Loading...
HomeMy WebLinkAboutCC RESO 9862RESOLUTION NO. 9862 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND THE CALIFORNIA STATE PERSONNEL BOARD BE IT RESOLVED by the City Council of the City of National City that Cleo Osburn, City Manager, is here- by authorized to enter into and sign an agreement with the State of California, California State Personnel Board, Cooperative Personnel Services Division, for the purpose of performing examining services for the City of National City. PASSED AND ADOPTED this 24th day of June, 1969. ATTEST: c^-)4`; CITY CLERK COST SERVICE CONTRACT AGREEMENT THIS AGREEMENT, made and entered into this day of 19 , at Sacramento, County of Sacramento, State of California, by and between the STATE PERSONNEL BOARD, through its''duly appointed, qualified and acting Executive Officer, hereinafter called the Board, and the , hereinafter called the Local Agency. WITNESSETH That the parties, for and in consideration of the covenants, conditions, agreements, and stipulations expressed, and pursuant to authority contained in Section 18707, Government Code, hereby agree to the conditions as found in attached "Cost Services Contract Rules and Procedures" marked as Exhibit A and "Written Examination Price List" marked as Exhibit B which are incorporated herein by reference and made a part hereof. Exhibit B may be amended by the Board from time to time without renegotiating the contract. Further, the parties agree that the Board shall, as a normal course of action, submit invoices covering those services rendered during a calendar month and the Local Agency agrees to pay such invoices within sixty days following receipt thereof. The provisions of the attached Fair Employment Practices Addendum, Standard Form 3 (4/65), are incorporated by reference and made a part of this contract. The term of the contract commences and terminates . This contract may be terminated by either party upon giving the other party 30 days written notice of termination. In the event of termination, the Board will be paid such amount as is -due under the contract to and including the effective date of termination. STATE PERSONNEL BOARD By Executive Officer Local Agency By Title 5/66 Exhibit A COST SERVICES CONTRACT RULES AND PROCEDURES Section I - General Conditions In performing the services incident to the planning, scheduling, preparation, construction and rating of written examinations for classifications to be mutually agreed upon by the Local Agency and the Board, the following pro- visions shall govern: a. Scheduling of Examinations. Whenever during the term of this agreement, the Local Agency desires the services of the Board in the preparation of a written examination for a job classification: the Local Agency will submit to the Board a request for such services. Upon the recommendation of the Local Agency the Board shall set examination dates and closing dates for filing applica- tions which will allow sufficient time for examination scheduling and preparation. b. Information to be Furnished by Local Agency. The Local Agency shall supply the Board with a written descrip- tion of the work performed in the classes for which the Local Agency desires an examination prepared, including a statement of the minimum and/or desirable qualifications and the salary of the class. c. Notification of Number of Competitors. Immediately -after the closing date for filing applications, the Local -Agency will notify the Board of the total number of competitors in each classification. d. Preparation of Test Materials. The Board shall construct an appropriate written examination for each job classification for which an examination has been requested by the Local Agency and agreed upon by the Board. e. Transmittal of Test Materials. The Board shall transmit to the Local Agency sufficient examination booklets, instructions for administering the examination and such other material as the Board may deem necessary. f. Administration of Test and Return of Test Materials. The Local Agency shall administer the examination in accordance with instructions provided by the Board and immediately following the examination will return to the Board all used and unused examination booklets, keyed booklets, scoring keys, instructions, and any other materials furnished by the Board and not consumed (except that in such cases as provided in paragraphs I(i), I(j), and I(m) time extensions may be granted by the Board). Re -Use of Test Material. The Local Agency requesting test material for use on a specific._ date will not be allowed to re -use the tests on another date without prior written permission of the Board. h. Scoring of Tests. The responsibility for the scoring of tests shall be delegated to the Board, except that upon mutual agreement the Local Agency may perform the scoring functions. The Board will score the booklets and report the results, together with a recommended qualifying score, to the Local Agency within ten working days after the booklets are returned to the Board, provided that in unusual circumstances involving large numbers of competitors or unforeseen difficulties in administration of the test, the Board may extend the period for receipt of results. i. Test Papers Inspection Under. Local Agency Policy. If the Local Agency has an officially adopted rule or established policy regarding candidates' privilege of inspecting a keyed copy of an examination or answer sheets following the examination, and this rule or policy has been submitted in writing to the Board at least 10 days prior to the first examination scheduled under this agreement for which such inspection is desired, the Board will comply with the inspection.privileges as officially recognized by the Local Agency except that no inspection shall be allowed for standardized or copyrighted tests, or tests preduplicated as Form Tests or Semi -Form Tests, or of questions not scored by an absolute standard. No candidate is to be allowed to take away with him any notes regarding a test question. Upon request of the Local Agency and when submitted in writing by a candidate who participated in the examination, the Board will analyze protests resulting from such review and recommend the action to be taken by the Local Agency. Test Papers Inspection Under Board Policy. If the Local Agency has no officially adopted rule or established policy regarding candidates' privilege of inspection a keyed copy of an examination or answer sheet(s) following the exami- nation.and wishes to allow such.an inspection privilege, the following_ policy of the Board shall govern: g. 3• -2- 1. Key Inspection. Inspection of a keyed copy of the examination question book, which is for the purpose of requesting a review of such items as the candidate may believe are incorrect or improperly keyed, will be allowed for the five working days immediately following an examination, providing this has been requested by the Local Agency at least ten days prior to the examination. The inspection time allowed a candidate will not exceed one-half the amount of time originally allowed to answer the question during the administration of the examination. During key inspection a representative of the personnel or administrative office of the Local Agency will be present to assure that the candidate takes no notes of any kind regarding any test materials. Upon request of the Local Agency and -When submitted in writing by a candidate who participated in the examination, the Board will analyze protests resulting from such review and recommend the action to be taken by the Local Agency. 2. Answer Sheet(s) Inspection. Inspection of a candidate's answer sheet(s), which is for the purpose of detecting whether any clerical or other error has been made in the scoring of the booklet, shall be allowed for a thirty -calendar -day period immediately following the notification to the candidate of examination results. Upon request, the Board will return the candidate's answer sheet(s) after scoring and a copy of a keyed answer sheet(s) to the Local Agency. Candidates are not allowed to review the question booklet during this inspection period. Not more than one hour will normally be allowed for answer sheet(s) review, during which time a representative of the personnel or administrative office of the Local Agency shall be present to assure that no changes or marks of any kind are made by the candidate on -his answer sheet(s) or the keyed answer sheet(s). 3. Form Tests and Semi -Form Tests Not to be Open for Inspection. Standardized or copyrighted tests, and tests preduplicated as form tests and semi -form tests, and questions not scored by an absolute standard will not be available for keyed copy inspection nor may candidates be allowed to review copies of these tests at any time. k. Retention of Test Material by the Board. The Board shall, if requested by the Local Agency, retain the completed question booklets or answer sheet(s) for such reasonable period of time as the Local Agency's rules may prescribe; 1. Local Agency Responsibilities. The Local Agency shall perform all parts of the examination process the performance of which has not specifically been requested of and agreed to by the Board and shall assume responsibility for the conformity of the examination process ` to any applicable laws, rules, or ordinances and for the examination as a whole. m. Continuous Testing. If the Local Agency wishes to administer examinations on a continuous basis for certain mutually agreed upon classes, the Board may, in its discretion, supply the examination booklets, a scoring key and instructions' for continuous administration:. Administration of examinations on a continuous basis is defined as the retention and use of examination booklets and instructions one or more times in any, month during the term of this agreement. The Local Agency will score such examinations. n. Security of Test Material. All test materials supplied by the Board under this agreement shall be and remain the property of the Board, and shall be kept confidential. The Local Agency agrees to be responsible for the security of all test materials supplied to the Agency and agrees to reimburse the Board for a portion or all of the replacement costs, as determined by the Board, for test materials that are lost or whose value for testing purposes, in the opinion of the Board, may have been destroyed while said test materials were subject to the custody of the Local Agency. o, Examination Charges. In consideration of the performance by the Board of the various testing services the Local Agency agrees to reimburse the Board in accordance with "Written Examination Price List" (Exhibit B). Section II - Special Services Upon the request of the Local Agency, the Board, in its discretion, shall supply any or all of the following special services: a. Advice and assistance on examining procedures and problems. b. Preparation and distribution of examination publicity. c. Distribution, receipt, and appraisal of applications. d. Preparation, administration and scoring of demonstration tests. e. Advice on and conduct of oral interviews. f. Preparation of eligible lists. •g. Other technical personnel services. -4- FORM TEST COST Number of Booklets Ordered 1 - 10 11 - 100 101 - 200 WRITTEN EXAMINATION PRICE LIST Schedule A (CPS scored and tabulated)* $35 minimum charge Minimum charge plus 90c per booklet over 10 $116 plus 65C per book- let over 100 200 or more $181 plus 25t per book- let over 200 Exhibit B Schedule B (Scored by Local Agency)** $25 minimum charge Minimum charge plus 65t per booklet over 10 $83.50 plus 40t per booklet over 100 $123.50 plus 15t per booklet over 200 *Plus an additional charge of 65C per candidate for scoring of typing performance tests, and $1.00 per candidate for scoring of stenographic performance tests. **Form tests used by an agency for continuous testing cost $75 a fiscal year. SEMI=FORM TEST COST Schedule A Number of (CPS scored and Booklets Ordered tabulated) 1 - 10 $65 minimum charge 11 - 100 Minimum charge plus 90t .per booklet over 10 101 or more $146 plus 65t per book- let over 100 Schedule B (Scored by Local Agency) $55 minimum charge Minimum charge plus 65t per booklet over 10. $113.50 plus 40t per booklet over 100 CUSTOM TEST COST The cost of a custom examination is primarily dependent on the amount of staff time spent in selecting and duplicating the appropriate test materials. A pro -rated charge is added to pay for the review and up- dating of existing custom examination materials. If one to fifteen test booklets are'ordered, a Cooperative Personnel Services scored custom test will cost approximately $125-140; if locally scored, the cost will be approximately $110-125. Costs are slightly higher if additional test booklets are ordered. 4/69 FAIR EMPLOYMENT PRACTICES ADDENDUM 1. In the performance of this contract, the Contractor will not discriminate against any employee or applicant for employment because of race, color, re- ligion, ancestry, aor pplicants are employedl origin. , ande thatemployeestake areaffirmative t treated during e ployensure that app ' employment, without regard to their race, color, religion, ancestry, or nemploy- origin. Such action shall include, but not be limited to, the following: ment, upgrading, demotion or transfer; recruitment or recruitment advertising; pensation; or layoff or termination;including rates of pay or Theer orms of Contrractorlsha l post nncconspi selection uous for training,capprenticeship. places, available -to employees and applicants for employment, notices to be pro- vided by the State setting forth the provisions of this Fair Employment Practices section. 2. The Contractor will permit access to his records of employment, employment advertisements, application forms, and other pertinent data and records by the State Fair Employment Practice Commission, or any other agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this con- tract. 3. Remedies for Willful Violation: (a) The State may determine a willful violation of the Fair Employ- ment Practices provision to have occurred upon receipt of a final judgment having that effect from a court in an action to which Contractor was a party-, or upon receipt of a written notice from the Fair Employment Practices Commission that it has in- vestigated and determined that the Contractor has violated the Fair Employment Practices Act and has issued an order, under Labor Code Section 1426, which has become final, or obtained an injunction under Labor Code Section 1429. (b) For willful violation of this Fair Employment Practices provision, the State shall have the right to terminate this contract either in whole or in part, and any loss or damage sustained by the State in securing the goods or services hereunder shall be borne and paid for by the Contractor and by his surety under the performance bond, if any, and the State may deduct from any moneys due or that thereafter may become due to the Contractor, the difference between the price named in the contract and the actual cost there- of to the State. STD. FORM 3 (4/65) OSP