HomeMy WebLinkAboutCC RESO 14,976RESOLUTION NO. 14,976
RESOLUTION AUTHORIZING EXECUTION OF CLAIMS, AGREEMENTS, AND
APPLICATIONS NECESSARY FOR THE RECEIPT OF TDA ARTICLE 4.5 FUNDS
FOR NATIONAL CITY WHEELS
WHEREAS, the City of National City is eligible to receive
Transportation Development Act Article 4.5 funds to operate transit
services for the elderly and handicapped, and
WHEREAS, the City of National City desires to continue the
operation of National City Wheels during Fiscal Year 1986-87, and
WHEREAS, it is anticipated that it will require $36,710 to operate
National City Wheels during Fiscal Year 1986-87, and
WHEREAS, the City must file Transportation Development Act Article
4.5 claims and applications to the Metropolitan Transit Development Board
(MTDB) and San Diego Association of Governments (SANDAL) to be eligible to
receive said funds, and
WHEREAS, no local contribution of funds is required from the City
of National City for operation of National City Wheels.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the City Manager is hereby authorized and directed to
execute all necessary agreements to receive said TDA funds necessary to
finance National City Wheels as follows:
1. Prepare and file a FY 1986-87 Article 4.5 grant application
for $36,710; and
2. Provide any other information as required.
PASSED and ADOPTED this loth day of June, 1986.
E. Van Deventer, Vice Mayor
ATTEST:
Ioye Campbell, City Cle k
APPROVED AS TO FORM:
L •.__)
AC-
George H. iser,'III-City Attorney
"
CITY OF NATIONAL CITY
TDA CLAIM FY 87
ARTICLE 4.5
April 1, 1986
NATIONAL CITY WHEEL
1. Forms A-10, A-20 and A-21 are attached; forms A-22, A-23, A-
30 and A-40 are not applicable.
2. Service Description
WHEELS provides curb -to -curb specialized transportation
service for the elderly and disabled residents of National
City, with one lift -equipped vehicle. Hours of operation are
8:00 a.m. to 4:30 p.m., Monday through Friday, within the
City of National City with minor excursions into the
surrounding area for passenger convenience. Eligible
persons call 24 hours in advance of the needed trip to
arrange transportation. As capacity on the van permits,
demand -responsive trips are worked into the schedule.
3. Eligibility
The service is designed to serve those elderly persons, age
60 and older, and disabled persons who are unable to use
fixed -route transit. Driver observations are used to prevent
abuses.
4. Trip Priorities
Trip purposes are taken into account when the trip is
requested. Trip priorities are: medical, therapy, day
care,nutrition, shopping, work and recreation. Usually it is
possible to negotiate a pick-up time, during non -peak hours,
with those passengers whose trips are lower in priority.
5. The cash fare is $1.00 for eligible users and $1.00 for
attendants.
*A Request for Proposal (RFP) for this service will be issued in
April 1986, and a new contract awarded in June 1986. The costs,
ridership and miles projected for FY 87 are those of the current
operator, American Red Cross WHEELS, and can be amended at a
later date.
1
6. Revenue Mies Summary
FY 85
(Actual)
17,921
FY 86
(Estimated)
20,942
FY 87
(Projected)
19,000
7. Passenger Summary
FY 85 FY 86 FY 87
(Actual) (Estimated) (Projected)
Attendant 192 119 119
Elderly _2,683 _ 4,611 4,600
Disabled 1,729 1,246 1,187
Wheelchair' 902 1,294 1,294
TOTAL 5,506 7,270 7,200
8. Coordination with 4.5 and Fixed -Route Operators
There is currently a transfer agreement with the Chula Vista
Handytrans system to transfer passengers at General Roca
Park. Passengers to and from the East County and the City of
San Diego Dial -A -Ride and East County WHEELS. Approximately
125 passengers a day transfer at these locations. Passengers
can be transfered to San Diego Transit, the San Diego Trolley
and National City Transit although demand for these transfers
has lessened considerably.
9. Coordination with Social Service Agencies
WHEELS began providing daily subscription service to clients
of the California Adult Day Health Care Center in 1985 when
the Center was unable to provide its own transportation due
to vehicle breakdowns. This service continues to be provided
and represents about 15 trips daily.
10. Effficiencv and Effectiveness
The agreement with California Adult Day Health Care Center
described above, represents an increase in productivity for
this service.
2
11. Administrative costs represent 17.9% of the total operating
cost:
FY 87 allocation: $36,710x12% Operator's mgmt. fee = $4,405
36,710x 5% Claimant admin. cost = 1,836
$36,710x17% Total administration = $6,241
12. See Appendix G and A-21.
13. See Appendix G.
14. A certified copy of the City Council resolution authorizing
the claim and approving its basic purpose will be forwarded
following the council action on the resolution.
15. Copies of executed contracts for services will be forwarded.
16. Attached.
APPENDIX H.
REQUIRED STATEMENTS
CLAIMANT City of National Cite Fiscal Year 1987
CAC 6632 requires that each transit operator (Article 4 claimant) or transit
service claimant (Article 4.5, 99400.6) include in its claim a statement signed by
the chief financial officer of the claimant attesting to the reasonableness and
accuracy of the budgetary information submitted. This would include the infor-
mation contained in Forms A-10, A-20, A-Z1, A-22, A-23, A-30 and Appendix G.
Each claim should be accompanied by, at a minimum, the following statement:
I hereby attest to the reasonableness and accuracy of the information
submitted in Forms A-10, A-20, A-21, A-22, A-23, A-30 and Appendix
G by City of National City (Claimant) for fiscal
year 1987.
Signed:
Title: Finance nir^r“-nr
Section 99271 requires that each Article 4 claimant has fully funded the current
cost of its retirement system in order to be eligible for funding. Sections 99272
and 99273 impose additional requirements for operators which have a private
pension plan. Each Article 4 claim should be accompanied by, at a minimum, the
following statement signed by the claimant's chief financial officer. Include any
elaboration necessary depending on the individual circumstances.
I hereby certify that City of National City (Claimant)
has fully funded the current cost of its retirement system with respect
to the officers and employees of its public transportation system and
has met the applicable requirements of Sections 99271, 99272 and
99273 of the California Public,Utilities Code.
r \ f
Signed: ^. V ti ,I
Title:
Finance Director
189
Appendix G
FUND ELIGIBILITY WORKSHEET
CLAIMANT City of National City
Fiscal Year
1987
This worksheet is intended to assist operators and transit service claimants in
determining the maximum eligibility for operating funds from the LTF, STAF, and
UTF, as defined in CAC 6634.
1. Total FY 87 Operating Costs
2. Subtract the amount of fare revenues required to
meet the applicable farebox recovery ratio (see pp.
30-31) or the actual amount of fare revenue to be
received during the fiscal year, whichever is greater.
3. Subtract the amount of local support required to
meet applicable fare revenue + local support to
operating cost ratio requirements (see pp. 30-31).
$ 43,910
$ 7 ,200
0
4. Subtract the amount of federal operating assistance $
to be received during the fiscal year. -
0
5. Subtract the amount to be received pursuant to a $
contract with a jurisdiction to which the operator
provides service beyond its boundaries. .
6. The resulting difference equals the maximum amount
of operating support from the LTF, STAF, and UTF
the claimant is eligible to receive during the fiscal
year.
0
$ 36,710
CAC 6634 also defines the maximum eligibility for funds from the LTF, STAF and
UTF for capital projects, rail passenger services, and grade separation projects.
Claims under Article 4.5, 99260.7, or 99400.6 (county express bus and vanpool
services) are eligible for LTF monies, for purposes other than operating costs, in
an amount not to exceed actual expenditures for the purchase of buses or vans.
CTSA's are also eligible for funds for the purpose of communications and data
processing equipment essential to providing, consolidating, and coordinating social
service transportation.
187
Operator: American Red Cross
SCHEDULE OF ACTUAL AND PROJECTED OPERATING EXPENSES
Date Completed: March 15 , 1986
FORM A-21
Line
Object
Class EXPENSE OBJECT CLASS
No.
Prior Year
Actual
FY85
Current Year
Actual
to Dec. 31
Current Year
Projected
1/30-6/30
Current Year
Total Projected
FY 86
Next Year
Proposed
FY87
Current to
Next Year
%Change'
1
501 Labor •
.01 Operator's Salaries & Wages
18,177
10 ,159
8,941
19 ,100
20,400
6.8
2
.02 Other Salaries & Wages
5,700
2 ,124
2,126
4 ,250
4 ,462
5.0
3
502 Fringe Benefits
3 ,726
2,083
1,817
3,900
4 ,308
10.4
4
503 Services
3,377
2 ,355
1 ,445
3,800
4,300
13.2
5
504 Materials & Supplies
.01 Fuel & lubricants
4,132
2,131
1 ,869
4;,000
4,000
0
6
.02 Tires & Tubes
627
282
369
` 650
690
6.2
7
.03 Other Materials & Supplies
830
396
554
1 950
1 ,000
5.3
8
505 Utilities
720
378
372
750
790
5.3
9
506 Casualty & Liability Costs
1 ,525
721
929
1,650
1 ,750
6.1
10
507 Taxes
-
-
-
-
-
-
11
508 Purchased Transportation
-
-
-
-
-
-
12
509 Miscellaneous Expense
-
-
1 ,135
1 ,135
1 ,835
61.7
13
511 Interest Expense
-
-
-
-
-
-
14
512 Leases & Rentals (excluding transit vehicle lease costs)
324
176
174
350
375
7.1
15
TOTAL OPERATING EXPENSES EXCLUDING VEH. LEASE
COSTS,DEPRECIATION & AMORTIZATION (add lines 1-14)
39,138
20,805
19,730
40,535
43,910
o
8.3
16
513 Depreciation
17
.13 Amortization of Intangibles
18
TOTAL DEPRECIATION & AMORTIZATIONidd lines 16 &17)
39,138
20,805
19,730
40,535
43,910
8.3
19
Transit vehicle lease costs
I
' Proposed line item increases over 15% must be explained in Form A-30
ANALYSIS OF PROPOSED BUDGET INCREASES
FORM A-30
Page_of_
For Fiscal
Operator: American Red Cross Date Completed 3 /15 /86 Year Ended 1987
Line
Item *
Proposed
% Increase
EXPENSE OBJECT CLASS
EXPLANATION OF PROPOSED INCREASE
12
61.7
Miscellaneous
National City administrative fee
155
SCHEDULE OF REVENUE PROVIDED FOR OPERATIONS
Operator: American Red Cross Date Completed- March 15 , 1986
FORM A-20
Line
Object
Class SOURCES OF REVENUE
No. PROVIDED FOR OPERATIONS
Prior Year
Actual
FY85
CurrentYearNext
Projected
FY 86
Year
Proposed
FY 87
.Current to.
Next Year
%Change
REVENUE FROM OPERATIONS
1
401 Passenger Fares For Transit Servile- -
`5 ,507"
—7 ;200
-7 ,200
' - 0
2.
402 Special Transit Fares _ ._- " a .. _
_
3
403 School Bus Service Revenues
4
1404 Freight Tariffs
--
___ _
5
1 405 Charter Service Revenues
6
1407 Non -Transportation Revenues
7
I Total Revenue From Operations
5 ,507
7;200
7 ,200
""-'II
8
1409 LOCAL -CASH GRANTS & REIMBURSEMENTS
9
1 TDA Sales Tax
32 ,844
33,335
36 ,710
10
10
I Local Support (see instruction *3):
111
12
1
-___
131
14
1 Total Local Cash Grants & Reimbursements
32 ,844
33 ,335
36,710
10
15
f411 STATE CASH GRANTS & REIMBURSEMENTS
16
1 State Transit Assistance Fund-PoPul ati on Formul a
171
" " " -Revenue Formula
18
19
20
Total State Cash Grants & Reimbursements
_
21
413 FEDERAL CASH GRANTS & REIMBURSEMENTS
r
22
Section 9
23
24
25
26
27
( Total Federal Cash Grants & Reimbursements
28
-OTHER FUNDS PROVIDED FOR OPERATIONS
29
1
301
31
1 Total Other Funds Provided for Operations
_
32
Total Operating Support (ADD LINES 14, 20, 27 & 31)
32 ,844
33 ,335
36 ,710
10
33
TOTAL FUNDS PROVIDED r"OR OPERATIONS
(AOD LINES 7 & 32)
38 ,351
40 ,535
43 ,910
I 8
145
SUMMARY OF REVENUES AND EXPENDITURES
FOR OPERATIONS AND CAPITAL PROJECTS
Operator: Date Completed: .March 15 , 1986
American Red Cross
FORM A-10
Line
OPERATING REVENUES AND EXPENDITURES:
Prior Year
Actual
FY8
FY
Current Year
Projected
FY 86
Next Year
Proposed
FY 87
Current to
Next Year
96 Change
1
Total Revenue From Operations
5 ,507
7 ,200
7 ,200
0
2
Total Operating Support
_ 32.,844
- 33,335..
6 ,710
_ _ 10_..1_
3
Total Operating Revenue (add lines 1 & 2) _
--38 ,351
` 40 ,535
43;910
" "8.3
4
Less: Total Operating Expenses excluding Depreciation
and Amortization
39 ,138
40 ,535
43 ,910
8.3
5
Net Operating Surplus (Deficit) (deduct line 4 from line 3)
(787)
0
- -•- 0
I
:y�
CAPITAL FUND BALANCE SUMMARY
6
Beginning Capital Fund Balance
7
Total Capital Funds Received (include capital
8
reserve allocations)
Subtotal (add lines 6 & 7)
9
Less: Total Capital Expenditures
10
Ending Capital Fund Balance (deduct line 9 from line 8)
141
ANNUAL TDA CLAIM FORM
FY86-87
A. CLAIMANT: City of National City
B. TYPE OF CLAIM: (check one)
( ) Article 4 - Support of Public Transportation Systems (99260)
(xx) Article 4.5 - Community Transit Services (99275)
( ) Article 8 - Multimodal Transportation Terminals (99400.5)
-( ) Article 8 - Express Bus Services/Vanpool Services (99400.6)
( ) Article 3 - Bicycle and Pedestrian Facilities (99234)
AMOUNT OF CLAIM:
Operations 36,710
Capital
Planning
Other
TOTAL:
36,710
D. CONDITION OF APPROVAL:
It is understood by this Claimant that payment of the claim is sub-
ject to approval by SANDAG and to such monies being on hand and
available for distribution, and to the provision that such monies
and the interest earned on such monies subsequent to allocation will
be used only for those purposes for which the claim is approved and
in accordance with the terns of the allocation instructions.
E. AUTE..
Mr. Tom Mc Cabe
TIVE/02ULACT F. PAYM T RECIPIENT
(Print or type name)
City Manager
(Title)
1243 National City Boulevard
(Address)
National City, California 92050
(619) 474-8864
City of National City
(Claimant)
1243 National City Boulevard
(Mailing address)
National City, California 92050
(City and zip code)
A TN: Delbert Redding
(Name)
City Treasurer
(Title)
(Phone) Date Signed)
*********************************************************************************
SANDAG USE ONLY:
1. Claim number
2. Date approved
3. Resolution No.
4. Amount Approved- or Payment
5. Amount Approved for Reserve
If Recuired:
7. Date Approved by MTDB
8. MTDB Resolution Number
35