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Home My WebLink AboutCC ORD 1968-1185 Adds Art. 163 to prior code, finance department (2.16)1185 ORDINANCE NO. 1185 AN ORDINANCE ADDING AR- TICLE 163 TO THE MUNICIPAL CODE TO THECITY OF NA- TIONAL CITY —ESTABLISHING A DEPARTMENT OF FINANCE AND THE POSITION OF DIRECTOR OF FINANCE In accordance with the author- ity as granted in the Govern- ment Code of the State of Cali- fornia, Sections 37209 and 408- 05.5, the City Council of the City of National City DOES ORDAIN as follows: Article 163 of the Municipal Code of the City of National City is hereby added to read as follows: ARTICLE 163 FINANCE DEPARTMENT Sec. 1631. DEPARTMENT OF FINANCE. In order to establish a central agency for the uniform processing and development of all fiscal, accounting, licensing and budgetary functions within the City Government, there is hereby established a Department of Finance. Sec. 1631.1 DIRECTOR OF FI- NANCE. The Office of Director of Finance is hereby created and established as the head of the Finance Department of the City. The Director of Finance should be the Chief Accounting Offi- cer of the City of National City and shall consolidate all ac- counting matters of the City in this office, as an entirely sep- arate and distinct entity from all other departments. Sec. 1631.2 QUALIFICATION. The Director of Finance shall be qualified by sufficient pro- fessional and technical account- ing training, skill, and experi- ence. He shall shox evidence of public administration train• ing and executive ability. Sec. 1631.3 TENURE. This of- fice shall be appointive; The Di- rector of Finance shall be ap- pointed by the City Manager. Sec. 1631.4 BOND. The Direc- tor of Finance shall furnish a corporate surety bond to be approved by the City Council, in such sum as may be determ- ined by the City Council and shall be conditioned on the faithful performance of the du- ties imposed on the Director of Finance as herein described, pro- vided that such bond shall be at least equal to the bond re- quired of the City Clerk under the provisions of Government Code Section 36518. The cost of securing such bond shall be a proper charge upon the City of National City. Sec. 1631.5 COMPENSATION. The City Finance Director shall receive such compensation as the City Council shall from time to time determine and fix by budget or resolution, and said compensation shall be a proper charge against such funds of the City as the City Council shall designate. Sec. 1631.6 ELIGIBILITY. Res- idence in the City of National City shall not be deemed a necessary qualification for ap- pointment to this office. Sec. 1631.7 ABSENCE. Should the Director of Finance be ab- sent or disabled, the City Man- ager shall designate a tempor- ary acting Director of Finance. Sec. 1631.8 POWERS, DUTIES AND RESPONSIBILITIES. The Director of Finance, as Chief Fiscal Officer of the City un- der the direction and control of the City Manager, shall be re- sponsible for the efficient ad- ministration of all fiscal and accounting functions of the City. All of the duties, responsibili- ties and authority imposed upon the City Clerk as Chief Account- ing Officer for the City are hereby transferred to and im- posed upon the Director of Fi- nance. Sec. 1631.9 ENUMERATED DU- TIES. The Director of Finance shall be vested and charged with the following duties and responsibilities: (a) To assist and advise the City Manager and City Council in all matters per- taining to City finance. (b) Supervise and control all personnel in the Finance office. (c) Maintain and operate the general accounting system of the City and of each of the respective departments, divisions and services there- of. He shall prescribe the accounting and bookkeep- ing procedure that may now or hereafter be estab- lished or in operation in any department. (d) Perform such accounting functions and duties in ac- cordance with the latest and most modern account- ing methods as the science of accounting progresses. (e) Supervise the keeping of current inventories of all property of the City by all City departments, offices and agencies. (f) Assume, maintain and per- form all functions and du- ties as the City Council may now or hereafter pre- scribe by ordinance relat- ing to the administration of taxes, licenses, and permit fees levied or charged by the City and for the col- lection thereof. (g) Assume and perform all duties relating to the prep- aration, pr eauditing, pre- senting, and disbursement of claims, warrants, in- voices, payrolls, demands or other charges against the City Government and with the advice of the City At- torney when necessary, de- termine the regularity, le- gality and correctness of such claims, demands or charges to insure the budget appropriations are not ex- ceeded. (h) Assist in the purchase of all services, supplies, goods, wares, merchandise, equip- ment and material which may be required by the City. (1) Assist in the preparation of the annual budget and in the administration there- of as the City Manager may direct. (j) Perform cost accounting as directed by the City Man- ager. (k) Assist the City Manager and the City Council in formulating a long range financial plan and program. (1) Develop a n d prescribe forms and procedures of all other departments which pertain to revenue, receipts or expenditures in any manner. (m) Have the right to audit the accounting functions per- formed by all other depart- ments and divisions of the City. (n) Prepare financial state- ments and statistical re- ports. Submit to the City Council through the City Manager a monthly state- ment of all receipts and disbursements in sufficient detail to show the exact financial condition of the City; and as of the end of each fiscal year, submit a complete financial state- ment and report. (o) Perform such additional du- ties and functions as may be hereafter prescribed or required by the City Council or the City Manager. Sec. 1631.10 TRANSFER OF DUTIES. The Director of Fi- nance shall perform all the fi- nancial and accounting duties heretofore imposed upon the City Clerk, and the City Clerk shall be, and he hereby is, re- lieved of all such duties, in- cluding all such duties imposed upon the City Clerk by Article 1 of Chapter 4, Part 2, Division 3, Title 4 and by Sections 40802 through 40805 inclusive of the Government Code of the State of California. Sec. 1631.11 REPEAL.. All or- dinances and all parts of ordi- nances and all portions of the Municipal Code of the City of National City in conflict here- with are hereby repealed to the extent of such conflict. Sec. 1631.12 EFFECTIVE DATE. This ordinance shall be- come operative upon the appoint- ment and qualification of a Di- rector of Finance, but not sooner than 30 days after its final pass- age and adoption. PASSED AND ADOPTED by the City Council of the City of National City, California, this 26th day of December, 1967, by the following vote, to -wit: AYES: Councilmen Colburn, Harris, Reid, Morgan NAYS: Councilmen None ABSENT: Hogue Kile Morgan Mayor of the City of National City, California ATTEST: Ione Minogue City Clerk By Jo B. Fasig, Deputy I hereby approve the foregoing Ordinance this 26th day of De- cember, 1967. Kile Morgan, Mayor of the City of National City, California I hereby certify that the above and foregoing is a full and true copy of Ordinance No. 1185 of the Ordinances of the City of National City, California, as adopted by the City Council of said City, and approved by the Mayor of said City, •n the 26th day of Dec ber, 19 (Si: d) Ione� r3'f y. '� onal��i orn i y J . B gs e• y' r NC-3 40— e, AND I HEREBY CERTIFY that the same has been duly pub- lished cording . law. City Clerk, City of National City, Cali