HomeMy WebLinkAboutCC RESO 2008-257RESOLUTION NO. 2008 — 257
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
ADOPTING A RECORDS RETENTION
SCHEDULE MANUAL AUTHORIZING
DESTRUCTION OF CERTAIN CITY RECORDS
IN CONFORMANCE WITH STATE STATUTES
WHEREAS, In 2008, National City selected Gladwell Governmental Services,
Inc. to develop a revised records retention manual, including records retention schedules for the
City. An upgrade in the existing program was necessary to reflect organizational changes that
have occurred, to reduce current and future records storage costs, eliminate duplication of
effort, increase efficiency, take advantage of current technology and comply with changes in
law; and
WHEREAS, the City is continuing to update and develop its records
management program, including revising the Records Retention Manual and Records Retention
Schedule for each department. The adoption of these revised retention schedules will result in
efficiency gains and cost savings; and
WHEREAS, the new retention schedules provide clear, specific records
descriptions and retention periods, and apply current law and technology to the management of
National City's records with significant savings in labor costs, storage costs, free -up filing
cabinets and office space, and realize operational efficiencies.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City does hereby adopt a Records Retention Schedule Manual authorizing destruction
of certain City records in conformance with State statutes.
PASSED and ADOPTED this 2nd day of December, 2008.
AT
TEST:
EST:
cel R. Dalla,t
Mi
Clerk
APPROVED AS TO FORM:
George H. t'ser, Ill
City Attorney
/
on Morrison, ' ayor
Passed and adopted by the Council of the City of National City, California, on
December 2, 2008 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Parra, Sotelo-Solis, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
h AYlCity Cerk of the City ofal City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2008-257 of the City of National City, California, passed and
adopted by the Council of said City on December 2, 2008.
City Clerk of the City of National City, California
By:
Deputy