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HomeMy WebLinkAboutCC RESO 8763RESOLUTION ND. 8763 A RESOLUTION ADOPTING THE NATIONAL CITY CIVIL SERVICE RULES FOR THE CITY OF NATIONAL CITY BE IT RESOLVED by the City Council of the City of Nation City that the NATIONAL CITY CIVIL SERVICE RULES be and hereby are adopted by reference, a copy of said rules attached hereto and by this reference made a part hereof. PASSED AND ADOPTED this 15th day of September 1964. Q OR ATTEST: (-1)(1, CITY CLE NATIONAL CITY CIVIL SERVICE RULES ROLE 1 CIVIL SERVICE COMMISSION RULE 2 POSITION-CLASSIFICi'TION PLAN RULE 3 PUBLIC AITDUNCE:.NT OF VACANCIES AND EXAMINATIONS RULE 4 EXAMINATIONS RULE 5 EMPLOYMENT LISTS RULE 6 CERTIFICATION AND APPOINTMENT RULE 7 PROBATIONARY PERIOD RULE 8 IN-SERVICE TRANSACTI )NS RULE 9 SEPARATION AND DISCIPLINRY ACTIONS RULE 10 WORKING CONDITIONS RULE 11 FORMS AND RECORDS RULE 12 SPECIAL REQUIREMENTS RULE 13 AMENDMENT TO RULES RULE 14 MISCELLANEOUS suggested 8/27/63 accepted 8/25/64 NATIONAL CITY CIVIL SERVICE RULES Pursuant to Ordinance 1076, an ordi n4nce of the City of National City, creating and establishing a Civil Service System for said City, the following rules for the Dep.rcruent of Personnel are hereby adopted upon recommendation of the Civil Service Commission and approved this 27th day of August, 1963, by the City Council. Rule 1. Civil Service Commission. 1.1 MEETINGS: The Civil Service Commission shall hold at least one regular meeting each month, which meeting shall be on the third Wednesday of each month until changed by resolution of the Civil Service Commission adopted by a four -fifths vote. The Chairman or three members of the Commission may call a special meeting. 1.2 QUORUM: A quorum shall consist of three or more members. Any action of the Civil Service Commission shall require at least three votes for adoption, 1.3 ORDER OF BUSINESS: The order of business for the Civil Ser- vice Commission shall be: (1) (2) (3) (4) (5) (6) Reading of the minutes Communications and reports Unfinished business New business Hearing and appeals Adjournment 1.4 The Civil Service Commission shall elect one of their members to each of the offices of Chairman and Vice Chairman in November of each year to serve a term of one year. The Personnel Officer shall act as secretary for the Commis- sion. The Personnel Officer may designate a substitute to act as sec- retary pro tempore. 1.5 MINUTES: The Commission shall keep minutes of its transac- tions. Such minutes shall be available for the inspection of the general public in the Department of Personnel office. The Commission may order copies of the minutes prepared for its members, the members of the City Council, the Personnel Officer, City Attorney, employees, and such other persons as they may deem advisable. 1.6 The Civil Service Commission shall prepare an annual estimate of expenditures for submission to the City Council in April of each year. Rule 2. Position -Classification Plan. 2.1 INSTALLATION: The Civil Service Commission shall survey the positions within the Competitive Service as of the effective date of the Civil Service Ordinance, October 3, 1945, and determine therefrom the Civil Service status of each employee. The Commission shall enter in its minutes the name, title, and date of employment of all employees blanketed into the Competitive Service. 2.2 COUNCIL ADOPTION: The Civil Service Commission shall submit a position -classification plan to the City Council for approval, which provides an orderly system of classes of positions within the Competi- tive Service for the City of National City. 2.3 JOB SPECIFICATIONS: The position -classification plan shall consist of a job specification for each class. The job specification shall consist of a title, definition, minimum standards and qualifications for the class of position, and current salary. Titles shall be similar to ordinary occupational titles in private employment as nearly as possible. Nomenclature in the titles shall be descriptive of level, grade, and relationship of one class to another. The definition shall indicate the degree and kind of super- vision exercised or received, the scope of duties and responsibilities and the distinguishing features of the class. The minimum standards and qualifications shall include such pre -entry requirements of education, experience, training, occupational certificates, licenses, skills, abilities, or personal aptitudes required to assure reasonable work performance in the class of position. 2.4 REVISION: The Civil Service Commission may, on its own motion, have reviewed any or all of the position -classification plan and submit such revision as they deem desirable to the City Council and the City Manager for the approval of the Council. The City Council, the City Manager, a department head, or an employee may request the Civil Service Commission to have reviewed any portion of the position -classification for revision. The Civil Service Commission shall transmit a recommendation of its findings after such review to the City Council. 2.5 MAINTENANCE: The Civil Service Commission shall have reviewed the entire position -classification plan at least once in every two years and make recommendations to the City Council and the City Manager for any amendments which may be required because of changes in positions, assignment of duties, or changes in functions performed by the City. Rule 3. Public Announcement of Vacancies and Examinations. 3.1 The Civil Service Commission shall have prepared a bulletin to announce examinations which shall contain: (1) The title (2) Statement of duties (3) Salary range (4) Time and place to be held (5) Last date for filing application. (6) Place to file application (7) Scope of the examination - 2 - (8) Type of test with percentage values (9) Minimum standards and qualifications (10) And such other pertinent information as may be important to the recruitment of qualified per- sonnel for the Competitive Service. 3.2 Bulletin announcements of examinations shall be posted in at least five public buildings throughout the City as designated by the Civil Service Commission and shall be made available to such other information centers as the Civil Service Commission may designate from time to time. 3.3 The Civil Service Commission shall publish the announcement of examinations in a newspaper. 3.4 Examination bulletins shall be posted for a period of not less than two weeks before the last date to file applications. The Commission may advertise examinations for a longer period of time if they deem it necessary. 3.5 Promotional examination bulletins shall be sent to each appro- priate department in the City at least five days in advance of the last date to file an application for the promotional examination. 3.6 APPLICATIONS: Applicants for open competitive examinations shall be required to file an application form as prescribed by the Civil Service Commission. The form shall contain the following information concerning the applicant: (1) Name (2) Address and telephone number (3) Birthdate (4) Sex (5) Educational history (6) Employment history, including reason for leaving past employment (7) Military history, including type of discharge (8) Arrest record (9) Indication of any physical disabilities (10) Three names for reference inquiry (11) And such other information necessary to determine the applicant's qualifications to enter the examination as the Civil Service Commission may prescribe from time to time. 3.7 The Civil Service Commission shall require applicants to be fingerprinted prior to appointment. 3.8 PROMOTION: Applicants for promotional examinations shall be required to file an application form as prescribed by the Civil Service Commission. The form shall contain the same information as that required of applicants for open competitive examinations. 3 Rule 4. Examinationa. 4.1 The scope of examinations shall be determined in relation to the requirements of the position to be filled. Such examinations shall include such types of tests as are appropriate to the class of positions such as written, oral, practical, physical requirements or medical cer- tifications. In order to meet the federal requirements for eligibility to receive federal matching funds, all examinations for Civil Defense positions shall include a written examination. 4.2 Applicants for city positions shall qualify in a physical examination prior to appointment. 4.3 PROMOTIONAL EXAMINATIONS: The Civil Service Commission shall include credits for records of performance in the total score for pro- motional examination in addition to such suitable tests of skill and abilities as the class of position may require. 4.4 Non -assembled examinations may be conducted for minor posi- tions through use of fitness tests. Non -assembled examinations may also be conducted for professional or special technical employees not easily assembled for examination purposes. 4.5 Examination papers and score sheets of persons included on an eligibility list shall be kept on file by the Civil Service Commission until the establishment of a new eligibility list for the position con- cerned, or for a period of 18 months if a new eligibility list is not established within that length of time. No examination papers of perma- nent employees shall be destroyed during the term of their employment, but all personnel records, including examination papers of any employee, may be destroyed by burning under supervision of the Civil Service Com- mission'five years after termination of employment. Examination papers of applicants not qualifying on the eligibility list may be destroyed 90 days after the date of examination. 4.6 Whenever an oral or practical test is included in an examina- tion, the basis of rating of each item shall be filed with the results of such oral or practical tests. 4.7 Any applicant having passed an examination who presents an honorable discharge for military service during time of war may be awarded two points credit in addition to any other credits earned in an open -competitive examination. This provision also applies to the widows of such veterans. 4.8 (a) Any participant in an examination may inspect the record of his own ratings. The Civil Service Commission may permit a participant to authorize any other person to review such participant's grades. This review of rat- ings may take place only during office hours on the first five working days after the participant receives notifi- cation of his final grade. (b) Any participant may review all portions of his written examination and the correct answers except for the ques- tions and answers to standardized or copyrighted materials. This review may take place only during office hours on the first five working days after the date of the written examination. The participant will be allowed to review the materials in the office of the Personnel Officer for a period of time not to exceed the time allowed for answering the examination questions. No notes may be taken. - 4 .71 Rule 4. Examinationa. 4.1 The scope of examinations shall be determined in relation to the requirements of the position to be filled. Such examinations shall include such types of tests as are appropriate to the class of positions such as written, oral, practical, physical requirements or medical cer- tifications. In order to meet the federal requirements for eligibility to receive federal matching funds, all examinations for Civil Defense positions shall include a written examination. 4.2 Applicants for city positions shall qualify in a physical examination prior to appointment. 4.3 PROMOTIONAL EXAMINATIONS: The Civil Service Commission shall include credits for records of performance in the total score for pro- motional examination in addition to such suitable tests of skill and abilities as the class of position may require. 4.4 Non -assembled examinations may be conducted for minor posi- tions through use of fitness tests. Non -assembled examinations may also be conducted for professional or special technical employees not easily assembled for examination purposes. 4.5 Examination papers and score sheets of persons included on an eligibility list shall be kept on file by the Civil Service Commission until the establishment of a new eligibility list for the position con- cerned, or for a period of 18 months if a new eligibility list is not established within that length of time. No examination papers of perma- nent employees shall be destroyed during the term of their employment, but all personnel records, including examination papers of any employee, may be destroyed by burning under supervision of the Civil Service Com- mission`five years after termination of employment. Examination papers of applicants not qualifying on the eligibility list may be destroyed 90 days after the date of examination. 4.6 Whenever an oral or practical test is included in an examina- tion, the basis of rating of each item shall be filed with the results of such oral or practical tests. 4.7 Any applicant having passed an examination who presents an honorable discharge for military service during time of war may be awarded two points credit in addition to any other credits earned in an open -competitive examination. This provision also applies to the widows of such veterans. 4.8 (a) Any participant in an examination may inspect the record of his own ratings. The Civil Service Commission may permit a participant to authorize any other person to review such participant's grades. This review of rat- ings may take place only during office hours on the first five working days after the participant receives notifi- cation of his final grade. (b) Any participant may review all portions of his written examination and the correct answers except for the ques- tions and answers to standardized or copyrighted materials. This review may take place only during office hours on the first five working days after the date of the written examination. The participant will be allowed to review the materials in the office of the Personnel Officer for a period of time not to exceed the time allowed for answering the examination questions. No notes may be taken. - 4 - 4.9 The Chairman of the Civil Service Commission shall certify the results of the examinations after approved by the Civil Service Commission on a uResult of Examination Listu, including the names and individual scores received by each applicant. The minutes shall contain the number who qualified and the number who failed to qualify without reference to name or score received. Rule 5. Employment lists. 5.1 The Civil Service Commission shall establish an employment list for each class of position for which an open competitive, list a promotional, or non -assembled examination is held. Such employment shall contain the names of those persons who passed the examination and in the order of their total rating with the one receiving the highest score entered first. Employment lists established through examination shall not be terminated for at least six months after the date of establishment, provided, however, if there are less than three persons available for appointment on any such employment list, the Civil Service Commission may order a new examination to establish a new employment list. This list shall expire six months from the date unless extended by action of the Civil Service Com- mission, for further period of six months, but not to exceed two such extensions. 5.2 The Civil Service Commission shall establish a reserve list for each class of position where there are any employees laid off because of lack of work or lack of funds. The position on such reserve list shall be determined in accordance with Section IV, Article 2 of the Civil Service Ordinance. A name shall be placed on the reserve list for the class for a period of 18 months; pro- vided, however, an eligible who has not been re- emsloyed within the 18 months period may request the Commission in writing to ex- tend his eligibility for another 18 months. The Commission may in its discretion grant or deny such request. No person's name shall remain on a reserve list longer than 3 years. No person shall be denied re-employment solely because he is over a maximum hiring age requirement which has been established for his class. An employee who has satisfactorily served his probationary period, and who has resigned from the City Service, may be placed upon a re -instatement list within a year after resignation provided the head of the department where the last employment existed prior to resignation approved of reinstatement, and provided the Civil Service Commission concurs in the request. The position on such reserve list shall be determined in accordance with Section IV, Article 2 of the Civil Service Ordinance. Eligibility on such re- instatement list shall continue for a period of 18 months. Such resigned employees shall be ?laced on the re -instatement list as of the date the Civil Service Commission ap,roves of re -instatement to the re -instatement list. The names of resigned employees on a re -instatement list shall be certified to department heads in the same manner as for any other employment list. 5.3 An employment list for any class of position shall have the names of eligible,persons in the following order: (a) From the re-employment list CO) From a promotional examination list (c) From an open -competitive list (d) From a non -assembled list -5- 5.4 The Civil Service Commission may from time to time add to any employment list through examination. Rule 6. Certification and Appointment. 6.1 Pursuant to Section IV, Article 3, of the Civil Service Ordinance the Civil Service Commission shall certify to the City Manager the names and addresses of persons eligible for appointment from the appropriate employment list whenever vacancies occur in the Competitive Service. 6.2 In order to meet federal requirements for eligibility to receive federal matching funds, any appointment from either an open or promotional list for a position in the Civil Defense Department shall be limited to one of the top three candidates who is not in- eligible under the provisions of Article 4 of Section IV of the Civil Service Ordinance. 6.3 In the absence of an appropriate eligible list, the Civil Service Commission may authorize the certification from an allied employment list, provided the minimum qualifications for the class of position designated as an allied list are not lower than those of the class of position where the vacancy occurs and include pre- entry requirements of a similar occupational kind. 6.4 Whenever a person on an employment list notifies the City Council, the Personnel Officer, or the Civil Service Commission, in writing, that he or she is not available for appointment, the Civil Service Commission shall temporarily for a time certain or entirely remove the name of such person from the eligible list. 6.5 Whenever the Personnel Officer makes periodic written in- quiry of the persons eligible for appointment to determine whether they are available and any of them fail to respond to the inquiry within the time set for reply, such name of such person shall forth- with be removed from the employment list. 6.6 Except as provided in Section IV, Article 3 of the Civil Service Ordinance, no provisional appointment shall exceed 90 days and no person may serve on one or more provisional appointment for more than 90 days in any twelve month period. Any provisional ap- pointment shall terminate on the date of the City Council meeting next following the date of the certification of names from an ap- propriate employment list. 6.7 Emergency appointments and provisional appointments are deemed by these rules to be synonymous as to length of time and provisions governing them provided, however, that in the event the Civil Service Commission is unable to establish an employment list due to circumstances not within their control within 90 days and an emergency still exists, the City Council may continue the emergency appointment until such employment list is established and certifi- cation is made therefrom. -6- 6.8 War emergency appointments shall be made only during the time of war which is defined in Article No. 45083, State Statutes, as follows: "(a) Whenever Congress has declared war and for one year after the termination of hostilities therein as pro- claimed by the President of the United States. "(b) Whenever the President of the United States has pro- claimed the existence of a national emergency." 6.9 emergency, temporary, seasonal and part-time appointments shall be made from appropriate eligible lists except that the Civil Service Commission under the condition stated in Section IV, Article 4 of the Civil Service Ordinance may authorize appointments without establishing eligible lists when in their judgment following usual competitive procedures will unduly hinder or delay the City in obtaining qualified employees. The Commission may designate certain part-time positions which may, without specific approval for each appointment, be filled without establishing an eligible list. In order to meet federal requirements for eligibility to receive federal matching funds, all appointments to the Civil Defense Department shall be made from appropriate eligible lists except emergency appointments, which are limited to 30 days duration in peace time, and provisional appointments made in the absence of appropriate eligible lists. Rule 7. Probationary Period. 7.1 Pursuant to Section IV, Article 8 of the Civil Service Or- dinance, all persons appointed or promoted in the Competitive Service shall serve a probationary period of one year from the date of appointment. 7.2 A probationary period may be cumulative if it is inter- rupted by (a) federal selective service or other form of military duty, and (b) sick leave or authorized leave of absence. 7.3 Department heads shall furnish a statement to the Civil Service Commission containing the reasons for rejection of an employ- ee during the probationary period. 7.4 The Civil Service Commission may, within its discretion, restore the name of a rejected employee to an employment list. 7.5 To insure the evaluation of all employees during the Pro- bationary period, the Civil Service Commission shall provide a rating form for the use of department heads to record an estimate of job performance of each probationary employee. The rating form shall be filed with the Civil Service Commission at the end of the ele- venth month of probation, or at such other time prior to the eleventh month as the department head may find desirable. A rating form shall accompany each rejection of an employee during the pro- bationary period. -7- Rule 8. In -Service Transactions. 8.1 TRANSF<: Any employee in the Competitive Service may transfer from one department to another within the same class of posi- tions, provided the City Manager aporoves of such transfer. Any employee may be transferred from a position in one depart- ment to a position in a similar class in a different department with the approval of the Civil Service Commission and the City Manager. 8.2 RESIGNATION: All voluntary resignations shall be in writing, and a copy of the resignation shall be filed by the department head with the City Manager for transmittal to the City Council and the Civil Service Commission. An employee will be deemed to have resigned whenever he or she fails to appear for regular duties for a period of three consecutive days without authorized leave of absence. The department head shall notify, through the City Manager, the City Council and the Civil Service Commission of such resignation in writing. 8.3 RE-INSTATEiENT: Any employee who has been dismissed for cause may not be re -instated to the same position in the Competitive Service. Nothing in these rules prevents such dismissed employee from taking an examination for a different class of position for which he is eligible under the provisions of Section IV, Article 4 of the Civil Service Ordinance. No employee who has resigned from the Competitive Service may be re -instated except under the follo;ing conditions: (a) The date of resignation shall not be more than two years from date of re -instatement. (b) All re-instatements must have the approval of the depart- ment head, Civil Service Commission and the City Council. Prior to re-employment, employee shall qualify through physical examination. This section shall not apply to re-instatements from military leave as provided in State and Federal lams. Any employee may be re -instated to the former classification held from an indefinite sick leave upon acceptance by the Civil Ser- vice Commission of physician's certificate that the employee is physically able to perform his former duties. An employee shall be re -instated to the position held upon authorized :Nate of return from a leave of absence. Re -instatement to the Competitive Service from a City position not in the Competitive Service is governed by Section IV, Article 2 of the Civil Service Ordinance. (c) -8- 8.4 DEMOTIONS: An employee may request a voluntary demotions Such demotion requires approval of the City Manager, the department head and the Civil Service Commission. Any employee demoted other than through a voluntary demotion shall be governed by the provisions of Section VI, Article 1 and 2 of the Civil Service Ordinance and the rules and procedures adopted pursuant thereto. Rule 9. Separation and Disciplinary Actions. 9.1 Pursuant to Section VI, Article 1, of the Civil Service Ordinance, employees may be suspended, demoted or dismissed for the causes outlined in Section VII, Article 2. 9.2 written statements of suspension, demotion or dismissal as provided in Section VI, Article 1, of the Civil Service Ordinance shall contain an affidavit of service which must be attested by the City Manager or department head in whom it is vested disciplinary or removal power. Afcopy of such written statement to the employee, together with the affidavit of date of delivery, shall be filed with the Personnel Officer. 9.3 Any employee suspended pursuant to the provisions of the Civil Service Ordinance and these rules who does not exercise his right of appeal, or who has appealed and whose appeal is not sus- tained, shall have such disciplinary action recorded as part of his permanent personnel record. 9.4 Any employee demoted pursuant to the provisions of the Civil Service Ordinance and these rules who does not exercise his right of appeal, or who has appealed and whose appeal is not sus- tained, shall have his new status recorded in his permanent per- sonnel record. The position to which the employee is demoted must be one of the classes contained in the position -classification plan. 9.5 Any employee dismissed pursuant to the provisions of the Civil Service Ordinance and these rules who does not exercise his right of appeal, or who has appealed and whose appeal is not sus- tained, shall be terminated as of the date of his written notice of dismissal. 9.6 Whenever a department head finds that an employee is no longer able to perform required duties because of physical dis- ability, he may recommend either an indefinite sick leave or part- time duties. Upon approval of the Civil Service Commission and the City Council, such recommendation shall become effective. 9.7 ABOLISHMSNT OF POSITIONS: Whenever the City Council abolishes any position in the Competitive Service, the employee laid off shall be terminated or demoted as of the date of such abolishment. The order of layoff and re-employment rights shall be as designated in Section VI, Article 1 of the Civil Service Ordinance. Employees affected by this action shall be notified formally in writing at least 30 days prior to the effective date of such action. -9- 9.8 ABOLISHMENT OF POSITIONS: Whenever the City Council abolishes a position of Motorcycle Officer in the Police Department, the incumbent employee shall revert to the position of Patrolman in the same depart- ment without loss of seniority; provided however, if the position is re-established within a period of two years following the date of abol- ishment, such employee shall be eligible for re -instatement to the position. Rule 10. Working Conditions. 10.1 HOURS: Forty hours per week shall be the standard work week for City employees except for employees in the Fire Department. Except for administrative employees in the Fire Department, the standard hours of work shall be twenty-four hours on duty and twenty-four hours off duty, subject to emergency call at all times, with time off equivalent to four shifts per month. Standard hours of work shall be subject to such change as may be required by the general laws of the State. 10,2 SICK LEAVE: 1. Each permanent employee in the Competitive Service and all unclassified permanent employees shall be entitled to accumulate sick leave with pay at the rate of one day per month up to a total of ninety (90) days. Special Provisions: New employees shall accumulate sick leave for the first six (6) months of employment at the rate of two (2) days per month, then one (1) day per month thereafter to a total of ninety (90) days. An employee, upon his eligibility and application for retire- ment, shall be paid for each day or fraction thereof of accumulated and unused sick leave, which shall not be credited for retirement purposes. Sick leave without pay, in addition to earned sick leave, may be granted by the City Council. 2. Sick leave is hereby defined to mean the absence from duty of an employee because of illness, exposure to contagious disease, atten- dance upon a member of his or her immediate family seriously ill and requiring the care of such employee, or death in the immediate family. 3. Immediate family is defined to mean husband, wife, grandmother, grandfather, mother, father, sister, brother, son, daughter, or, provid- ing he or she lives in the same household, mother-in-law, father-in-law, brother-in-law, daughter-in-law, son-in-law or sister-in-law. 4. Computation of sick leave shall not include regular days off or holidays provided these are not in conflict with the established work schedule within each department. - 10 - 5. No person shall be entitled to sick leave with pay while absent from duty on account of any of the following causes: (a) dis- ability arising from any sickness or injury purposely self inflicted or caused by any wilful misconduct; (b) sickness or disability sustained while on leave of absence, other than his or her regular vacation. 6. If absence from duty by reason of sickness extends beyond a period of three (3) working days, the salary or wages as provided above shall be paid only upon filing with the Personnel Officer, and a copy thereof with the head of the employee's department, a certificate of disability by a regular licensed and practicing physician whose certifi- cate will be honored by the County Health Officer. The department head is responsible for sick leave during the first three days before the filing of a physician's certificate is required. This responsibility may be implemented by visitation or any other reasonable method deemed necessary by the department head. 7. Absence for a part of a day that is chargeable to sick leave in accordance with these provisions shall be charged proportionately in an amount not smaller than one-half day. 8. An employee who is laid off from his position for reasons that are not discreditable to him, may, if reappointed within 12 months, have available for his necessary use any unused sick leave existing at the time of his layoff. 9, Sick leave rules apply to employees who are off work because of accidents or sickness not incurred in line of duty. But employees who are absent from work because of injuries incurred in line of duty are not classified as being on sick leave. An employee absent from work for reasons that will entitle the employee to compensation under State Compensation Law shall receive for the duration of such compensa- tion, not to exceed 90 working days, only that portion of his regular salary that will, together with compensation, equal his regular salary. At the discretion of the City Council the 90 working day period may be extended. 10. Reports of absences of employees must be made to the City Manager at the eaire time the department head files his payroll report to the City Clerk twice each month. The department head who fails to report the absence of an employee from duty and thus enables the employee to receive pay in excess of the amount to which he is legally entitled shall be held 'cable to the City for the amount illegally paid. U. Sick i.rave outing pregnancy. Pregnancy in and of itself is not a sickness warranting the granting of sick leave with pay. Illness accompanying pregnancy, but not a normal condition thereof, may warrant the granting of sick leave with pay where such illness is established by the certifi ;at of e licensed physician. 12. Sp.-%1 a &ring and after pregnancy: An employee who becomes pre:gnar:t requests leave without pay prior to the expira- tion of the four_ is Tsiont;1 of pregnancy may be granted leave without pay for the duration of her pregnancy by the department head. A copy of such leave must be filed with the Civil Service Commission. An employee to whom such leave without pay has been granted may not return to duty until the expiration of six months after the termination of her preg- nancy and the submission to the Commission of a certificate of a licensed physician that she is physically fit to return to her duties provided, however, the head of the department, for good cause, may grant such request for leave without pay made subsequent to the fourth month of pregnancy, and for good cause, may permit the employee to return to her duties prior to the expiration of said six month period upon submission to the Commission of a certificate of a licensed physician that she is fit to return to her duties. 13. Earned Vacation as Sick Leave: When a permanent employee, absent from duty because of major illness, has used all of his sick leave as provided by paragraph 1 above, he may, upon writte. : request to the Civil Service Commission, and subject to the provisions of Rule 10.4, the recommendation of his department head and the approval of the City Manager, use all or part of subject vacation time as he may have earned from his anniversary date to the date of request, as though such time were sick leave. 10.3 LEAVES OF ABSENCE: Leaves of absence without pay may be granted by the department head, with the approval of the City Manager, for a period not to exceed twelve months, provided the leave is for advanced training connected with the work of the employee or loan to some other agency of government. No employee may have more than two weeks of leave of absence without pay in any one calendar year on personal business in addition to any vacation time or overtime allowable. Leaves of absence with pay may be granted only by the City Council. Leaves of absence must contain a time certain for termination of the leave and the reason for granting the leave. A copy of a written leave of absentmust be filed with the City Manager for the City Coun- cil and with the ''i it Service Commission. No post dated leaves may be granted. 10.4 VACATIONS: Employees in the Competitive Service shall be entitled to fifi:een working days or 120 hours vacation each year after one year of sexvie with the City. All vacations must be scheduled by department heads acid racy be taken in a maximum of two sections. The only exceptions being on approval of the City Manager. Vacations are not cumulative. 10.5 O`er: :orz k:e department head shall grant compensating time off for all <... '__ :: z': 0%ertime, such compensating time off to be taken before 60 d=,.- = <_: next full pay period following that during which the ove.ct1,1 _.r A:.xrMd. If compensating time off cannot be granted as specified above, pay on a straight time basis shall be granted in lieu thereof, subject to the approval of the City Council. No more than 30 hours overtime may be accumulated at any time. - 12 - 10.6 To develop employee morale, to provide for employee welfare and training, the Civil Service Commission, with the approval of the City Council, may from time to time inaugurate such recreation, wel- fare, or training projects as they deem suitable to accomplish these purposes. Rule 11. Forms and Records. 11.1 The Personnel Officer shall provide such forms as may be necessary to carry out the provisions of the Civil Service Ordinance and rules. 11.2 The Personnel Officer shall provide records and files for maintaining accurate personnel records of the employees in the Compe- titive Service, applicants for examinations and separated employees. Rule 12. Special Requirements. 12.1 Employees of the City shall live within a radius of 10 miles of National City, with the exception of Coronado. 12.2 Pursuant to State Statutes and Section IV, Article 7 of the Civil Service Ordinance, age requirements may be established by the City Council from time to time for employment of City Policemen and City Firemen. 12.3 Citizenship requirements shall be governed by the general laws of the State of California. Rule 13. Amendment to Rules. 13.1 Amendments to the rules of the Civil Service Commission shall be proposed in writing. 13.2 Amendments to the rules may be proposed by any member of the City Civil Service Commission, any member of the City Council, the Personnel Officer, a department head, or any employee in the Competitive Service. 13.3 The Civil Service Commission shall notify each department of the City, and the City Council of the time and date when consider- ation will be given to the proposed amendment to the rules. Rule 14. Miscellaneous. 14.1 Any employee in the Competitive Service may request the Civil Service Commission to hear an appeal of any situation pursuant to Section III, Article 2 and Section VIII, Article 1 of the Civil Service Ordinance. Such request shall be in writing and filed with the Personnel Officer. Hearing on such appeal shall be scheduled at the next regular meeting of the Civil Service Commission or at an inteevening special meeting called for that purpose. shall 14.2 When ever the City Council/by ordinance add to the Com- petitive Service, such positions shall be installed in the same manner as to the original positions included under the provisions of the Civil Service Ordinance. -13- • 14.3 The provisions of the Civil Service Ordinance and these rules shall jointly provide the procedure to be followed by the City Council, Civil Service Commission, Personnel Officer, employee, technical assis- tants and any other persons dealing with the Civil Service System. Omission from these rules of any section of the Civil Service Ordinance shall not constitute any waiving of each and every provision of the Civil Service Ordinance. - 14 -