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HomeMy WebLinkAboutCC RESO 16,105RESOLUTION NO. 16,105 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH VAN DYKE AND ASSOCIATES FOR DEVELOPMENT PLANS OF LAS PALMAS PARK BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute an agreement with Van Dyke and Associates and the City of National City, for development plans of Las Palmas Park, a copy of which is on file in the Office of the City Clerk. PASSED and ADOPTED this 7th day of November, 1989. ATTEST: rti Lo i Anne Peoples; City Clerk APPROVED AS TO FORM: !"George H E ser, III City Attorney George H. Waters, Mayor AGREEMENT THIS AGREEMENT is made by THE CITY OF NATIONAL CITY, a municipal corporation, herein called "City," and VAN DYKE & ASSOCIATES, a California corporation, herein called "Consultant." PROJECT UNDERSTANDING Consultant understands that the City of National City has funds in the amount of $160,000 to develop a portion of Las Palmas Park to include the area south of the entrance drive and west adjacent to the solar panels. The improvements would include general park elements of trees, shrubs, turf and the parking area. It is understood that topographic and utility information may be available from the engineering consultant for the Las Palmas Park gymnasium and tennis courts. It is the intent of the parties to utilize whatever information is available from either the City or it's consultants as base documentation for this project. Field verification of topo information will be required. It is further understood that it is the City's intent to develop schematic plans sufficient for presentation to various boards and commissions to obtain approval. Design development and construction documents, including cost estimates and specifications are also to be included. The landscape architect would be available for consultation during bidding and construction at the request of the City Engineer. SCOPE OF SERVICES Consultant will meet with Park & Recreation staff to establish a precise schedule for work, including the dates of major milestones for the project, i.e., schematic drawings, design development and final construction documents, etc. This schedule will be adhered to by Consultant. 1. Site Analvsis/Data Collection/Work Plan Site analysis, review of available documentation and necessary data collection will be performed by consultant in order to identify the opportunities and constraints of the site, as it relates to the proposed improvements. 2. Schematic Design Phase Based on information obtained from City staff and other resource material, Consultant will prepare schematic plans to fix and identify the scope of the construction project. This will include the siting of parking area, general grading and drainage concepts for the park development, plan material groupings, walkways or other elements desired by City in the completion of the project. This work will include the preparation of a presentation drawing to be used by Consultant and Parks' staff in making presentation to various boards and commissions for approval prior to proceeding to the next phase of document preparation. 3. Design Development When the project has received approval from the schematic design phase, Consultant will prepare design development drawings showing the extent of work and the exact location of various elements presented on the base construction project. This will include the siting of parking area, general grading and drainage concepts for the park development, plant material groupings, walkways or other elements desired by City in the completion of the project. This work will include the preparation of a presentation drawing to be used by Consultant and Parks' staff in making presentation to various boards and commissions for approval prior to proceeding to the next phase of document preparation. 4. Construction Documents Consultant will prepare 100% of the construction documents for the project, including grading plans, planting plans, irrigation plans, layout plans, details and specifications to accurately communicate to proposing contractors the entire scope of work. These documents will be prepared with the understanding that the $160,000 is the total funds available, including consultants' fees and costs. The construction project will not exceed the maximum construction budget available. 5. Bid Phase and Construction Representation Consultant will be available to assist City in seeking and evaluating contractor bids for the project. Consultant will further be available to assist City in observing the execution of the project, making determination that the contractor is performing the work in accordance with the plans and specifications. The landscape architect would be available to review the contractor's application for payment, as requested by the City Engineer. SCHEDULE OF WORK The schedule of work will be established to meet the City's requirement for completion. Document completion is estimated at sixty (60) days. CONSULTANTS The completion of this project will require the services of a professional civil engineer. The parties have designated Bement, Dainwood & Sturgeon as the civil engineering consultant. PROFESSIONAL FEES The fees for the scope of services identified above, consistent with the work requested by the City of National City, is a lump sum of Fifteen Thousand Eight Hundred Dollars ($15,800.00). Payment Schedule: Approval of Schematic Design Submittal of Construction Documents Approval of Construction Documents Acceptance of the Project $4,500.00 $7,500.00 $2,600.00 $1,200.00 For reimbursable expenses and additional expenses, if required, a maximum fee of $4,000.00 will be paid. Reimbursable expenses include the cost of providing documents, reports, etc., requested by City which are not included in Consultant's basic services. Compensation for additional services, including bid phase and construction observation, or due to changes in the scope of work, will be computed at the fixed rate of three (3.0) times Consultant's actual payroll costs. Van Dyke & Associates carries professional liability insurance, "Errors and Omissions," in the amount of $250,000. OTHER PROVISIONS Consultant agrees to indemnify, defend and hold harmless, at its sole cost and expenses, the City of National City, its officers, agents, employees and volunteers against ank and all liability, loss, or expense, including defense costs, legal fees, and claims for damages arising from the extent of Consultant's sole negligence only. Consultant will provide public liability insurance in the amount of $1.0 million during the term of this agreement. The City of National City shall be an additional insured. Consultant shall provide certificates of such insurances to the Community Devvelopment Commission and to the City. IN WITNESS WHEREOF, this Agreement is executed by the City of National City, acting by and through its Mayor pursuant to Resolution No. 16,105, authorizing such execution and by Consultant this day of , 1989. VAN DYKE & ASSOCIATES, INC. CITY OF NATIONAL CITY By: By:.; idt� Thomas G. Van Dyke, President George . Waters, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney