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HomeMy WebLinkAboutCC RESO 15,951RESOLUTION NO. 15,951 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A RENEWAL OF CONTRACT WITH E & J WEED ABATEMENT COMPANY BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized and directed to execute a Renewal of Contract with E & J Weed Abatement Company for weed abatement and rubbish removal services. A copy of said Renewal of Contract is attached hereto as Exhibit "A." PASSED and ADOPTED this 16th day of May, 1989. Ade George W. Waters, Mayor ATTEST: Lor Anne Peoples, C'ty Clerk APPROVED AS TO FORM: 4. 6 4*,:air George H. Eiser, III, City Attorney B I D for WEED ABATEMENT & RUBBISH REMOVAL in the CITY OF NATIONAL CITY Bids must be received (either mailed to or delivered to) the MAIN FIRE STATION, 333 E. 16th Street, National City, California 92050 by 2:00 P.M. on MAY 31, 1988 where they will be publicly opened and read aloud. EXHIBIT "A" NOTICE INVITING SEALED BIDS Sealed bids will be received at the National City Fire Department, Attn.: Fire Marshal, 333 E. 16th Street, National City, CA 92050, until 2:00 P.M. on May 31, 1988, at which time they will be publicly opened and read aloud. They shall be submitted in sealed envelopes marked on the outside with the project title: WEED ABATEMENT AND RUBBISH REMOVAL SERVICES PROJECT DESCRIPTION Work under this contract will include hand -cutting or machine -cutting of weeds to a height of two (2) inches, removing debris so generated and hauling it to an appropriate landfill; and removal of rubbish either by hand or by equipment, loading it and hauling it to an appropriate landfill. The work may be accomplished primarily on private property, but some may be on public property. It is the intent of the City to assign all weed abatement and rubbish cleanup required to be done on private property to this Contractor. Bids are required for the entire work described herein. The City reserves the right, after opening bids, to reject any or all bids, or to make award to the lowest responsible bidder and reject all other bids, to waive any informality in the bidding and to accept any bid or portion thereof. Bids will be compared on the basis of the Contractor's estimate of the quantities of the several items of work as shown on the Bid Schedule. Date: Patricia Schiff, Fire Marshal SCOPE OF CONTRACT: Work under this contract will include hand -cutting or machine -cutting of weeds to a height of two inches, removing debris so generated and hauling it to an appropriate land- fill; and removal of rubbish either by hand or by equipment, loading it and hauling it to an appropriate landfill. The work will be accomplished primarily on private property, but some may be on public property. It is the intent of the City to assign all weed abatement and rubbish cleanup required to be done on private property to this Contractor. TERM OF CONTRACT: The term of this contract will be for ONE YEAR, renewable for one additional year at the option of the City. Specification A. Indemnification and Insurance - Contractor agrees to indemnify, defend, and hold harmless, at its own risk, cost and expense, the City, its officers, agents and employees from and against any and all liability or loss, including defense costs, arising from Contractor's performance under the terms of this agreement. Contractor, at its sole cost and expense, shall purchase and maintain throughout the term of this agreement, the following insurance policies: 1. Automobile insurance covering all bodily injury and property damage liability incurred during the performance of this agreement, with a minimum coverage of $500,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. 2. Comprehensive general liability insurance, with minimum limits of $500,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of Contractor's operation under this agreement. 3. Workers' compensation insurance covering all of its employees and volunteers. 4. The aforesaid policies, except for the workers' compensation policy, shall name City and its officers, agents, and employees as additional insured, and shall constitute primary insurance as 2 to City, its officers, agents and employees, so that any other policies held by City shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to City of cancellation or material change'. If any required insurance coverage is provided on a "claims made" rather than "occurrence" form, Contractor shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this agreement. If Contractor does not keep all of such insurance policies in full force and effect at all times during the term of this agreement, City may elect to treat the failure to maintain the requisite insurance as a breach of the contract and terminate the agreement. B. A BUSINESS LICENSE from the City of National City will also be required. C. Wherever practical, mowing is the preferred method of weed abatement. Areas designated will be completely mowed including easements, setbacks and parkways, to a length of two inches maximum. "Scalping" of the ground is to be avoided. Mechanized mowing should be used where areas and contours permit. Some hand -mowing will be required in these areas. Other areas, because of their size or contour or other conditions, will require hand -mowing. All debris generated by mowing and all litter is to be removed, and the premises, including streets and sidewalks, left in clean condition. Debris and litter so generated will be hauled to an appropriate landfill in suitable containers or equipment. D. Where the primary work is rubbish removal, all rubbish designated by the City is to be removed from the premises and hauled to an appropriate landfill in suitable equipment or containers. It should be noted that while the bid quantity is truckloads (5 cu. yds.) as a method to estimate the quantity of material to be moved, the Contractor may use any legal method of hauling. NO SCAVENGING OF RUBBISH WILL BE PERMITTED. Payment for rubbish removal will include leaving the premises, including streets and sidewalks, in clean condition. 3 E. Field work shall not start before 7:30 A.M. Work may be accomplished on Saturday and Sunday only by arrangement with the City and by payment to the City of sufficient funds to offset compensation to inspection personnel at overtime rates. Appropriate safety equipment shall be available and used at all times. WORK AUTHORIZATION For each parcel to be mowed, a square footage figure will be provided by the City. Upon agreement between the City and the Contractor as to the application of bid amounts and as to the total cost of abatement of the parcel, authorization will be given to accomplish. "Before" and "after" photos will be taken by the Contractor. Photos are also required anytime the work site is vacated for more than four hours. All such photos will be required to be submitted with payment requests as a precedent to payment. Each work authorization will contain a parcel number (or numbers), a square footage, an agreed price based upon bid amounts, a work authorization number, a start date and a latest completion date, an actual completion date, and an area for "REMARKS." Upon satisfactory completion, the city inspector will sign off on each authorization. For each parcel to have rubbish removed, an on -site joint visit will be made by the Contractor and by a representative of the City. Upon agreement between the Contractor and the City as to the application of bid amounts, a Work Authorization will be given to accomplish. "Before" and "after" photos will be taken by the Contractor. Photos are also required anytime the work site is vacated for more than four hours. All such photos will be required to be submitted with payment requests as a precedent to payment. Each work authorization will contain similar information as the weed abatement authorization. Upon satisfactory completion, the city inspector will sign off on each authorization. TIME FOR ACCOMPLISHMENT The Contractor must respond within three working days to the city telephone call to schedule a joint on -site meeting. The Contractor must complete the abatement work within 15 working days of receipt of work authorization for any specific parcel. 4 COMPLAINTS AND DEFECTIVE WORK All work which is determined by the inspector to be defective or deficient in any of the requirements of the specifications shall be remedied by the Contractor at his expense in a manner acceptable to the city inspector. The Contractor will be responsible for promptly answering inquiries and complaints of the city inspector or private property owners or citizens relative to any work, charges, damage or any other questions that may arise as a result of weed abatement operations by the Contractor. The Contractor will promptly notify the city inspector of any damage to private or public property as a result of weed abatement operations. PUBLIC HEARING Citizens who object to payment of the amounts assessed by the City for weed abatement or rubbish hauling, for any reason, are entitled to a public hearing before the City Council. The Contractor will be required do be berpresent nt at this public hearing to address any questions his work. PAYMENT Payment will be made by the City upon receipt of billing (at a time convenient to the Contractor but not more often than twice monthly). Billing will consist of a bill citing each parcel, the work authorization number, the date work satisfactorily completed, and the amount owing for each parcel and the total amount owed. The work authorizations (or copies) will accompany the bill and will serve as backup for the bill, as will the "after" photos taken by the Contractor, and the dump receipts. Scope Prior year activity in (37) separate parcels. Although no guarantee can to be accomplished under the following figures in bid. HOW TO BID this effort involved thirty-seven be given as to the amount of work this contract, the City will use comparing the total price of any 5 130,000 sq. ft. MOWING 20 5-CY TRUCKLOADS RUBBISH 75 MAN DAYS "OTHER" It is repeated that the above quantities are for bid evalua- tion purposes only, and for no other purpose. Weed Abatement Hand -Mowing - This is to be bid on a dollars -per -square -foot basis. The work includes machine -mowing or hand -mowing of the parcel including easements, setbacks and parkways, loading, hauling and cleanup. The price given will include all contractor cost elements including but not limited to overhead, insurance, profit, direct labor, supervision, equipment operation and amortization. A minimum authorization square footage is established at 500 sq. ft. If a parcel is smaller than 500 sq. ft., it is to be billed and paid for as 500 sq. ft. If larger, it will be billed and paid for at the actual square footage as agreed. DUMPING FEES ARE REIMBURSABLE. VALID DUMP RECEIPTS TO BE SUBMITTED, WITH BILLINGS, FOR SPECIFIC WORK AUTHORIZATION. Rubbish Removal This is to be bid on a 5-yard TRUCKLOAD basis. The number of truckloads of rubbish will be jointly estimated by the Contractor and by the City. The work will consist of loading, hauling and site cleanup. The price given to include all contractor elements of cost as cited above. DUMPING FEES ARE REIMBURSABLE. VALID DUMP RECEIPTS TO BE SUBMITTED, WITH BILLINGS, FOR SPECIFIC WORK AUTHORIZATION. NO SALVAGE OF REMOVED MATERIALS WILL BE PERMITTED, AND ALL MATERIALS WILL GO TO THE LANDFILL. A minimum authorization yardage is established at one (1) 5-cu.yd. TRUCKLOAD. If the amount of rubbish to be removed from a parcel (or contiguous group of parcels) is less than one truckload it is to be billed and paid for as one 5-cu.yd. TRUCKLOAD. If more truckloads are required, it will be billed at the actual number of truckloads. Unusually difficult access or heavy or unwieldy materials will cause adjustment to the bid price as below and mutually agreeable; or if agreement cannot be reached, as directed by the city inspector. Other: This to be bid on a dollars -per -man -day basis. The work will include any adjustments to bid prices on account of unusually difficult access, very heavy or extremely unwieldy materials or other very unusual conditions. This item will 6 not be used under normal or predictable circumstances and preferably will not be used on the contract. Its purpose is to relieve the Contractor of the need to increase his bid price to cover any and every extraordinary condition imaginable. The price should include all contractor elements of cost as cited above. i' 7 B I D MOWING, including raking, $ PER SQUARE FOOT loading & hauling and cleanup. (DUMPING FEES ARE REIMBURSABLE) RUBBISH REMOVAL, $ PER TRUCKLOAD including loading, (5 CU. YD.) hauling and cleanup (DUMPING FEES ARE REIMBURSABLE) OTHER, for price $ PER MAN DAY adjustment for difficult access or difficult work as described The undersigned hereby agrees to accomplish the work described above under the conditions described above for the price as bid above. (This document must be signed by an officer of the Company to be a conforming bid.) Name Company Name Date ************************************************************* The above bid is accepted as the low conforming bid and the work is hereby awarded to Authorized Signature Position CITY OF NATIONAL CITY Date 7 B I D MOWING, including raking, loading & hauling and cleanup. (DUMPING FEES ARE REIMBURSABLE) RUBBISH REMOVAL, including loading, hauling and cleanup (DUMPING FEES ARE REIMBURSABLE) OTHER, for price adjustment for difficult access or difficult work as described $ 0 069 PER SQUARE FOOT $ 657°PER TRUCKLOAD (5 CU. YD.) $ //2• tc: PER MAN DAY The undersigned hereby agrees to accomplish the work described above under the conditions described above for the price as bid above. (This document must be signed by an officer of the Company to be a conforming bid.) Vet/ Osgo/z,l Name E & J WEED ABATEMENT A en Company Name MAY 9 t98e Date E & J WEED ABATEMENT 5945 NORAAK CT. La Mesa, CA 92041 (619) 697-0696 ****************************************************#******** The above bid is accepted as the low conforming bid and the work is hereby awarded to sition CITY OF NATIONAL CITY Date Date WEED ABATEMENT/RUBBISH REMOVAL AUTHORIZATION PROPERTY ADDRESS• JOB/FILE NUMBER PARCEL ## OWNER'S NAME OWNER'S ADDRESS DATE NOTICE SENT ************************************************************** ESTIMATED COST; (A) Sq. Ft. MOWING @ _ (B) 5 Yd. TRUCKLOADS RUBBISH @ _ (C) Days OTHER @ _ (D) ESTIMATED COST (A+B+C) _ Date "BEFORE" Pictures by Date "AFTER" Pictures by Date WORK STARTED Date WORK COMPLETED ************************************************************** (E) Dump receipts attached, total $ TOTAL PAYMENT REQUESTED $ (Line D + Line E) APPROVED FOR PAYMENT City Inspector ************************************************************** REMARKS: RENEWAL OF CONTRACT This Renewal of Contract is made and entered into this day of , 1989, by and between the City of National City, hereinafter referred to as "CITY," and E & J Weed Abatement Co., hereinafter referred to as "CONTRACTOR." RECITALS A. CITY and CONTRACTOR, on June 14, 1988, entered into a one-year contract whereby CONTRACTOR agreed to provide weed abatement and rubbish removal services within the City of National City. A copy of said contract is attached hereto as Exhibit "A" and incorporated herein by reference. B. Said contract provides that it may be renewed for one year at the option of CITY. C. CITY desires to renew said contract for an additional one-year term, and CONTRACTOR desires to provide weed abatement and rubbish removal services pursuant to the terms of said contract for an additional one-year term. NOW, THEREFORE, it is hereby agreed by the parties hereto as follows: 1. That the contract for weed abatement and rubbish removal services between CITY and CONTRACTOR, attached hereto as Exhibit "A," is renewed for an additional one-year term, to wit: June 15, 1989 to June 1, 1990. 2. That with the above exception, each and every term of the contract for weed abatement and rubbish removal services between CITY and CONTRACTOR, attached hereto as Exhibit "A," shall remain unchanged. CITY OF NATIONAL CITY E & J WEED ABATEMENT CO. By: i.a By: GEORGE H WATERS, , Mayor By: RENEWAL OF CONTRACT This Renewal of Contract is made and entered into this day of , 1989, by and between the City of National City, hereinafter referred to as "CITY," and E & J Weed Abatement Co., hereinafter referred to as "CONTRACTOR." RECITALS A. CITY and CONTRACTOR, on June 14, 1988, entered into a one-year contract whereby CONTRACTOR agreed to provide weed abatement and rubbish removal services within the City of National City. A copy of said contract is attached hereto as Exhibit "A" and incorporated herein by reference. B. Said contract provides that it may be renewed for one year at the option of CITY. C. CITY desires to renew said contract for an additional one-year term, and CONTRACTOR desires to provide weed abatement and rubbish removal services pursuant to the terms of said contract for an additional one-year term. NOW, THEREFORE, it is hereby agreed by the parties hereto as follows: 1. That the contract for weed abatement and rubbish removal services between CITY and CONTRACTOR, attached hereto as Exhibit "A," is renewed for an additional one-year term, to wit: June 15, 1989 to June 1, 1990. 2. That with the above exception, each and every term of the contract for weed abatement and rubbish removal services between CITY and CONTRACTOR, attached hereto as Exhibit "A," shall remain unchanged. CITY OF NATIONAL CITY E & J WEED ABATEMENT CO. By: /-`p�-� i1 l,Ja— By: GEORGE HQ WATERS, Mayor By: