HomeMy WebLinkAboutCC RESO 99- 99RESOLUTION NO. 99-99
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NATIONAL CITY AMENDING THAT PORTION OF THE
RECORDS MANAGEMENT MANUAL AND RECORDS RETENTION
SCHEDULE PERTAINING TO THE POLICE DEPARTMENT
WHEREAS, state law sets forth minimum retention periods for public records
maintained by the City; and
WHEREAS, in order to establish an orderly method for the retention and destruction
of public records in compliance with state law, the City Council has adopted a Records Management
Manual and Records Retention Schedule; and
WHEREAS, the Police Department has proposed an amendment to the retention
schedule pertaining to that department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby approves an amended records retention schedule for the Police Department.
Said retention schedule, as amended, is attached hereto as Exhibit "A".
PASSED and ADOYIED this 20th day of July, 1999.
George . Waters, Mayor
ATTEST:
Michael R. Dalla
City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
POLICE, continued
Legal Department
Record Title and Description Minimum Minimum
Juvenile Register (Computer Generated 2 2
Report - Alpha and Numeric)
Parking Citations 2 2
Pawn Slips 2 2
Personnel Records of Former Employees 2 5
Includes:
Employment Application,
Background Investigation,
Medical History,
Performance Evaluations,
Training History,
Educational History,
Notices of Discipline,
Notices of Commendation,
Notices of Transfer,
Notices of Promotion,
Salary History,
Miscellaneous Communications
Photo Radar Citations 2 2
Records Control Log (Downloaded information 7 7
From Calls for Service resulting in report
being taken)
Records Incident Log (Updated Computer File 7
and Printed Log in Report Number Order)
Registrations - Sex/Arson p
Registrations - Narcotic
Note: Registration of Narcotic offenders
have an expiration date. Sex and Arson
offenders are required to register for
their lifetime.
7
Traffic Collision Reports 2 2
Traffic Citations 2 2
Traffic Collision Index (contained in 2 2
Records Incident Log computer file)
Exhibit A
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