HomeMy WebLinkAboutCC RESO 2007-257RESOLUTION NO. 2007 — 257
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AMENDING THAT PORTION OF THE RECORDS MANAGEMENT MANUAL
AND RECORDS RETENTION SCHEDULE PERTAINING
TO THE POLICE DEPARTMENT
WHEREAS, state law sets forth minimum retention periods for public records
maintained by the City; and
WHEREAS, in order to establish an orderly method for the retention and
destruction of public records in compliance with state law, the City Council has adopted a
Records Management Manual and Records Retention Schedule; and
WHEREAS, the Police Department has proposed an amendment to the retention
pertaining to that department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby approves an amended records retention schedule for the Police
Department. Said Retention Schedule, as amended is attached hereto as Exhibit "A".
PASSED and ADOPTED this 20th day of No -tuber, ►007.
on Morrison, Mayor
ATTEST:
iid Micl R. Dalla, Cial
y Clerk
APPROVED AS TO FORM:
George H'Eiser, Ill
City Attorney
POLICE DEPARTMENT
RETENTION
LEGAL DEPARTMENT
RECORD TITLE AND DESCRIPTION LAW MINIMUM MINIMUM
Adult Arrest/Crime/Incident Reports PC 800/801 7 7
Adult Citations (Infractions/Misdemeanors) 2 2
Adult Jail Booking Log 6 7
Asset Forfeiture Gov 34090A Closed + 2 yrs or unless court orders
otherwise
Child Abuse Reports Until Child is 18 yrs old
Confidential Informant Files
Termination of
Use
2
Destruction of Temporary Records Notices 2 2
Digital Calls for Service (print-out & 2 2
computer)
Digital Watch Commander Log 2 2
Digital Dispatch CDs or Recordings Government Code 34090.6 100 days 3
(voice logger media)
Domestic Violence Crime/Arrest Reports P P
Field Interviews 2 2
Gang Intelligence Files 28 CFR 23.20.h Until info is obsolete but not longer
than 5 yrs
Holding Facility Inspection Log 2 6
Homicide Files Penal Code 799 P P
Homicide Summary Books P P
Internal Affairs Files Gov 3300; Evid 1045(b)(1) 2 5
Intelligence Files 28 CFR 23.20.h Until info is obsolete but not longer
than 5 yrs
Juvenile Contact Reports
Until juvenile reaches 18 1/2 yrs old;
If arrested on subject's 18th birthday,
hold 2 more yrs
Missing Persons Reports (active) P P
Missing Persons Reports (non -active) 7 7
Parking Citations 2 2
Resolution 2007-257 Page 1 EXHIBIT "A"
POLICE DEPARTMENT — Continued
RETENTION
LEGAL DEPARTMENT
RECORD TITLE AND DESCRIPTION LAW MINIMUM MINIMUM
Pawn Slips Bus & Prof Code 21628 3 3
Personnel Records of Former Employees
Includes, but is not limited to:
Background Investigations and file
Discipline file
Employment Applications (if not hired, 2
yrs)
Education History
Medical History and file
Miscellaneous Communications
Notices of Commendation
Notices of Transfers (non -disciplinary)
Notices of Promotions
Salary History
Training History and file
*Keep all of the above if currently
employed.
Notices of Discipline
Performance Evaluations if removal
petitioned
Radio Logs (personnel and equipment)
2 4
5 5
5 5
2 2
Records Control Log Summary 7 7
(downloaded from calls for service resulting
in report taken)
Registrations (Sex, Arson) P P
Registrations (Narcotics) When court notes expiration date
Traffic Collision Reports 2 2
Traffic Citations Civil Code 3 3
Vehicle Damage Logs 2 4
Video Surveillance or Monitors Government Code 34090.6 1 1
Visitor Service Logs (Lobby) 2 2
Use of Force Reports 2 2
Page 2 EXHIBIT "A"
Resolution 2007-257
Passed and adopted by the Council of the City of National City, California, on
November 20, 2007 by the following vote, to -wit:
Ayes: Councilmemtiers Morrison, Natividad, Ungab, Parra, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Cl rk of the City of ational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2007-257 of the City of National City, California, passed and
adopted by the Council of said City on November 20, 2007.
City Clerk of the City of National City, California
By:
Deputy