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Home My WebLink About2022 CON Program Supplement Agreement #00000A062 - Highland Avenue Inter-City CIP 22-13 - ATP Cycle 5 - 5066(050)PROGRAMSUPPLEMENT NO. 00000A062 to ADMINISTERING AGENCY -STATE ATE AGREEMENT FOR STATE FUNDED PROJECTS NO 11-5066521 Adv. Project ID 1 -1220002 4 Date: July 20, 2022 Location: 11-SD-O-NATC Project Number: ATPL-5066(052) E.A. Number; Locode: 5066 This Program Supplement, effective 06130./2 22, hereby adopts and incorporates into the Administering Agency -State Agreement No. 1 1-505S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Highland Avenue Inter -City Bike Connection TYPE OF WORK: Construct Class IV & II bicycle facilities, traffic calming, pavement LENGTH: 0.0(MILES) markings, signing, signal mods Estimated Cost State Funds 1 Matching Funds $60,000.00 B 1 funds $58,000.00 LOCAL $2,000.00 OTHER $0.00 CITY OF NATIONAL CI By Title Date Attest otelo--Solis MAYOR gle2" }1-1,ac _uz M31ia, City STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer yL-0F Date 07/20/2022 Program Supplement 11--506-A0 2. SERIAL Page 1 of 4 5,000.00 By PROGRAM SUPPLEMENT NO. 00000A062 Adv. Project ID to/122000234 ADMINISTERING AGENCY -STATE AGREEMENT lENT FOR STATE FUNDED PROJECTS NO 11-50 6S 1 Date: Location: Project Number: EA. Number: Locode: July 20, 2022 11-SD-O-NATC ATPL-506 (05 ) 5066 This Program Supplement, effective 0 l g/ g2 , hereby adopts and incorporates into the Administering Agency -State Agreement No. 11-50665 1 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 9/12/22and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of e0 1331 2O Resolution No. approved by the ADMINISTERINGAGENCYtin � � (See copy attached). The -ADMINISTERING AGENCY further stipulates that as a condition to the payment by they Stale or any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special and remarks set forth on the foliowing pages. Covenants vves PROJECT LOCATION: Highland Avenue Inter -City Bike Connection lYPE OF WORK: Estimated Cost Construct Class IV Il bicycle facilities, traffic calming, pavement LENGTH: markings, signing, signal mods $60,000.00 State Funds 3 1 funds $5 ,000.00 CITY OF 1UATIOiVAI. CIT A* 401° vieditivir ej n a of&&o-S lis Title M YOR Date Attest I to `�r.�l�'� t 1 , LOCAL $ ,000.00 for Matching Funds O, (MILLS) STATE OF CALIFORNIA Department of Transportation Painialgab4 By 3__ii-iEf Chief, Office of Project Implementation Division of Local Assistance Date 9/22/2022 I hereby certify upon my personal knowledge that budgeted kinds are available for this encumbrance: Accounting Officer (712-4'74.11,- ti_.. 0.0 0 Date 07/20/2022 5 8,000. 0 Program Supplement 11 506.A062., SERIAL Page :t of el • I I weDiONNATC ATPUS066(052) ,1 , II.: ` 'SPBCIAL COVENANTS OR REMARKS 1-•U i- d ill II• • r . . J. a 4 •• ma •a•+.+•mmimy um. I .. A. This PROJECT JECTwill be adminWered. in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual LAND), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. This PROJECT is programmed to receive State funds from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, In addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per mnt. This PROGRAM SUPPLEMENT has been prepared to allow r lm ur a ent of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the • effective date of the component specific allocation will constitute the start of reimbursable rexpenditures. • C. STATE and ADMINISTERING IN AGENCY agree that ,any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE -approved Allocation. Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that $TATEE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) the STATE. i Upon ADMINISTERING AGENCY request, the CTC andfor STATE may approve supplementary allocations, titre extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and ll ation requested. Approved supplementary allocations, time extensions, and fund transfers beteen components made after the execution of this PROGRAM SUPPLEMENT gill be documented end considered subject to the terms and conditions thereof, Documentafion will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. 1 . This PROJECT is subject to the timely use of funds provisions enacted by the Aetive Transportation Program guidelines, adopted or amended, and by approved CTC and State prooedures outlined below. Funds allocated for the environmental & permits P, plan specifications & estimate (PS&E), rid right -of way components are available for expenditure until the end f the second fiscal year following the year in which the funds were allocated. Program Supplement II 0 - Ou - $ERIAL, Page 2 of 4 1 11 F-SIMIANATC ATPL4066(052) `� y a 1"' CJAL. COVENANTS OR REMARKS Funds allocated for the construction component are subject to n award deadliIner t completion deadline. ADMINISTERING AGENCY agrees to award the contract within months f the construction fund allocation and to pl te and accept the construction within 36 months of award. F. Award information shall be submitted by the ADMINISTERING AGENCY. to the District Local Assistance Engineer.irditl after project contrasaward and prior to the submittal of the ADMINISTERING AGENCY'S first Invoice for the construction contract Failure to do 'so will cause a delay in the State processing of Invoices for the construction phase. G. The ADMINISTERING AGENCY shall Invoice STATE for environmental & permits (E&P), plans specifications & estimate (.PS&I), and rightoofriway costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit it to STATE for verification and payment o ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a . ff rt of Expenditures" within one hundred eighty 1 days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY In accordance with the current LAM and the Active Transportation Program (ATP) Guidelines. l# ADMINISTERING AG8\1CY indirect costs, as defined In 2 CFR, Part 200, Uniform Administrative Requirements, nts, Cost Principles and Audit Requirement for Federal Awards, to be claimed must be allocated in accordance with an Indirect Cost Allocation Plan IC P , submitted, reviewed, and approved in accordance with Caftans Audits and - Investigations requirements which may be accessed at: wwwodotca.govihcitauditsto ADMINISTERING AGENCY agrees to comply with, and require all sub -recipients and project sponsors to comply with 2 CFR, Part 2001 Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, and -all applicable Federal and State laws and regulations, • ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., and all applicable Federal and State laws and regulations, shall be used to determine the allowability of individual PROJECT cost items. Any Fund expenditures for costs for which ADMINISTERING AGENCY has received Program Supplement I -1.s pg SERIAL Page 3 of ATPL4066(052) SPECIAL COVENANTS OR REMARKS payment or credit that are determined by subsequent audit to unallowable. under 2 CF , Part 200r or 48 CFR, Chapter 1, Part 3, are sulAect to repayment by ADMINISTERING AGENCY to STATE, Should ADMINISTERING AGENCY fail to reimburse Funds due STATE within 30 days of demand) or withrn such other period as may be agreed In writing between the Parties hereto, STATE Is authorizedIntercept and withhold future payments due ADMINISTERING AGENCY from STATE or any third -party source, Including, , but not limited to the State Treasurer, the State Controller, and the California Transportation Commission. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements In accordance with the Active Transportation Program guidelines, as adopted or amended. K, This. PROJECT has received funds from Active Transportation Program (A7P). The ADMINISTERING AGENCY agrees to administer the project In accordance with the CTC Adopted SB9 Accountability and Transparency Guldelines, 2. The AD M I N I ST I G AGENCY shall construct the PROJECT in accordance with the scope of work presented In the application and approved by the Californla Transportation Commission, Any changes to the approved PROJECT scope without the prior expressed approval of the California Transportation Commission are ineligibte for reimbursement nd may. result In the entire PROJECT becoming Ineligible for reimbursement. Program Supplement I1 g 4O W SERIAL Pap 4 of RESOLUTION NOw 2022— 133 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL .CITYy CALIFORNIA Ij AUTHORIZING THE MAVOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) Ai4i A062 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE HIG H LAN D AVENUE INYER�Cl'i1P' BIKE GONNECTION PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $58,000 IN ELIGIBLE PROJECT EXPENDITURE$ THROUGH THE STATE ACTIVE TRANSPORTATION PROGRAM (ATP); 2) AUTHORIZING THE ESTABL1SHMENT OF AN ENGINEERING GRANT FUNDS APPROPRIATON OF $58,000 AND CORRESPONDING REVENUE BUDGET; AND 3) COMMITTING TO PROVIDING A LCICA,I, MATCH OF $2OOO WHEREAS, on January 11, 2021 ,, the California Department of Transportation ('CaItrans') awarded a $1,895,000-State Active Transporlation Program ("ATE") grant for the Hlgilfartd Avenue InterCity Bike Connection Project; and WHEREAS, the $1,895,000 sward was distributed by Project phases as follows: Project Approval and Environmental Documents ('PA&ED") - $68,000; Plans, Specifications and Estimate (PS&E") -- $260,000; Construction (GON) - $1,577,000; and WHEREAS, on July 20, 2022, Caltrans authorized the City to proceed with the Environmental & Permits phase in the amount of $58,000 with a local match of $2OOO; and WHEREAS, the Highland Avenue Inter-City..Bike Connection projeot will construct nearly 0.4 miles of Class IV and Class 11 bicycle facilities along Highland Avenue from 3 th Street to the southern City flrnits, par tCites Bicycle Master Plan; and 5 +t WH T EA$r once the PMED phase is complete, staff will return to the City Council for the appropriation of the PS&E and Construction funds; and WI-15REAS, City Council Resolution authorizing the Mayor to execute Program Supplement Agreement . A062 to dminE t rin Agency -State Master Agreement No. 1111-5066S21 is required to allow for reimbursement eligible project expenditures thr u h the T grant. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section : That the City Council hereby authorizes the Mayor to execute Program Supplement r m nt "PSA") No. A062 with the State of California Department of Transportation C ltr n " for the Highland Avenue triter -City Bike Connection Project to allow for reimbursement up to in eligible project expenditures through the State Active Transportation Program "ATP" . Section 2: That the City Council hereby authorizes the establishment of an Engineering Grant. Funds appropriation of $58O0O aand corresponding revenue budget. Section 3: That the City Council hereby commits to providing a local match of $2,000. Resolution No. - 133 Page Two Section 4: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED and ADOPTED this 16th day of August 2022. Ale andra Sotelo oils, Mayor ATTEST: M Jot Molina, Luz City, lerk APPROVED AS TO FORM: L./ t.11: Barry J. Sphu ., Interim Qit Attorney Passed and adopted by the City Council of the City of N tiona1 City, California, on August 16, 2022 by the following vote, to -wit: Ayes; Sotelo-Solis, Bust, Morrison, son, Rios, Rodriguez Nays None Absent None. Abstain: None. AUTIIENTICATED BY; ALEJ NDRSOTELO-SOLIS BY Mayor of the City of National City. California Luz Molina City Clerk of the City or National City. California bl Shelley Chapel, i' 'I+ , Dept r City Clerk