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HomeMy WebLinkAbout2024 CON Golden Ergonomics LLC - Provide Ergonomic and Job Duty Evaluations to City WorkforceAGREEMENT BY AND BETWEEN T ■ E CITY OF NATIONAL CITY AND GOLDEN ERGONOMICS, LLC MIS AGREEMENT is entered into on this 1st day of February, 2023, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and GOLDEN ERGONOMICS, LLC, a Limited Liability Company (the "CONSULTANT"). RECITALS WHEREAS, in. recognition of the importance of rho a safe and conducive work environment for its employees, the CITY desires to employ a CONSULTANT to provide ergonomic and job duty evaluations to promote the well-being and efficiency of its workforce. WHEREAS,- the CITY has determined that the CONSULTANT is a Physical Therapist and Certified Ergonomic Evaluation Specialist and is qualified by experience and ability to perform the services desired. by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEIVIENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT to perform ergonomic and job duty evaluations, and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein, The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. rE A LENGTH OF AGREEMENT. This Agreement will become effective, on March I, 2024. The duration of this Agreement is for the period of March 1, 2024 through Febniary 29, 2026. This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise p to three one-year extensions. Any extension of this Agreement must be approved in writingwrithig by the City Manager. 3. _COOF SERVICES, The CONSULTANT will perform ergonomic and job duty evaluation services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings as mutually agreed to keep staff and City Council advised of the progress on any special projects related to the services provided. The CITY may unilaterally, or upon request from. the CONSULTANT,. from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing. so, the CITY and the CONSULTANT agree to meet in good faith and confer for the pose of otiatin a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. CITY's Administrative Services Director, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assigna single Project Director to provide supervision and have overall responsibility for the progress and executionof this Agreement for the CONSULTANT. Lisa Golden thereby is designated as the Project Director for the CONSULTANT. If at any time during the term of this Agreement Ms. Golden becomes unable to act as row Director, CONSULTANT shall assign another Project Director and notify the CITY of same within five business days of this event. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering. actual work performed. Billings shall include travel, time spent onsite, as well as further analysis, product research as needed, andreport writing. The compensation for the CONSULTANT'S work shall not exceed $50,000 at the hourly rates set forth in Exhibit "A". Monthly invoices will be processed for payment and remitted within thirty days from receipt of ioice, provided that work is accomplished consistent with Exhibit "A", as determined by . the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three 3 years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishhig of copies to the CITY, if requested. , ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and. the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the C NS TANthis Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and. the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this project, whether paper or electronic, shall: 1 be free from defects . (2) become 'the property of the CITY for use with respect to this proj e t; and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work Standard Agreement Revised February 2023 Page 2 of 12 City of National City and Golden Ergonomics, LLC prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any der document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S ritten work product for the CITY'S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of locuments, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement, nor any interest herein, be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULAN S shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. .. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as set forth in this Agreement. The CONSUL` ANT, or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY. The CONSULTANT and its agents, servants, and employees are wholly independent from the CITY and CONSULTANT'S obligations to the CITY are solely prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SU CONS LTANT S , shall obtain and maintain a current City o National City business license prior to and during performance of any work pursuant to this Agreement. Standard Agreement Page 3 of 2 City of National City and Revised rebruaty 2023Golden Ergonomics, LLC 1. LICENSES PERMITS ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. C NS LTAN must promptly produce a copy of any such license, permit, or approval to CITY upon request. The CONSULTANT represents andcovenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approvalwhich is legally reu.iredfor the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in. writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, n.or has it for the five 5 years preceding, been debarred by a govermnental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -section will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY' S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13, NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion., sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion,. sex, sexual orientation, marital status, national o gin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading,.demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14* CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT Standard Agreement Revised Febniary 2023 Page 4 of 12 City of National City and Golden Ergonomics, LLC shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightly disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLDHARMLESS. To the maximum extent provided by law, The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S performance or other obligations under this Agreement; provided, however, that this indemnification and bold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations containedherein shall survive the termination of this Agreement for any alleged or actual omission,act, or negligence under this Agreement that occurred during the term of this Agreement. 16. EMPLOYEE YIN 'S AND INDEMNIFICATION. 16.1 RS Eli ihili Indemnification. If C NTRAC ' S employee(s) p services under this Agreement claims, or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ERS") to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. CONTRACTOR'S employees providing service under this Agreement shall not: (1) qualify for any compensation and benefit under PERS; 2 be entitled to any benefits under PERS; 3 enroll in PERS as an employee of CITY; receive any employer contributions paid by CITY for PERS benefits; or be entitled to any other PERS-related benefit that would acme Page 5 of 12 Standard Agreement City ofNational Cityand Revised February 2023 Golden Ergonomics, LLC to a CITY employee. CONTRACTOR's employees hereby waive any claims to benefits or compensation described in this Section 16. This Section 16 applies to CONTRACTOR notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary. 16.2 Limitation of CITY .Liability. The payment made to CONTRACTOR under this Agreement shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR's officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither C N .AC T R nor C NTR AC TOR' s officers, employees, agents, and subcontractors are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal or state tax withholdings on behalf of CONTACTOR The CITY shall not be required d to pay any workers' compensation insurance on behalf of CONTRACTOR, 16.3 Indemnification for... rnployee .Payments. CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make on behalf of 1 CONTRACTOR, (2 any employee of CONTRACTOR, or 3 any employee of CONTRACTOR construed to be an employee of the CITY, for work performed under this Agreement. This is a continuing obligation that survives the termination of this Agreement. 17. WORRS' ColII' NS . " oN. The CONSULT/6NT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of tState of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's . 's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its S C NS `ANTS , when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: A. ID If checked, Professional Liability Insurance (errors and omissions) with minimum limits of per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured. endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $1,000,000per occurrence and $2,000,000 aggregate, coveringall bodily injwy and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a Standard. Agreement Page 6 of 12 City of National City and Revised February 2023 Golden Ergonomics, LLC separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "lo cation" # The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation . and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primes insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty days prior written notice to the CITY'CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement In addition, the "retro" date must be on or before the date of this Agreement. shall be: G. The Certificate Holder for all policies of insurance required by this Section City of National City do Risk Manager 1243 National City Boulevard National City,. CA. 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than ANIT according to the current Bests Key Rating wide, or a company of equal financial stability that is approved by the CITY' S Risk Manager. In the event coverage is provided by non - admitted "surplus lines" carriers, they must be included on the most recent List of Approved ed Surplus Line Insurers ("LASLI") SLI" and otherwise meet rating requirements. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all insurance policies required by this Section 18 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a. breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance Standard Agreement Page 7 of 12 City of National City arid Revised February 2023 Golden Ergonomics, LLC requirements of this Section 18, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. K. If the CONSULTANT maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds i.n excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 19. LAGAL F1E .5. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out-ofwcourt settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award, Attorney's fees to the prevailing party if other than the CITY shall, in addition,be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing paced 20. TERMINATION A. This Agreement may be terminated .ated with or without cause by the CITY. . Termination without cause shall be effective only upon 60-day's written notice to the CONS TAW. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of `erminati nto the CONSULTANT as provided for ,herein* D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just andequitable compensationfor any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Temiination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: 1 the filing of a petition in bankruptcy affecting the CONSULTANT; 2 a reorganization of the CONSULTANT for the benefit of creditors;. or 3 a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. . All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express Standard. Agreement Page 8 of 2 City of National City and Revised February Golden Ergonomics, LLC or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, GO if sent by overnight mail, the business day following its deposit in such overnight mail facility,Oil) if mailed by registered, certified or ordinary mail, five days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Molly Brennan Administrative Services Director Human Resources Department City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONSULTANT: Lisa Golden MS.PT, CEES Physical Therapist Certified Ergonomic Evaluation Specialist Golden rg nomi. s 2194 Coite Mango Carlsbad, CA 92009 Notice of change of address shall be given by written notice in the manner specified in this Section. Rej e do or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight hours by letter mailed or delivered asspecified in this section, 22 CONFLICT OF SEREST .. ..M4P -FQUTKL.I.---� -oRM,_. _ACT ;.1"1]S. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact, The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Corfu ct of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influencein any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Standard .Agreement Revised F'ebn ry 2023 Page 9 of 12 City ofNational City and Golden Ergonomics, LLC Specifically, the CONSULTANT shall file a Statement of co .o i interests with the City Clerk of the City of National City in a timely manner on forms which. the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 22 by the CONSULTANT. 21. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1 2 .2, 1720.3, 172 . , and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. ADMINISTRATIVE PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically xt d d until 5:00 .m. Pacific Time of the next day which is not Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed. in multiple counterparts, each of which shall be deemed an original, but all of which, together,. shall constitute but one and the same instrument. C. Captions, Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall note deemed to confer any fights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits n Schedules. The Dthibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terns of this Agreement may not be modified or amended except by an instrument in. writing executed by each of the parties hereto. G. Assignment & Assumption 61 Rights. CONSULTANT shall not assign this Agreement, in whole or in part, to any other party without first obtaining the written n consent of CITY. H. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any legal action arising under this Agreement shall be in either state or federal court in the County of San Diego, State of California. Audit. If this Agreement exceeds ten -thousand dollars $1 , , the parties shall be subject to the examination and audit of the State Auditor for a period of three. 3 years after final payment under the Agreement, per Government Code Section 8546.7. Standard Agreement Page 10 of 12 City of National City and Revised Febraaly 2023 GIc n Ergonomics, LLC K. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. M. Subcontractors or Subconsultants. The CITY is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, tracted, the sueons.ltnts shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 1 8 and the indemnification and hold harmless provision of Section 15 of this Agreement. N. Construction. The parties acknowledge and agree that (i) each party is of equal argainin strength, (ii) each party has actively participated in the drafting, preparationand negotiation of this Agreement,(Hi) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate,relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are toe resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. [N WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. Standard Agreement Page 11 of 2 City of atior City and Revised February 2023 Golden Ergonomics, LLC CITY OF NATIONAL CITY By: Benjamin A. Martinez, ty Manager APPROVED TO FORM: By: tO Barry J. Sc City Attorney GOLDEN ERGONOMICS, LLC (Corporation — signatures of two corporate officers required) (Partnership or Sole proprietorship — one signature) By: By: (Name) s c, (Print) 1140004.,&ic ewr-— D4.0r.oa14" (Title) (Name) (Print) (Title) Standard Agreement Page 12 of 12 City of National City and Revised February 2023 Golden Ergonomics; LLC .GOLDEN ERGONOMICS 12/6/23 Hasani Wiggins City of National City 140 East 12th Street, Suite A National City, CA 91950 Hasani, Thank you for your inquiry regarding ergonomics services. This proposal is regarding your request for an ongoing partnership providing ergonomic services for employees of the City of National City. My goal in working with clients is to provide education in safe work practices, reduce risk of injury, and improve the efficiency of the work environment. I recommend utilizing available equipment whenever possible, making recommendations for purchases only when truly necessary. As a Physical Therapist certified in Ergonomics, I have the background knowledge and clinical experience to efficiently improve or resolve ergonomic concerns and support your employees' unique needs. Proposed Services - Ergonomic Evaluations: for those who work primarily at computer workstations Job Duty Evaluations: for those who work primarily in non -desk -based environments *both are available proactively or in response to reported symptoms or other limitations Onsite Proactive Evaluation and Report — approximately 30 minutes for onsite component Perfect for symptom -free new hires or current employees with ergonomics concerns who have moved workstations, have received new equipment, or changed job tasks. The focus is on proper ergonomic set-up and safe work practices and includes ergonomic assessment,education, on -the -spot recommendations, a detailed report including measurements, pictures (as allowed per company policy), along with recommendations that address the employee's specific needs. Onsite Comprehensive Evaluation and Report- approximately 30-45 minutes for onsite component Appropriate for employees who have current symptoms or reports of discomfort, are returning to work after injury or surgery, or perform at -risk tasks. This in-depth one-on-one evaluation includes interview, ergonomic assessment, education related to the specific symptoms and safe practices, on -the spot changes and/or recommendations, a detailed report including measurements, pictures (as allowed per company policy), along with recommendations that address the employee's specific needs. Workstation to lk - Th r o u gr h s- Ideal when groups of employees have moved to new workstations and adjustments may be needed to their workstations to maximize comfort and minimize risk of injury. A list of employees and brief summary of employee education and any recommended changes will be provided. www.goldenergonornics.com GOLDEN ERGONOMICS Additional Services Available: Body Mechanics/Ergonomics training Functional Job Descriptions Home Office Virtual Evaluations Furniture and equipment assessment and recommendations Ergonomic product standards development Review of new workstation design Job Specific Stretching programs Scheduling and Timelines: I will work with your designee to set up an efficient scheduling system for employees with ergonomic concerns. Those in need of a Comprehensive Ergonomic Evaluation will be scheduled as a priority and offered my first availability; Ergonomic summaries will be emailed in PDF format to your designee within one week of the evaluation. Exceptions may include the need for further research or input from site leadership. I encourage you to share the summaries with the employee to reinforce the recommendations. Rates: Ergonomic services are charged at an hourly rate of $150. Total charges include travel, time spent onsite, as well as further analysis, product research as needed, and report writing. A 4-hour notice is required to avoid a no show or late cancellation fee of $100. Billing: Invoices for completed services will be sent following the report with a requested 30-day remittance period. I appreciate the opportunity to partner with you and the City of National City to help create a more functional and comfortable working environment with a focus on safety and wellbeing. The terms of this proposal are good for 60 days from the date of this document, Please free to contact me if you would like to request any additions or changes to the proposal. Sincerely, oLG4e 1, MSPT, CEES Physical Therapist Certified Ergonomic Evaluation specialist info@goidenergonomics.com 760) 2 1-0979 www.goldenergonomics.com GOLDEN ERGONOMICS