HomeMy WebLinkAboutCouncil Agenda Statement 02-21-1995 Proposal to Define City Clerk's Dutiesr
Cis • of Notional Citr, Califo�tria ** CONTINUED FROM 2/7/95
COUPMCIL AGENDA STATEMENT 'ITY
COUNCIL MEETING **
{ MEETING DATE +February 21, 1995
•
IJ1MmTITLE
AGENDA ITEA414110.
PROPOSAL TO DEFINE AND DIVIDE THE
INTO TWO CATEGORIES
piEpAREDByLori Anne Peoples' }'
PEP4RIMNj City Clerk
EXPLANATION.
This proposal seeks to divide the
into
two categories:
Statutory
. Executive Administrative
At the present time, will continue to perform these duties and will
forfeit all but $635.25/month of my salary, some
to �t r � n o � � of which be used
assistant who will help perform some of
administrative duties.tie
•
This
the next, saves the City a costly special election and ensures that the
proposal transition fram one City Clerk to
executive administrative, non -statutory o res on i i l i i
{ t d t d o ert ior� es, necessary in
the City, are handled
by a qualified person.
**At the City Council meeting of 2/7/95 staff was asked to Drovide a
review of the duties and fundinq for the City
The Job Audit report is included as. Attachment 2.
f,nvironrnental Revigyi
STAFF RECOMMENDATION
Accept proposal.
119.A.RDJCOMMISSION RECPMMENDATION
Account No.
ATTACHMENTS (Listed Below) Resolution
1. Proposal.
**2. Job Audit - City Clerk's Office
1
A.10Ct.. �
•
•
.-
•
TO: Mayor and City Council
FROM:
SUBJECT:
JNTROPIJCJION
Lori Anne Peoples4.447
, City Clerk
This proposal seeks to ileac the legally required duties of the City l r� and ear._,
them from the additionally assigned executive management responsibilities. . t,
�es. t is
recommended that those additionally assigned responsibilities. in the future�be assigned
to a newly created position of Director of Legislative Services, which
would be an
appointed position serving under the direction of the City Manager.
The City Clerk's position is vital to the proper functioningof City. �The City Clerk's
office is the principal link between City Council, City Staff and citizens, and is
responsible for a myriad of duties relating to official business such as: providing
minutes
of City. Council meetings; maintaining original backup information
for each council
meeting: processing of Council resolutions, ordinances and
agreements; recording of
official documents: handling legal advertising; coordinating bid openings;
coordinating of
municipal elections with the County Registrar of Voters; maintaining current files on all
commissions and committees, processing claims against the City; updating the City
municipal code; and handling all other legal or official documents.
BACKGROUND:
.741
Under State Law. a City Clerk has specific duties as defined below:
I. A. In accordance with Government Code Section 40801, the City
Clerk
SHALL KEEP AN ACCURATE RECORD OF THE PROCEEDING OF THE
LEGISLATIVE BODY IN BOOKS BEARING APPROPRIATE TITLES WITH
A COMPREHENSIVE GENERAL INDEX:.
B. In accordance with Government Code Section 40806g the City Clerk
SHALL KEEP A BOOK MARKED 66ORDINANCES. AND RECORD IN IT
ALL CITY ORDINANCES:
A S:
C. In accordance with Government Code Section 40811, the City Clerk IS
THE CUSTODIAN OF THE CITY SEAL:
D. In accordance with Government Code Section 40814, the City Clerk may
ADMINISTER ISTER OATHS AND CERTIFY DOCUMENTS.
Over the years, the position of City Clerk in National City has evolved to include the
following additional executive management duties:
IL , A , Rd ,
1. Establish and maintain a computerized data base of City records,
2. Maintain public records of the City and serve as the custodian of
those records;
3. Perform research through City records as required;
. Respond to requests for production of public records.
B. iii ._ ffic
I. Serve as the Filing officer for claims filed against the City.
2. Serve as the Filing Officer for all statements required under the
Fair Political Practices Act (including flings of Counciimembers, Boards
Commission members and City Staff);
3. Serve as the Filing Officer for City contracts and agreements.
C. Budgc.t
I . Develop and recommend an annual budget for the department
2. Manage said budget.
D. arjaralliuties
1. Respond to citizens' inquiries and refer inquiries to proper
departments.
2. Process all incoming and outgoing mail for City HalL
3. Receive and open bids for various departments.
4. Post and publish in a manner complying with the law, all notices of
public hearing, meeting and legal advertisements.
5. Coordinate the codification and distribution of the National Cite
Municipal Code..
6. Process all documents requiring recording with the County
Recorder.
7. Process all resolutions and ordinances.
8. Act as Recording Secretary for the Community Development
Commission, Finance Committee and Joint Powers Authority.
9. Post the Appointive List as required under Maddy Appointive List
Act.
l O. Conduct municipal elections, initiatives, referendums and recalls in
accordance with the laws of the State of California.
l 1. Supervise departmental staff.
RQJOSAL;
This proposal seeks to define the duties of the City Clerk to be those as identified under
State Law (section 1. above). The position is similar to a City Council member or the
City Treasurer, in that the position is elected and carries a term
of four years. The
compensation and benefits are recommended to be the same as a CityCouncil uncil member
and the City Treasurer, also pan -time positions.
This proposal also seeks to identify the management duties (section IL above) with the
suggestion to establish the position of the Director of Legislative Services by F title only,
which will, after 1996, be appointed by and responsible to the City ' has
pan of the administrative team. Establishment of this position will ensure the day to day
running of the Clerk's office continues. The salary and benefits would be determined
the City Council as they are for management employees.
At the present time, I , Lori Anne Peoples, CMC occupythe electedCityosron ` Clerk
which encompasses All of the duties identified above. of
My � office does not expire
until November of 1996. I possess the folloviing qualifications and education:
Certified
Municipal Clerk designation. Bachelors degree in Business ' Administra
ton with emphasis
in Information Services .. Magna Cum Laude, nineteen(19)years management end
supervisory experience in public relations positions, eleven 11) years in dealing `
th
government contracts and government codes, nine yean in contracts insurance and
claims processing. twenty (20) years fin records
management and computer information
systems.
Under this proposal, I will complete my elected term which will result in a
cost savings to
the City and provide for the uninterrupted services of the City Clerk's Office through and
including the next election, now scheduled for 1996. As a practical matter, in that I am
an elected official, as long as I continue to fulfill the statutoryduties of
my office there is
no authority to call for a replacement. I have recentlyappointed as the
City Clerk of
Imperial Beach. This is a management position which will NOT interfere with my
statutory duties of City Clerk in National City, therefore I intend to fulfill my
elected
commitment to the City of National City. The concept of this proposal was
discussed
with my new employer prior to his offer being made or m ac tame thereof.y
REASDNING,;,
This proposal is to the City's advantage, in as much as I will continue my
elected duties
until my term expires. The expertise I brought to my office and have acquired '
dunn my
terms. particularly in the area of election law, would be difficult to quickly replace at this
time with a member of the community. As a point of reference, to train clerical staff ff in
the basic operations of the Clerk's office, takes an average of eighteen months.
g
It is recommended this division of duties take place. due to the fact
that .The unique
qualifications necessary to perform this highly responsible. professional position.
n. These
qualifications are historically rarely found in those who have run for this office. Most
voters are unaware of the dual nature of the City Clerk's position, exactly how much
work it entails, or of the technical qualifications necessaryto perform the
� � statutory
duties. An elected City Clerk, answerable only to the rem people, can not be
p removed without
a costly formal process, such as a recall. As many cities have experienced in the past, if
the qualifications are not there and a problem arises, everyone suffers in that vital records
are not made available in a timely or legal manner to the citizens, staff or elected
officials, accountability is not present and irreplaceable records can be destroyed.
Perhaps in 1996 the City Council will consider submitting to the voters, the making to
City Clerk's position, including all of its duties appointed, as has been done throughout
the County and State.
FJ5CAL IMPACT;.
There will be an immediate cost savings in that the City Clerk position will be cut to
$635.25/month. The balance of the salary formerly paid to me will more than cover the
cost of hiring a parmime office assistant to help with counter requests, phone coverage,
filing and assisting with the other administrative duties referenced above in section IL
eoN11151o2S:
This proposal seeks to divide the current duties of the City Clerk into two categories:
1. Statutory.
2. Executive Administrative
At the present time, I will continue to perform these duties and will forfeit all but
$635.25/month of my salary, some of which will be used to pay for an office assistant
who will help perform some of the administrative duties.
The proposal allows for the smooth transition from one City Clerk to the next, saves the
City a costly special election and ensures that the executive administrative, nonstatutory
responsibilities, necessary in the day to day operation of the City, are handled by a
qualified person.
City of National City
Personnel Department
1243 National City Boulevard
National City, CA 91950
Phone: (619) 336-4200
TDD: (619) 336-1615
!�MPRAN'PUM
DATE .
• February 17, , 1995
TO • Tom G. McCabe, City Manager
FROM •
Roger C, DeFratis, Personnel Director('
SUBJECT ' JOB AUDIT-CITYCLERK'S OFFICE(CORRECTED COPY)
Per your request, attached are the findings of a job audit
conducted on the City Clerk's Office. If you need
additional information, please contact
RCD:lm
Attachments (4)
Y
AN AFFIRMATIVE ACTION/CIVIL SERVICE EMPLOYER
ATTACHMENT 2
JOB AUDIT
CITY CLERK'S OFFICE
An abbreviated audit of the duties performed
Clerkand Administrative� Cat
Secretary (City Clerk's office
was conducted by the Personnel Director from February thru
February 14,1995. w 9
written statements of duties were
completed by the incumbents, Lori Peoples and Janie
and were interviewedDaniels,
by he Personnel
information used includedircto Other
the budget performance indicators.
The following are the duties performed . the Nat
City Clerks Office� City
when there are two fun -time employees:
1. Oversight and uperys on of the Maintenance
RecordsCouncil
This duty consists in maintaining an awareness
various laws, codes, the
, rules an.d regulations governing
public . formation, elections, and legislative m
evelo � and m leets,
eenting office procedures; setting
priorities of work; advising and coordinating
requirements with other city departments. ent
Clerk estimates approximately
The City
approximately two(2)hours per day are
expended performing this function. Almost 20,000
resolutions and ordinances are maintained.
. Recordation of Council Meetings and CDC Meetings
This duty involves attending council and CDC m
r� and nmeetings;
tape recording note-mta.n by shorthand the actions
of the legislative body; reducing the tapes andnotes
summary minutes; and to
entering the minutes into files and
the computer data base. It is estimated that a
meetingaveragescouncil
g two hours in length each week
andthe recordation of minutes another 90 minutes
wee meetings each
s average minutes and minutes
for minute recordation every other week.(This dutyisCDC voluntary for
and optionalfor the City Clerk)
3. Communications and Meetings vi th u
Departments, a
and St o Other
This duty consists in personal meetin
communications to provide information s and
; and aslstaoe ,
includingrecord searches and duplication. This f
receives over 1 office
* telephone calls per year at an
estimated two min ca provides o ides information to
over 7,000 counter requests, and over 500. written
requests (mostly from city staff). It is estimated that
the City Clerk expends two hours per da
this function.Administrativeerorr��ng
e Secretar expends an
additional 3-4hours per dayperformingthis
8ut.y.
Page-2-
, job Audit
4. Official Filing Officer
Claims A ainst the City: This consists in receipt of
claim an o war x to the Risk Manager for
determination, placing item on council agenda for
action, and advising claimant of that action. There are
about 4-5 claims per month requiring about 30
min./claim.
Economic Interest Statements and Cam an Statements:
nnu ►JJy a t onom c s a emen s are atEWEIBled,
distributed, collected and filed. This duty expends
about 8 hrs/yr. Campaign statements are more time
consuming because of the follow-up process and depends
on the number of candidates, but only occurs when there
is an election. The next scheduled election is
November 1996,
Bids Contracts and A reements: Entails accepting bids,
opening• .
ea one, and advIsing the
appropriate departments; maintaining or.ginl contracts
and agreements; recording, when necessary, with the
County Recorder such documents as deeds, completion
notices, etc. There are about two Items of this
nature per week requiring about 30 minutes per item.
. Elections Off cer°
Coordinates with the County Registrar to ensure National
City's portion of elections, initiatives, referendums
and recalls are in accordance with the law of the
State. This duty normally occurs every other year, but
requires much of the Clerk's time for oversight of the
process prior and immediately after the election,
spending on the issues and number of candidates,
6. Admini s tra Li on of Office
Prepares and controls an annual budget for approval
by Council (8 hrs/yr) {Budget $115,000/yr)
» Prepares quarterly reports for City Manager on
productivity (2 hrs/quarter)
>> Performs written evaluation of performance of
subordinate (1 hr/yearly}
>> Approves/disapproves leave requests and time sheets
(15 min./biweekly)
>a Prepares business correspondence and internal
memoranda (2 hrs/week)
» Maintains city seal and signs and attests to
official documents (minimal time)
4
7 • Other Duties
Distribution of Mail: Receivesin-coming mail from
postal services, sorts according to departments
calls to advise departments; collects out-goingjai,
and delivers to
the post officedaily, Expends
approx. one 1 hr/day.
Auditjob
Publish required notices (4-5 notiesmo , requiring
a total of three 3) hrs. of work/mo) by assembling
notices, coordinating with City Attorney, faxing
information to newspaper and proofreading.
Oversee copier and train users • purchase, receive
and store copy materials, correct machine problems,
and train
new employees on use. one 1
hr/week)
Update municipal code quarterly; sends materials to
printer and proofreads for errors and distributes to
departments. (16 his/quarter)
Input information into computer, filing, records
search. (On -going activity expending 2-3 his per
day)
Ste` EZIE air 2%j1
The City Clerk's Office was staffed by two employees,
the City Clerk and the Administrative Secretary The most
important duty is the recordation and maintenance of records
of council action. This duty is largely clerical in nature
requiring typing and shorthand skills, knowledge of
parliamentary procedures and various law governing public
records. The most time consuming duty is providing
information to the public, staff and other agencies which is
also clerical in nature. The work is divided among the two
positions, with the Administrative Secretary handling the
more routine duties of providing information over the
counter and over the phone, duplicating and distributing
documents, typing, filing, and computer entry. The City
Clerk currently performs the recordation of council
meetings oversees and manages the records, and reviews and
signs all official documents. The duties of the Clerk's
Office are mostly procedural in that laws and codes specify
what, how and when many of the duties are to be performed.
The above described workload, as currently assigned,
supports 60 to 80 labor hours per normal week. If the City
Clerk becomes part-time, the office would need the
Administrative Secretary and an additional 10-30 hours/week
from atemporary/part-time employee to maintain this level
of service during normal work week.
7E:7EZIC X=0 GSM
Current Salary of City Clerk
Cost of Benefits
TOTAL
P/T City Clerk ($63525/mo)
Other Costs
TOTAL
Difference
$40,560/yr
7 373yr
$47,933/yr
7,3yr
/yr
,2 3 yr
$3,/r
CIF
Page
-
Job i
If it is decided to hire temporary help for the office it
is recommended that it be at the Senior Office Assistant
level so that computer entry and typing can performedbe
that position. temporary
at ohr.
r Senior Office Assistant starts
20
hours/week Salary
Workers' Comp
PARS Rt.
Medicare
TU'rAL
$8,842.60/yr
69.86/yr
11 . /Yr
1 8. / r
$9, l * 3 r•
W IPC)Et THE EtIEC=It
Ms. Peoples states that she intends to attend 1/2 of council
meetings,
prepare all the minutes, review and sign all
o is al prepare
neral oversee the
operations of
the department by being accessible by phone,coming to the
office after normal work hours, and n home until
November 1996. She also says she will coordinate her
vacation with Ms. an, a 's vacation so that the office will
remain open. Ms. Peoples also intends to work weekends
(SaturdaySunday)and
8-1 o hours after/before normal . work
hours for a total of approximately 30 hours per week.
Ms. Daniels implied that assuming duties now performed by
the City Clerk on a more regular basis would raise the level
of her position to a Deputy City Clerk. Depending on the
direction taken by the Council, Ms. Daniel's duties should
be studied again after the re -aliment of duties has been
stabilized if in fact the Clerk becomes part-time. A full-
time Deputy Clerk position is normally ad approximately
20% below the Clerk's position, which would aslant to a
salary increase of $4,4501yr 1 over current salary of
$28, rr.
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE December 5, 1995
AGENDA ITEM NO. -rr I.4 (a) (e)
Special Election to Determine Whether the Office of City Clerk Should be
Appointive
PR�P/IRED BY /� PIA.RTMENT
EXPLANATION.
George H. Eiser HI
Tom G. McCabe
City Attorney
City Manager
The City Council designated a committee composed of Mayor Waters, Vice Mayor
Zarate, the City Manager, the City Attorney, and the City Clerk to consider the status of
the position of the City Clerk and if it should be filled by appointment or election. After
reviewing various pertinent materials, the consensus of the committee was to bring
forward a recommendation that the City Council place a measure on the March 26,
1996 Ballot relating to whether the Office of the City Clerk should be appointive.
To assist Council in its deliberations, staff indicated it would submit the following
reference materials: Survey of City Clerk's office --San Diego County 1995; City Cleric
Questonnaire Results --League of California Cities 1990; and a Proposed Class
Specification and Salary Band for an appointed City Clerk position.
(Continued on next page)
Enwironmentc! Review --X-- N/A
Financier! Statement
Cost of March 1996 Ballot Measure estimate $4OOO-$5,OOO
Account No.
STAFFRECOMMENDAT ON
City Council direction requested.
B4ARDICOMMISSiON RECOMMENDATION
PPP
That the City Council place a measure on the March 26, 1996 ballot relating to whether
the Office of the City Clerk should be appointive.
#M (Listed Below
1. Survey of City Clerk's Offices —San Diego County 1995
. City Clerk Questionnaire Results —League of aiifornia Cities 1990
. Proposed Class Specification and Salary -Band for appointed City Clerk position
Memo from City ttor --Dates for Ballot Measure
Resolution o..(a)
95-174y5.145.___020
99-176
-1 7 (d)
95-178
A-200 (Rev, ?IBJ)
Attached are five Resolutions to be considered by the City Council if it
wishes to proceed to have this measure submitted to the voters.
A. A Resolution calling and giving notice of a special election on March 26,
1996 to consider the measure. This Resolution must be adopted in order
to proceed with the election.
I. A Resolution requesting the Board of Supervisors to consolidate the
City's special election on March 26, 1996 with the statewide primary
election to be held on the same date. This Resolution must be adopted
in order to proceed with the election.
C. A Resolution authorizing an argument to be prepared by the city Council.
Adoption of this Resolution is discretionary with the City council.
Section 5013 of the California Elections Code authorizes the City
Council, a Council member, or any individual, to file a written argument
not to exceed 300 words for or against the measure. The argument is
included in the ballot material,
C. A Resolution directing the City Attorney to prepare an impartial analysis.
Adoption of this Resolution is discretionary with the City council.
Section 5011 of the Elections Code authorizes the City council to direct
the City Attorney to prepare an impartial analysis of the measure, not to
exceed 500 words, showing the effect of the measure on the existing
law and the operation of the measure.
E. A Resolution providing for filing of rebuttal arguments in favor of the
measure. Adoption of this Resolution is discretionary with the city
Council. Section 5014.4 of the Elections Code provides that if any
person submits an argument against a City measure, the persons filing an
argument in favor of the measure may file a rebuttal argument, not to
exceed 250 words.
h'
City of National City
Personnel Department
SURVEY OF CITY CLERK'S OFFICES
• SAN DIEGO COUNTY
1995
I. CARLSBAD
2. CHULA
VISTA
3. CORONADO
4. DEL MAR
5. EL CAJON
6. EL CENTRO
al Coun
T. ENCINITAS
& ESCONDIDO
t IMPERIAL
BEACH
10. LA MESA
11. LEMON
GROVE
12. NAT'L CITY
13. OCE4NSIDE
14. POWAY
$5260/rno Flat
$5260/mo
$3125-4400 Mo
$3600/mo
City Mgr
$4233-5159/mo
$51591rno
$4209-5117/mo
$4400/mo
$5043/mo Flat
$5043/mo
$4280-6034/rno
$4665/mo
$4507-5408/mo
$4507/mo
N/A31:
(See Notes)
$625.25 Month
$5525/mo Flat
$5525/mo
City Council
N/A
-.,...:.;•:-:•:•:-:-:-:•:-:-:•:-:,•••:-•.•:,::::-:-:...*•0..:-:.:-:•:- c•:-.:•:-'•'-:•:•:-:,:-K. ;.-1.ttt.x::::-:•:::-:e.•:-:—:-:<-:.:P:-x':•:•x
-r.-K.:-:::-:.td:•:•:-x-x-x•'•:=..-:•:•:-..'4-..:4*:.:-:•: 1-:,:,:;P:kxR:.5.::'... ..-:-:.•::.:....•:-:'--:-:•:•:::::-:-:0Y:.:•:-:•:•:
:,-;:-;:z.:::::•:-:,:-:-:-:::::•::::::_:-:::::::•:.:,::::::::::d:::,•-•: :..-*:•••:•...;;;;:::::.;.:::::.::.::-:::::-=,-%!*:::;.:-.:::::•:•-•:$.•
:,:.:,..:.• r.:.:-•.,:•:,:---.- --.•-•.-...7....- v.—, :.5.::: - '•`• .:.7-'..t•-•-• • --::..:-:•• ''' . ••• • • •:.•---:::•:.::::;:•:,.
.....
•:.):-:•'-.. .. • - ..- . 7...:.'•.::!
. ............• V ,Cic.:..: •
r
... .......• ..•:•.• • .............-.-”: •... ' •-• - . • .1.:•.:.p.:1,-:%,..1.......: :....;.:b.: ......::.:::::::::: e!.........: :.t.:••••:.• NC...1.X •>:..:•5N.: S.::r•Pro'
N. i • 1.7.• X 1...:1••••:d.1:••••• ...).....1.c.. %I.% ...4.•:::,..7............"•• •:.: ee.A.X.:..:'..X.*:.:4 •,•.;e •:;:: ;
..:': . .-:c..........c...04V4...A.<•..:•••• ..- .........T...r..::>.-..:$.:$-:.:.....d.-:-;•-.- .._ ...-'...:.•
.....-..........y.4:....:•,..:zy.....-.:....v6.x.x:::%•.:.:—:.:-..:0.......,.......*,:-..::::::-.;; ...,::::.::
rx.d:......-....-.•-,\.0..-d-....-:.... -:-......-Y•4._ ce.,••••••• •••••-• —0 .... + 0 + v :d
"1 ..N.1•:. I. :.• •_ ...•77.•:.•:<•::ati.•:::::::•..e.em- • X.11:i.:ce.i.:4.. -.1. ...:::.:,........, . .•::::::;;:. . ' %) :
•••••:611...1.-•:}:{C{.0.:". •.::.•..•.•••=.• 6 .. . - <..e. ••••%.:.N. .1,0,1:e0:4P ' . .
'W.
...r. r•.. .1..Z....• ..?:..L. Oa •...: .N .1;.:.: .... :b. •..:.!'... el: • V ' ...... .4 . 'tr..: $.''...›... .4......"..E...." ...:' . 4..... . .:. .:.D.N.
• ....1 • •Th.....
Gen Law City , 68„064 42.19 &I
mi
Chartered City 151,350 35 sq mi
Gen Law City 26,500
7.4 sq ml
Chartered City
Gen Law City
Gen Law City
5,100
2sqmi
93,000 14.5 sq nil
38,541
9.17 rig mi
Gen Law City
57,000
16.1 sq mi
Gen Law City
116,938
33,4 sq nil
28,002
54,043
25,500
58,000
148,718
4.3 sq mi
9 sqmi
4 sq mi
8.65 sq mi
40.7 sq ml
$22,887,304
$140,086
193
$4,538,000
$200,000 ;
48
$29,064,768
$133,681
457
$12,884,130
$166,431 204
$14,019,362
$36,443,400
$7,331,864
$21,996,000
$6,704,000
$17,024,810
$54,921,540
$357,176 175
$245,995
$116,700
$178,900
$234,000
800
50
260
54
$80,850 • 235
$590,130 • 790i
$245,070 196
5
3 Fr, 2 PT
3
3
2FT. I PT
2 FT
3
1 FT; 2 Pt
8 FT
4
3 FT; 1 PT
4
4
3+
Page -2-
Survey of City Clerk's Offices
Ban Diego County 1995
2.
13 Appointed; 5 Elected
17 Full -Time; Part -Time
COMPILATION OF FINDINGS
(Excluding National City)
3. 7 Report to City Manager; 6 Report to Council; 5 Elected/Independent (La Mesa -Interim Appointment)
4. 4 Chartered City; 14 General Law
5. Average Number of Full -Time Employees in Clerk's Office (without City of San Diego of 17) is approximately 3
Average Number of Part -Time Employees in Clerk's Office (without City of San Diego) is approximately 1
6. Average Number of Council Meetings: 3 (without City of San Diego which schedules 8)
City of National City
Personnel Department
SURVEY OF CITY CLERK'S OFFICES
SAN DIEGO COUNTY
1995
NOTES
1. CARLSBAD Elected Part -Time Cleric; Coincidently same person is appointed by City Manager as Information
Systems Director ($6330/mo)
2. CHULA VISTA ow Prepares Agenda; City -Wide Records Mgmt System
3. CORONADO -. Acting City Clerk; Handles Business Licensing
4_ DEL MAR* ~ Information Systems Director is City Clerk ($3545-4309/mo)
5. EL CAJON ^. Prepares Agenda; Records Mgmt
6. EL CENTRO � Records Mgmt
7. ENCIIIfITAS ~ Prepares Agenda; Records Mgmt
B. ESCONDIDO M Records Mgmt
9. IMPERIAL BEACH � Records Mgmt; Prepares Agenda; Supervises Clerical Pool
10. LA MESA .. Director of Records & Elections (interim Incumbent)
11. LEMON GROVE* � Finance Director is City Clerk ($46O4.5596/mo)
12. NATIONAL CITY � Previously paid $3378/mo Full -Time
13. OCEANSIDE � Records Mgmt
14. POWAY � Contract Employee
15. SAN DIEGO , � Huge Organization .
16. SAN MARCOS ~ Business Licensing
17. SANTEE . � Reorganization to place function under Personnel Director (scheduled for 12/95 when present Clerk retires)
UK SOLANA BEACH � Business Licenses
19. VISTA .. Records Mgmt
a
CITY CLERK QUESTIONNAIRE RESUL
In October 1989, the League of California Cities mailed a
questionnaire initiated by the Southern California Clerks
Professional Development Committee to all city clerks in
California. The purpose of the survey was twofold: 1)to
establish base data concerning city clerks, and to assess
support for the clerk's office as perceived by the clerks
themselves, councilmembers and city managers.
NUMBER OF RESPONSES
Municipal officials from 155 cities, approximately one-third
of a l .for nia' s incorporated cities, responded to the survey.
The responses were grouped bv population size. The table
below contains the number o . cities responding in each
category:
Population No. of Cities
<10,000 46
10-2E1000 32
25-50,000 32
50-100,000 28
100-200,000 13
>200,000
1 , 443 city officials responded to the questionnaire.
� ~ re ned q es i =a i es , 149 were from city clerks, 99
from city managers, and 195 r o councmeer .
With Wore than one-third of the cities and approximately 40
Der or t of the officials of those cities responding to the
.,: 4; e , sufficient data has been accumulated to draw a fairly
:curate licture of the clerks' current status, and to
prcvide a sense of how the clerk's office is perceived by the
various groups queried.
FULL-TIME OR PART -NINE
Ninety city clerks per cent of respondents reported they.
held full-time positions. Fifteen clerks indicated they held
part-time positions. The average population of cities with
full -tine clerks was 8 r 1 ; with part-time clerks, 13,803.
7 IT TE OR ELECTED
The ,survey revealed tht monea clerks are appointed rather
than elected by a two to one ratio(67 per cent of the clerks
responding were appointed and 33 per cent elected). This
survey did not attempt to capture trend data concerning
,appointment versus election. However, a 1983 analysis by
`on Oliver, City Clerk, Redondo Beach, reported 59 per cent
of the California city clerks were appointed and 41 per cenz
elected.
•
The current study reinforces the observed
trend toward asopposedt election. Thirteenof the surveyed
citi
es incorporated during the cities(77 per� those 13
cent reported their clerks are appointed.
APPOINTMENT BY COUNCIL OR CITY MANAGER
six appointed clerks did not
identify by whom they were
appointed. Of the 94 who indicated their appointing
per cent were appointed by city councils and 27 per cent by
city managers.
f the ten cities incorporating n the
theclerk,eight(801980'swhich appoint
per cent reported appointments were made
by the city council and two(20
a der �. per cent), by the city
SMALL CITIES ELECT - LARGE TIZS APPOINT
Smaller cities tended to elect the cityof •
to appoint. average ,largerones, � population cities responding
to the
surveywas , C 7. The average population
electedes
with clerks �: 2�- . with appointed�c� ��
50/451.
That larger cities are more likelytohaveappointedc : may demonstrate��. unwillingness
on the parta
larger jurisdiction to accept the criteria of the electoral
process as sufficient to fill pro
fessional sional os
WHO PERFORMS THE CITY CLZRIC FUNCTION
One grcup of six cities reported the fun
o �. ire performed �-- � �e c� , ctos city
y manager; the average
population of these cities was 1 Five o
combinedhad citymanager/city � sixcities
hadF'' + clerk positions. The sixth,
an elected part -tip.. city clerk, but
reportedthe
'7i rk functions were p r:• orme.d by the city manager.
Another group of eight cities reported `
clerk strtty manager/deputy
r p o�
e-a population of cities with this
arranaement was , 3 5 . Two of these cities
p r �-time city clerks. had ed
The date of incorporation for
cities with city acrs
assuming responsibility for:city clerk functions ranged from
Two cities o t of thirteen cities inco or -
tinin te 1 � opts fog combinedp
city�aac-city.
clerk position and one, a city manager/deput
EDUCATION LE E F CITY CLEFS
Seventy-seven city . clerks , or 51.7
respond.reported academicper cent the clerks
achievement eveent beyond a high
school diplomas Detailed information
table below: s contained the
CITY CLERK QUESTIONNAIRE
04/25/90 - Page
•
Level of c ieve.nt Number Percent
of Clerks
Two -Year Degree 39 26,2
Bachelor's 30 20,1
Master's
Total
77 51,7
Not : �
Managers with degrees who perform the clerk
function are not included in the table.
MUNICIPAL CERTIFICATION
Fifty-seven city clerks, or 38 percent of the total clerks
surveyed, indicated they had earned Municipal Clerk certi-
fication.
MANAGEMENT AND SALARY LEVELS
TI-le city clerk's o ition was categorized as Executive
Managementlevel by 96 city clerks(76 per cent) , Mid -
Management by 27(21 per cent) , and Supervisory by per
cent).
The survey also requested that the clerk's salary be
classified within the management level in three broad ranges,
Salary ranges were'reported as follows:
Range Number Per Cent
Upper25% 32 24
Middle 25%-75% 37
Lower 5 7
Of the 67 clerks(45 per cent)who reported their salary as a
percentage of the city managers, the averagecity clerk
salary was 51.07 percent of the city manager's.
PERCEPTIONS
The questions which attempted to assess perceptions of the
clerk's f f ice hy clerks, , city managers, and councilmembers
were tallied by each group surveyed. .With respect to the
city manager's support for the clerk's office, the managers,
for the most part, saw these . es as extremely supportive of
the clerk's position. councilmembers and city clerks
viewed them to be somewhat ..ess supportive.
The percentage results are contained in the table below:
Level of Support by City Manager for City Clerk's Office
of responses by group)
Clerks City Mgr Council
Very Supportive 76 95 81
Moderately Supportive 20 5 17
Not Supportive
CITY CLERK QUESTIONNAIRE
04/25/90 - Page 3
>4Q1i }
•� } .�,� #4-- - * r-- r
-j 2 -1311-1 la)
,-f Qi r- -i (11 a)
:.- �, +
0
0 tic kti (1) 0 IA > al -P > ti) VI tn N
, ..:1 (I) 0 d ›, 0) [ft )4
m pi w -f-i ...p
g% ti A:44 a IA itt te-f a) 0 X rd iti u) 4-3 a! .14:41 #1,3
: ul i -0
/ �
r-i fli toIn (11 r IA rn `/i + r--.{�}
41 Ci A ni
J # [A •---, r;# C'1 5--f r-f - H04-
' .�- t Y' f--# > { ill l; €- - '-i r-�[ l
tp,r1
4
al
ITI
r
1 •6-'41 rt
- [ r-� 6 •- !>1 F:1 41:11
ai,H VI En
,......
. 4-1 71,4 " '?..,1 LI -P ri!"1 Ti 4 id
f 4j -r-i -.ii r.; -rr: ,14
›,
co,,_ii:j ...--. I .* ---� --
u
iti
f)t.il (II ;-; 0 U (n tn
o -; _ ) -
't.) ui Tr ("N r.-4 0 :74
} :;
0 tri - rd 0 r--1 24 r: o mP /-4 41.0 Iti 4i p
Lit) :_jr: op .1:111 ti .4,4 _iku ,''-'-lr r.: t.:: y .
.L.Inr-:) r- - 4 L1)-1 : 1-11->11 ' ilip CL4 h
?, • 0 ' IA u) (I)
° Q: 6 *ri U
#,
M ri; V. 144
-/-- ;fix cp Iu1-1 :......r:
4 1 ; r 19 1 --#4-i 0 RI c >4 6
coal
LP
2
�-# rci fri(i) ,
4 $4 al al ___:% CO .1/4.--* g.-1 p P ,,, 44 c4. 1J * I" (11 > Uri -1-$ 1.-i 4
1 qi i,:ii'.4rji . if-9
p!,4 41 - 0-4 tO 1.-1 41116i1 ir'1111. it -ic9“:1 4(11: 41 a((ljr--; snirir-rIP:111 riiji ,C11143)141L 1-atiL-1:
ri ,r. (V c I 2 -p m -FA brt r*, it4 -11 U ID tfl t..1 0 0 -r-I fi tufn g r_i> i uP)
1--i Di 0i 0/ fid ii-f > r_le ./4-4 g 01:117:4 raw lai
ri) :3 :71 /*a a; F-1 aPi-i al >1 .--i>.1 IT trl rril 01: C) r-QII 41 111{11 rill 1:11:Cr-I q1:31
1-4 � R1--1 #� x � ��P..'�: ill� RI � fit.*-� � ) 1--1 0 �-1 -�-1 .�i
.: ) il) r-1 0 ►- as
0 X ) 'ID -HR Xi 'CO _LI -I •44 lf) ; ' 1.11 rU C3 E t •J.-{ •r4 r4.1 -p
City of National City
Personnel Department
1243 National City Boulevard
National City, CA 91950
Phone: (619) 336-4200
TDD: (619) 336-1615
MEMORANDUM
DATE
TO
FROM
SUBJECT
•
•
•
•
•
i
November 20, 1995
Tom G. McCabe, City Manager
Roger C. DeFratis, Personnel Director
CLASS SPECIFICATION FOR CITY CLERK
•
trF
w v.
4.
Attached is a suggested class specification for City Clerk. The duties and requirements
are typical of the City Clerk's normal functions as surveyed locally.
I would recommend a salary band of $3,050 - $3,750/mo. for an appointed City Clerk.
That salary band is 10% below and 10% above the previous monthly salary of the full-time
elected City Clerk ($3,378/mo.) of National City. It is also similar to the salary of the City
Clerk in Coronado. This salary would be a good starting point and could be revised layer
depending whether duties and responsibilities were added or deleted after a person is
hired and performs in the position for some length of time.
RCD:lm
Attachments (2)
Y
S.
AN AFFIRMATIVE ACTION/CIVIL SERVICE EMPLOYER
City of National City
CLASS SPECIFICATION
CITY CLERK
DEF!NITI ON
Under general direction of the City Council, prepares and maintains minutes of the City Council and
various board meetings; serves as the custodian of records and official City documents; prepares for
and conducts elections; and performs related duties as assigned.
EXAMPLES OF TYPICAL DUTIES
Serves as custodian of records for the City; certifies copies of City documents; maintains a records
management system and records retention schedule for records of the City; may prepare agenda and
coordinate its requirements; prepares Council minutes; composes correspondence and related
responsibilities for the National City Redevelopment Agency and various commissions and boards;
records and maintains legislature actions of City Council Meetings on computer indexing system;
administers and maintains the National City Municipal Code; attest, publish and index ordinances and
resolutions of the City Council; maintains custody of the City Seal; administers oaths of office to the
City Council and City employees; as the City's election official, administers general municipal
elections and special elections; receives petitions relating to initiative, referendum or recall and
administers the process on behalf of the City; accepts subpoenas and all claims filed with the City,
maintaining a log; files notices of completion for City projects and process documents for recording
or filing with the County Recorder's Office (deed, contracts, etc.); performs duties relating to the
recordation improvements district proceedings, street vacations, annexations,unsafe/substandard
property/nuisance proceedings, hazardous materials incidents, abandoned vehicles, weed and sewer
abatement; sets public hearing before the City Council and provides notice as required by law
(publish in newspaper and written notification); serves as filing officer for campaign disclosure
statements and statements of economic interests by interpreting and administering the regulations of
the Fair Political Practices Commission;. maintains appointive list of all CityCommissions/Boards Boards and
advises Council when terms are to expire; maintains a list of individuals interested in serving on
commissions/boards; coordinates filing of applications for commissions; researches matters and/or
provides a place for research for the general public and City departments; administers, directs and
supervises the City Clerk's Office and assigned employees; prepares the budget for the department;
maintains contracts, bonds, insurance certificates, etc. for projects within the City; registers voters;
and performs other varied complex and technical administrative duties and such . other duties as
prescribed by the City Council.
DESIRABLEpyslitircyrip1,41$.
Education and Experience: Any combination equivalent to training and experience that would
likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the
required knowledge and abilities would be: Graduation from college with a Bachelor's Degree in
public or business administration, political science or related field and three years of experience
performing. office management duties or clerical support for an elected body or commission.
Certification as a Municipal Clerk(CMC)ishi hl desirable.
highly
Page ._
City Clerk (Class' io
w legg e, or; State laws applicable to municipal government; policies and procedures associated
with public meetings; City codes and ordinances; records management; principles and practices of
supervision; office management techniques and practices.
abiljj.Jo: Interpret and apply laws, codes, regulations, policies and procedures related to the City
Clerk's office; attend to detail; prepare written correspondence; establish priorities and meet
deadlines; establish and maintain working relationships with City Council, the community, and staff,
operate word processing and computer equipment.
City of National City
Office of the City Attorney
1243 National City Boulevard, National City, CA 91950
George H. Eiser, III City Attorney
(619) 336-4220 FAX (619) 336-4327 TDD (619) 336-1615
TO: Mayor and City Council
DATE: July 11, 1995
FROM: City Attorney
SUBJECT: Office of City Clerk; Available Dates for Ballot Measure
As you recall, the City Council adopted Resolution No. 95-29 on February 28, 1995.
derning the duties of the elected city clerk. By Resolution No. 953O, adopted on the
same date. the Council fixed the compensation of the city clerk at 563525 per month,
plus statutorily -required benefits to part-time employees.
Rcent1y. several members of the City Council have inquired as to what dates are
available for placement of a ballet measure concerning whether the City Clerk's Office
should be appointive or elective. It is assumed that National City would combine its
election with an election being held by the County.
Pursuant to Section 10403 of the Elections Code, the City Council resolution requesting
placement of a measure on the ballot must be submitted to tine Registrar of Voters at least
88 days prior to the date of the election. In the case of the March 26, 1996 primary
election, the deadline is December 29. 1995. For the November 5, 1995 several
zlection, the deadline is August 9, 1996. However, the City Clerk has informed me that
the Registrar has established "sugaested" deadlines 109 days prior to each election date,.
i.e., approximately 21 days earlier than the above dates.
The "key" dates for next year's elections are set forth in the attached memorandum,
which was furnished to me by the City Clerk.
GEORGE H. EISER, III
City Attorney
GHE'sbcsbc
cc: CitCity Manager
City Clerk
ocisect B. oe...001ACK
i KEL D. MAAS
m
•
Janus 5, 1995
To:
Qzruntg of an inCg41
•
REGISTRAR OF VOTERS
atot RUFFIN Rojo, sun i, SAN DtEGa, CALIFORNIA 9212s.141513
City Clerks
From: Cathy Glaser
Campaign Services
Re: Candidate Filing/Resolution Deadline
for 1996 Elections
OFFICE: 1 1 : 565.5800
I?! 694.3400
Too. 1 1 ) 6 94.3441
FAX. 013111144355
Location Coda: S50
Mei 12; 034
•
i and Happy New ear
dimit want to be the bearer bad news, but thought you might
want some advance notice of some deadlines for 1996,
we've hardly started 1995, but in election cycles the next primary
isn't very far away,
These Ere the most important dates to be aware of now:
&lent
Candidate Filing
3-day extension
Last day for ROV to
receive resolution
* Arguments Due
* Rebuttals Due
PriMAZY=Mdr
Dec. 4 to Dec. 29 Julyto Xug,
January 3 August 14
Decay 29
January
January 18
August
August 19
August 29
* Thew dates can be a little flexible, depending
your council adopts the ressolutiond
For those of you who consolidate with the raa i
that everythings over�' � you've noticed
theChristmas holidays, so be sure
your council acts eariy if you skip meetings in Dew
t
42.
I
46`71
•
-# jit
RESOLUTION NO. 95-174
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
CALLING AND GIVING NOTICE OF THE HOLDING OF
SPECIAL MUNICIPAL EL TIO
TO BE HELD ON TUESDAY, MARCH 2 , 1996,
FOR THE SUBMISSION TO THE VOTERS A QUESTION
RELATING TO WHETHER THE OFFICE of CITY CLERK
SHALL BE APPOINTIVE
WHEREAS, under the provisions of the laws relating to
general law cities in the State of California, a Special Municipal
Election shall be held on March 26, 1996; and
WHEREAS, the City Council desires to submit to the voters
at the election a question relating to whether the office of '
Clerk shall be appointive.
NOW, THEREFORE, the City ,council of the City of National
City does resolve, declare, determine and order as follows:
Section 1 • That the City Council, pursuant to its right
and authority, does order submitted to the voters at the Special
Municipal Election the following question:
PROPOSITION
SHALL THE OFFICE OF CITY CLERK BE APPOINTIVE?
YES
NO
Section 2. That the proposed measure submitted to the
voters is as stated in Section I above.
Section 3. That theballots to be used at the election
shall be in form and content as required by law.
Section 4. That the City Clerk is authorized,instructed
and directed to procure and furnish any and all official ballots,
notices, printed matter and all supplies, equipment and parapherna-
lia that may be necessary in order to properly and lawfully conduct
the election.
continued on Page Two
Resolution No. 95-174
Page 2 of
Section 5. That the polls for the election shall be open
a►t seven o'clock a.m. of the day of the election and shall remain
open continuously from that time until eight o'clock . m . of the
same day when the polls shall be closed, except as provided in
Section 14301 of the Elections Code of the State of California.
Section 6. That in all particulars not recited in this
resolution, the election shall be held and conducted as provided by
law for holding municipal elections.
Section 7. That notice of the time and place of holding
the election is given and the City Clerk is authorized, instructed
and directed to give further or additional notice of the election,
in time, form and manner as required by law.
Section 8, That the City Clerk shall certify to the
passage and adoption of this Resolution and enter it into the book
of original Resolutions.
PASSED and ADOPTED this 5th day of December, 1995,
George H, Waters, Mayor
ATTEST:
Lori Anne Peoples, City Clerk
APPROVED AS TO FORM:
George H. Elser, , III
City Attorney
1.1
RESOLUTION NO.95-175
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
REQUESTING THE BOARD OF SUPERVISORS OF
THE COUNTY OF AN DIEDIEGO TO CONSOLIDATE A
SPECIAL MUNICIPAL ELECTION TO BE HELD ON MARCH 26, 1996,
WITH THE STATEWIDE PRIMARY ELECTION TO BE HELD ON
THAT DATE PURSUANT TO SECTION 23302 OF THE ELECTIONS CODE
WHEREAS, the City Council of the City of National City
called a Special Municipal Election to be held on March , 1,
for the purpose of the submission to the voters of a measure
relating to whether the office of the City Clerk should be appoint-
ive; and
WHEREAS, it is desirable that the Special Municipal
•
Election be consolidated with the Statewide Primary election to be
held on the same date and that within the city the precincts,
polling places and election officers of the two elections be the
same, and that the county election department of the County of San
Diego canvass the returns of the Special Municipal Election and
that the election be held in all respects as if there were only one
election,
NOW, THEREFORE, the City Council of the City of National
City does resolve, declare, determine and order as follows:
Section 1, That pursuant to the requirements of Section
23302 of the Elections Code, the Board of Supervisors of the County
of San Diego is hereby requested to consent and agree to the
consolidation of a Special Municipal Election with the Statewide
Primary election on Tuesday, March 261 1996, for the purpose of the
submission to the voters of a measure relating to whether the
office of the City Clerk should be appointive,
Section 2, That the measure is to appear on the ballot
as follows:
SHALL THE OFFICE OF CITY CLERK BE APPOINTIVE?
YES
NO
-
Section 3._ That the county}.. election department is
authorized to canvass the returns of the Special Municipal
Election. The election shall be held in all respects as if there
were only one election, and only one form of ballot shall be used.
I
Continued on Page Two
Resolution No.95-175
Page 2 of 2
Section 4. That the Board of u ry o i.s requested to
issue instructions to the county election department to take any
and all steps necessary for the holding of the consolidated
election.
Section 5. That the City of National City recognizes
that additional costs will be incurred by the County by reason of
this consolidation and agrees to reimburse the County for any
costs,
Section 6. That the City Clerk is hereby directed to
file a certified copy of this resolution with the Board of u er i-
rs and the county election department of the County of San Diego..
Section 7. That the City Clerk shall certify to the
passage and adoption of this resolution and enter it into the book
of original resolutions.
PASSED and ADOPTED this 5th day of ece ber , 1995.
George H. Waters, Mayor
ATTEST:
Lori Anne Peoples, City Clerk
APPROVED AS FORM:
JR.
George H. iser, III
City Attorney
RESOLUTION NO. 95-176
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
DETERMINING TO FILE A WRITTEN ARGUMENT PERTAINING
TO A MEASURE RELATING TO WHETHER TES OFFICE OF
CITY CLERK SHALL BE APPOINTWE
WHEREAS, a Special Municipal Election is to be held in the City of
National City, California, on March 26, 1996, at which there will be submitted to the
voters the following measure:
SHALL THE OFFICE OF THE CITY CLERK BE APPOINTIVE?
NOW, THEREFORE, the City Council of the City of National City does
resolve, declare, determine and order as follows:
SECTION 1. That the City Council authorizes
(Council Member in Favor / Against)
(Council Member in Favor / Against)
(Council Member in Favor / Against)
(Council Member in Favor I Against)
{Council Member in Favor / Against)
members of that body, to file a written argument regarding the City measure as specified
above in accordance with Article 4, Chapter 3, Division 5 of the Elections Code of the
State of California and to change the argument until and including the date fixed by the
City Clerk after which no arguments for or against the City measure may be submitted
to the City Clerk.
SECTION 2. That the City Clerk shall certify to the passage and adoption
of this resolution and enter it into the book of original resolutions.
PASSED and ADOPTED this 5th day of December, 1995.
ATTEST:
Lori Anne Peoples, City Clerk
APPROVED AS TO FORM:
t
George H. Eiser, IlI
City Attorney
George H. Waters, Mayor
RESOLUTION NO. 95-177
RESOLUTION OF THE CITY COUNCIL
OF TES CITY OF NATIONAL CITY
DIRECTING THE CITY ATTORNEY TO PREPARE
AN IMPARTIAL ANALYSIS, PERTAINING TO A MEASURE
RELATING TO WHETHER THE OFFICE OF TUE
CITY CLERK SHALL BE AFFOINTIVE
WHEREAS, a Special Municipal Election is to be held in the City of
National City, California, on March 26, 1996, at which there will be submitted to the
voters the following measure:
SHALL THE OFFICE OF THE CITY CLERK BE APPOINTIVE?
NOW, THEREFORE, the City Council of the City of National City does
resolve, declare, determine and order as follows:
SECTION 1. That the City Council directs the City Clerk to transmit a
copy of the measure to the City Attorney. The City Attorney shall prepare an impartial
analysis of the measure showing the effect of the measure on the existing law and the
operation of the measure. The impartial analysis shall be filed by the date set by the City
Clerk for the filing of primary arguments.
SECTION 2. That the City Clerk shall certify to the passage and adoption
of this resolution and enter it into the book of original resolutions.
PASSED and ADOPTED this 5th day of December, 1995.
ATTEST:
Lori Anne Peoples, City Clerk
APPROVED AS TO FORM:
George H. iser III
City Attorney
George H. Waters, Mayor
T
RESOLUTION NO. 95-178
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS
FOR CITY MEASURES SUBMITTED AT MLNICIPAL ELECTIONS
WHEREAS, Section 5014.5 of the Elections Code of the State of California
authorizes the City Council, by majority vote, to adopt provisions to provide for the filing
of rebuttal arguments for city measures submitted at municipal elections.
NOW, THEREFORE, the. City Council of the City of National City does
resolve, declare, determine and order as follows:
Section 1. That pursuant to Section 5014.5 of the Elections Code of the
State of California, when the clerk has selected the arguments for and against the measure
which will be printed and distributed to the voters, the clerk shall send copies of the
argument in favor of the measure to the authors of the argument against, and copies of
the argument against to the authors of the argument in favor. The authors may prepare
and submit rebuttal arguments not exceeding 250 words. The rebuttal arguments shall
be filed with the City Clerk not more than 10 days after the final date of filing direct
arguments. Rebuttal arguments shall be printed in the same manner as the direct
arguments. Each rebuttal argument shall immediately follow the direct argument which
it seeks to rebut.
Section 2. That all previous resolutions providing for the filing of rebuttal
arguments for city measures are repealed.
Section 3. That the provisions of Section 1 shall apply only to the election
to be heId on March 26, 1996, and shall then be repealed.
Section 4. That the City Clerk shall certify to the passage and adoption of
this resolution and enter it into the book of original resolutions.
PASSED and ADOPTED this 5th day of December, 1995.
ATTEST:
Lori Anne Peoples, City Clerk
APPROVED AS TO FORM:
George H. iser, III
City Attorney
George H. Waters, Mayor