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HomeMy WebLinkAbout2023 CON Board of State and Community Corrections - Organized Retail Theft Prevent ProgramSTATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID:5227-BSCC- 1160-23 STANDARD AGREEMENT STD 213 (Rev 03/2019) 1. This Agreement is entered into between the Contracting Agency and the Contractor named below: AGREEMENT NUMBER BSCC 1160- 23 PURCHASING AUTHORITY NUMBER (If Applicable) CONTRACTING AGENCY NAME BOARD OF STATE AND COMMUNITY CORRECTIONS CONTRACTOR NAME National City Police Department 2. The term of this Agreement is: START DATE OCTOBER 1, 2023 THROUGH END DATE JUNE 1, 2027 3. The maximum amount of this Agreement is: $935,100.00 4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement. EXHIBITS TITLE PAGES Exhibit A Scope of Work 3 Exhibit B Budget Detail and Payment Provisions 4 Exhibit C General Terms and Conditions (04/2017) 4 Exhibit D Special Terms and Conditions 5 Attachment 1* Organized Retail Theft Prevention Grant Program Request for Proposals * Attachment 2 Organized Retail Theft Prevention Grant Program Grant Proposal 49 Appendix A Organized Retail Theft Grant Program Scoring Panel Roster 1 Appendix B Grantee Assurance for Non -Governmental Organizations 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/organized-retail-theft-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) National City Police Department CONTRACTOR BUSINESS ADDRESS 1243 National City Boulevard CITY National City STATE ZIP CA 91950 PRINTED NAME OF PERSON SIGNING Ron Morrison TITLE Mayor CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED Z//2 STATE OF CALIFORNIA CONTRACTING AGENCY NAME BOARD OF STATE AND COMMUNITY CORRECTIONS CONTRACTING AGENCY ADDRESS 2590 Venture Oaks Way, Suite 200 PRINTED NAME OF PERSON SIGNING COLLEEN CURTIN CITY Sacramento TITLE Deputy Director STATE CA ZIP 95833 CONTRACTING AGENCY AUTHORIZED SIGNATURE Colleen Curtin Digitally signed by Colleen Curtin Date: 2023.12.20 09:45:42 -08'00' DATE SIGNED CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 National City PD BSCC 1160-23 Page 1 of 3 EXHIBIT A: SCOPE OF WORK 1. GRANT AGREEMENT —Organized Retail Theft Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and National City Police Department (hereafter referred to as the Grantee). 2, PROJECT SUMMARY AND ADMINISTRATION A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154) (Chapter43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used to support local law enforcement agencies in preventing and responding to organized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft. B. Grantee agrees to administer the project in accordance with Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached and hereto and made part of this agreement. 3. PROJECT OFFICIALS A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement. B. The Grantee's project officials shall be those identified as follows: Authorized Officer with legal authority to sign: Name: Ron Morrison Title: Mayor Address: 1243 National City Boulevard, National City CA 91950 Phone: 619-336-4233 Email: rmorrison©nationalcityca.gov Designated Financial Officer authorized to receive warrants: Name: Ronald Gutlay Title: Management Analyst II Address: 1200 National City Boulevard, National City CA 91950 Phone: 619-3364517 Email: rgutlay©nationalcityca.gov Project Director authorized to administer the project: Name: Derek Aydelotte Title: Administrative Captain Address: 1200 National City Boulevard, National City CA 91950 Phone: 619-336-4477 Email: daydelotte©nationalcftyca.gov C. Either party may change its project representatives upon written notice to the other party. National City PD BSCC 1160-23 Page 2 of 3 EXHIBIT A: SCOPE OF WORK D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs. 4. DATA COLLECTION Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, 5. REPORTING REQUIREMENTS A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule: Quarterly Progress Report Periods 1, October 1, 2023 to December 31, 2023 2. January 1, 2024 to March 31, 2024 3, April 1, 2024 to June 30, 2024 4. July 1, 2024 to September 30, 2024 5. October 1, 2024 to December 31, 2024 6. January 1, 2025 to March 31, 2025 7. April 1, 2025 to June 30, 2025 8. July 1, 2025 to September 30, 2025 9. October 1, 2025 to December 31, 2025 10. January 1, 2026 to March 31, 2026 11. April 1, 2026 to June 30, 2026 12. July 1, 2026 to September 30, 2026 13. October 1, 2026 to December 31, 2026 B. Evaluation Documents 1. Local Evaluation Plan 2. Final Local Evaluation Report C. Other Financial Audit Report 4 Due no later than: February 15, 2024 May 15, 2024 August 15, 2024 November 15, 2024 February 15, 2025 May 15, 2025 August 15, 2025 November 15, 2025 February 15, 2026 May 15, 2026 August 15, 2026 November 15, 2026 February 15, 2027 Due no later than: April 1, 2024 June 1, 2027 Due no later than: June 1, 2027 Grantees that are unable to demonstrate that they are making sufficient progress toward project goals and objectives and show that funds are being spent in accordance with the Grant Agreement could be subject to a withholding of funds. 6. PROJECT RECORDS A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports. National City PD BSCC 1160-23 Page 3 of 3 EXHIBIT A: SCOPE o F WORK B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports. C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants. D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation. E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee's principal office, a written index of the location of records stored must be on hand and ready access must be assured. F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later. 7. CONFLICT OF INTEREST A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded under the Organized Retail Theft Grant Program RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Organized Retail Theft Grant Program Scoring Panel roster (Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Organized Retail Theft Grant Program Scoring Panel. B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award. National City PD BSCC 1160-23 Page 1 of 4 EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS 1. INVOICING AND PAYMENT A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period. Quarterly Invoicing Periods: 1. October 1, 2023 to December 31, 2023 2. January 1, 2024 to March 31, 2024 3. April 1, 2024 to June 30, 2024 4. July 1, 2024 to September 30, 2024 5. October 1, 2024 to December 31, 2024 6. January 1, 2025 to March 31, 2025 7. April 1, 2025 to June 30, 2025 8. July 1, 2025 to September 30, 2025 9. October 1, 2025 to December 31, 2025 10. January 1, 2026 to March 31, 2026 11. April 1, 2026 to June 30, 2026 12. July 1, 2026 to September 30, 2026 13. October 1, 2026 to December 31, 2026 Final Invoicing Periods*: 14. January 1, 2027 to March 31, 2027 15. April 1, 2027 to June 1, 2027 Due no later than: February 15, 2024 May 15, 2024 August 15, 2024 November 15, 2024 February 15, 2025 May 15, 2025 August 15, 2025 November 15, 2025 February 15, 2026 May 15, 2026 August 15, 2026 November 15, 2026 February 15, 2027 Due no later than: May 15, 2027 August 15, 2027 *Note: Project activity period ends December 31, 2026. The period of January 9, 2027, to June 9, 2027, is for completion of Final Local Evaluation Report and financial audit only. B. All project expenses must be incurred by the end of the project activity period, December 31, 2026, and included on the final invoice due February 15, 2027. Project expenditures incurred after December 31, 2026 will not be reimbursed. C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice. D. The Financial Audit Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the financial audit during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice. E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period. F. Upon the BSCC's request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all National City PD BSCC 1160-23 Page 2 of 4 EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, item 6. Project Records. 2. GRANT AMOUNT AND LIMITATION A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award. B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes be authorized for the Administrative Salaries and Benefits line item that would result in that item exceeding ten percent (10%) of the grant award. 3. BUDGET CONTINGENCY CLAUSE A. This grant agreement is valid through Organized Retail Theft funding generated from the General Fund. The Grantee agrees that the BSCC's obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of 2022), also known as the California Budget Act of 2022. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement. B. If Organized Retail Theft funding is reduced or falls below estimates contained within the Organized Retail Theft Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount. C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement. 4. PROJECT COSTS A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements as posted on the BSCC website (currently the BSCC Grant Administration Guide July 2020) including any updated version that may be posted during term of the grant National City PD BSCC 1160-23 Page 3 of 4 EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC Grant Administration Guide is available at: https :L/www * bscc. ca ,qov/s correctio nsplan n ing and p roqamsI B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail. C. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs. D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement. E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants. 5. PROMPT PAYMENT CLAUSE Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. 6. WITHHOLDING OF GRANT DISBURSEMENTS A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement. B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including: 1) submittal and approval of the final invoice; 2) submittal and approval of the final progress report; and C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee. D. In the event that grant funds are withheld from the Grantee, the BSCC's Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding. 7. EXECUTIVE ORDER N$22 - RUSSIA SANCTIONS National City PD BSCC 1160-23 Page4of4 EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State. 8. PROJECT BUDGET BSCC Budget Line Item 1. Salaries and Benefits 2. Services and Supplies 3. Professional Services or Public Agency Subcontracts Grant Funds so so $19,100 4. Non -Governmental Organization (NGO) Subcontracts $o 5. Data Collection and Evaluation 6. Equipment/Fixed Assets 7. Financial Audit (Up to $25,000) 8. Other (Travel, Training, etc) 9. Indirect Costs .7tW#-a47 F•Y.s i"il1:r: .• +r ' w-•.ww ."•••• t -•+•..Y.IN..-��r�nr�er.rn..-.•a•en�s�rm-rrr� -s �.. a4 t.. �. , : t ._ _. , t"T: FHiik� :4 M2��i �..ti -..+W * r - + r �q . �. , r +. + n �. T • wias. i -� r ! I� f: , ti n• w rr r+ , rr r,.rM•.L try r �F+Ii �4 # } }Yt rl^.y� ,� yrRy*k+w,k I• r a �•�.�F„�ri h'15iwL` � �!'� ' ''r�'r�.+�'!le� FreF .AF•e�� ' 4 +•'+4 •F il, ..� - �.. —�.,.� .� ._— � . .�.--' -- - - - • • -- - - -- �- --- - -.1�.� _ ..Y'-- -- -- r L . _.. x-----�• �._.. -- - -- - --�,r�i. _. �. _ _ .. _� ��: i..,.�.... • i.L � ..+..-- -- K _ .... .. •1ra�•4�•�vi -.'1.•!..•1... •- -. 1• ... - .... �-•r .•r-- .w-.r•- .- . .Lti-.-.—. - - --.---.-- - ... ' • ,..r .• • .. .-• .- . -- ..-r-•r•-•-�--. �•r... - - .. -•• L .... . • .�•. r..••nIIvIL'•..r •i.a••h• ' ti• .` rirvkes • Y•r{r.v. .. .v� •. -- %tip• ..va�i• .ti. •.ti'.:h. .. .r.. •4 _ a.•• • • •• .r.. .'hn L •-•• ••r• nw. .. L .••••X•—s� .�-= ..�,.•�,x: �d..r •1 •. • • • • % '':.. $45,000 $846,000 $25,000 so so National City PD BSCC 1160-23 Page 1 of 4 EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017) 1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained. 2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties. 3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment. 4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to peormance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896). 5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the peoance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. This obligation shall survive any termination of this agreement. 6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute. 7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand. National City PD BSCC 1160-23 Page 2 of 4 EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017) 8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State. 9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §1 2205). 10. NQN-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11 135-1 1139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement. 11.CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 (https://www.dgs,ca.:gov/OLS/Resources/Page- Content/Office-of-egal-Services-Resources_List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto. National City PD BSCC 1160-23 Page 3 of 4 EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017) 1 2. TIMELINESS: Time is of the essence in this Agreement. 13.COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided. 14.GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California. 15.ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below. A. The Government Code Chapter on Antitrust claims contains the following definitions: 1) "Public purchase" means a purchase by means of competitive bids of goods, seices, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code. 2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4554. B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bed. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552. C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of Iaw for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554. 16.CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that: National City PD BSCC 1160-23 Page 4 of 4 EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017) A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby. 18.PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353. 19.SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS: A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.) B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.) 20.LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leaded' as defined in Section 17030 of the Business and Professions Code. (PCC 10344(4) National City PD BSCC 1160-23 Page 1 of 5 EXHIBIT D: SPECIAL TERMS AND CONDITIONS 1. GRANTEE'S GENERAL RESPONSIBILITY A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed to relieve or restrict the Grantee's responsibility. B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project. 2. GRANTEE ASSURANCES AND COMMITMENTS A. Compliance with Laws and Regulations This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances. B. Fulfillment of Assurances and Declarations Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds. C. Permits and Licenses Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work. 3. POTENTIAL SUBCONTRACTORS A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee's agreement with a subcontractor, the language of this Grant Agreement will prevail. B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor. National City PD BSCC 1160-23 Page2of5 EXHIBIT D: SPECIAL TERMS AND CONDITIONS C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the ARG Rehabilitation of Existing Property or Building Project RFP and described in Appendix B. D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained. E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee's subcontractors to: 1) Books and Records Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor's work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller's Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant -funded project. 4. PROJECT ACCESS Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant of the project. 5. ACCOUNTING AND AUDIT REQUIREMENTS A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices. National City PD BSCC 1160-23 Page 3 of 5 EXHIBIT D: SPECIAL TERMS AND CONDITIONS Be The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available. 6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been: 1. debarred by any federal, state, or local government entities during the period of debarment; or 2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction. Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract. BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation. All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix E of the original Proposal Package). 7. MODIFICATIONS No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. Changes shall not be implemented by the projectunti1 authorized by the BSCC. 8, TERMINATION A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a EXHIBIT D: SPECIAL TERMS AND CON DI TIONS National City PD BSCC 1160-23 Page 4 of 5 material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to: 1) substantial alteration of the scope of the grant project without prior written approval of the BSCC; 2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, or approved modifications; 3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement. B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9. Settlement of Disputes. 9. SETTLEMENT OF DISPUTES A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee's written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee's written demand invoking this Section "Disputes" to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee's demand, it shall be deemed a decision adverse to the Grantee's contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee's administrative remedies. B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement. Grantee's failure to diligently proceed in accordance with the State's instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement. National City PD BSCC 1160-23 Page5of5 EXHIBIT D: SPECIAL TERMS AND CONDITIONS C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee's appeal for a final decision, it shall be deemed a final decision adverse to the Grantee's contentions. The State's final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later. D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction. 10. UNION ACTIVITIES For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §16654 through 16649 to this Grant Agreement and agrees to the following: A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing. B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings. C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request. 11. WAIVER The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver. BSCC Powered by Submittab!e Title Jimmupauporominvoisawidgmingmaiimimmorriammerawammamwitmroakomiwireftedwid National City Police Department by Ronald Gutlay in Organized Retail Theft Prevention Grant Program 1200 National City Blvd. National City, California 91950 CA United States 6193364517 rguday©nationalcityca.gov 07/06/2023 id. 41328168 Original Submission 0710612023 s. 4 T 4f, TT4TTT Ttt,_+41-+4 .TT7T1!■ r.unuaiiai FFMaiY�e���•mfnli ft�l�l�i . t . .+�1��R1T�TTl�I Lwli� 1 L�ilYiiilttaa - at, - The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below: Background Information Contact Information Program Information Proposal Narrative and Budget Mandatory Attachments Each section has a series of questions requiring a response. Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses. Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) websfte. NOTE: Applicants may start and stop their appllcation but must select "Save Draft" at the bottom of the application before existing. SECTION I - BACKGROUND INFORMATION This section requests information about the applicant's name, location, mailing address, and tax identification number. Name of Applicant National City Police Department (i.e., Police Department, Sheriffs Department, or Probation Department) Multi -Agency Partnerships Information (if applicable) Applicants may apply for funding as part of a multi -agency partnership (two [2] or more agencies). The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership. Multi -Agency Partnerships Lead Public Agency Information No: This is not a Multi -Agency Partnership Application Lead Public Agency i--F���+•F- + Li I■ 1 I r 11•11 ,1.rT,l •••tFT,.sZ.f 1 4--.-FY—F'tH++LL+ +++ + " 1. .r..r, -••..r.+r,.1.++• All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other IocaI government agency partners and non -governmental organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual andlor in - person), and will serve as the primary point of contact with the BSCC. +„1.+..�«« � . - — v x • i t �-- =_tom _.t:- Tom -=ram --- National City Police Department App!icant's Physical Address 1200 National City Blvd National City CA 91950 US Applicant's Mailing n/a Address (if different than the physical address) • • 1..1 r—+.-.--++--a.a... 5i1�1 II, ..,•...,.._. ++-•+-+-t.«irii++..+a ----err—.r...��...�� �.h y�afara. ,1s..�•.rr+� Mailing Address for Payment Tax Identification Number SECTION 11- CONTACT INFORMATION Project Director 1200 National City Blvd. National City CA 91950 US 95-6000749 a . . a . n-_—....—..................•t rrrw*-rr.� This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day -to -Day Project Contact, Day -to -Day Fiscal Contact, and the Authorized Signature. Derek Aydelotte Project Director's Administrative Captain Title with Agency/Department/Organization Project Director's Physical Address 1200 National City BIVd National City CA 91950 US Project Director's Email Address daydelotte©nationalcityca.gov Project Director's +16193364477 Phone Number ila__..r..arrI.�►_... Financial Officer Ronald Gutlay Financial Officer's Management Analyst II Title with AgencylDepa rtment/Organization Financial Officer's 1200 National City Blvd Physical Address National City CA 91950 US Financial Officer's rgutlay@nationalcityca.gov Email Address Financial Officer's +16193364517 Phone Number Day -To -Day Program Ronald Contact Gutlay Day -To -Day Program Management Analyst II Contact's Title limy* ..rM► ►.+.►wn•i'►.. .1.4•• *►,+.►iwi►... rrf•iu•r........►M.•►l..•N.•1•M/O►+ `- -._ --+.�++rr++..--.ar.+�.�► Day -To -Day Program 1200 National City Blvd Contact's Physical National City Address CA 91950 US ---..._. Day -To -Day Program rgutlay©nationalcityca.gov Contact's Email Address Day -To -Day Program +16193364517 Contact's Phone Number .,a►,.*..... Day -To -Day Fiscal Ronald Contact Gutlay Day -To -Day Fiscal Contact's Title Management Analyst II ray Day -To -Day Fiscal Contact's Physical Address 1200 National City Blvd National City CA 91950 US .• Y I I *III IT Day -To -Day Fiscal rg utlay©nationalcityca . gov Contact's Email Address .••11.+.—•1�,•• Day -To -Day Fiscal +16193364517 Contact's Phone Number Name of Authorized Jose Officer Tellez Authorized Officer's Chief of Police Title if+.W iT1lflrlFfllrN'fM1I'�� Authorized Officer's Physical Address Authorized Officer's Email Address Authorized Officer's Phone Number Authorized Officer Assurances SECTION III PROGRAM 1NFORAMTION 1200 National City Blvd National City CA 91950 US ++.. a +-.11 IT^ I.►*++. _ _ • -•- III J•' "AV- -- -T t^TT T ti 111.I1 If. I y..+...+*.^.�. ter.,-r.....+......+r. _.. j_ t jteHez©nationalcityca.gov +16193364510 checked — *..a a.. 1 id I TT•T•7T'-rTT } - L T• -- .p.lraa r kkai lf! • This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection. 41La! !7! ir.fa.•FFi-+.ai+ •*+farl.�r�iflri-i►��alr�l�T+.# •- ++.f�.�1-+iYT1l--.�1�+�L#ri��l. ..1TTl�l..iT+T.�—+.ate+-flay W4#•1l�L Rid!•�+•r�+Ml+'!• ..4- �+++��f-t--+r a.. �.$L•1111•I IT1 .T.*$ Project Title Proposal Summary #a#aa.. is _a aal•T.11. . .#+-.+.—--s�—I+�+�++.TwTT+T+++TT�# itj�•a11 lT I I. 11 ri ORTNC-Organized Retail Theft Prevention Grant Program The National City Police Department respectfully requests $935,100 of grant funds to be used in a project to reduce organized retail theft, vehicle theft and vehicle accessory theft. The goal is to reduce property crime in National City. With your funding we will be able to enter into a service contract agreement with Flock Safety, Inc. to utilize their technology which will include Automatic License Plate Reader (ALPR), live video, integrations (AVL, CAD, & more) and alerts National City Police Department when incidents occur. !#*Fa•!!lffljr�wTT+M#f NF++rai++T.+.,..+Ta_'.+. ai4��*•i11iIF4 444MLS*,V*f!..... +#i#*+M vMF 4.4.*MF4.4.I4Ma**iil l!!!J•+fil1 ^YT're—.'--ll.Fi--.t#.1.WiiJilr�Y i�flliiri�lA�iM..�♦•. __ - --a- - + +.ty+a..la.fL.a*a•l/r. I TI T. t...IT ,+rt.++.a+a..... .- 1T11Tr.11,TriTT.i.+++,t..+....+--+...a+--..• ,#,I .+ II I •II +-,f+T. T++.}+..+f+rtT++T++a.-.___� _• PROGRAM PURPOSE AREAS Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 um in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs. All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet. Program Purpose Areas (PPAs): • PPA 1: Organized Retail Theft PPA 2: Motor Vehicle or Motor Vehicle Accessory Theft Funding Category Information a Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identmed in each category. Multi -agency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o $6,125,000 (Medium Scope Max) x 4 (# of Agencies) _ $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000 0 $15,650,000 (Large Scope Max x 2 (# of Agencies) _ $31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information. \ '\ _ . -\ l -\r- 'M �- ANY--M�IIYr--- Alr' �M Alf- Funding Category Medium Scope (Up to $6,125,000) T7 I J aa. �+++�- •�-� �_� _ __�����-���-���r—, TIAwY�IiA�iiJYI�LAI��L#ii�L.aaJ Jt� +FTW �-w�i SECTION IV - PROPOSAL NARRATIVE AND BUDGET This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application lnstruction Packet. Proposal Narrative The Proposal Narrative must address the Project Need, Project Instructions Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one -inch margins on all four (4) sides and at 1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Axial 12-point font with one -inch margins on all four (4) sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one -inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). to Microsoft Word, this is approximately two (2) pages in Axial 12-point font with one -inch margins on all four (4) sides and at 1.5stline spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15). Project Need owl 0,,M1qiekmiolr .___._. The National City Police Department (NCPD) is seeking Organized Retail Theft Grant monies to address retail and auto theft, and motor vehicle accessory theft. NCPD is seeking $935,100 to install 94 stationary Automated License Plate Recognition (ALPR) Cameras in National City (NC). The amount requested will cover the cost of the cameras, accessories, supporting software, and annual maintenance. Currently, NC does not have or operate ALPR cameras. The current environment, post COVID-19, has caused thieves to be more brazen to commit properly crimes. Large and small retail shops unfortunately don't have the ability to stop the thefts from occurring. Businesses in general are hesitant to confront thieves, especially large corporations whose policy strictly prevent employees from confronting or detaining suspects. National City is a coastal city approximately 10 square miles and is landlocked between the two largest cities in San Diego County, the City of San Diego to the north and east, and the City of Chula sta to the South. The western portion of NC includes San Diego Port District property and the 32nd Street Naval Base. There are approximately 63,000 residents and a daytime population of over 150,000 people, as NC is home to 3289 businesses. Additionally, two primary interstate highways (I-5 and 1-805) and one state route (SR54) traverse through the city. All three highways are heavily traveled as they access the Naval Base, the Westfield Plaza Bonita Mali, downtown San Diego, and the United States/Mexico border located ten miles to the south of National City. Retail theft, auto theft and motor vehicle accessory theft have negatively impacted NC. National City is home to one of the largest indoor malls and the Mile of Cars, one of oldest and most successful auto dealership centers in San Diego County. National City is also home to PASHA Automotive Services, a 180 acre state -of -the art automotive terminal served by the BNSF with access to rail connections and major highways for car hauling trucks. According to their website, PASHA currently processes up to 400,000 units annually. The population density of NC is in the top three (3) in San Diego County and the city overall is very diverse with the following demographics: 66% Hispanic, 20% Asian/Pacmc Islander, 8% White, 4% Black, and 2% other. The average income per family is $51,735. National City is challenged as a lower socio-economic community and historically ranked in the top three (3) in San Diego County in property crime (per capita). NCPD is a full service agency with 88 budgeted Police Officer positions and has struggled to recruit and retain officers. In addition to sworn personnel, the police department is budgeted for 40 professional staff members that includes police dispatchers, crime scene specialists, a crime analyst, records personnel, IT staff, and clerical personnel. The Center for Public Safety Management (CPSM) recently completed a study of the entire police department and determined the police department needed an additional 15 employees, to include 5 police officers,1 Civilian Police Investigator, 4 Community Services Officers, 2 Police Dispatchers and 2 Senior Dispatchers, and 1 Records Clerk to meet the current workload. Due to the City's budget projections, it may take up to five years to add the 15 employees, which will continue to impact staffing, officer workload, and the Department's ability to investigate crime. In order to increase organizational capacity to prevent auto theft, the NCPD has assigned a detective on a full time basis to the San Diego County Regional Auto Theft Task Force (U). RATT provides NCPD with intelligence to auto and auto accessory theft crime trends, and investigative support as needed. The partnership with RATT serves as a force multiplier to address auto and auto accessory theft in NC. A similar regional task force to address organized retail theft does not exist. As a result, NCPD has to use limited agency personnel to address organized retail theft. From SANDAG (San Diego Association of Governments) Crime Summary for 2022, NC had the following crime rates per 1,000 population: National City Crime Rates Regional Crime Rates Violent Crime Rate: 5.13 Violent Crime Rate: 3.84 Property Crime Rate: 19.97 Property Crime Rate: 15.57 Below are SANDAG reported FBI Index Property Crime Rates per 1,000 population for 2018, 2021 and 2022 for cities similar in population to NC and the 2022 Dollar Value of Property Stolen by jurisdiction. City 2018 2021 2022 2022 Value of Stolen Property National City 18.62 20.43 19.97 $7,184,038 Carlsbad 18.42 17.23 16.60 $7,435,749 Encinitas 12.73 14.87 14.66 $4,651,161 La Mesa 17.47 18.97 20.81 $4,044,370 Lemon Grove 17.61 18.22 17.42 $2,212,680 Poway 10.28 8.58 9.44 $1,861,879 Santee 15.70 9.52 9.10 $1,742,926 NCPD's FBI index Property Crime clearance rates for 2022 was 10% National City is committed to public safety and spends approximately 80% of its budget, or $32,699,551 for Police and Fire Services, primarily on salaries and benefits. Even though the expenditure on public safety is the majority of the budget, the NCPD and Fire Department continue to be understaffed. The shortage of personnel for the police department continue to pose ongoing challenges. To supplement the Department's capacity to investigate crime, the department has had to join regional law enforcement task forces as a force multiplier, such as RATT. The larger overall problem of retail crime however, is primarily investigated by NCPD1 As a full service police department, violent crimes are prioritized over property crime due to staffing shortages in the Department. Historically, National City has not leveraged public safety technology to address crime. The City has 12 public safety cameras located in certain areas on city properly, but these cameras are outdated. For fiscal year 2024, the City will spend approximately $100,000 in fing and/or replacing those cameras that are no longer operational. There is no current plan to add ALPR technology. The intent of this proposal is to leverage technology to help NCPD reduce property crime. The funds will be used to enter into a service agreement with Flock Safety to provide Flock's software and hardware situational awareness solution, via the Web interface, for automatic license plate detection, alerts, searching image records, video and sharing footage. The use of ALPR cameras in NC will target specific geographic areas where retail crime, auto theft and motor vehicle accessory theft are prevalent. Project Description According to the International Association of Chiefs of Police (CP), more than 70% of crimes are committed using a vehicle. Also, in the SANDAG's CJ Bulletin entitled, "43 Years of Crime in the San Diego Region: 1980 through 2022", (published in May 2023), in 2022, larceny or theft was the most common crime. Larceny, also includes the theft from motor vehicles, auto theft, and shoplifting. Per National City (NC) crime data, four geographic areas have been identtried as areas where retail theft, auto theft, and motor vehicle accessory theft is prevalent. For the purpose of this proposal, those areas are being referred to as the following: 1. Plaza Boulevard Business Corridor which includes several locally owned businesses, Filipino eateries, groceries stores, and retail stores. 2. Highland Avenue Business Corridor includes WalMart, locally owned retail shops and several Mexican eateries. 3. Mile of Cars Business / PASHA Corridor is home to one of the largest and oldest motor vehicle dealership center in San Diego County. A few blocks to the west, is PASHA, the only automobile port terminal in San Diego County. 4. Westheld Plaza Bonita Mali Corridor is home to the largest indoor mall in the South Bay and houses large box stores: Target, Macy's, Nordstrom Rack, and JC Penny. NCPD intends to partner with local organizations such as the National City Chamber of Commerce, Mile of Cars Association, 7-11 Inc, West Air, Target, and other businesses. The 94 ALPR cameras will be installed on specific city owned intersections and infrastructure in the four corridor's ingress and egress roadways. The Flock Safety's ALPR cameras are stationary, solar powered, LTEonnected devices that detects objective vehicle images and uses machine learning to decode data and deliver investigative leads. This ALPR's software detects license plate characters and vehicle features, including the vehicle's make, model, and color. It will provide actionable leads if a license plate is stolen, removed, or swapped. Through strategic implementation of Flock's ALPR cameras in NC, the project objectives are as follows: 1. Install 94 stationary Flock Safety ALPR cameras in areas where property crime is prevalent in National City. 2. Increase public awareness of ALPR cameras to deter property crime in National City. 3. Real time ALPR camera detection of stolen vehicles to aid in the arrest of suspects and recovery of vehicles. 4. Real time ALPR camera detection of vehicles involved in property crime thefts. 5. ALPR camera data to assist NCPD Investigators in solving property crime. 6. ALPR camera technology will assist NCPD Investigators increase property crime clearance rate. To combat organized retail theft, motor vehicle and motor vehicle accessory theft, NCPD will focus on four (4) geographic areas to deploy ALPR cameras. The Plaza Boulevard Business Corridor and the Highland Avenue Business corridor are approximately two miles long. The Mile of Cars/PASHA Corridor is home to 31 new and used car dealerships, collision repair shops, and rental car locations. Within the same area, located along the San Diego Harbor is PASHA. Every year, it facilitates the transport and distribution of tens of thousands of new and used vehicles, boats, heavy equipment, and cargo throughout the US, Asia, and Europe. During times of crisis, the US Military has used the facility to transport equipment and supplies to active war zones around the globe. Railway operates and helps facilitate the transport of vehicles and cargo in and out of the facility. The Westfield Mali Plaza Bonita Corridor is the largest indoor mall in the South Bay. The mali operates approximately 144 stores and restaurants. It is anchored by a Target, Macy's, JC Penny, Nordstrom Rack, and an AMC 14 movie theater. Within the large mall parking lots is an Outback Restaurant and a Jared's Jewelry store. Throughout the year, the parking lots host yearly pop-up stores such as Halloween, Pumpkin Patch, Christmas Trees, and traveling circuses. The Westfield Plaza Bonita mall has suffered extreme losses as it relates to organized retail theft and has been plagued with motor vehicle theft. In addition, several of the jewelry stores on the property have fallen victim to violent armed robberies committed by crews associated with violent street gangs which have terrorized employees and created panic among visitors. As it relates to motor vehicle theft, the mall has often become a target for would be thieves and sophisticated theft crews that steal vehicles and motorcycles and transport them to nearby border to Mexico. NCPD contracts with Lexipol LLC to ensure that all of our policies and procedures are up to date and reflect current state and federal law, as well as best practices in Iaw enforcement. NCPD has Policies0 (337, 428, 802, 806, 807 and Procedure Manual 600) that govern the use of surveillance technology and complying with applicable privacy laws, regulations and securing of data collected and stored. NCPD Policy 337, titled "Public Safedeo Surveillance System", states "The NCPD utilizes a public safety video surveillance system to complement its anti -crime strategy, to effectively allocate and deploy personnel, and to enhance public safety and security in publlc areas. Cameras may be placed in strategic locations throughout the City to detect and deter crime, to help safeguard against potential threats to the public, to help manage emergency response situations during natural and man-made disasters and to assist City officials in providing services to the communi." tt further states that, "Video surveillance in public areas will be conducted in a legal and ethical manner while recognizing and protecting constitutional standards of privacy." Section 337.5, titled "Storage and Retention of Media", the policy states that, "All downloaded media shall be stored in a secure area with access restricted to authorized persons. A recording needed as evidence shall be copied to a suitable medium and booked into evidence in accordance with established evidence procedures. All actions taken with respect to retention of media shall be appropriately documented. The type of video surveillance technology employed and the manner in which recordings are used and stored will affect retention periods. The recordings should be stored and retained in accordance with the established records retention schedule and for a minimum of one year. Prior to destruction, written consent shall be obtained from the City Attorney. if recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved (Government Code § 34090.6). Any recordings needed as evidence in a criminal or civil proceeding shall be copied to a suitable medium and booked into evidence in accordance with current evidence procedures." Section 337.5.1, titled "Evidentiary Integrity", further states, "All downloaded and retained media'shall be treated in the same manner as other evidence. Media shall be accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, digital masking of innocent or uninvolved individuals to preserve anonymity, authenticity certificates and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody." NCPD Policy 806, titled "Protected 1nfoation", reads as follows, "Members of the NCPD will adhere to all applicable laws, orders, regulations, use agreements and training related to the access, use, dissemination and release of protected information." NCPD Policy 806.7, titled "Security of Protected Information", further states, "The Chief of Police will select a member (the Records Unit Supervisor) of the Department to oversee the security of protected information. The responsibilities of this position include, but are not limited to: a. Developing and maintaining security practices, procedures and training. b. Ensuring federal and state compliance with the CJIS Security Policy and the requirements of any state or local criminal history records systems. c. Establishing procedures to provide for the preparation, prevention, detection, analysis and containment of security incidents including computer attacks. Project Organizational Capacity and Coordination d. Tracking, documenting and reporting all breach of security incidents to the Chief of Police and appropriate authorities." NCPD Policy 428 (a proposed Draft Policy pending the awarded grant), titled "Automated License Plate Readers (ALPRs)", currently states that it is "to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public. All data and images gathered by the ALPR are for the official use of this department and not open to public review." Furthermore, "The vendor, Flock Safety, stores and maintains the data and ensures proper maintenance and security of data stored in their data towers. Flock Safety will purge data on rolling 30 day basis, unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other IawfuI action to produce records. In those circumstances, the applicable data will be downloaded from Flock Safety onto portable media and booked into evidence or uploaded into Evidence.com." ALPR data collected as potential evidence will be maintained and purged in accordance with current National City retention policies. NCPD has three (3) policies (318, 401, & 1000) that address racial bias. Policy 318, titled "Hate Crimes", requires that, "All members of this department will receive POST -approved training on hate crime recognition and investigation as provided by Penal Code § 13519.6. Training should also include recognition of bias motivators such as ranges of attitudes and perceptions toward a specific characteristic or group." As it relates to Mission/Commitment, NCPD Policy 401, titled "Bias Based Policing", provides guidance to department members that affirms the NCPD's commitment to policing that is fair and objective. It is the policy of the NCPD that we are "committed to providing law enforcement services to the community with due regard for the racial, cultural, or other differences of those served. ft is the policy of this department to provide Iaw enforcement services and to enforce the law equally, fairly, objectively and without discrimination toward any individual or group." As it relates to Hiring, NCPD Policy 1000, titled "Recruitment and Selection", states that in addition to meeting all the minimum standards established by the Police Officer Standard and Training (POST) or required by state law, candidates will remain free from any "bias against race or ethnicity, gender, nationality, religion, disability, or sexual orientation" and that candidates be "Free of hate group memberships, participation in hate group activities, or advocacy of public expressions of hate...". - .�ri�wwrfw�`.*N..+. NCPD is a full service agency that employs expert and credentialed professional and sworn members who are fully equipped to carry out this project. A police administrative captain will oversee processional staff such as the support services manager, management analyst, information analyst, and a crime and intelligence analyst. In addition, the department has additional resources if necessary through the City's IT Department, Public Works, and the City Attorneys Office. As project needs arise, the administration captain will have the flexibility and latitude to allocate and assign resources on an on -going basis. NCPD dispatchers are trained in the use of the Computer Aided Dispatch (CAD) system, while officers are trained and equipped in the use of Mobile Data Computers (MDC's) and issued cell phones with sophisticated law enforcement related programs and applications. As end users of ALPR data, dispatchers, police officers and investigators are capable of using the Flock system. In order to effectively administer this project, technical staff from Flock Safety would train each department's end user in the understanding and use of the system. The training would include a hands-on approach to ensure understanding and confidence in the use of the system. The proposed Organized Retail Theft Prevention Grant Program would provide for the following: • Initial cost of purchasing the Flock Safety System with a (3) three year agreement • Installation of the (94) ninety-four cameras throughout the pre - designated areas prone to organized retail crime and high traffic areas • Training of personnel to administer and utilize the system with the assistance of the Flock Safety Customer Support Team • The ability to maintain the system where Flock Safety monitors the health of the device network, can detect if a device is off-line and provide a full-time technician to service the device • Public Relations: Flock Security will support educating stakeholders, will provide assistance with media relations with the assistance of their public relations team The Administration Captain will be designated as the project manager for the police department. The project manager will work with Flock Safety during the implementation process. The Flock Safety point of contact will guide the police department through the entire installation process. The field operations team is responsible for the physical installation and maintenance of the cameras and associated equipment provided by Flock Safety. The Flock Solutions Consultant create a deployment plan where the Installation Technicians work to get all the required device network approved, installed and activated. The customer success manager at Flock Safety is the designated point of contact for the duration of the agreement. The Flock Customer Success Manager will aid in account set up and end user training. The Flock Safety support team is available should a camera maintenance, troubleshooting platform issues, billing issues, updating account information, camera sharing questions, and other how to questions regarding the Flock occurs. NCPD is not partnering with any other agency and therefore, there is no need for coordination or agreements between other agencies. While the administration captain will be the project lead, The Chief of Police will have the final decision on all matters related to this project. To sustain the project beyond the 3 year grant period, the police department and city will need to budget approx. $300,000 to continue yearly operating. City budgeting for this project may rely on the overall evaluation and the success of reducing property crime in the C. While those may be considered factors, ultimately the police department and City will have the ability to continue the project on an ongoing basis if it determined that ALPR cameras enhance public safety. Project Evaluation and Monitoring rvwi ��_�f a. ar �r ,ta+•+w.++..wwwlwi+w4^hM.I�wF.4iA1�R�+�fww��ew�w��r �e��w++.M+ 'rr+� y, :,�. � �wwrn UMEN.11M,Mii���r� Project Evaluation and Monitoring NCPD will partner with Flock Safety for the installation of 94 ALPR cameras in National City. In order to ensure a successful installation and startup of the technology and program, NCPD vAllassign the foIIong employees to the project: Administrative Police Captain, Support Services Manager (Communications Supervisor), lnformation Technology Analyst, and Management Analyst. Project Monitoring Plan A. Project Goals 1. Enhance public safety in National City 2. Improve situational awareness for Patrol Officers and Police Dispatchers 3. Expand organizational capacity to address crime in National City B. Objectives 1. InstaII 94 stationary Flock Safety ALPR cameras in areas where property crime is prevalent in National City (Goal #1) 2. increase public awareness of ALPR cameras to deter property crime in National City (Goal #1) 3. Real time ALPR camera detection of stolen vehicles to aid in the arrest of suspects and recovery of vehicles (Goal #2) 4. Real time ALPR camera detection of vehicles involved in property crime thefts (Goal #2) 5. ALPR camera data to assist NCPD Investigators in solving property crime (Goal #3) 6. ALPR camera technology will assist NCPD Investigators increase property crime clearance rate (Goal #3) C. Process measures: 1. installation of ALPR cameras in the four designated areas in National City (Goal #1) 2. Increase public awareness of ALPR cameras to deter properly crime in National City (Goal #1) 3. Increase the number of stolen vehicles identified and recovered in National City (Goal #2) 4. Increase the number of arrests related to retail and property crime (Goal #2 and #3) 5. Increase the percentage of NCPD property clearance rate. (Goal #3) D. Outcome measure: 1. Reduction in the overall property crime in National City 2. Reduction in the number of vehicles stolen in National City 3. Increase in the number of stolen vehicles recovered in National City 4. Reduction in the number of motor vehicle accessory theft, to include catalytic converters, in National City 5. Increase in the number of arrest for property crimes in National City Collecting and Evaluating Data Once the project is fully implemented, the NCPD Crime & Intelligence Analyst will collect and review crime data as outline below to determine the ongoing effectiveness of the program. Indicator Baseline Year 1 Year 2 Year 3 % Change Auto Theft Crimes 286 TBD TBD TBD TBD Larceny Crimes 786 Catalytic Converter Theft 67 Property Crime Closure Rate 10% Overall Property Crime Rate 19.97% Quantitative research methodology will be used to analyze crime data from the determined baseline of 2023, compared with each calendar year of the three year grant cycle (2024 — 2026). Crime reduction or crime increase will be analyzed and reported to determine the overall success of the program. Qualitative research methods will also be used by the analyst to review report narratives to identify possible crime trends and paftems, or identify anomalies regarding specWic property crime data. Both research methods are commonly used by crime analysts to achieve the most accurate crime data for reporting purposes. Crime data collected regarding this project will be shared per the Memorandum of Understanding (MOU) among SANDAG-ARJIS (Automated Regional Justice Information System and contributing member local law enforcement agencies (CMAs) that includes the National City Police Department. As stated in the MOU, "ARJIS hosts a complex law enforcement information system that contains information about a variety of official police incidents generated by the law enforcement agencies in the San Diego region." Additionally, "the regional data maintained by ARJIS includes, but is not limited to, police incidents entered by the CMAs such as crime reports, arrest reports, traffic citations, traffic accidents, and field interviews." "ARJIS regional data originate from the CMAs and are standardized and integrated to provide a comprehensive criminal justice view of the region. Regional data stored in stored in ARJIS Enterprise is used for tactical day-to-day Iaw enforcement activities as well as regional and agency specific analyses." Furthermore, "the parties hereby agree that any mutual data access or exchange that occurs among them will be used for the sole purpose of law enforcement investigative analysis and crime analysis." Budget Instructions Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be fihled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative. The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website. Budget Attachment ORTNC-Grant-Program-Budget-Aftachme nt=Final d7.6.2023.x1sx •M�+M�af���l�►�i�rrr�w.i+++-+�+i++�+t•.�.++l�ra.aa!!r i ri�l�rt4yMIFw■ SECTION V - This section list the attachments that are required at the time of AUACHMES submission, unless otherwise noted. Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non -Governmental Organizations (Appendix D) -Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letters) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) -Optional tomaparossIIIPIMPoll Project Work Plan (Appendix B) ProjectwWorkPIancORT.docx + . . 11•� I Tom•' — —tir•• --- .. —.. .airi.�a••a— " Mt MI 110 Grantee Assurance for Non -Governmental Organizations (Appendix D) GranteeDAss u rance for�Non�Governrnenial=Organizations-ORT.pdf Local Impact Letter(s) (Appendix E) Chick-fil-A_Letterof_Suppovtpdf South_Bay_8-04_Grant_Letter_of_Support.pdf TheChamber_ofCommerceLetterof_Suppovtpdf The_Pasha_Group_Letter_of.Support.pdf WestAirLetterof Support.pdf 7-Eleve n_NCPD Support. Leiier.pdf PerrymDodge_NCPD_.Support_..Letter.pdf Perry_Ford_NCPDSupportLetter.pdf Target_NCPD_Support_Letter.pdf Miles_of. Cars_:_Support_Letter.pdf Letter(s) of Commitment (Appendix F) n/a Policies Limiting Racial Bias NCPDPo1icy_31 8 _Hate_Crirnes 1.pdf NCFDPoIicy401_ _Biasceased Policing.pdf NCPD_Policy1000_ _Recruitment_and_Selection.pdf Policies on Surveillance Technology NCPD_Poicy.. 337._ _Public_Safety.yideo_Sunreillance_System.pdf Policy . 428.Automated .LicensePlate_Readers__ALPRS_.pdf Policy_802-Property._and_Evidence.pdf NCPD_Policy806 _Protected_Information.pdf POIICy::_8O7Computers and_DigitaU_Ev idence. pdf ProceduPe_600_Evidence_Collec4ion_and_Properiy_9mpotanding Procedures. pdf - ......- - r.. - *iiimmoblI VOA - ,- *rwr ... -.,r NM*. W.lw,.-J *WadP ,w ,r.n+,ur . PIM Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) Certification=ofaComplBanceimithaBSCCaPolicies�on�Debamieni aFrauc6_�Theft =arod= Embezzlement.ORT.pdf OPTIONAL: Governing Board Resolution (Appendix H) I am OPTIONAL: Bibliography n/a n/a r t :r .�...a.a••.aa+4....Wi...Mrr r.-..aw CONFIDENTIALITY All documents submitted as a part of the Organized Retail Theft NOTICE: Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.) 4 Appendix B: Project Work Plan Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, process and outcome measures, activities and services, responsible parties for those activities and services, data sources and estimated timelines. Completed plans should (1) identify the projects top goals and objectives; (2) identify how the goal(s) will be achieved in terms of the activities, responsible staff/partners, and start and end dates, process and outcome measures; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for three (3) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. A minimum of one goal and corresponding objectives, process measures, etc. must be identified. Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCCSubmittable Application. _ Ir -L i•. ..1 .•'.I •.. I• 11 1 1 . 1. - •_•�• j .I... .+• f .� '•r 1 •.. •.Y' • • r r •r • rr • • .1 r t ,tT'r.�Lr r L . � •1� r:. �••� 1�• r• .Irr •1••�• ;.•1•a • fir. •. •••'.•r':• •• •j k-lS�.' . •`� • • •r •• ▪ •r- r 1 .r 1 r . r . rr h • . r r 1 1 r f: r J• ▪ r1 •�•i r••1 I_ .- 1 ti.' •• .. r • r A. • r .4=.1 TtrireCif kliCrit'46.1"7:4PAr 1-;.En1 • 1� r11 1 - rr 1•• t • • '� '�• • r ;• . • Lr3 1 1 ..1! e a.r : a, •.••,} 1..� ..� �.�• � I: .��L,.L .l.:�.a,r • r••C•'-.=�-�a.{ i•..r.:i • ''• T:t. v.- a 91'. . r• 1 1': r 1 i.. 'r _�•_.-Irk. rt—r r•• • -•.•— r =.. • f= r . ... �.1 •1'11 •• L� 1-r .�- .'r 1• - 1 1f'—•1r r �. .•1'. 1.. �1�-rrr_ - 1 -k• •1 r- __ _ • r•-r .;i _ __k• •-. • WWII •- _ _ —. - ti •- - - • • _ .•• . .J J. 1 - T • ■ -.RARi . k-•i-:.a. -•--a 1 -•• • ,... •••• - i 1 . •ti y 11Y �• -� — — r .••� 1 "r �y � r • •.•.. �.. T • ..• . •� ....- r. . .. J ... •S'ai Ji -'T•Lf • Fly-r •...... • .• . • • - • •. • - • • i. - .. -�._ .tt•.tlJW t. •t.. r _.-- .... _. _. 4_i+F y ■ • TT� 1 i �.a� a rrr �rr�r J.�.... J ._..._ • as i4L•a •{• • ti.f .. -. -r r.... :... - .. _ -. - �- a•. i..—.. - • • 1,_a. —1- ____ • .• . .-. - • _•.�..� �a a•1_•rl-?,tea-• : • • • t• �.• ..••••�1 •.• . yam_ - .- a r •— --. • — _— • - - • • •- `1 - • •rei M••�• iiYr • -•• ••I '7 •• •• % } • — -r •• .J•a. ••^•... ,.. a _ • ..j .e1i+ ! `4. r• I. r•-• _ IA.• a biru al' 7 i 7 •7r,'"' •4-1 — — l-4.8.er -- . •t—. . .p .... .. •av {+}jL ti �� .,— i .. .. =�1•. :�u.wlll •-•//a.• ,wrrr-.._•_ r� • . - •ii�•i l7:fr -T T. �••11dih••l'• •i1r r1'_.-Y• • i.. i-.. lfTt .-F.•— Y • i rLr-1+r► y ^1 ▪ • • • • • y. ,r ... • , _Y-. F.- J • •• Mafakay. imam. Objectives (A., B., etc.P Process Measures and Outcome Measures: I 1. Install 94 stationary Flock Safety ALPR cameras in areas where property crime is prevalent in National City. 2. Increase public awareness of ALPR cameras to deter property crime in National City. . Installation of ALPR cameras in the four designated areas in National City. 2. Conduct public information and awareness campaign through various media platforms. Responsible staff/partners Project activities that support the identified goal and objectives: 1. Project Lead to work with Flock Safety for implementation of ALPR cameras. 2. Media and Social Media campaign to promote the use of ALPR cameras in National City. List data and sources to be used to measure outcomes: 1. Outcome will be determined by successfu 1. Administrative Captain 2. NCPD PIO Timeline Start Date End Date January 2024 Installation March 2024 Public Awareness installation of cameras in designated areas. March 2024 April 2024 Organized Retail Theft Prevenon Grant Program 2. Number of social media postings and stories on various media platforms. (2) Goal: Improve situational awareness for patrol officers and police dispatchers. Objectives (A., B., etc. 1. Real time ALPR camera detection of stolen vehicles to aid in the arrest of suspects and recovery of vehicles. 2. Real time ALPR camera detection of vehicles involved in property crime thefts. Process 1'v1easures and Outcome Measures: 1. Increase the number of stolen vehicles identified and recovered in National City Reduction of number of stolen vehicles in National City. 2. Increase the number of arrests related to retail and property crime = Reduction in the overall property crime rates in National City. Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date 1. Interface of Flock Safety software with NCPD Computer Aided Dispatch (CAD) and Mobile Data Computer (MDC). 2. Training regarding the Flock Safety cameras to NCPD personnel. 3. Ongoing National City Crime Rate Reporting NCPD IT Crime and Intelligence Analyst End Date March 2024 NCPC Crime Data Reporting System/Process (ANDA /ARJI ) December 2026 List data and sources to be used to measure outcomes: 1. Outcome will be determined through National City Crime Rate reporting process regarding auto theft and stolen vehicle recoveries. 2. National City Rate reporting regarding property crime arrests. 6_ National City Rate reporting regarding overall crime rate in National City. - Organized Retail Theft Prevention Grant Program (3) Goal: Objectives (A., B., etc.) Expand organizational capacity to investigate property crime in National City. 1. ALPR camera data to assist NCPD personnel in solving property crime. 2. ALPR camera technology will assist NCPD Investigators increase property crime clearance rate. Process Measures and Outcome Measures: 1, l ncrease the number of arrests related to retail and property crime = Reduction in property crime and motor vehicle accessory theft in National City. 2. increase the percentage of NCPD property clearance rate = Increase in the number of arrests for property in National City. Project activities that support the identified goal and objectives: 1. Training regarding the Flock Safety cameras to NCPD personnel. 2. Ongoing National City Crime Rate Reporting regarding clearance rates Responsible staff/partners Training Sergeant Crime and Intelligence Analyst Time ne Start Date March 2024 NCPD Crime Data Reporting System/Process (ANDA 1. RJ IS) End Date December 2026 List data and sources to be used to measure outcomes: 1. Outcome will be determined through National City Crime Rate reporting process regarding auto theft and stolen vehicle recoveries. 2. National City Crime Rate reporting regarding property crime arrests, to include motor vehicle accessory theft, 3. National City Crime Rate reporting regarding overall crime rate in National City, Organized Retail Theft Prevention Grant Program scc CAE.iFOt.4 P.J IA rma, pCoRRICTIoNS GRANT PROGRAMS 'MEP NI Organized Retail Theft Prevention Grant Program - Project Budget and Budget Narrative Name of Applicant: (Lc., county Sheriff's Office, county Probation D partmcnt, or City Police Department National City Police Department 44-Month Budget: October 1, 2023 to June 1, 2027 Wt.; Rcoe.'s - l 6 MU auto -populate based on the information entered in the budget line items (Salaries and Benefits. &MOM and Supplies, etc,) Budget Line Item Total 1- Salaries & Benefits $0.00 2. Services and Supplies $0.00 3. Professional Services or Public Agencies S19,100.00 4. Non -Governmental Organization (NGO) Subcontracts $0.00 5. Data Collection and Evaluation $45.000,00 6. Equipment/Fixed Assets S846,000.00 7. Financial Audit (Up to 25,000) $25.000.00 8. Other (Travel. Training, etc.) S0_00 9. Indirect Costs SO.0,0 TOTAL $935,100.00 1a. Salaries & Benefits Description of Salaries & Benefits °, 1=T or Hourly date} & Beneefits Total $o,00 50.0O 50.00 �0.00 0.00 $0.00 TOTAL $0.00 1b. Salaries & Benefits Narrative: N/A - 2a. Services and Supplies Total Descnpti n of Services or Supplies Calculation l*or Expenditure • U-00 s0 00 $0.QO $0,00 $0,00 50.00 TOTAL 1 Sa.00 2b. Services and Supplies Narrative: iN/A 11 3a. Professional Services PeEtliestiOn-OrP. ;- , - &final � - _ ICalcutalionforExpefldlturo4 • TOta jnoritation 10 UricPaifessiortal Fee (One _.m...___ Semis • Standard timePurthase_91 _ __ „, _ 10 units ft, $650 ea. $6.500.00 84 Units Implementation Professional Services • Eadsting F (OnotmoPurchues) Infrastructure !sit u nits la 5150 $12.600.00 $o.00 $o.00 $0 SOO $o.001 $o.00 $o.00 ------ — I`. . - - - _ ._ Imo. _\ II � TOT -- —•�,�•. ■�� _•i.e. :ti •1•n . � . .ti .as• .'i .•-- •r.• - - .. ... .. ti' • . � 1 • 1 . - � .� tea• arm Y.:•. 11 . •• r.. . 1 •. •r_ 1. - ..r ..• •... , . •.• .. .,.1 ..... •, .. ti. - �. •-r. ...., .. •.•..• •••• •-•-• ••.:' •:• • �.r•' ti•' •ti: ._ 4y.•aa..• 4• 1 .r..l_ar�ilL .{ _ •• �.. i LY.•• .i ti ... ... .. .1, -•.. ••.k ti. Y-Z. - 1` .•. •.. .titiff • :i:. r�•.: �: •• - : t•• •�• • .. .r•1.•.•.a � •-. et•l. a.rr•. •L .. ... �• .4. . -. _�. � �1 �.-. � •r LL: .'S.• •L. • .Y-:y. •J1_•�.I•�y.. •qY'.• �1..••r. • �1.•:ti.. •.- •.�.i ... .L "ti. •1 1: :ti.. • •• .1 _ _ }. •1 . 'Y 1 T •S.. . . . • . • .. .. .. . .. . ' ... . . . .. . . .. . .. • .:.`:•I•S"Y1 dL•'.. _L. .�}IT•- .. . ti•. . •. . . . . .. • •• • ti1L.r rr •i 1: ��1i• � .;1‘:.1..� •' '�i.:.' ■ �•�� ..i.r.:IF•..-tom * Professional Services NNarrative As part of the moment with Rock Sow, a one-time professional services aget Includes site & salts:), assessment sera setup & testing, and shipping & handling, The Flock hardwares are the Eck dices, which may include the gales. ciampse solar p► • installation +a potse ends" any other physical elements that interact with the Embedded Software and the Web interface, t provide the Rock services as specifically set fah in the applicable pmduct addenda. The Prokossional Swims - Standard i pktntat1 is for a one-time professional agem t which udes site and safety assessment. camp setup and t sthlgo and gipping and handling pecitl aby kr the 10 units of use Plate Readers. (LPRS) fr'. which Rock wil Bret a pole to ,ice said L Rs* Tyr instaffation on edsting infrastrudure Implementation tation is professional engagement which includes site & safety assessment, camera setup testing, end shipping & hang specificaily ibr the 84 units of License Mkt Readers (LPRs) of why will be installed in istir City of National y structures. da. Non•Governmertkal Organization (NGO) Subcontracts D�IWv*ii�nW1crlPdon df �rg�rilzaUon NGO)-Subcona.cls Calculatlon for Expense Total $o.00 $0.00 r� $0.00 $0.00 $0.00 $o.00 $000 ■ .-�._�� •�": �• 1Y�-- -A �•7•' 7'7Mt-!•-1 . T T'I�' yY..�. �-. .-�11■R,r+�T1■.':� , .�I.�� T -.+..� - . . •. - .: - .. 1• :'�s-�a�� y�� � � �z � :-.�. � _�, �. ,. .- �..r _-__ �_. � _ � i ■_44�.. _ -�.•. �.aar�a,•.� _• .• . •}. ICI IL-..1 ••.--i•...i =ale= .' — �� . • ti . i•�-- J T, ' .+.l4iiiMn+'.myq•+' ' •n.w4r • e' a'•w+g...6•r rw, a .ay`.>Q r'ILA L4 s•^.Ith'*• .•••••• $ouoo TOTALS $OIOO ----,..._mi,.,1r. -+--+-— --;.11.,11..■111.,11m.M1..■rA....,R..•..I•1•1,--.a-,111111'••••-• - —__ _. .-.•••-. • -• . ... • • • r` . - r- -- . . i ... .. ... _,. • !a. •1• •.' • • �, L.'. •NP . •• • . • i .ti. _,1- - _J. 1 ►I _.,.•- ---.—▪ ,� •r▪ -- �._ �� . Non -Governmental Orgnnization (NGO) Subcontracts Narrative NIA 5a. Data Collection and Evaluation On 0 • ♦ a 'Data Cottection and Evaliption twffif_■i-dTT76_r".T1 IT Y'•'�1��11T1� -.--� • ' r • f 5!I•I L •' 1 • • vat t . • $o.00 $45,OOOOO ... .. . rdw+i,rlllrw. -Ilry'dvu•+SM�th�l.•Fi'r'.+....■.I„Aw......r.,��y►,"yrn'itri4i.rr1{�-''yr-.MMr+w'•"'S•:4,niti. "' dirY •ti,. .dui,t.■r�,ly..•.•'•'�iar''A:4c-�"''.Y�{1•ti;,ir;; ;� ,�yra�r,; �.�.•r; :. •^r•� ��,.-pit•`'''+h�`..•��iidi'r'Jn".■+,'•=ti::`�'...=r'--rn.r..,..�.: '■-•e4-.. �.�aa�}•+a��aw.y�A '• _.1Y. . ._ . .-- .lrj•i �-"--a•- Wes._ 7� •T,•;�-7!!"- i.1Li �IYa.. •1rr Y...+•f;kiwi. I.Yx.iA .�l}Y'�•.TM4�-• - -. ..' •— .--i.Jl •... - -.-.y :.. 15- _ .. 1 a., •-- Y7..•�r YT'...1- . .�. . .. .. .. ..1• . . •iY W•AiY 't . JI•.1 ' --1 Ir-p.r_. ..... .�a3[Wai •4*.4t�• � � •:�..•.. ;.� .• '.ali.. �•_• � �..a,.��.. � .• .—s.r.. �+.+1�•'�.r•'•+ti.+.••.i►.•ti..w...�,,....,1.....•�all,■, .r.�.r...-•. •'�I.n� ••'G':•.•' :.{.,}-1 - ..-.•,,..• r . - Y. I' l.•d�•b'4.'�YLfi7'7�+T ' .,,��y --.. W.�•Y ^�' �..� - . -.. . . . Y+� 'it-� r 1..�. � -.. 7 . , /. �y � � - � -' h•r • h ..r•. I� • .. ya y. .. - f .. Ya r•. r +r r S' :.'g• rk •. "1"4''"'" 44M+1W�i 24u4444 444; ..4.i,1iMti^ry"j'�.+i. •�f'. r. ti'�I,,.+r.w. f'r+4�a+- "." _ .1 _ alr•.i4�F:w•1.01r_�.M,wA..v��►xY+�+�'r+r��i4•-r'rr.�'•r.n.•.:1-a+,+,�.•V41i..,..br•w,,..lr.wrMNFTirJtSt�.•.wrwr- ,�r,+..�..._t-: �_ }.:+Y:... ,.�.'•�5•i'+y'... �r.•,r.-�""��''a��,++.h+, �. wdi�., .awtint, +4+�•w•w� 1• • • 5b. Data Collection and Evaluation Narrative To develop a data cam and evaluation Stan which will Include and itemize all grant find costs associated with the evatuadbn elms ittr this pro/eri. With the project goals and project objectives dearly stated, the toter Eirafvalfan Plan rvdl dew the evaluation design or model used to evaluate the effectiveness of the proiec! components. EquipmentiFixed Asset _ .r' �_ - .. - •. . t• n - - _ + . r� . -' ' r --' - • -r . ti I -•-y Jr_' _; •. ta+r` -#� ' - �_-t,f.� -. — - - . _ - . - .. .- . . - _r' - �^ ._. . - . - r - - '..! -• _ — s — --. .. - --- �... r... �- . ,• ___r_... -.r _,.. •4 - - ii.-. 1 ; ."; : 7 r 4 and Una 1 i Safest ■� S . Suety � F� $846,000.00 $o.00 $o.00 $o.00 $o.00 $o*oo $0.00 $o.00 _.. TONS $848,000.00 — a_t taa.'�•���:-ram. •�� .-:.,r•:r1a.��;-�.�r i �•r:'' 6b, Equipment/Fixed Assets Narrative J—J Tyr —er-.•ttttttttt�-- --a...ptti��tt, — -- - - - •,�, ; .t. ti.. .ti. •ti:'r• ••4' • L•-i ti' •ti. r. ti • •ti.: �' ti'•' _ .ti•' .. .•S •— � - . J . F •• �4� • �� • L :.• • •� It!! � �•• • ESL • • •..;1 • id • ". •• To sign a serv!lc�e moment with Rock Safety, Inc to implement 94 Units of Automated use Rafe Recognition cameras and one Rock Safety Rock OS • FockG. Finan iaJ Audit Desaiptiorf -..: . . w.. ... _tiy.; T-•.. '. .._ �. � - ' COF tv^',ty.9fQ Y.-T.' • -en•; ,_...... .. — -. . �- .. . _ . - .a- . - _ . ' _ . Total Final Audit less or dal $25.000$25,000.00 I 1 $0.00 ' 1 .41111111 1 $0.00 $0.00 1 *00 � I 1 $0 .00 - -- -- - • _ t r T A.00.00 �r•vt atsl. . :rra 141' rw r7-k'-�ri w fL�"mt� r �r���++. iv" vrwr rromrta m.s.. dry. i._i.. r..�. r.. . •. .. r•• . 't•• • 1,�•� -".�:r aka. -#.r# •' ..a.: + ■ .,s, _ .r.:..i•:ri •es. sI t . 'r.. _ 'a:.•':--�:.1•h�,5^;iJ,...iin • _•a. II• rtIPI•S. — t •r'• rtitu-•T•1 46. a�'l' _•`•A•••.1.• •ti_v.. /. •1 t •et"};•, r= .t. 'r.• . 'I,�ry .... 1 - .t 4 7r�• Y J*wwi• ai tt�ta•- T r r" 1 • • aFnt..•� • t aria �J.� a 1•:J .t t t••• :'+L 'y . .•r-' . _ •..r .'� •TT • •u �J a .t. •. - •:. _' ... i, ++ '•.1 }ems w•r•;• • a �. . •.T• ' r �' ' 7 } -•: I'. r I I V -.' 11 • J{ �JL• V r . ti r • r. ..`i•�'. r. 1Yahg4 •1 . •i-: I. _ i f J t V . 'L a�iff 1 { i aF.� iaa__ aa.• rS .: r7��� i•.fT• :1f+•e'R- }1e,F'krlYjea+aishl ml� tia.i+ r Itii..M �.. pia Gila : r.. In arm. •rn•1...•r- vk Tyr -mar: i •'• I ti t I • :a 71). Financial Audit) Narrative: To provide the HSCC with a final financial suit that covers the service day period of time (3) years The final audit shall be performed by a Certified Public Accountant or city auditor OW is org8Alt8tlon8tly independent from the G'itys project financial management }9tirratiorts. Dascdpdon 8b. Other (Travel, Training. etc.) CalculalEcn for $01.00 50100 $OEOO $o.00 $osoo $o.00 $o.00 NIA 9a. Indirect Costs • FOI'ThIB grant program, Indirect -costs m e charged using �nly.:pn401.the two optiorts below: • 1 • Grant Funds 1) Ind1rect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a faderaily *iproed indirect cosE rate. 2): Indh'ect ooslsaot to. $0 Ifusing Option 1) grant funds allocated is Indimct Costs may not exceed: percent(20%).�ftho totalgrantaward..Appll�bte if.the�rganlzation hasafedorally.cpproved indlrect cost rate. AmoaM daimedrnay hot exceed the organizatlon's federally approved Ernitreet cost rate. If using Option 2) grant funds allocated to Indirect Costs may not exceed: Th30tCosts* if/Aurrr��miPlase see babetg8�wt8b laerad�r►elkrfgmaSae IV9&r6ng the amount exceeds the thaxlmum athwed°anuns ►aa, pibas� adJustit to not : .::. the &e4tesfl noted • • • + �+/,r,�i, ti ��.. �. t•!1 aSi�.�.•�a A# a+S• t - •y♦.ti ��•yr.,a ate;. _ ;E.� • : 1•aa1� '•e. ~ �-r . .. •_. •.:.w..a ... — ,#. .. r_ ,�r. v..,. N�� „a .. r..«_#�.- • •aka idad" r2:.rCf+- +f^ �i'A�rY ii w .r1a'i� l� ' d.• ti . •�.•• .i�.i �...: ti.. rri.? ;ram. . . v .�•�i�.�u ¢ r r-v •ti f•+Y• 5 �. ... ...�. 4'a ��ae•- :.vJn• r+•-,u •Ji • may• r+ .auL d 1 , f-r..�.r�� •r r• •F- r�r+i�r��' r :iY y. .�..yti �. .I 1-1 i.+ Yti 1"'. .r .. •. .rr . • iL-ra.1 "— lmar)• 1�iii- �vr - r • •Y.•1• •i= r' ,.-�''T• 1 .. ....- r.� r. r. titer• L�ati.v..i �.r--��: a�aT�.—.—. �.r..�i_ ���L{ia i_ �.a�a.• ti ,. •• . r� rr -.. ..1 • • ti Y r 11 : •r: . 1. h �I '�L. Lt! • YJL� . f 1r : n'tl`l'i �.ir 1 : r • • 1 1 'Li 7vf7•^ 7'• '•'•7�.••'L•.•• 9b. Indirect Costs Narrative: NIA TOTAL ' SO so Total • So so Iaa.ra.T. n, r •" .•. •rr• •.•.1.1.m.fi-,a%•AAi.L1.�-martt.�- +•a111 11-` 4�. y'~777".-T •• :r�}' �....am. PrIMmr ew% e.aaw • - ?.r . 'i; •. 1 + `F -r.••••-a.-}.•ri. . • .1.—La...a•ra�rrr.rQ rv•• Ja, _ — '- Wa, --a ...w.rmer•4.016Vfq•l'it • Jose Tellez, Chief of Police National City Police Department 1200 National City Blvd. National City, CA 91941 am pleased to submit this letter of support to the National City Police Department's grant application for the Organized Retail Theft Prevention Grant Program. As a business that is located in the City of National City, retail and auto theft, is a crime that negatively impacts our business and the entire community as a whole. These crimes may dissuade business from establishing a location in the city and visitors from shopping in National City. Not to mention how auto theft negatively affects families on a day to day to attend school or work. We are in full support of the Police Department's effort to curtail retail and auto theft in our community. 7-Eleven is committed to work in partnership with the National City Police Department's goals of crime prevention and public education and awareness. The installation of Automated License Plate Recognition (ALPR) cameras to areas of the city that are affected by crime certainly will be a deterrence for potential criminal activity and aid in the identification of suspects if crimes do occur. We commend the National City Police Department's proactive efforts to public safety and look forward to our continued partnership. Sincerely, jlooto vii„ IvttCrLcvdo Juan Interiano Asset Protection Manager Southwest Region 7-Eleven Inc. 9771 Clairemont Mesa Blvd. Ste G San Diego, CA. 92124 From: To: subject Date: Attachments: Jose Tefle; RQndGuUav Fwd: Letter of Support NCPD - Grant Opportunity Wednesday, July 5, 2023 5:24:09 PM J1CPD Support Letter4doQ( Hi Ron Here is another letter. Jose Sent from my iPhone Begin forwarded message: From: "Liken, Sherry" <Sherry.Liken7-1 l.com> Date: July 5, 2023 at 3:35:16 PM PDT To: Jose Tellez <JTe11eznationa1cityca.gov> Cc: Derek Aydelotte <DAyde1ottenationa1cityca.gov>, Rosie Machado <RMac hado @nationalc ityc a. gov> Subject: RE: Letter of Support NCPD -Grant Opportunity CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello Chief, Hope you are well. I'm sorry about the 11th hour response. Our Legal team came through with the approval just a short while ago. My manager, Juan Interiano, has completed the letter of support and it is attached. I hope you get the grant! Thanks, Sherri Sherry Liken, LPC, CPTED Asset Protection Specialist Western Zone I Southwest Region C: 619-8 1&6374 E: Sbr.ry,L.i ke n @ 7- tLcDrn Click Here: Law Enforcement Support & Video Requests — Lawnforcement@7- 1Lm • This e-mail transmission and any accompanying attachments contain confidential information intended only for the use of the individual or entity named above. Any dissemination, distribution, copying or action taken in reliance on the contents of the communication by anyone other than the intended recipient is strictly prohibited. From: Jose Tellez <iTellez@ nationalcityca .gov> Sent: Tuesday, June 27, 2023 1:21 PM To: Liken, Sherry <Sherry.Liken@7-11.com> Cc: Derek Aydelotte<DAydelotte@nationalcityca.gov>; Rosie Machado <RMachado@nationalcityca.gov> Subject: Letter of Support NCPD - Grant Opportunity Importance: High Hello Sherry am reaching out as we are applying for a Retail Theft Grant from the state. We are looking for letters of support from corporations and / or individual business owners in National City. I have attached a letter describing the intent of the grant and a sample letter of support as reference. It would be great if you and your stores can write something to support our efforts. This request is time sensitive as we need to submit the grant soon, same wou1dne. . Sorry for the short notice but a letter of support will help us tremendously from 7-11. The letters can be emailed to me directly. Please call me if you have any questions. Thank you, Jose Jose Tellez Chief of Police National City Police Department City of National City 1200 National City Blvd., National City, CA 91950 T: 619.336.4511 - z ' • • I I Website I Faceba I Instagram I Twjtter I WnIedIn 28th June 2023 Jose Tellez, Chief of Police National City Police Department 1200 National City Blvd. National City, CA 91941 To whom it may concern, I'm writing this letter to express my full support for the National City Police Department's grant application for the Organized Retail Theft Prevention Grant Program. As a business located in the City of National City, retail and auto theft is a crime that negatively impacts our business and entire community as a whole. These crimes may dissuade business and visitors to National City. The proposed grant funding will play a crucial role in strengthening the National City Police Department's ability to prevent and combat organized retail theft effectively. We are in full support of the Police Department's effort to curtail retail and auto theft in our community. Chick-fil-A is committed to work in partnership with the National City Police Department's goals of crime prevention and public education/awareness. The installation of Automated License Plate Recognition (ALPR) cameras to areas of the city that are affected by crime certainly will be a deterrence for potential criminal activity and aid in the identification of suspects of crimes do occur. We commend the National City Police Department's proactive efforts to public safety and look forward to our continued partnership. Sincerely, Michael Gonzales quad 1197,4144- Ch 1ck-fiIA 400 Mile of Cars Way National City, CA 91950 03764@chick-fil-a.com July 5, 2023 5001 CARS. Jose Tellez, Chief of Police National City Police Department 1200 National City Blvd National City, CA 91941 Dear ChiefTeflez, ONEG FOR YOU. On behalf of the Nationat City Mile of Cars Association we support the National City Police Department's efforts in submitting the grant application for the Organized ReiI Theft Prevention Grant Program. The Mile of Cars Association is comprised of nine auto dealerships with thousands of cars on the lots. It's important that we take all necessary measures to increase the safety of the employees and customers and continue to make National City a desirable place to shop and work. The Automated License Plate Recognition cameras will help deter potential crime in the city and surrounding businesses. The Mile of Cars Association and each of the dealers are in full support and are committed to partner and collaborate with the National City Police department's goals of crime prevention, education and building awareness. We thank the National City Police Department for their continued efforts to keep the public safe. And the ongoing eth to deter crime in National City. We look foard to our continued partnership. Sincerely, Leslie LarranagaBritt Mile of Cars Association, Executive Director 6193222O38 • National City CA 91951 CHRYSLER• DODGE co JEEP * RAM July 5, 2023 Jose Telle, Chief of Police National City Police Department 1200 Nationa City Blvd. National City, CA 91941 Dear Mr. Tellez, I am pleased to submit this letter of support to the National City Police Department's grant application for the Organized Retail Theft Prevention Grant Program. As a business that is located in the City of National City, retail and auto theft, is a crime that negatively impacts our business and the entire community as a whole. These crimes may dissuade business from establishing a location in the city and visitors from shopping in National City. Not to mention how auto theft negatively affects families on a day to day to attend school or work. We are in full support of the Police Department's effort to curtail retail and auto theft in our community. Perry Chrysler Dodge Jeep RAM is committed to work in partnership with the National City Police Department's goats of crime prevention and public education and awareness. The installation of Automated License late Recognition (ALP cameras to areas of the city that are affected by crime certainly will be a deterrence for potential criminal activity and aid in the identification of suspects if crimes do occur. We commend the National City Police Department's proactive efforts to public safety and look forward to our continued partnership. Sincerely, ely chaiian Perry Chrysler Dodge Jeep RAM 2340 National City Blvd. National City, CA 91950 2340 NATIONAL CITY BLVD. • NATIONAL CITY, CA 91950 ° 619/477-1234 1 k o I * . . 4 .fititr OFNATIONALCITY • July 512023 Jose Tellez, Chief of Police National City Police Department 1200 National City Blvd. National City, CA 91941 Dear Mr. Tellez, 1 am pleased to submit this letter of support to the National City Police Department's grant application for the Organized Retail Theft Prevention Grant Program. As a business that is located in the City of National City, retail and auto theft, is a crime that negatively impacts our business and the entire community as a whole. These crimes may dissuade business from establishing a location in the city and visitors from shopping in National City. Not to mention how auto theft negatively affects families on a day to day to attend school or work. We are in full support of the Police Department's effort to curtail retail and auto theft in our community. Perry Ford of National City is committed to work in partnership with the National City Police Department's goals of crime prevention and public education and awareness. The v n stailati o n of Automated License Plate Recognition (ALPR) cameras to areas of the city that are affected by crime certainly will be a deterrence for potential criminal activity and aid in the identification of suspects if crimes do occur. We commend the National City Police Department's proactive efforts to public safety and look forward to our continued partnership. Sincerely, • owel 'Gachalian Perry Ford of National City 2050 National City Blvd. National City, CA 91950 • 2050 NATIONAL CITY BLVD. • NATIONAL CITY, CA91950 • 819/477-2711 • FAX 619/4774939 -4 -4 • rt ri.r-wy.yr, J r - . 1.An.� t W _ • j • .s W. . • M" ♦ t - . July 3, 2023 • t� Jose Tellez, Chief of Police National City Police Department 1200 National City Blvd. National City, CA 91941 RE: Letter of Support 1O211147 Highland Avenue National City, CA 91950 South Bay Plaza Shopping Center (8-04) Dear Chief Tellez: Via Email: ' eIIez n tionalo ca • ov rrnaqhadi. _t atiQnalci#cv csuilivanftnationalcityca•aov We are pleased to submit this letter of support to the National City Police Department's grant application for the Organized Retail Theft Prevention Grant Program. As a business that is located in the City of National City, retail and auto theft, is a crime that negatively impacts our business and the entire community as a whole. These crimes may dissuade business from establishing a location in the city and visitors from shopping in National City. Not to mention how auto theft negatively affects families on a day to day to attend school or work. We are in full support of the Police Department's effort to curtail retail and auto theft in our community. South Bay SPE LLC (Owner of South Bay Plaza Shopping Center) is committed to work in partnership with the National City Police Department's goals of crime prevention and public education and awareness. The installation of Automated License Plate Recognition (ALPR) cameras to areas of the city that are affected by crime certainly will be a deterrence for potential criminal activity and aid in the identification of suspects if crimes do occur. We commend the National City Police Department's proactive efforts to public safety and look forward to our continued partnership. Sincerely, CAL-AMERICAN CORPORATION ora. ../01• eee bi _wed J cqueIine S. Miller, CPM Its President 1109 Westwood Blvd. Los Angeles, CA 90024 1109 Westwood Boulevard Los Angeles, CA 90024 Office; (310) 277631 8 x. 4018 Fax; (310)208-8039 wwwcalamerlca ncom From: To: Cc: Subject Date: Jose Tellez Ronald Gutlay Derek Aydelotte; b opherSu1fln Aiejandro F-Iernandei FW: Grant letter of support Thursday, Juty 6, 2023 5:51:58 AM Here is a letter from Target. Jose From: Jade.Shipp (T2232) <Jade.Shipp@target.com> Sent: Wednesday, July 5, 2023 7:37 PM To: Jose Tellez <JTellez@nationalcityca.gov>; Rosie Machado <RMachado@nationalcityca.gov> Subject: Grant letter of support CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. 07/05/2023 Jose Tellez, Chier of Police National City Police Department 1200 National City Blvd. National City, CA 91941 I am pleased to submit this letter of support to the National City Police Departments grant application for the Organized Retail Theft Provention Grant Program. As a business that is located in the City of National City, retail and auto theft is a crime that negatively impacts our business and the entire community as a whole. These crimes may dissuade business from establishing a location in the city and visitors from shopping in National City. Not to mention how auto theft negatively affects families on a day-to-day to attend school or work. We are in full support of the Police Departments effort to curtail retail and auto theft in our community. Target is committed to work in partnership with the National City Police Departments' goals of crime prevention and public education and awareness. The installation of Automated License Plate Recognition cameras in areas of the city that are affected by crime certainly will be deterrence for potential criminal activity and aid in the identification of suspects if crimes do occur. We commend the National City Police Departments' proactive efforts to public safety and look forward to our continued partnership. Sincerely, Jade Shipp Target 3060 Plaza Bonita Rd. National City, CA 91950 Sent from Workspace ONE Boxer National City Chamber of Commerce 901 National City Blvd. National City, CA, 91950 Business: (619) 477-9339 Fax: (619) 477-5018 Email: thechamber@nationalcitychamber.org Web ite: www.natio alcitychamber.org June 28, 2023 Jose Tellez, Chief of Police National City Police Department 1200 National City Blvd. National City, CA 91941 Respected Chief JoseTellez, I am pleased to submit this letter of support to the National City Police Department's grant application for the Organized Retail Theft Prevention Grant Program. As an organization that is located in the City of National City, retail and auto theft, is a crime that negatively impacts our business and the entire community as a whole, These crimes may dissuade businesses from establishing a location in the city and visitors from shopping in National City. Not to mention how auto theft negatively affects families on a day to day to attend school or work We are in full support of the Police Department's effort to curtail retail and auto theft in our community. The National City Chamber of Commerce is committed to work in partnership with the National City Police Department's goals of crime prevention and public education and awareness. The installation of Automated License Plate Recognition (LP) cameras to areas of the city that are affected by crime certainly will be a deterrence for potential criminal activity and aid in the identification of suspects if crimes do occur. As the National City Chamber of Commerce, our main goal is to support any initiative that allows businesses to operate safely and successfully in National City, for the benefit of local residents and the community at large. We commend the National City Police Department's proactive efforts to public safety and look forward to our continued partnership. Sincerely,. Victor Gonzalez National City Chamber of Commerce 901 National City Blvd., National City, CA 1 0 TIAk PASHA GROUP GLOBAL I1 EADQUARTERS 4040 CWIC CENTER DRIVE, SUITE 350, SAN RAFAEL , CA 94903 TELEPHONE: (415) 927-6400 FACSIMILE: (415) 924-5672 30 June 2023 Jose Tallez, Chief of Police National City Police Department 1200 National City Blvd National City, CA 91941 Chris Hamlin — SP. The Pasha Group Pasha Automotive Services supports the National City Police Department's grant application in their pursuit of the Organized Retail Theft Prevention Grant Program. Auto the[t and crime have had a direct negative impact on our business, our community. and the safety of our workforce. We (Pasha) have been the Terminal Operator in National City since 1990 and have a lease agreement with San Diego Unified Port District until 2040. As a company, we have invested in cameras to protect our personnel and property. Pasha collaborates regularly with the USCG, National City Police Department, and other agencies to enforce crime prevention. Since 2018, we have had 49 auto thefts from our facility, most of them occurring between March and November of 2018. PAS worked with RAAT the Regional Area Auto Taskforce and assisted in identifying and apprehending a major auto theft ring. We commend and support the National City Police Department, and appreciate their proactive efforts to public safety, the safety of our employees, and the protection they provide the community. We understand their public service is at great personal risk. We applaud the sacrifice and appreciate their dedication to service and the community. Sincere Regards. CLA Chris Hamlin SVP, The Pasha Group 4040 Civic Center Drive San Rafael CA 94903 Cc: Vince Magers , General Manger Steve Knox — Facility Security Officer From: To: Cc: Subject: Date: Attachments: Jose Teilez Ronald Gutlav Derek Avdelotte; Rosie Machado FW: ALPP. Approval Thursday, June 29, 2023 1:59:31 PM impge01 image011.pnc1 ima9eO 19 . pnq imageQ2f .pnq imageO21 .[)nq imageO72.unq imageO23,pnq image024,png image025!onq inage02 .[)nci We5tAir Apprnval Al. PR Cameras,do:x FYI --111111111C- From: Chris Castiglione <ChrisC@westairgases.com> Sent: Thursday, June 29, 2023 1:53 P ' To: Jose Tellez <JTellez@nationalcityca.gov> Cc: Rosie Machado f1 achado@n tionai ityca.g > Subject: ALPR Approval CAUTION: This email originated from Outside your organization,. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello, arm sending the letter on behalf of WestAir. 491westair WV" Chris Castiglione Energy Specialist WestAir Gases & Equipment (866) 'West.Air Family -owned & operated since 1970 0 (619) 520-5176 chriscia.westairgases.corn westairaases.corn 2505 Congress Street, San Diego CA, 9 110 Th.e Story Behind Our Update 6/28/2023 Chris Castiglione, Owner Westair WestAl r 2300 Haffley Ave National City 91941 Dear Jose Tellez, Chief of Police, am pleased to submit this letter of support to the National City Police Department's grant application for the Organized Retail Theft Prevention Grant Program. As a business that is located in the City of National City, retail and auto theft, is a crime that negatively impacts our business and the entire community as a whole. These crimes may dissuade business from establishing a location in the city and visitors from shopping in National City. Not to mention how auto theft negatively affects families on a day to day to attend school or work. We are in full support of the Police Department's effort to curtail retail and auto theft in our community. Westair is committed to work in partnership with the National City Police Department's goals of crime prevention and public education and awareness. The installation of Automated license Plate Recognition (ALPR) cameras to areas of the city that are affected by crime certainly will be a deterrence for potential criminal activity and aid in the identification of suspects fi crimes do occur. We commend the National City Police Department's. proactive efforts to public safe. Thank you, Chris Castiglione 2300 Haffley Ave National City, CA 91941 Policy 401 National City Police Department Policy Manual Bias -Based Policing 401.1 PURPOSE AND SCOPE This policy provides guidance to department members that affirms the National City Police Department's commitment to policing that is fair and objective. Nothing in this policy prohibits the use of specified characteristics in Iaw enforcement activities designed to strengthen the department's relationship with its diverse communities (e.g., cultural and ethnicity awareness training, youth programs, community group outreach, partnerships). 401.1.1 DEFINITIONS Definitions related to this policy include: Bias -based policing - An inappropriate reliance on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, disability, or affiliation with any non -criminal group (protected characteristics) as the basis for providing differing law enforcement service or enforcement (Penal Code § 13519.4). 401.2 POLICY The National City Police Department is committed to providing law enforcement services to the community with due regard for the racial, cultural or other differences of those served. It is the policy of this department to provide law enforcement services and to enforce the law equally, fairly, objectively and without discrimination toward any individual or group. 401.3 BIAS -BASED POLICING PROHIBITED Bias -based policing is strictly prohibited. However, nothing in this policy is intended to prohibit an officer from considering protected characteristics in combination with credible, timely and distinct information connecting a person or people of a specific characteristic to a specific unlawful incident, or to specific unlawful incidents, specific criminal patterns or specific schemes. 401.3.1 CALIFORNIA RELIGIOUS FREEDOM ACT Members shall not collect information from a person based on religious belief, practice, affiliation, national origin or ethnicity unless permitted under state or federal law (Government Code § 8310.3). Members shall not assist federal government authorities (Government Code § 8310.3): (a) In compiling personal information about a person's religious belief, practice, affiliation, national origin or ethnicity. (b) By investigating, enforcing or assisting with the investigation or enforcement of any requirement that a person register with the federal government based on religious belief, practice, or affihiation, or national origin or ethnicity. Copyright Laxipol, LLC 2023/04/06, All Rghts Reserved. BiasBased Policing - 1 Published with permisson by National City Police Department Bias -Based Policing National City Police Department Policy Manual 401.4 MEMBER RESPONSIBILITIES Every member of this department shall perform his/her duties in a fair and objective manner and is responsible for promptly reporting any suspected or known instances of bias -based policing to a supervisor. Members should, when reasonable to do so, intervene to prevent any biased -based actions by another member. 401.4.1 REASON FOR CONTACT Officers contacting a person shall be prepared to articulate sufficient reason for the contact, independent of the protected characteristics of the individual. To the extent that written documentation would otherwise be completed (e.g., arrest report, field interview (FI) card), the involved officer should include those facts giving rise to the contact, as applicable. Except for required data -collection forms or methods, nothing in this policy shall require any officer to document a contact that would not otherwise require reporting. 401.5 SUPERVISOR RESPONSIBILITIES Supervisors should monitor those individuals under their command for compliance with this policy and shall handle any alleged or observed violations in accordance with the Personnel Complaints Policy. (a) Supervisors should discuss any issues with the involved officer and his/her supervisor in a timely manner. 1. Supervisors should document these discussions, in the prescribed manner. (b) Supervisors should periodically review MAV recordings, portable audio/video recordings, Mobile Data Center (MDC) data and any other available resource used to document contact between officers and the public to ensure compliance with the policy. 1. Recordings or data that capture a potential instance of bias -based policing should be appropriately retained for administrative investigation purposes. (c) Supervisors shall initiate investigations of any actual or alleged violations of this policy. (d) Supervisors should take prompt and reasonable steps to address any retaliatory action taken against any member of this department who discloses information concerning bias -based policing. 401.E REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE The Internal Affairs Unit Manager shall ensure that all data required by the California Department of Justice (DOJ) regarding complaints of racial bias against officers is collected and provided to the Records Supervisor for required reporting to the DOJ (Penal Code § 13012; Penal Code § 13020). See the Records Unit Policy. Copyright LexIpo, LLC 2023/04/06, All Rights Reserved. Published with permission by National City Potice Department Bias -Based Policing - 2 National City Police Department Policy Manual Bias -Based Policing 401.7 ADMINISTRATION Each year, the Field Operations Division Captain should review the efforts of the Department to provide fair and objective policing and submit an annual report, including public concerns and complaints, to the Chief of Police. The annual report should not contain any identifying information about any specific complaint, member of the public or officers. It should be reviewed by the Chief of Police to identify any changes in training or operations that should be made to improve service. Supervisors should review the annual report and discuss the results with those they are assigned to supervise. 401.8 TRAINING Training on fair and objective policing and review of this policy should be conducted as directed by the Training Unit. (a) All sworn members of this department will be scheduled to attend Peace Officer Standards and Training (POST) -approved training on the subject of bias -based policing. (b) Pending participation in such POST -approved training and at all times, all members of this department are encouraged to familiarize themselves with and consider racial and cultural differences among members of this community. (c) Each sworn member of this department who received initial bias -based policing training will thereafter be required to complete an approved refresher course every five years, or sooner if deemed necessary, in order to keep current with changing racial, identity and cultural trends (Penal Code § 13519.4(i)). Copyright Lexipol, LLC 2O23IO4FO6, All Rights Reserved. Published with permissicn by National City Pokce Department Bias -Based Policing - 3 Policy 337 National City Police Department Policy Manual Public Safety Video Surveillance System 337.1 PURPOSE AND SCOPE This policy provides guidance for the placement and monitoring of department public safety video surveillance, as well as the storage and release of the captured images. This policy only applies to overt, marked public safety video surveillance systems operated by the Department. It does not apply to mobile audio/video systems, covert audio/video systems or any other image -capturing devices used by the Department. 337.2 POLICY The National City Police Department utilizes a public safety video surveillance system to complement its anti -crime strategy, to effectively allocate and deploy personnel, and to enhance public safety and security in public areas. Cameras may be placed in strategic locations throughout the City to detect and deter crime, to help safeguard against potential threats to the public, to help manage emergency response situations during natural and man-made disasters and to assist City officials in providing services to the community. Video surveillance in public areas will be conducted in a legal and ethical manner while recognizing and protecting constitutional standards of privacy. 337.3 OPERATIONAL GUIDELINES Only department -approved video surveillance equipment shall be utilized. Members authorized to monitor video surveillance equipment should only monitor public areas and public activities where no reasonable expectation of privacy exists. The Chief of Police or the authorized designee shall approve all proposed locations for the use of video surveillance technology and should consult with and be guided by legal counsel as necessary in making such determinations. 337.3.1 PLACEMENT AND MONITORING Camera placement will be guided by the underlying purpose or strategy associated with the overall video surveillance plan. As appropriate, City personnel should confer with other affected City divisions and designated community groups when evaluating camera placement. Environmental factors, including lighting, location of buildings, presence of vegetation or other obstructions, should also be evaluated when determining placement. The cameras shall only record video images and not sound. Recorded images may be used for a variety of purposes, including criminal investigations and monitoring of activity around high - value or high -threat areas. The public video surveillance system may be useful for the following purposes: (a) To prevent, deter and identify criminal activity. (b) To target identified areas of gang and narcotics complaints or activity. (c) To respond to critical incidents. Copyright Lexipot, LLC 2023/04106, NI Rights Reserved. Published with permission by National City PoUce Department Public Safety Video Surveillance System -1 National City Police Department Policy Manual Public Safety Video Surveillance System (d) To assist in identifying, apprehending and prosecuting offenders. (e) To document officer and offender conduct during interactions to safeguard the rights of the public and officers (f) To augment resources in a costeffective manner. (g) To monitor pedestrian and vehicle traffic activity. Images from each camera should be recorded in a manner consistent with the underlying purpose of the particular camera. Images should be transmitted to monitors installed in the Communications Center. When activity warranting further investigation is reported or detected at any camera location, the available information should be provided to responding officers in a timely manner. The Chief of Police may authorize video feeds from the public safety video surveillance system to be forwarded to a specified location for monitoring by other than police personnel, such as allied government agencies, road or traffic crews, or fire or emergency operations personnel. Unauthorized recording, viewing, reproduction, dissemination or retention is prohibited. 337.3.2 CAMERA MARKINGS All public areas monitored by public safety surveillance equipment shall be marked in a conspicuous manner with appropriate signs to inform the public that the area is under police surveillance. Signs should be well lit, placed appropriately and without obstruction to ensure visibility. 337.3.3 INTEGRATION WITH OTHER TECHNOLOGY The Department may elect to integrate its public safety video surveillance system with other technology to enhance available information. Systems such as gunshot detection, incident mapping, crime analysis, license plate recognition, facial recognition and other video -based analytical systems may be considered based upon availability and the nature of department strategy. The Department should evaluate the availability and propriety of networking or otherwise collaborating with appropriate private sector entities and should evaluate whether the use of certain camera systems, such as pan -tilt -zoom systems and video enhancement or other analytical technology, requires additional safeguards. 337.4 VIDEO SUPERVISION Supervisors should monitor video surveillance access and usage to ensure members are within department policy and applicable laws. Supervisors should ensure such use and access is appropriately documented. 337.4.1 PROHIBITED ACTIVITY Public safety video surveillance systems will not intentionally be used to invade the privacy of individuals or observe areas where a reasonable expectation of privacy exists. Copyright Lexipol, LLC 2023/04/08 All Rights Reserved. Pubilo Safety Video Surveillance System - 2 Published with permsson by National Clty Police Department National City Police Department Policy Manual Public Safety Video Surveillance System Public safety video surveillance equipment shall not be used in an unequal or discriminatory manner and shall not target individuals or groups based solely on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability. Video surveillance equipment shall not be used to harass, intimidate, or discriminate against any individual or group. 337.5 STORAGE AND RETENTION OF MEDIA All downloaded media shall be stored in a secure area with access restricted to authorized persons. A recording needed as evidence shall be copied to a suitable medium and booked into evidence in accordance with established evidence procedures. All actions taken with respect to retention of media shall be appropriately documented. The type of video surveillance technology employed and the manner in which recordings are used and stored will affect retention periods. The recordings should be stored and retained in accordance with the established records retention schedule and for a minimum of one year. Prior to destruction, written consent shall be obtained from the City Attorney. If recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved (Government Code § 34090.6). Any recordings needed as evidence in a criminal or civil proceeding shall be copied to a suitable medium and booked into evidence in accordance with current evidence procedures. 337.5.1 EVIDENTIARY INTEGRITY All downloaded and retained media shall be treated in the same manner as other evidence. Media shall be accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, digital masking of innocent or uninvolved individuals to preserve anonymity, authenticity certificates and date and time stamping, shall be used as appropriate to presence individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody. 337.E RELEASE OF VIDEO IMAGES All recorded video images gathered by the public safety video surveillance equipment are for the official use of the National City Police Department. Requests for recorded video images from the public or the media shall be processed in the same manner as requests for department public records. Requests for recorded images from other law enforcement agencies shall be referred to the Watch Commander for release in accordance with a specific and legitimate law enforcement purpose. Recorded video images that are the subject of a court order or subpoena shall be processed in accordance with the established department subpoena process. Copyright Lexipol, LLC 2023/04/06, AN Rights Reserved. Pubtic Safety Video Suiveillance System - 3 Published with permission by Natona1 City Po!tce Dapartment National City Police Department Policy Manual Public Safety Video Surveillance System 337.7 VIDEO SURVEILLANCE AUDIT The Chief of Police or the authorized designee may conduct an annual review of the public safety video surveillance system. The review should include an analysis of the cost, benefit and effectiveness of the system, including any public safety issues that were effectively addressed or any significant prosecutions that resulted, and any systemic operational or administrative issues that were identified, including those related to training, discipline or policy. The results of each review shall be appropriately documented and maintained by the Chief of Police or the authorized designee and other applicable advisory bodies. Any recommendations for training or policy should be promptly addressed. 337.8 TRAINING All department members authorized to operate or access public video surveillance systems shall receive appropriate training. Training should include guidance an the use of cameras, interaction with dispatch and patrol operations and a review regarding relevant policies and procedures, including this policy. Training should also address state and federal law related to the use of video surveillance equipment and privacy. Copyright Lexipol, LLC 2023/04/06, All Rights Reserved. Public Safety Video Surveillance System - 4 Published with permission by National City Police Department Policy 428 National City Police Department Policy Manual Automated License Plate Readers (ALPRs) 428.1 PURPOSE AND SCOPE The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 428.2 POLICY The policy of the National City Police Department is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public. All data and images gathered by the ALPR are for the official use of this department. Because such data may contain confidential information, it is not open to public review. 428.3 ADMINISTRATION The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates. It is used by the National City Police Department to convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery. All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Administration Lieutenant. The Administration Lieutenant will assign members under his/her command to administer the day-to-day operation of the ALPR equipment and data. 428.3.1 ALPR ADMINISTRATOR The Administration Lieutenant shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53): (a) A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information. (b) Training requirements for authorized users. (c) A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. (d) Procedures for system operators to maintain records of access in compliance with Civil Code § 1798.90.52. (e) The title and name of the current designee in overseeing the ALPR operation. (f) Working with the Custodian of Records on the retention and destruction ofALPR data. Copyright Lexipol, LLC 2023/04/06, All Rights Reserved. Published with permlssfon by National Clty Police Department Automated License Plate Readers (ALPRs) -1 National City Police Department Policy Manual Automated License Plate Readers (ALPRs) (g) Ensuring this policy and related procedures are conspicuously posted on the department's website. 428.4 OPERATIONS Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53). (a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR. (c) While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped cars to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles. (d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department -approved training. (e) No ALPR operator may access department, state or federal data unless otherwise authorized to do so. (f) If practicable, the officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert. 428.5 DATA COLLECTION AND RETENTION The Administration Lieutenant is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures. All ALPR data will be downloaded to the the Automated Regional Justice information System (ARJIS) and should be stored for a minimum of one year (Government Code § 34090.6) and in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence. Copyright Laxipol. LLC 2023/04/06, All Rtghts Reserved. Automated License Plate Readers (ALPRs) - 2 Published with permission by National City Police Department National City Police Department Policy Manual Automated License Plate Readers (ALPRs) 428.E ACCOUNTABILITY All data will be closely safeguarded and protected by both procedural and technological means. The National City Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53): (a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department -related civil or administrative action. (c) ALPR system audits should be conducted as needed. For security or data breaches, see the Records Release and Maintenance Policy. 428.7 RELEASING ALPR DATA The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the appropriate applications through ARJIS. Requests for ALPR data by non -law enforcement or nonprosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55). 428.8 TRAINING The Administrative Lieutenant should ensure that members receive department -approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53). • Copyright Lexipol, LLC 2023/04/06, All Rights Resarved. Published with permission by NatIona City Police Department Automated License Plate Readers (ALPRs) - 3 National. City PD BCC 1160-23 Page 1 of 1 APPENDIX A: Organized Retail Theft Grant Program Scoring Panel Roster Name Title Organization Agency 1 Ryan Allain Director Government Affairs, California Retailers Association Chesa Boudin Executive Director Criminal Law & Justice Center — UC Berkeley School of Law Michelle Brown Retired Chief Probation Officer San Bernardino County Derek Casebeer Chief Deputy Sacramento County Probation Department 5 Tracie Cone Public Information officer Board of State and Community Corrections Jason Craven Officer CA Highway Patrol Organized Retail Crime Task Force Ey. Sacramento County Auto Theft Suppression Task Force Jason Daughrity Retired CHP Captain Commander of Field Support Section Sandra Dinong Associate Analyst Governmental Program Board of State and Community Corrections Evonne Garner Retired Deputy Director Board of State and Community Corrections 10 Mary Jolts Retired Deputy Director Board of State and Community Corrections 11 12 Nicole Kirkaldy Restorative Justice and Diversion Program Director Yolo County District Attorney's Office Mercedes Morales Associate Analyst Governmental Program Board of State and Community Corrections 13 Ryan Okimura Staff Services [ tanager I Board of State and Community Corrections 14 Nancy O'Malley Retired District Attorney Alameda County 15 Chelsea Paez Staff Services Manager I Board of State and Community Corrections 16 Bao Phan Associate Analyst Governmental Program Board of State and Community Corrections 17 Rodney Rego Captain Elk Grove Police Department 18 Michelle Solorzano Sr. Project Manager City of El Monte 19 Ashley Taylor Associate Governmental Program Analyst Board of State and Community Corrections 20 Eric Taylor Sheriff San Benito County National City PD BSCC 1160-23 Page 1 of 2 APPENDIX B: Grantee Assurance for Non -Governmental Organizations The Organized Retail Theft Grant Program Request for Proposals (RFP) includes requirements that apply to non -governmental organizations (NGOs)' providing services with grant funds. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving funds. The RFP describes these requirements as follows: Any non -governmental organization that receives Organized Retail Theft Grant Program Grant funds (as either a subgrantee or subcontractor) must: • • • • • 9 Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the Organized Retail Theft Grant Program grantee; 0 Non -governmental entities that have recently reorganized or have merged with other qualified non -governmental entities that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee subcontractor fiscal agreement; Be registered with the California Secretary of State's Office, if applicable; Have a valid Employer Identification Number (EIN) or Taxpayer ID (if sole proprietorship); Have a valid business license, if applicable; Have no outstanding civil judgments or liens; Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and Have a physical address within California. (An agent for service of process with a California address is insufficient.) Completing the NGO Assurance (Following Page) 1. Provide the name of the Applicant Agency (the Grantee), 2. List all contracted parties (if known), a Check Yes or No to indicate if each contracted part meets the requirements 4. Sign and Submit to the BSCC NOTE: If the name of the contracted party is unknown or if there will be no contracted parties. Write N/A in the "Name of Contracted Party" field and sign the document. 1 For the purposes of this RFP, NGOs inc(ude nonprofit and for -profit communi-bas organizations, faith -based organizathns, evaluators (except government institutions such as universities), grant management companies, and any ather nonovemmentaI agency or individual. National City PD BSCC 1160-23 Page 2 of 2 APPENDIX B: Grantee Assurance for Non -Governmental Organizations Provide your agency name and in the table list information for all contracted parties. Grantee: National City PD Name of Contracted Party .Address Err ail / PhoneMeets All Requirements N/A Yes u No El Yes • No Yes0 No Yes 0 No l Yes El No NI `Grantees are required to update this list and submit it to BSCC any time a new third -party contract is executed after the initial assurance date. Grantees shall retain (on -site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the RFP. The BSCC will not reimburse for costs incurred by any third party that does not meet the iequirements listed above and for which the BSCC does not have a signed grantee assurance on file. A signature below is an assurance that all requirements listed above have been met. AUTHORIZED SIGNATURE (This document must be signed by the person who is authorized to sign the Grant Agreement) NAME OF AUTHORIZED OFFICER Ron Morrison TITLE Mayor TELEPHONE NUMBER STREET ADDRESS 1243 National City Boulevard CITY National City STATE CA ZIP CODE 91950 EMAIL ADDRESS rnorrison@nationa1cityca..gov SIGNATURE DATE