff to develop and execute a one year Squad Pilot Program
including:
• Completion of the meet and confer process through which the specific terms of the one year
pilot and evaluation of said pilot will be negotiated.
• Development and issuance of all necessary bid documents including but not limited to site
preparation, and structure and vehicle purchases.
• The appropriation of funds for:
o Facility: Lease a mobile home ($250,000 inclusive of site improvements)
o Vehicle: Purchase a medium duty truck ($163,435)
o Staffing: Restructuring the Fire Department staffing to support a Squad by the use of
fund balance ($150,000)
o Furnishings: Purchase necessary furnishings for a Squad response station by the use
of fund balance ($14,000)
o Equipment: Purchase necessary equipment for a Squad through a public safety grant
($25,000)
***Dollar figures included are estimates and subject to refinement during the procurement process.
7
9/13/2016
Appendix A
National City Fire Department
Squad Pilot Program
September 20, 2016
Purpose
Seek adoption of a resolution authorizing staff to
develop and execute a one year Squad Pilot Program
designed to enhance public safety and the efficiency of
the Fire Department by implementing and evaluating
the effectiveness of an alternative service delivery
model.
1
9/13/2016
Background
2009 - Citygate Associates, LLC conducted a Fire Service
Standards of Response Coverage Deployment Study
Identified a coverage gap area in the northeast section of
National City
Coverage gap area is north of Plaza Boulevard and east of
Highland Avenue to the City limits
Recommended adding a 3rd Fire Station to that area
Medical services are provided to this area jointly by National
City Fire Department and by auto -aid companies, primarily
from the San Diego Fire Rescue Department
2015 Emergency Medical
Calls
/
`1 Legend
Medc;d Chalk & Delta Indents Workload r Oimb.A,..
2357o 158E 111
74 To 235 (231
22 To 74 (33)
OTo 22 911
Not Sneed 10)
Not Aneysed (3325)
2
9/13/2016
Average Response Times
• NFPA 1710 - arrive at scene within 5:30, 90% of the
time (i.e. 90 seconds dispatch and turnout time & 4
minute travel time)
• Engine 34, located at 16th Street and D Avenue, had an
average response time of 7:26 to the coverage gap
area
• Engine 31, located at 24th Street and Euclid Avenue,
had an average response time of 7:35 to the coverage
gap area
• San Diego Fire Rescue units also have similar
response times averaging 7:46
2015 Responses To The
Coverage Gap Area
Unit
No of
Responses
857
NCE231
NCE234
NCE31
Overall
Total Res ,onse Time 90 Percentile
Emergency Urgent
Fire Rescue Medical Medical
Response Response
Non -
Emergency Hazard 30r81ce
Medical
Response
Overall
68 0:15:11 0:10:24 0:18:54 0:23:30 0:08:05 0:17:13
8 0:11:49 010.59 0:12:62
0:00:23 0:96:23
1.487 0:10:38 0:07:06 0.07,35 0:08:40 0:10,38 0:08'59 0'09:55 0:07:59
714 0:10:39 0:1034 0:07 28 0:09:09 0:06:24 0:10:04 0:23:29 0:07:49
159 0:12:25 012:16 0:043:18 0:13:20 0.15'19 0:04:11 0:11:16
2,446 0:12:14 9:10:47 0:07:40 0:09:27 0:59:35 0:11:31 0:10:27 0:09:19
3
9/13/2016
Current Situation
In 2009, NCFD responded to 4,928 calls for service
Study estimated by 2020 the population would increase
to an estimated call volume of 6,100.
In 2015, calls for service in National City totaled 8,759
This reflects an increase of 67% in call volume, far
outpacing the estimated Citygate study predictions
2,445 of these calls were in the coverage gap area
Total
National
Responses
within
City during 2015
Can Category Responses
I in
Fire
Rescue
Emergency
Medical
Response
Urgent
Medical
Response
Non.
Emergency
Medical
Response
Service
Other
-row
Rrsprmse3
Responses
NCE231
I
0
1
t
-
-
- a1
NCO234
-
4
3
_
_
_ 7
RCM
167
10
1,969
109
124
129
21
1 2,610
01c'F34
150
15
2,404
247
179
135
34
- 3,243
54CT74
97
20
594
62
32
56
14
1 A76
SQD34
2
_
2
657
116
24
139
-
31
2
312
B257
I
-
4,4o-aId
147
55
1,059
79
52
99
6
L642
1'O7A1.
1179
124
6,259
578
190
457)
77
2 Q751
4
9/13/2016
1,401 Outside Fire Agency
Responses into National City in 2015
UNITS
RESPONSES
SDFD E12
SDFD E19
SDFD E32
SDFD E51
SDFD T12
CHV E51
CHV E52
CHV T51
TOTAL
590
103
94
18
232
194
46
124
1,401
* Highlighted units are closest to the
proposed Squad response area.
Squad Pilot Program
An alternative response vehicle housed at a location
within the northeast section of National City
Two person unit designed to provide advanced life
support, limited fire suppression, incident command, and
ancillary support functions during larger emergencies
Providing an enhanced response capability to aid the
residents of National City
• Solely dedicated to National City and not available for
auto -aid responses into other jurisdictions
Subject to a review at 12 months from inception for
consideration as a permanent program
5
9/13/2016
Justification
• 75% of NCFD calls for service are medical in nature
• A squad at El Toyon Park will meet medical call demands for
the northeast section of National City
• Meets a public need for improved response times in the
northeast section of National City
• Adds an additional response vehicle thus increasing
apparatus availability within the city
• Creates an official presence at El Toyon Park with a visual
vantage point
• Saves the City approximately $4-5 million in construction
costs as opposed to building a 3rd Fire Station
Current vs. 2005 E 4th St. -
Percent
First Responder Call Receipt to On -Scene — Medical Priority — 7:30 Time
Target
Current Percent Performance 4th Street Percent Performance
87% to 7:30 Time Target 94% to 7:30 Time Target
6
9/13/2016
Facility Location at El Toyon Park
9/13/2016
8
9/13/2016
Mobile Home vs.
Prefabricated Metal Structure
• Mobile Home
• Lower initial costs
• Commercial useful life up to 20 years
• Lower resale value
• Lower quality and less architectural appeal
• Looks temporary
• Greater presence in the park and neighborhood
• 3-6 months to complete from contract
Prefabricated Metal Structure
• Higher initial costs
• Commercial useful life up to 50+ years
• Higher resale value
• Higher quality and greater architectural appeal
• Is a permanent structure
• Greater presence in the pal k and neighborhood
• 4-6 months to cornploto from contract
Facility Cost Estimates
OPTION #1:
2 BR Temporary Structure with Garage
Mobile Home
Prefab Metal Storage/Garage
Concrete Slab for Garage
Sewer lateral
Water Service
Electrical Service
Communications & Security
Fence & Gates
Engineering and Mgmt (20%)
Total (top) Estimate
100,000-200000
25,000
9,000
10,000
4,000
5,000
15,000
25,000
13,950
336,950
OPTION #2:
2BR Permanent Structure with Garage
Prefabricated Metal Structure
Prefab Metal Storage/Garage
Concrete Slab for Garage
Sewer Lateral
Water Service
Electrical Service
Communications & Security
Fence & Gates
Engineering and Mgmt (20%)
Total Estimate
340,000
25,000
9,000
10,000
4,000
5,000
15,000
25,000
64,950
497,950
Operating Cost: $4,800 ($400 a month x 12 months)
9
9/13/2016
Vehicle
• Medium duty truck configured with a rescue body
capable of caring advanced life support equipment, fire
suppression pump with 150 gallons of water for small
incipient fires, and other specialized rescue equipment
gal
,w...raa - :.,...
I
t}:'- s.l l �.. 907760R LPG1
Vehicle Cost Estimates
Lease vs. Purchase
• Purchase Option - $163,453
• Lease Options:
Lease Term
Number of Payments
Payment Amount
Total Lease Cost
5 Years
7 Years
10 Years
5 Annual 7 Annual 10 Annual
$35,554 $26,470 $19,960
$177,770 $185,290 $199,600
• Operating Cost: $1,500 (this cost will be offset by
reduced wear/tear on NCFD Engines and Trucks)
lartA
10
9/13/2016
Staffing
• Staffed by two department members (one Fire Captain
and one Firefighter certified Paramedic) utilizing
budgeted personnel
• Promote three Fire Engineers in a Temporary
Appointment to the rank of Fire Captain and three
Firefighters in a Temporary Appointment to the rank of
Fire Engineer
• Staff Engine 34 and Engine 31 with three personnel
(Fire Captain, Fire Engineer, & Firefighter with
Paramedic certification)
The Fire Department will continue to be staffed with 39
currently budgeted personnel
Staffing Cost Estimates
Staffing Costs
Temporary promotions of three Fire Engineers to Fire Captain
Maintaining Daily staffing at a minimum of 13 personnel per day,
inclusive of over -time
Total Staffing Costs
$37,646
$112,354
S150,000
***Dollar figures included are estimates and subject to refinement during the
procurement process***
11
9/13/2016
Furnishings Cost Estimates
Room Description
Kitchen & Dining
Bedrooms
Exercise Area
Office
Day Room
Janitorial Supplies
Total Furnishings Cost
Cost
$2,100
$2,300
$5,000
$2,740
$1,600
$500
$14,240
***Dollar figures included are estimates and subject to refinement
during the procurement process***
Equipment Cost Estimates
• Communications equipment funded with State
Homeland Security Grant: $23,208
• EMS Equipment funded with National City Public
Safety Foundation: $25,000
• Other Equipment funded with Lower Sweetwater Fire
Protection District Equipment Fund: $25,000
• All funds are currently available for expenditures
• Approximately $73,208 worth of funded Equipment
12
9/13/2016
Total Costs
One Time Costs
$514,625-$711,790
Ongoing Costs
$126,350
Operating Costs
$8,700
• Total Cost of Squad Pilot Program would be between
$649,675-$846,840.
***Dollar figures included are estimates and subject to refinement during the
procurement process***
Goals of the
Squad Pilot Program
• Enhance service delivery to the residents of National City
• Decrease response times to the coverage gap area by 90
seconds 90% of responses
• Decrease overall City response times by 30 seconds 90%
of responses
• Improve cardiac arrest survivability rate by decreasing
patient down time prior to initiation of life saving
interventions
• Maintain and enhance public satisfaction with the service
delivery of the fire department
13
9/13/2016
Goals of the
Squad Pilot Program
• Improve fire department efficiency
• Increase minimum daily staffing from 11 to 13 firefighters
• Provide 13 firefighters on every first alarm response in
National City
• Reduce mileage on more expensive fire engines and fire
trucks by 20% during Squad Pilot Program
• Lower fuel and maintenance costs for engines and trucks
•
Recommendation
Adopt a Resolution authorizing staff to develop and execute a one year Squad
Pilot Program including:
• Completion of the meet and confer process through which the specific terms
of the one year pilot and evaluation of said pilot will be negotiated.
• Development and issuance of all necessary bid documents including but not
limited to site preparation, and structure and vehicle purchases.
• The appropriation of funds for:
• Facility: Lease a mobile home ($250,000 inclusive of site improvements)
• Vehicle: Purchase a medium duty truck ($163,435)
• Staffing: Restructuring the Fire Department staffing to support a Squad by
the use of fund balance ($150,000)
• Furnishings: Purchase necessary furnishings fora Squad response
station by the use of fund balance ($14,000)
• Equipment: Purchase necessary equipment for a Squad through a public
safety grant ($25,000)
-r,
"Dollar figures included are estimates and subject to refinement during the
AIIIIIIIIIIIIII
procurement process'
14
9/13/2016
Timeline
1 2 3 4 5 6 7 8 9 10 11 12
MONTHS
Council Approval
Develop Plan and Specfications
Public Bid for Site Improvements
RFP for Structure
Award Contracts
Site Improvements
Permits
Fabricate Structure
Install Structure
15
CITYGflTf 11559(111 TtS, LLC Appendix
FOLSOM (SACRAMENTO), CA MANAGEMENT CONSULTANTS ■
FIRE RESPONSE STUDY
FOR THE
NATIONALI CITY
FIRE 'DEPARTMENT
VOLUME 1 OF 3 — MAIN REPORT
January 23, 2009
2250 East Bidwell St., Ste #100 Folsom, CA 95630 FI
(916) 458-5100 III Fax:
Fax: (916) 983-2090 Tf flSS°CIflTfS. ES
ki f"f?G'.9(r Sft,riCES
• •
EXECUTIVE SUMMARY
National City retained Citygate Associates, LLC to conduct a Standards of Response Cover
Planning analysis (fire response study) for the City. This study reviews the adequacy of the
existing deployment system from the current fire station locations, and based on that analysis and
possible service area growth, proposes what deployment enhancements the City could consider
as funds allow. This deployment report is presented in two main sections, including this
Executive Summary summarizing the most important findings and recommendations and a
deployment analysis section supported by maps and response statistics bound in supplemental
volumes as attachments to this document.
This planning effort is part of National City's efforts to enhance its services through progressive
planning as the community continues to evolve. At this point in a slow economy, it is an ideal
time to take stock of fire services and place fire defense planning on the forefront before the pace
of growth again becomes fast and the City finds itself behind the planning timeline to match a
desire for additional services to serve growth.
POLICY CHOICES FRAMEWORK
First, the City leadership must understand there are no mandatory federal or state regulations
directing the level of fire service response times and outcomes. The body of regulations on the
fire service provides that jffre services are provided at all, they must be done so with the safety
of the firefighters and citizens in mind (see regulatory discussion on page 7). Historically, the
City has made significant investments in its fire services, and as a result, has good fire and EMS
response coverage, which is further supported by the countywide automatic aid system, which
provides for the closest appropriate unit response to all emergencies regardless of jurisdictional
borders. Some of these resources are commonly dispatched by one east countywide
communications center, and the remainder by the City of San Diego.
CITYGATE'S OVERALL OPINIONS ON THE STATE OF THE CITY'S FIRE SERVICES
In brief, Citygate finds that the challenge of providing fire services in the National City is similar
to that found in many California communities: providing an adequate level of fire services within
the context of limited fiscal resources, competing needs, growing and aging populations plus
uncertainty surrounding the exact timing of future development. The Department today is
handling the City's needs through local resources and the use of partnerships with its neighbors
in the mutual aid system. The deployment system meets the City's current basic needs and could
grow commensurate with additional development and revenue to provide increased fire services
over time as the City approaches build out of its General Plan. Throughout this report, Citygate
makes observations, key findings, and, where appropriate, specific action item recommendations.
Overall, there are 10 key findings and 3 specific action item recommendations.
Executive Summary
ti.
page 1 mem Issscean uc
CHALLENGE — FIELD OPERATIONS DEPLOYMENT (FIRE STATIONS)
Fire department deployment, simply stated, is about the speed and weighs of the attack. Speed
calls for first -due, all risk intervention units (engines and ladder trucks) strategically located
across a community. These units are tasked with controlling everyday average emergencies
without the incident escalating to second alarm or greater size, which then unnecessarily depletes
the department's resources as multiple requests for service occur. Weight is about multiple -unit
response for significant emergencies like a "room and contents structure fire," a multiple -patient
incident, a vehicle accident with extrication required, or a complex rescue incident. In these
situations, departments must assemble enough firefighters in a reasonable period in order to
control the emergency safely without it escalating to greater alarms.
In Section 2 of this study, Standards of Cover (Deployment) Analysis, Citygate's analysis of
prior response statistics and use of geographic mapping tools reveals that the City has good fire
station coverage for some of its neighborhoods. However, given the large area, hilly terrain,
insufficient roadway circulation, and mix of suburban and rural population densities, the City is
challenged to provide a desirable suburban level of service to the northeastern City from only the
existing two fire stations. The maps provided in Volume 2 and the corresponding text
explanation beginning on page 26 of Section 2 of this volume show that the City would need a
combination of improvements to increase service levels above the current amount.
For effective outcomes on serious medical emergencies and to keep serious, but still -emerging
fires small, best practices recommend that the first -due fire unit should arrive within 7 minutes of
the 911-call receipt, 90 percent of the time. For serious fires and rescues, the balance of the
multiple units needed (first alarm) should arrive within 11 minutes of the 911-call receipt, 90
percent of the time. In the City, the current fire station system provides the following unit
coverage, averaged Citywide for emergency medical and fire incident types:
1s1 Apparatus On Scene 7: 45 @ 90.6% of the time
l5t Alarm On Scene -== 12:15 @ 90.3% of the time
The City is only staffed for one serious building fire at a time or one to two medical calls for
service at the same time. The regional automatic response system delivers greater alarm and
multiple -incident support, when needed, although with longer response times.
Citygate's deployment findings and recommendations are summarized below. For reference
purposes, the findings and recommendation numbers refer to the sequential numbers as these are
presented in the main body of the report.
Finding #1: The City does not have a fire deployment measure adopted by the City Council
that includes the beginning time measure starting from the point of fire dispatch
receiving the 911-phone call, and a goal statement tied to risks and outcome
expectations. The deployment measure should have a second measurement
statement to define multiple -unit response coverage for serious emergencies.
Making these deployment goal changes will meet the best practice
recommendations of the Center for Public Safety Excellence (formerly the
Commission on Fire Accreditation International).
Executive Summary
page 2 .. fl . .
MUM 01 S. IK
Finding #2:
Finding #3:
Finding #4:
Finding #5:
Finding #6:
Finding #7:
Finding #8:
Finding #9:
Finding #10:
The age of the City's housing stock and the increasing numbers of younger and
older populations means that there is a greater chance of more serious fires where
rescues will be necessary, and if so, the current quantity of in -city firefighter
staffing will be quickly overwhelmed with too many critical tasks to accomplish.
Given the travel distance difficulties in the northeast area of National City,
coverage by a first -due unit within the desirable time of 4 minutes travel and 7
minutes from the time of 911 call is problematic. While a San Diego unit can
make the 4-minute drive time, it is not always available, and due to multiple
dispatch centers, it cannot make all of the needed National City areas within 7
minutes of the 911 call being processed.
If an additional fire company location could be funded, effective first -due unit
coverage can be obtained from three (3) fire station sites, at 4 minutes travel time.
This means that National City would add a 3rd fire station in the hard -to -serve
northeast area.
Due to mutual aid, the multiple -unit first alarm coverage is good throughout
National City at 8 minutes travel. However, this also depends on successful,
timely, mutual aid.
With a City fire/EMS incident first -due unit performance of 07:00
minutes/seconds at 84.3 percent, as the mapping analysis predicted, the City does
not have enough primary neighborhood fire stations in the City to deliver
suburban response times to all areas. This is also seen in the first alarm response
time measures.
The City has dispatch times close to meeting national best practices and these
efforts need to continue. The City's overall turnout time measure is about 45
seconds slower than it could be.
The simultaneous emergency call for service rate of 18 percent for two incidents
at once, while not a large problem, is a problem for the eastern City area. Even
with a second company (the ladder truck) in Station 34 downtown, Station 3 I east
of 1-805 runs 18 percent of their total calls in Station 34's area. When this occurs,
the eastern City has to rely on a mutual aid company for a "31-d" simultaneous call
for service and these companies are farther away in the eastern City than along the
1-5 corridor.
The City's geography is a little too large to provide suburban outcome first alarm
response time coverage from only two stations.
The City benefits from the closest unit "automatic aid" regional dispatch and
response system. While this system cannot replace existing City stations or units,
the City should continue to participate in this valuable support system for
simultaneous calls for service and multiple -unit serious emergencies.
Executive Summary page 3 arart 0101%. uc
Observation: Generally, population, not buildings, drives fire department calls for service.
Additional people have accidents, medical problems, auto accidents, and cause
fires. Over recent years, National City Fire has seen a call for service rate of 81
incidents per 1,000 population. The current City population is approximately
61,000 residents and the current General Plan year 2020 population forecast is
for a population of approximately 76,000. At the current rate of 81 calls per 1,000
residents, in the year 2020 the annual incident count would be approximately
6,200, an increase of 25 percent over the current count of 9,928 calls per year.
While this appears to be a large increase, it occurs slowly at a rate of about 2
percent per year, which gives the City time to assess its fire planning policies and,
if desired, add a 3rdfire station and 4`t' crew per day as revenue allows.
Recommendation #1: The City should adopt revised performance measures to direct fire
station location planning and to monitor the operation of the
Department. The measures should take into account a realistic
company turnout time of 2 minutes and be designed to deliver
outcomes that will save patients medically salvageable upon arrival;
and to keep small, but serious fires from becoming greater alarm fires.
Citygate recommends these measures be:
1.1 Distribution of Fire Stations: To treat medical patients and
control small fires, the first -due unit should arrive within 7
minutes, 90 percent of the time from the receipt of the 911 call.
This equates to 1 minute dispatch time, 2 minutes company
turnout time and 4 minutes drive time spacing for single stations.
1.2 Multiple -Unit Effective Response Force for Serious
Emergencies: To confine fires near the room of origin, to stop
wildland fires to under 3 acres when noticed promptly and to
treat up to 5 medical patients at once, a multiple -unit response of
at least 14 personnel should arrive within 11 minutes from the
time of 911 call receipt, 90 percent of the time. This equates to 1
minute dispatch time, 2 minutes company turnout time and 8
minutes drive time spacing for multiple units.
Recommendation #2:
As fiscal resources allow, the most beneficial next improvement in
fire services the City could make would be to add a fire station in the
northeast City area equipped with one fire engine and a 3-person
crew.
This capital improvement project can be phased over several fiscal
years, from final location to land acquisition, design, bidding, and
finally construction as the economy allows.
Recommendation #3: As fiscal resources allow, a follow-on step to adding the 3' 1 fire
station would be to increase the daily staffing by one firefighter on the
downtown engine at Station 34. The east side stations due to lower
call for service volumes could stay long term at three personnel per
day staffing.
Executive Summary
page 4 once noes ix
National City Fire Department
Map 3a
4 Minute Travel
*National City Stations Only*
Legend
Fire Stations
0 Existing
0 Omer Departments
Transportatio n
Freeways
Ramps
-Major Roads
Local Roads
Municipalities
NATI OVAL CITY
I CHULA VISTA
SAN DIEGO
CORONADO
1SD COUNTY
r"r
!II
:41.5J `
•
L
•
Fu QVIEW'
National City[Fire Departrnent_
Map 18 f1 ---
4 Minute Travel------- I ,;
3 Station Scenario I
Legend
Fire Stations
0 Existing
Q Proposed
a Other Departments
4 Minute Travel
Currert coverage: 31 8 34
alm5trtlon 3 (proposed)
Transportation
Fraewa's
Ramps
-'Major Roads
Local Roads
Municipalities
i1 NATI ONAL CITY
CHULAVISTA
SAN DIEGO
CORONADO
SD COUNTY
0 i,
r'
.�L
; 1 .,t a c 1 1
'Yir "i!.!i` I'qr. n
FutEVik:w
11" Black Reflective Lettering
3" Sign Gold Lettering W/ Black O/L
(Both Sides)
Customer Supplied Logo
4" White Reflective Striping
on Cab and Body W/Jog
(Both Sides)
Appendix D
NFPA Required
4" Reflective Stripe
(Locate for ease of application),
No Chevron Waiver
Letter Required
CAB DOOR INTERIOR STRIPING: White Pwo 18745066
PIERCE MANUFACTURING INC.
BRADENTON. FLORIDA
JOe RO.
28776
DATE
till/ 124
is
IAVOVT. wE8 RNOND®BY CUSTOMERS MAY
VARY DUET° AYMAB E Y54I01G SPACE
BODY TOLERANCE VENT ON AU RFLIANCE ACTUAL
LADARDN. CMENSON S PRDVLED ME REFERENCE ORLY.
pam
TTRE
LETTERING, STRIPING. AND PAINTING INSTRUCTIONS
re TRJ
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beam
FORD
FOR
RIVERSIDE FIRE DEPARTMENT
RVERSIDE, CA.
LAP
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FARO4
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28776-GR LP mgT;,„ B ! h
FINANCIAL SOLUTIONS
SALES ORGANIZATION:
LESSEE:
TYPE OF EQUIPMENT:
EQUIPMENT COST:
CUSTOMER DOWNPAYMENT:
TRADE-IN:
DELIVERY TIME:
PAYMENT MODE:
FIRST PAYMENT DUE DATE:
LEASE COMMENCEMENT DATE:
Tax Exempt Lease Purchase
South Coast - Tim
City of National City
Pierce Ford F450 Patrol unit
$163,435.00
$0.00
$0.00
Std delivery
Annual In Arrears
1 Year After Lease Commencement
Upon contract signing with Pierce
Contact information:
Tuesday, April 19, 2016
Kim Simon
Locator: B3-B230-05-07
155 East Broad St
Columbus, OH 43215
P: (800) 820-9041, ext. 1
M: (614)-670-3994
Fax: (800)-678-0602
Kim.simon@pnc.com
Term
6 years .
_. 7 years
10 .years
Number of Payments
5 annual
7 annual
10 annual
Payment Amount
$35,554.42
$26,470.14
$19,959.92
PNC
EQUIPMENT FINANCE
Appendix E
NOTE: All lease documents must be fully executed within 14 days of the date of this proposal. Failure to receive completed documents may alter the final payment schedule due to
changes in rates and/or discounts. There will be a $250 fee if an escrow option is necessary.
PERFORMANCE BOND:To utilize the prepay program, a performance bond is required. Said performance bond shall be paid for directly to Pierce manufacturing or financed by PNC
Equipment Finance as part of the transaction
TYPE OF FINANCING: Tax-exempt Lease Purchase Agreement with a $1.00 buy out option at end of lease term. Said agreement shall be a net lease arrangement whereby lessee is
responsible for all costs of operation, maintenance, insurance, and taxes.
BANK QUALIFICATION: This proposal assumes that the lessee will not be issuing more than $10 million in tax-exempt debt this calendar year. Furthermore, it is assumed that the lessee
will designate this issue as a qualified tax-exempt obligation per the tax act of 1986.
LEGAL TITLE: Legal title to the equipment during the lease term shall vest in the lessee, with PNC Equipment Finance perfecting a first security interest
AUTHORIZED SIGNORS: The lessee's governing board shall provide PNC Equipment Finance with its resolution or ordinance authorizing this agreement and shall designate the
individual(s) to execute all necessary documents used therein.
LEGAL OPINION: The lessee's counsel shall furnish PNC Equipment Finance with an opinion covering this transaction and the documents used herein. This opinion shall be in a form and
substance satisfactory to PNC Equipment Finance.
VOLUNTEER FIRE DEPARTMENTS: If Lessee is a Volunteer Fire Department, a public hearing under the requirements of Section 147(f) of the Internal Revenue Code of 1986 shall be
conducted to authorize this transaction. It is recommended that a notice of the public hearing be published 10 to 14 days in advance of the public hearing.
This proposal will be valid for fourteen (14) days from the above date and is subject to final credit approval by PNC Equipment Finance and approval of the lease documents in PNC
Equipment Finance's sole discretion. To render a credit decision, lessee shall provide PNC Equipment Finance with their most recent two years' audited financial statements, copy of their
most recent interim financial statement, and current budget.
Accepted by: Proposal submitted by .h.,