HomeMy WebLinkAbout1988 CC RESO 15,487RESSOLUTION NO. 15,487
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, AUTHORIZING A PROCEDURE FOR
DESTRUCTION AND RETENTION OF POLICE RECORDS
WHEREAS, the City of National City is in need of a police records
destruction and retention procedure as prescribed by law; and
WHEREAS, Government Code Section 34090 provides that the head of a
city department may destroy certain city records, documents, or instruments
under his charge, without duplication, with approval of the City Council by
resolution and with the written consent of the City Attorney.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the City Council does hereby approve a schedule for the
continuous destruction and retention of police records, a copy of which
schedule is attached hereto as Exhibit "A".
PASSED AND ADOPTED this 5th day of January, 1988
GEORGE HO WATERS, Mayor
ATPEST:
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Ior Campbell, City C rk
APPROVED AS TO FORM:
George H. Eiser, III -City Attorney
RECORDS RETENTION/DESTRUCTION
SCHEDULE - CITY OF NATIONAL CITY
POLICE DEPARTMENT
DATE
DOCUMENTS DESCRIPTION
RETENTION PERIOD
REMARKS
ARREST REPORT - ADULT
Felony & Misdemeanor
CRIME/INCIDENT REPORT
Felony & Misdemeanor
CRIME/MISCELLANEOUS REPORTS
JUVENILE CONTACT REPORTS
MASTER ALPHA INDEX FILES
* Arrest Index
* Crime Incident Index
* Miscellaneous Index
* Juvenile Contact Index
* Traffic Collision Index
* Homicide Index
HOMICIDE CASE FILES
TRAFFIC COLLISION REPORTS
TRAFFIC COLLISION LOGS
'7' YEARS
'7' YEARS
'7' YEARS
18 1/2 yrs.
7' YEARS
18 1/2 yrs
of age
3 years
+ current
Forever
Forever
3 YEARS
+ CURRENT
3 YEARS
+ CURRENT
NOTE: Unresolved
Missing Persons
Report will be kept
until resolved.
NOTE: Those old
records at least 2
years old. If
subject arrested on
l8th birthday,
record must be held
until 20 years old
per Government Code.
In accordance with
actual document
Or document over
two years old.
Historical
Historical
In accordance with
actual document
Exhibit "A"
RECORDS RETENTION/DESTRUCTION
SCHEDULE- CITY OF NATIONAL CITY
POLICE DEPARTMENT
DATE
DOCUMENTS DESCRIPTION
RETENTION PERIOD
REMARKS
SEX/NARCOTIC REGISTRANTS
PAWN SLIPS
FIELD INTERVIEWS
TRAFFIC CITATIONS
PARKING CITATIONS
DISPATCH, LOCATOR CARDS
DOG LICENSES
DAILY BULLETINS
DESK REPORT (Personnel
& Equipment Report)
CRIME CASE LOG
JUVENILE REGISTER
CITATION REGISTER
ADULT ARREST/CITATION/
WARRANT REGISTER
ACTIVE/EXPIRATION
2 YEARS +
CURRENT
2 YEARS +
CURRENT
2 YEARS +
CURRENT
2 YEARS +
CURRENT
2 YEARS +
CURRENT
ACTIVE UNTIL
EXPIRATION
1 YEAR +
CURRENT
2 YEARS +
Current
2 YEARS +
CURRENT
2 YEARS +
CURRENT
2 YEARS +
CURRENT
2 YEARS +
CURRENT
Registration of
sex and narcotic
offenders have
expiration date.
Sex offenders
are maintained
for life or 100
years.
6 MONTH PURGED
IN ARJIS INDEX
PD-70
NOTE: 1 or 2
YEAR LICENSES
IN-HOUSE DOCUMENT
NOT PUBLIC RECORD
ALL REGISTERS ARE
ARJIS COMPUTER
GENERATED
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RECORDS RETENTION/DESTRUCTION
SCHEDULE - CITY OF NATIONAL CITY
POLICE DEPARTMENT
DATE
DOCUMENTS DESCRIPTION
RETENTION PERIOD
REMARKS
DAILY LOGS
DETECTIVE CASE
ASSIGNMENT LOGS
ADULT BOOKING REGISTER
(NUMBERED)
3 YEARS +
CURRENT
3 YEARS +
CURRENT
FOREVER
PLACED IN VAULT AS
SPACE REQUIRED