HomeMy WebLinkAboutCC RESO 93-120RESOLUTION NO. 93-120
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
APPROVING AMENDMENTS TO THE
RECORDS MANAGEMENT MANUAL AND
RECORDS RETENTION SCHEDULE
BE IT RESOLVED by the City Council of the City of National City that
the City Council hereby approves amendments to pages 36 and 37 of the Records
Management Manual and Records Retention Schedule, which amendments are indicated
in the attached Exhibit "A."
PASSED and ADOPTED this 10th day of August, 1993.
George H. aters, Mayor
ATTEST:
Lo Anne Peoples, City Cl rk
APPROVED AS TO FORM:
/4•4010.t.
George H. Eiser, III
City Attorney
POLICE
Record Title and Description
RETENTION
Legal Department
Minimum Minimum
Adult Arrest/Citation/Warrant Register 2 2
Adult Booking Register (Numbered) 2 P
Arrest Report - Adult 7 7
Felony & Misdemeanor
Citation Register 2 2
Citizen Complaint Files 5 5
Conflict of Interest Code & Statements (copies) 4 4
Crime Case Log 2 2
Crime/Incident Report 7 7
Felony & Misdemeanor
Crime/Miscellaneous Reports 7 7
Note: Unresolved Missing Persons Reports
will be kept until resolved
Daily Bulletins 0 1
Daily Logs 2 3
Desk Report (Personnel & Equipment Report) 2 2
Destruction of Temporary Records Notice 2 P
Detective Case Assignment Logs 2 3
Dispatch Locator Cards 2 ;2
Field Interviews 2 2
Homicide Case Files P P
Juvenile Contact Reports 2 Until
Note: If subject arrested on 18th birthday, subject
record must be held until subject 18 1/2
reaches 20 years of age, per years
Government Code of age
36
EXHIBIT "A"
POLICE, continued
Record Title and Description
Juvenile Register
Master Alpha Index Files 7 7
Arrest Index 7 7
Crime Incident Index 7 7
Miscellaneous Index 7 7
Juvenile Contact Index 2 Until
Subject
18 1/2
years
of age
Traffic Collision Index 2 3
Homicide Index P P
Parking Citations 2 2
Pawn Slips 2 2
Personnel Records of Former Employees 2 5
Includes:
Employment Application,
Background Investigation,
Medical History,
Performance Evaluations,
Training History,
Educational History,
Notices of Discipline,
Notices of Commendation,
Notices of Transfer,
Notices of Promotion,
Salary History,
Miscellaneous Communications
Sex/Narcotic Registrants P ,uP
Note:
RETENTION
Legal Department
Minimum Minimum
Registration of sex and narcotic
offenders have expiration dates.
Sex offenders are maintained for
life or 100 years
2
2
Traffic Collision Reports 2 3
Traffic Citations 2 2
Traffic Collision Logs 2 3
37