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HomeMy WebLinkAboutCC RESO 10,211RESOLUTION NO. 10, 211 RESOLUTION. AUTHORIZING EXECUTION OF A CONSULTANT AGREEMENT BETWEEN THE CITY OF NATIONAL. CITY AND GRUEN ASSOCIATES INCORPORATED FOR THE PREPARATION OF AN AREAWIDE TOPICS PLAN BE IT RESOLVED by the City Council of the City of National City that the Mayor and City Clerk are authorized to execute and attest that certain Agreement for the preparation of an areawide TOPICS plan between the City. of National City and Gruen Associates Incorporated of Los Angeles. PASSED AND ADOPTED this loth day of November, 1970. ATTEST: APPLICATION FOR FEDERAL PARTICIPATION IN THE PREPARATION OF AN AREAWIDE TOPICS PLAN AND STUDY REPORT FOR THE CITY - -.OF NATIONAL CITY, CALIFORNIA Study. Area 1- The proposed areawide TOPICS analysis shall encompass the area included within the City limits of the City of National City, California. t1e� : Traffic factors and influences outside the City limits shall also be considered as necessary to the evaluation of traffic flow and operations within the .City. Great reliance for needed traffic improvement must be placed on opera- tional measures to increase traffic capacity and safety. The TOPICS program offers a timely opportunity for undertaking needed traffic opera- tions studies and implementing the resulting systematic program of improvements on a comprehensive basis. Conduct of Study The City proposes to employ a consultant to conduct the TOPICS study because the available. City staff is insufficient to carry out a study of the magnitude required by the TOPICS program. In considering the selection of consulting services, the City evaluated the experience and qualifications of Gruen Associates as. compared with those of other consultants. The experience record and expertise of their principal traffic engineering staff members and their diversity of experience in traffic engineering projects, plus the availability of a large technical back-up staff, were the principal considerations in the City's selection of Gruen Associates for conduct of the TOPICS study. The attached statement of the consul- tant presents the qualifications of the Gruen Associates staff. The proposed agreement between the City of National City and the Consultant for professional services and a detailed proposal and plan of work are attached. The maximum estimated cost of the study if $32, 000. The length of time required for the study is 12 months. Of this period, the initial three months will be largely involved with data gathering activities by City staff, with the major work by the Consultant during thesubsequent nine month period. A detailed cost analysis and work schedule are included in the attachments. The City intends to proceed with implementation of the improvement plan developed by the TOPICS study and intends to enter into the necessary agreement with the State and other agencies as required to effect coordi- nation in planning and implementation. Attached is a map showing the approximate area of the proposed study. -2 Community Qualifications -a oxder qualifyfor TOPICS continuing ncommunities assistance, candidate h comprehensive trap por at on Planning g _arerequiredtotohave a process under .way. National City meets this requirements through the - continuing activity of the San Diego County Comprehensive la ive niPlanng —Organization which is carrying out cooperative and comp reh--,-transportation planning at a regional scale for San Diego County, including ::Stational City. -The -TOPICS study will be carefully coordinated with other studies and ..improvement programs to assure compatibility with all related programs. --The study plan and the Type II System will be coordinated with the programs --4,f-adjacent communities to insure boundary condition compatibility and --system consistency. CONSULTANT'S AGREEMENT PROJECT: TOPICS STUDY - CITY OF NATIONAL CITY • This Agreement, made this day of , 1970 by and between the City of National City, a. Municipal Corporation of the State of California, located at 1243 National Avenue, National City, California, (hereinafter referred to as CITY), and Gruen Associates Incorporated, a corporation with an office at 6330 San Vicente Boulevard, Los Angeles, California, 90048 (hereinafter referred to as CONSULTANT). WITNESSETH: That the CITY and the CONSULTANT, for the consideration hereinafter named, agree as follows: ARTICLE 1. GENERAL DESCRIPTION OF WORK TO BE DONE Engineering Services: The CITY agrees to and hereby does retain and employ the CONSULTANT to prepare an areawide TOPICS plan (herein- after referred to as PROJECT) for the City of National City, California. The PROJECT shall be conducted in accordance with Federal Highway Administration PPM 21-18, (dated May 28, 1970, and as specified in the attached Addendum (hereinafter referred to as PROPOSAL). The results of the PROJECT will be presented in a report, as specified in this Agreement. . Right-of-way: Right-of-way requirements, if required, shall be determined only to the extent needed for estimating and explaining the recommended traffic operation improvements. The CONSULTANT shall not be required to perform land surveys nor computations with metes and bounds nor furnish right-of-way plots. • Subsurface Investigations: The CONSULTANT shall not be responsible for making subsurface investigations. d. All technical data in regard to the PROJECT whether (a) existing in the office of the CITY, .o.r (b) existing in the office of the CONSULTANT, shall be made available to the other party to this Agree- ment without expense to such other party, as the case may be. e. The progress of the CONSULTANT'S services shall be monitored on a monthly basis by representatives of the CITY and State. These monthly meetings may be held at a location mutually agreed to by the two parties. At the option of the State with concurrence by the Federal. Highway Administration, these meetings may be conducted at less frequent intervals. Federal Highway Administration represen- tatives may attend the meetings at their discretion. f. The provisions of this Agreement do not require the preparation of contract plans. ARTICLE 2. STANDARD PRACTICES AND REQUIREMENTS a. The CONSULTANT shall ascertain the • standard practices of the affected agencies prior to beginning any of the work of this PROJECT. All work required under this Agreement, if appli- cable, shall be performed in accordance with these standard practices • and the special requirements set forth in the PROPOSAL, which is attached hereto and made a part hereof. b. The CONSULTANT shall render all services necessary to provide the CITY with development data and reports more specifically described in such PROPOSAL. c. The CONSULTANT shall pay all taxes, royalties, and expenses incurred in connection with the services under this Agree- ment, subject to the right of the CONSULTANT to be reimbursed therefor. ARTICLE -3. DOCUMENTS FORMING THE CONTRACT The contract documents shall be deemed to include this Agreement, with accompanying PROPOSAL. ARTICLE 4. APPROVAL OF THE CITY All services performed by the CONSULTANT shall be subject to the prior approval of the CITY. Such services shall be per- formed in accordance with accepted professional practices. ARTICLE 5. TERMINATION AND MODIFICATION The CITY shall have the right to terminate this Agree- ment for cause, and make settlement with the CONSULTANT upon an . equitable basis. The provisions of this Article are subject to prior approval of the State of California and the Federal Highway Administration. ARTICLE .6. PROVISION FOR PAYMENT a. As compensation for the performance of CONSULTANT'S services hereunder, the CITY shall pay to CONSULTANT, and CONSULTANT agrees to accept, an amount equal to the total of: (i) CON- SULTANT ' S actual costs incurred in connection with the rendition of its services hereunder, as defined in subparagraph (b) below; plus (ii) a fixed fee of Three Thousand, One Hundred Dollars ($3, 100) to cover CONSULTANT'S profit only. In no event shall the maximum amount payable by the CITY to CONSULTANT hereunder exceed Thirty Thousand, Six Hundred Dollars ($30, 600) which amount constitutes the total of: (i) CONSULTANT'S estimated costs of Twenty-three Thousand, Eight Hundred Dollars ($23, 800), (ii) CONSULTANT'S fixed fee of Three Thousand, One Hundred Dollars ($3, 100), and (iii) a contingency reserve of Three Thousand, Seven Hundred Dollars ($3, 700) to compensate the CONSULTANT for any actual costs, to the extent that such actual costs may exceed CONSULTANT'S cost estimates for the project. b. For purposes of this Agreement the term "actual costs" shall mean those direct and indirect costs incurred by the CONSUL- TANT in connection with, or properly allocable to, the performance of - CONSULTANT'S services under this agreement, which shall include the following: 1.) Direct Salary Costs CONSULTANT' shall be compensated for the services of its technical personnel on the basis of actual salaries paid to such personnel by the CONSULTANT for the time such personnel are productively engaged in the work necessary to fulfill the terms of this Agreement. 2.) Direct Non -Salary Costs CONSULTANT shall be paid actual costs .of travel expenses and subsistence where such expenses are incurred in fulfilling the terms of this Agreement. Transportation costs shall not exceed the cost of travel by the most direct economical route; transportation by private automobile shall be reimbursed at the rate of 10 per mile. Charges for computer rental and electronic data processing services; and the cost of other material and services as may be necessary to fulfill the terms of this agreement, but which are not included as part of the overhead, shall also be reimbursed to CONSULTANT at cost. Such other material and services may include, but shall not be limited to, report reproduction, purchase of maps and telephone expenses. 3- 3.) Indirect Costs --Overhead In addition to the costs described above, the CITY shall pay CONSULTANT overhead costs to the extent that they are properly allocable to the project. These include payroll taxes and insurance; employee benefits; rent, utilities and maintenance; secretarial, accounting and miscellaneous payroll; legal, accounting and insurance; telephone, printing, supplies and licenses; general and administrative costs. For purposes of partial payments, a provi- sional overhead rate of 120% of direct technical salaries shall be utilized to estimate overhead costs during the performance of this agreement. The final percentage rate to be applied will be determined through an audit of both direct charges and overhead charges to be con- ducted upon completion of this agreement. c. Monthly progress payments shall be paid to CON- SULTANT within thirty (30) days after receipt of invoices based on :allowable actual costs incurred in the performance of this Agreement. Payment on account of the fixed fee in subparagraph (a) shall be made in installments, each such installment being an amount which bears the -same proportion to the total amount of the fixed fee as the accompanying _payment on account of allowable actual costs bears to CONSULTANT'S -.estimated costs of project. After 90% of the total fixed fee shall have been paid pursuant to the foregoing, further payment on account of the fixed fee shall be withheld until completion of the Agreement. d. Within thirty (30) days after acceptance of the Final Report by the CITY, STATE and Federal Highway Administration, the CITY shall pay to CONSULTANT. any balance of allowable actual ,costs, and any balance of the fixed fee, which has been withheld. e. CONSULTANT shall maintain complete and accurate records with respect to allowable actual costs incurred under this Agreement. All such records shall be maintained on a generally accepted accounting basis and shall be clearly identified and readily. accessible. CONSULTANT shall provide free access to the represen- tatives of the CITY or its appointees at all proper tunes to such books and records, and the CITY shall have the right to examine and audit the same for a period of three years from the date of final payment under this agreement. 4 ARTICLE 7. BEGINNING OF WORK The CONSULTANT shall not begin work until the executed contract has been approved by the State of California and Federal Highway Administration, but shall begin work within 15 days of receiving notice of such approval and authorization from the State to proceed with the work. • ARTICLE 8. TIME OF COMPLETION The CONSULTANT agrees to complete the work under the proposal of this Agreement within twelve (12) calendar months after receiving notice of approval, or within such extended periods as are agreed to by the CITY and the State of California. It is estimated that the work to be done by the CITY will generally occupy the first three month period. The major portionof the CON- SULTANT'S work will be conducted during the subsequent nine month period. The CONSULTANT shall not be liable for any delay in the performance of this Agreement which results without fault or negli- gence on the part of the CONSULTANT and which is due to circumstances beyond his control. ARTICLE 9. PROPRIETARY RIGHTS The CONSULTANT agrees that, if patentable discoveries or inventions should result from work described herein, all rights accruing from such discoveries or inventions shall be the sole property of the CON- SULTANT. However, .the CONSULTANT agrees to and does hereby grant to the CITY, all State highway departments, and the United States Government an irrevocable, non-exclusive, non -transferable, and royalty -free license, to practice each invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method that may be developed as a part t of the work under this contract. • ARTICLE 10. ENGINEERING LIABILITY The CONSULTANT shall be responsible for all damages to life and property due to negligent activities of the CONSULTANT, his agents or employees, in connection with his services under this Agreement. The CONSULTANT specifically agrees that his agents or employees shall possess the experience, knowledge, and character necessary to qualify • them individually for the particular duties they perform. Further, it is expressly understood that the CONSULTANT shall. indemnify and save harmless the CITY from claims, suits, actions and damages resulting from the negligent performance of the services of the CONSULTANT under this Agreement. Negligent performance of service, within the meaning of this Article, shall include, in addition to negligen' e founded upon tort, negligence based upon the CONSULTANT'S failure to meet professional standards and resulting in obvious or patent errors in the progression of his work. Nothing in this Article or in this Agreement shall create or give to third parties any claim or right of action againstthe CONSULTANT or the CITY beyond such as may legally exist irrespective of this Article or this Agreement. ARTICLE 11. DEATH OR DISABILITY OF THE CONSULTANT - In case of the death or disability of one or more, but not all the persons herein referred to as CONSULTANT, the rights and duties of the CONSULTANT shall devolve upon the survivor or survivors of them, who shall be obligated to perform the services re- quired under this Agreement, and the CITY shall make all payments due to him or them. In case of the death or.disability of all the persons . herein referred to as CONSULTANT, all data or records pertaining to the PROJECT shall be delivered within sixty (60) days to the CITY or its duly authorized. representatives. In the case of the failure of the CONSULTANT, his successors or personal representatives, to make such delivery on demand, then and in that event the representatives of. the CONSULTANT shall be liable to the CITY for any damages it may sustain by reason thereof. Upon the delivery of all such data to the CITY, the CITY will pay to the representatives of the CONSULTANT all amounts due the CONSULTANT, including retained percentages to the date of the death of the last partner. ARTICLE 12. SUB -CONTRACTORS CONSULTANT will perform work with competent staff under his direct supervision as represented in the proposal. The CONSULTANT agrees not to sub -contract any portion of the work required by this Agreement. 'For terms of this Agreement, services, such as computer rental, report printing, aerial photography, and reproduction, shall not be considered as sub -contracting. ARTICLE 13. DISPOSITION OF PLANS, ESTIMATES AND OTHER DATA The CONSULTANT agrees to maintain complete and detailed records of all work performed, together with its findings and conclusions relating thereto, which records shall be open at all times to the inspection of the STATE, and the CITY and the Federal Highway Administration through their designated representatives. All data records compiled by the CONSULTANT shall become the property of the CITY at the conclusion of the PROJECT. ARTICLE 14. REPORTS The Final Report of the PROJECT prepared by the CONSULTANT will be the.Traffic Operations Improvement Plan for the Study Area as specified in the PROPOSAL, an advance draft of which shall be submitted not later than one month prior to the last day of the contract. Upon approval by the CITY, State and Federal Highway Administration, fifty (50) copies of the final report shall be.printed by the CONSULTANT and turned over to the CITY. Five (5) copies of supplemental. project sketch plans and support data will be furnished to the CITY. Publication rights to any document produced are reserved to the CITY. The CONSULTANT will prepare monthly progress teports in letter form, submitting ten (10) copies of such reports. ARTICLE -15. EXTRA WORK If the CONSULTANT is of the opinion thatany work he has been directed to perform by the CITY is beyond the scope of this Agreement and constitutes Extra Work, he shall promptly notify the CITY of that fact. In the event that it is determined that such -work does constitute Extra Work, .a Supplement Agreement providing for compen- sation for such Extra Work shall be issued by the CITY to the CONSUL- TANT. Such Supplemental Agreement shall be executed by the CONSUL- TANT and shall be submitted for approval by the necessary officials of the CITY, the STATE and the Federal Highway Administration. The scope of the PROJECT and study area boundaries may be changed as mutually agreed by the CONSULTANT and the CITY and approved by the State of California and the Federal Highway Admin istration, subject to negotiation of a Supplemental Agreement between the appropriate agencies covering such services. Should there be a major reduction in the scope of the ":PROJECT, the fee provided in Article 6 shall be modified accordingly. -,;;ARTICLE 16. RESPONSIBILITY OF THE CITY - "The data and services as outlined below and as -detailed in the PROPOSAL will be provided and performed by the -._':CITY at no cost to the CONSULTANT. a. `The -CITY will provide members of the CITY staff vn a part-time basis to assist in carrying out the activities defined in --the-PROPOSAL for CITY staff participation. h. The CITY will make available to the CONSULTANT --„all existing and historical data relating to traffic operations, accidents, end citations for the Study Area that may be -in its possession and will ussist the CONSULTANT in gaining access to certain data maintained by - --,other agencies. -:c. • -The CITY will arrange.to have traffic counts made as required and specified by the CONSULTANT. -.ARTICLE 17. COORDINATION REQUIREMENTS -The TOPICS study shall be coordinated with any »wegional transportation studies in the area and with any other studies -and plans supplied by the CITY, including existing or planned transit -.systems and existing or planned parking facilities, to insure proper ,interrelationship of affected elements of the transportation system. The CONSULTANT will coordinate the study with the activities of Mass Transportation agencies, both public and private, that operate in the :CITY. • -ARTICLE 18. STUDY NETWORK The proposed areawide TOPICS analysis shall encom- pass the area included within the CITY limits of the City of National City, ratifornia. • The study shall be conducted on the following existing CITY streets which will be defined as the TOPICS network. a. Primary Type I --Conventional State highways in the Federal. Aid Primary system. b. Secondary --Conventional State highways and local streets in the Federal Aid Secondary system. c. Primary Type II --Conventional Streets, both State highways and local facilities, which are not in any of the above categories but fall into one of the categories listed below. 1.) Arterial highways which provide for direct service of through traffic movement to and from principal traffic generators. These would include all routes which connect to the State freeways. 2.) Other major streets. 3.) Portions of the street grid in the downtown area. 4.) Streets in other areas having particularly .heavy concentrations of traffic. The CONSULTANT, using traffic counts and/or other ,traffic data, shall recommend to the CITY the Type II System portion of the TOPICS network and shall conduct the remainder of the study thereon. The arterial portion of the Select System will be used as a guide in estab- lishing the recommended Type II System. The Type II System, in conjunction with the Primary Type I and Secondary systems, shall form a logical, connected network of metropolitan areawide routes carrying the major portion of the traffic in the area. ARTICLE 19. ADDITIONAL PROVISIONS IN VIEW OF FEDERAL PARTICIPATION IN FEE PAYMENT In view of Federal Aid to defray part of the cost of the services herein provided, the duly authorized representatives of the STATE and Federal Highway Administration shall have the right to inspect the work of such services whenever such representatives may deem such inspection to be necessary, and all work shall conform with Federal Highway Administration PPM 40-6 and other Federal requirements. - 9 - The CONSULTANT warrants that he has not employed .or retained any company or person, other than a bona fide employee working solely for the CONSULTAN T, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other :than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or other considerations, -.:;contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right -:-.to annul this contract without liability, or in its discretion to deduct from =the contract price or consideration, or otherwise recover, the full .,amount of such fee, commission, percentage, brokerage fee, gift,or --contingent fee. -7RRTICLE 20. COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 FOR FEDERAL AID CONTRACTS ..During the performance of this contract, the CONSUL- -TANT for itself, its assignees,and successors in interest agrees as -- follows: -a. Compliance with Regulations: 'The CONSULTANT will comply with the regulations _of the Department of Transportation relative to non-discrimination in :Federally -assisted programs of the Department of Commerce (Title 15, -:Code of Federal Regulations, Part 8, hereinafter referred to as the -:Regulations), which are herein incorporated by reference and made a _apart of this contract. b. Non-discrimination:. the CONSULTANT, with regard to the work per - ?formed by .it after award and prior to completion of the contract work, -swill not discriminate on the grounds of race, color, or national origin .in the selection and retention of contractors, including procurements of materials and leases of equipment. The CONSULTANT will not:partici- -.pate either directly or indirectly in the discrimination prohibited by -Section 8.4 of the Regulations, including employment practices when the acontract covers a program set forth in Appendix A -II of the Regulations. o. Solicitations for Service Contracts, Including Procurements of Materials and Equipment in all solicitations, either by competitive bidding or negotiation made by the CONSULTANT, for work to be performed ender a service contract, including procurement of materials or equipment, each potential contractor or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this contract and the Regulations relative to non-discrimination on the ground of race, color, or national origin. d. Information and Reports: The CONSULTANT will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, or other sources of information, and its facilities as may be determined by the CITY or the Federal Highway Administration to be per- tinent to ascertain compliance with such Regulations, orders and instruc- tions. Where any information required of a CONSULTANT is in the exclusive -possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the CITY, or the Federal Highway Admin- istration, as appropriate, and shall set forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance: In the event of the CONSULTANT'S noncompliance with the non-discrimination provisions of thiscontract, the CITY shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: 1.) Withholding of ,payments to the CONSULTANT under the contract until the CONSULTANT complies, and/or 2.) Cancellation, termination, or suspension of the contract, in whole or in part. f. Incorporation of Provisions: The CONSULTANT will include the provisions of paragraph (a) through (e) in every service contract, including procurements. of materials and leases of equipment, unless exempt by the Regulations, orders, or instructions issued pursuant thereto. The CONSULTANT will take such action with respect to any service contract or procure- ment as the CITY or the Federal. Highway Administration may direct as a means of enforcing such provisions, including sanctions for. non- compliance. Provided, however, that in the event the CONSULTANT becomes involved in,. or is threatened with,litigation with a contractor or -11- supplier as a result•of such direction, the CONSULTANT may request • the CITY to enter into such litigation to protect the interests of the CITY, and, in addition, the CONSULTANT may request the United States to -enter into such litigation to protect the interests of the United States. • _� ARTICLE 21. INDEPENDENT CONTRACTOR -The CONSULTANT in accordance with his status as -an independent contractor covenants and agrees that he will conduct -himself consistent with such status, that he will neither hold himself --out as nor claim to be an officer or employee of the CITY by reason =-=hereof, and that he will not by reason hereof, make any claim, demand,. -or application to or for any right or privilege applicable to an officer or employee of the CITY including, but not limited to, workmen's compen- -Nation coverage, unemployment insurance benefits, social security coverage or retirement membership credit. IN WITNESS WHEREOF: This Agreement has been executed by the CITY, acting by and through the Mayor, who has caused the seal of his office to be affixed hereto, and the CONSULTANT has duly executed this Agreement on the day and year first abovwrjtte .Attest: City Clerk City of National City C • st tn. r` 4.4 •,\ BY. Mayor City of National City GRUEN ASSOCIATES BY Approved as to Form: Office of City Attorney BY CORPORATED Approved: CALIFORNIA DIVISION OF HIGHWAYS BY FEDERAL AID AND CITY -COUNTY PROJECTS ENGINEER Approved: Federal Highway Administration BY - 13 - -CERTIFICATION OF CITY OF NATIONAL CITY hereby certify that I am the Mayor of the City of National City and ,:'than the above consulting firm or his repre^entative has not been. required, directly or indirectly as an express or implied condition =min connection with obtaining or carrying out this contract to Aa) employ or retain, or agree to employe or retain, any firm or person, or ==(b) pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; ;,except as hereby expressly stated (if any): - • NONE 3-acknowledge that this certificate is to be furnished the Federal Highway Administration, U. S. Department of Transportation, in connection with ---=phis contract involving participation of Federal -aid highway funds, and --ix-subject to applicable State and Federal laws, both criminal and civil. MATED: / /97l - 14- . CERTIFICATION OF CONSULTANT I hereby certify that I am an officer and duly authorized representative of Gruen Associates Incorporated, with an office at 6330 San Vicente Boulevard, Los Angeles, California 90048, and that neither I nor the above referenced Company I here represent has: (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or in the above consultant) to solicit or secure this contract, (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any (c) firm or person in connection with carrying out the contract, or paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contri- bution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the contract; except as here expressly stated (if. any): NONE 15 - I acknowledge that this certificate is to be furnished to the State Highway Department and to the Federal Highway Administration, U. S. Department of Transportation, in connection with this con- tract involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. - 16 - ADDENDUM CONSULTANT'S PROPOSAL AND PLAN OF WORK TOPICS STUDY The study will include the various functional tasks described herein. 1. Assemble and evaluate existing data and review field conditions. , 2. Determine tentative Type II Street system. 3. Define additional local data requirements and arrange for collection of data 4. Assemble and analyze data collected. 5. Identify problem areas through accident histories, volume/capacity analyses, congestion indicators, etc. 6. Evaluate identified problem areas. 7. Review and revise Type II System if necessary. Collect supplemental data if needed and perform detailed analyses of problem areas. 9. Identify high accident incidence locations. 10. Identify volume/capacity overloads and causes of congestion. 11. Determine applicable traffic operations improvements for potential projects in 5 year TOPICS plan. 12. Prepare preliminary cost estimates for implementing TOPICS improvements in`5 year plan. - 13. Develop improvement priority program. 14. Develop recommended 5 year traffic operations improvement plan. 15. Review plan and program with City staff. 16. Develop a program for measuring the effectiveness of improvements. 17. Prepare study report. The various functional tasks are defined more explicitly below: Review of Existing Data Base An initial review of all available data will be made to determine its applicability to the TOPICS study. The usable data will be assembled, field conditions will be reviewed, and discussion held with City staff to get an indication of trouble spots. Data to be reviewed will include, but not be limited to the General Plan, Regional. Transportation Study data, Division of Highways studies, available accident records, land use and demographic surveys and reports, traffic count data, traffic laws and ordinances, transit route maps and schedules, and capital improvement programs. Data Analyses Additional data will be collected as required. The collected data will be analyzed to identify basic problem areas and to develop a preliminary quantification of problems. Standard tests, such as accident rate analysis, volume/capacity comparisons, travel time and delay analyses, etc., will be used to identify and document problem areas. Develop Improvement Plans • Data will be analyzed to identify elements of observed problem areas and the causes that are susceptible to correction by traffic engineering techniques. Detailed analysis of problems and their causes will permit development of solutions for problem areas. Sketch plans will be pre- pared for proposed TOPICS improveme nts where these can illustrate proposed channelization, signalization, realignments, widenings, and other techniques to facilitate traffic movement and increase safety. Project Benefit and Priority Analysis The TOPICS plan will be developed on a priority basis to insure maximum relief to traffic problems from each dollar invested on improvements. Priority will be given to systemwide improvements to correct conditions throughout an area. Priority scheduling will be based on combinations of potential improvements that offer the best overall traffic itnprovemznt. Traffic Operations Improvement Plan The selected high priority improvements will be developed into a five year Traffic Operations Improvement Plan. Priorities will be assigned to each improvement based on need, as determined by accident experience, delay and congestion analyses, volume/capacity analyses, and other measures of deficiency. :The improvement program will be based on the priorities so established to the extent possible. The need for right-of-way, coordination of "TOPICS projects, funds available, scheduling of major improvement :_-projects, and other considerations will affect the proposed improve- -anent program. The implementation schedule based on priority needs -will specify the sequence of improvements for a five year period and will be integrated with other City programs. The types of improvements to be considered for implementation include ▪ .channelization of intersections, widening of traffic lanes, providing -*_additional traffic lanes on approaches to signalized intersections, con- :-.struction of grade separations where applicable, installation of control --systems to make traffic signal operation responsive to traffic conditions, -addition and upgrading of essential traffic control signs, pavement :markings, signals and other devices to facilitate traffic movement and : increase the safety of vehicular and pedestrian traffic, addition and/or -_xpgrading of highway lighting Where required, modifications associated - =4with restricting curb parking, short reconstruction or construction of ::highway sections to eliminate a jog in an otherwise continuous street or to create route continuity, and all other kinds of traffic improvements -,4hat will correct deficiencies and improve traffic operations. Also ▪ :included will be analyses and evaluations concerning applicable laws ---,arid ordinances, driver observance and traffic enforcement practices --e4where-such recommendations may be appropriate to improve the over - effectiveness of traffic circulation. =Cost Estimates --',Preliminary cost estimates of projects to be included in the five year ▪ improvement program will be preparedforbudgeting purposes. niprovement Benefits echniques for determining the benefits gained from implemented improve- --=meats will also be developed to provide the City with the methodology for m-eporting on the actual impact of TOPICS work. ,The TOPICS plan will -Include recommendations for the Final FAP Type II Street System, --together with the rationale behind system selection. The Type II System -will be develope4 in cooperation with other affected agencies and cooi•di- axated with the long-range transportation plan. -5- Final Report The Final Report will provide the Traffic Operations Improvement Plan for the Study Area. The report shall describe existing conditions, pro- viding a summary of all data collected and analyses of that data.. Inven- tory informa,ion will indicate the location _)f relevant data and their use. Problem areas will be identified, including analyses of the problem and proposed solutions. The Final Type II Street system will be illustrated, indicating the methods by which the system was selected and justifying the inclusion of this network in the Type II System, which shall be in accord with PPM 21-18. A five year TOPICS improvement program will be pro- posed, providing sketch plans to illustrate the proposed improvement where applicable. Preliminary cost estimates will be prepared for traffic ' operation improvements for the purpose of developing a TOPICS improve- ment budget. Priorities will be established for TOPICS improvements to be included in the five year program based on relative need, using the • various criteria enumerated. in PPM 21-18. The method of priority ' analyses will be based on accident incidence, congestion and capacity. A program for implementation and evaluation will be recommended to carry out the TOPICS five year improvement plan. The report will also: Define the limits of the study area and indicate the time period covered by the .TOPICS Plan. b. Discuss the status of the Continuing Comprehensive Transportation Planning Process. Describe methods used to identify capacity and safety problems. Discuss how the areawide TOPICS Plan is coordinated with projects for the development or improvement of mass transit, public transportation and fringe parking. e. Discuss existing traffic laws and ordinances and regulations relevant to the development and maintenance of the full potential of the street network. f. Discuss all traffic operations practices, authorized and unauthorized, including on street parking, which influence the capacity and safety of the street network. g. Discuss existing highway access to airports. h. Identify high volume streets and highways and associated capacities. 1. • System was selected. :n. Identify location and type of significant accidents. Describe how the accompanying Primary Type II • Discuss the method of determining project priorities. List potential TOPICS projects in order of priority for - time period covered by report. Include TOPICS type projects on State Highways, FAS Routes and the FAP Type I and Type II System (excluding freeways). Provide -cost estimates and sufficient traffic engineering data to justify each project. ▪ Describe how the above programs are continuously .-monitored and updated.. Discuss how and when the effectiveness of completed - `TOPICS improvements will be evaluated. DATA ANALYSES The data to be collected and analyzed by the consultant will provide traffic service measurements and accident rates or frequencies. These analyses, combined with the information on existing and anti- cipated traffic conditions., will provide data on street segments most vital. to traffic movement, street segments or primary intersections operating below satisfactory levels, and high accident locations. Subsequent analysis will indicate those conditions subject to correc- tion by TOPICS projects. Physical features affecting traffic operations and safety in problem areas will be inventoried, including name, route number, general classification, on -street parking restrictions, location and type of signal control, highway safety lighting, and all pertinent traffic opera- tional characteristics that have an impact on traffic flow. Traffic volumes for the TOPICS network will be determined, including evaluation of peaking conditions. Volume/capacity analyses will identify deficiencies. Travel timds and general operating speeds will be obtained for major segments of the network to reflect peak and off-peak conditions. Classification evaluations will be made where necessary. Accident rates, laws and ordinances, traffic engineering administration and maintenance procedures will be 'studied as they relate to traffic operations, street capacity and safety, and proposals for improvement will be made,. Detailed data will be collected to aid in developing problem solutions for the five year TOPICS improvement plan to the extent necessary. These will include turning movement counts, lane distribution counts, speed and delay studies, stopped time delay studies, geometric layouts of . street segments and intersections, location and type of traffic control devices, analysis of parking conditions and practices, and all other data considered relevant for the program. •STUDY COORDINATION The CONSULTANT will coordinate the various activities of the study through a Project Manager and Assistant Project Manager. The CONSUL- TANT has tentatively assigned Harold Marks as Project Manager, and William A. Law, as Assistant Project. Manager. The CONSULTANT shall closely coordinate his activities with affected contiguous jurisdictions and with the affected agencies of the CITY, the County, the State and the Federal Highway Administration. W'WORK TO BE DONE BY CITY • Traffic Data Compilation 1. Machine traffic counts. _2. Accident record data. -Maps to be Provided 1. -Available base maps, intersection and signal plans. ..2. -General plans of land use and circulation, and other available atlrawing s . • "-The above work by the CITY will .generally be completed during the first three month period, in accordance with a detailed schedule to be developed --zwith the CONSULTANT. The City`s representative in the TOPICS program will be Mr. Don Newberry. -PROJECT SCHEDULE 'The tentative schedule for completing the project is illustrated in the ..: ollowing graph. TIME SCHEDULE . *Area TOPICS Study f TASK Month 0 1 2 3 4 5 6 7 8 9 10 11 12 Data Review Preliminary Type II System- Data Collection and Analysis Develop Improvement Plans Cost Estimates and Analyses . Traffic Operations Improvement Plan Project Report. Review and Printing • . .. -BASIS FOR ESTABLISHING CONSULTANT'S COSTS SERVICES Hourly Rate -Staff Category Man Hours Current Range -# Project Director ':Project Coordinator Senior Consultant Consultant Draftsman -.`.Clerical and Field -_Personnel •;Category 140 290 290 -290 260 -.280 9.00-15. 00 8. 00-11. 00 6. 50- 8.50 5.00- 6. 50 3.00- 6.00 2.50- 4.50 .-EXPENSES viileage (3500 miles at 104 per mile) Computer Work Communications 3teproduction Costs . Materials and Supplies �aateport Printing 'Total Expenses Hourly Rate Average 10.50 9.00 7. 50 5.50 4. 50 3.50 Sub -total Overhead** (120%) Sub -total Profit : Sub -total Contingency Total Services Extension $ 1,470 2, 610 2,180 1,590 1,170 980 10, 000 12, 000 22, 000 3, 100 25,100 3, 700 $28,800 Amount $ 350 400 100 150 • 100 700 $ 1,800 Project Total (CONSULTANT) $30, 600 , 'The personnel assignments indicated' are based on CONSULTANT'S preliminary estimates of personnel needs. If additional personnel :become necessary, the wage rates will be in accord with the firm's • standard hourly wage rate schedule. ' Theprovisions for payroll burden and overhead are consistent with the CONSULTANT'S current government audited rates, as used on present consulting contract with the California Division of Highways and the Federal Highway Administration. -11- BASIS FOR ESTABLISHING CITY COSTS - Staff Category Engineer Engineering Aid Clerical Personnel Category SERVICES Man Hours Hourly Rate 50 izo 50 EXPENSES Mileage (500 miles at 104 per mile) Reproduction Costs and Materials 7.00 4.00 3.00 Sub -total Overhead. Total Services Total Expenses Project Total (CITY) Project Total (CONSULTANT AND CITY) Extension 350 480 150 980 320 1, 300 Amount 50 50 100 $1, 400 $32, 000 -12- COST ESTIMATES BY TASKS 'Me estimated proportionate costs for the various tasks is as follows: :'.Task Percentage of Cost Data review 5 , -:Preliminary Type II System 5 Y. -:Data Collection and Analysis 25 -... Develop Improvement Plans 25 . Cost Estimates and Analyses 15 :Traffic Operation Improvement Plan 20 "Project Report, Review and Printing 15 100% • :4,13- CONSULTANT'S QUALIFICATIONS Gruen Associates/Traffic and Transportation maintains a full staff of highly qualified traffic engineering specialists with an extensive background in both public agencies and private consulting practice. Four key staff members each have from 12 to , 22 years of professional traffic engineering experience. They all hold professional engineering licenses in several states and lecture at major universities on traffic engineering subjects. The enclosed professional resumes provide the detailed experience records of principal traffic engineering personnel. These specialists are supported by a large engineering and technical staff. Gruen Associates personnel have had considerable experience in conducting traffic surveys and in preparing TOPICS type improvement - plans for both public agencies and private firms. Traffic project assign- ments have been undertaken in more than 120 communities, of which the major portion have been in California. 4/17 ALLEN M. RUBENSTEIN POSITION: BORN: EDUCATION: REGISTRATION: PROFESSIONAL ACTIVITY: MEMBERSHIP: EXPRIENCE: Vice President June"12, 1931, New York City Batchelor of Engineering in Civic Engineering (Honors) University of Southern California. Certificate in Transportation, Yale University. Professional Engineer, California, New York, Illinois, Wisconsin. Lecturer, University of Southern California. Multi -disciplinary faculty, School of Planning & Urban Design, University of California, Los Angeles. Author & lecturer in transportation and planning. Institute of Traffic Engineers. American Society of Civil Engineers. Highway Research Board. Transportation Research Forum. American Society of Planning Officials. 1957 Design to Engineer 1960 1961 Associate to & Traffic 1962 Engineer 1962 Head of to Traffic 1967 Planning • Division of Highways, Sacramento, California; Design and construction of major structures on the freeway system. City of Richmond, California; Supervision of circulation and arterial planning, field studies and traffic operations. Gruen Associates, Los Angeles, California; responsible for the traffic and circulation for the City General Plan Studies, the arterial. planning of new cornmu- nitites and the planning of the transportation requirements of downtown areas. Appointed Associate 1966. Project Director 1968.. ALLEN M. RUBENSTEIN Experience Continued: 1969 Vice • Gruen Associates, Los Angeles, President California; responsible for traffic, transportation planning projects & multi -disciplinary planning projects involving transportation, planning and urban design. AWARDS: Transportation Advisor to the planning teams that received the following awards: 1964 First Prize, Region 7. Shopping Center National Design Competition, Department of Defense American Institute of Architects. 1.966 Second Prize, Fremont, California Civic Center National Competition. 1967 Finalist and Honorable Mention Birmingham -Jefferson Civic Center National Competition. 1969 First Prize, United Nations Vienna Headquarters International Competition, Austrian Republic. - HAROLD MARKS `POSITION: Director, Traffic and Transportation :BORN: ,January 13, 1920, New York, New York _7nUCATION: Cooper Union Institute of Technology, New York Bachelor of Civil Engineering, 1942 ==;REGISTRATION: Licensed Professional Engineer - New York, 1946 Registered Civil Engineer - California, 1947 - 4EMBERSHIPS: Institute of Traffic Engineers Highway Research Board PROFESSIONAL Author of TrafficandTransportation Research sACTIVITY: texts, numerous technical papers at professional conferences, and published technical articles. Lectures and speeches at various civic organiza- tions, professional societies and colleges. Lecturer, University of Southern California, Graduate Program in City and Regional Planning, and Instructor in "Transportation Engineering". • -MXPERIEN CE : 1942 Civil 'War Department, U.S. to Engineer Engineers, Norfolk, 1943 . Virginia. Design of access roads and defense installations. 1943 Civil D. B. Steinman, Consulting :to Engineer Engineers, New York, N.Y., 1946 --Geometric design of express- ways. 1947 • Traffic Harland Bartholomew & Planner Associates, St. Louis, Mo., .Development of master plan -for City of Beverly Hills. .1947 .Traffic Richard Gallagher & Associates, to Engineer Ventura, California. Traffic 1948. • Engineering and Traffic Planning Consultant. 1 • 1948 Traffic to Planning 1961 Engineer 1961 to Present Director, Traffic and Transporta>. tion Los Angeles County Road Department, Direction of County traffic planning program. Coordination of freeway planning and design. Gruen Associates, Los Angeles, California. Direction of traffic engineering, trans portation planning, traffic design and research. HAROLD MARKS Experience Continued: • FREDERICK C. PEARSON POSITION: BORN: EDUCATION: REGISTRATION: • - -:SIEMBERSHIP: PROFESSIONAL ACTIVITY: -EXPERIENCE:.. Project Director - Traffic December 2, 1934, New Milford, Connecticut B. S. C. E. 1957, University of Connecticut Graduate Study 1960-61, Yale University, Bureau of Highway Traffic. Graduate Study 1966-67, University of California. Civil Engineer, California, 1965 Civil Engineer, New Mexico, 1966 Institute of Traffic Engineers American Society of Civil Engineers Highway Research Board Guest Lecturer, University of California, School of Environmental Design. Lecturer, University of Southern California, Instructor in Traffic Engineering. Technical presentations to public organiza- tions and professional groups. 1957 Traffic to Engineer 1960 Wilbur Smith & Associates, New Haven, Connecticut; Traffic control and traffic engineering studies for various communities. .1961 Project Wilbur Smith & Associates, to Director San Francisco, California; 1964 Direction and conduct of transportation planning, circulation, access, transit. and parking studies. 1965 Project Director Wilbur Smith & Associates, Skopje, Yugoslavia; Direction of comprehensive area trans- portation study. FREDERICK C. PEARSON Experience Continued: 1966 Principal Wilbur Smith & Associates, to Associate San Francisco, California; 1967 Direction of comprehensive transportation, traffic planning, parking and airport traffic studies; Manager of San Francisco office - 1967. 1968 Project - Gruen Associates, Los Angeles, to Director, California; Direction of traffic Present Traffic engineering and transportation planning projects. WILLIAM A. LAW POSITION: Project Director - Traffic BORN: May 3, 1921, V‘..n Nuys, California EDUCATION: B. S. C. E. 1948, University of Michigan. Master of Engineering, 1960, University of California at Los Angeles, Engineering Executive Program. REGISTRATION: . Civil Engineer, California, 1952 MEMBERSHIP: Institute of Traffic Engineers. American Society of Civil Engineers. American Public Works Association. PROFESSIONAL Chairman, Los Angeles Area, Western Section, ACTIVITY: Institute of Traffic Engineers, 1967-68. Editor, WesterniTE, Publication of tin Western Section,. Institute of Traffic Engineers, =1968-69. Presentations - Streets and Highways Conference, Institute of Traffic and Transportation Engineering. Workshop on Urban Arterial Traffic Improvements, San Diego, California.' EXPERIENCE: 1948 Civil Los Angeles County Flood to Engineer Control District. Design 1950 of flood control facilities. 1950 Civil Los Angeles County Road to Engineer Department. Design of 1956 highway bridges. .Direction of Subdivisions section. Departmental representative on Regional Planning Commission. 1956 Traffic Los Angeles County Road to Engineer Department. Direction of 1969 County traffic operations program. 1969 Project Gruen Associates, Los Angeles to Director, California. Direction of traffic Present Traffic. engineering and transt ortation planning projects.