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Home My WebLink AboutCC RESO 4176RESOLUTION NO. 4176 WHEREAS, it appears that the administrative affairs of the municipal government for which. the City Council is responsible might be handled :more expeditiously and with better results through an officer acting on its behalf whose duty it would be to attend to such administra- tive affairs between meetings of the City Council, correlate and coordinate various municipal activities, compile data, prepare reports relating to the affairs of the City govern- ment for the information and guidance of the City Council, and generally to act as agent for the City Council, in the discharge of administrative duties: NOW, THEREFORE; BE IT RESOLVED by the City Councii of the City of National City as follows: SECTION 1. That there be and there is hereby created in the unclassified service of the City of National City, the position of Administrative Officer who shall serve directly under the supervision and control of the City Council in a purely administrative capacity and whose powers and duties shall be as follows: (a) To execute on behalf of the City Council, its administrative supervision and control of such affairs of the'city, as may be placed in his charge. (b) To attend meetings of the City Council with the duty of reporting on or discussing any matter concern- ing the affairs of the departments, services, or activities under his supervision, upon which in his judgment the City Council should be informed. Page One (c) To assist the City Council in coordinating the administrative functions and operations of the various departments, divisions and services of the city government, and on its behalf tocarry out the policies, rules and regu- lations and ordinances adopted by it, relating to the ad- ministration of the affairs of such departments, divisions or services. (d) To analyze the functions, duties and ac- tivities othe various departments, divisions and services of the city government and of all employees thereof and to make such recommendations to the City Council with reference thereto as in his judgment will result in the highest degree of efficiency in the over• -all operation of the city government. (e) To cause to be prepared and submitted to him by each department, division or service of the city government, itemized annual estimates of expenditures re- quired by any of them for capital outlay, salaries, wages and miscellaneous operating costs; to tabulate the same into a preliminary consolidated municipal budget and submit the same to the City Council before the 15th of June of each year with his recommendations as to such changes which he deems advisable. (f) To be responsible for the administration of the budget after its final adoption and to keep the City council informed with respect thereto. (g) As agent for the City Council to supervise the expenditure of all departments, divisions or services of the city government and to act as purchasing agent for the purchase of all supplies, goods, wares, merchandise, equip- ment and material which may be required for any of such departments, divisions or services. Page Two (h) To develop and organize necessary public improvement projects and programs and to aid and assist the City Council and the various departments in carrying the same through to successful conclusion. (i) To serve as public relations officer of the city government and to follow through and endeavor to adjust all just complaints filed against any employee, depart- ment, division or service thereof. (j) To cooperate with all community organiza- tions whose aim and purpose it is to advance the spiritual and material interests of the city and its people and to provide them with assistance through the city government. (k) To make and keep up to date, an inventory of all property, real and personal, owned by the city and to recommend to the City Council the purchase of new machinery-, equipment and supplies whenever in his judgment the same can be obtained at the best advantage, taking into consideration trade-in value of machinery, equipment, etc., in use. (1) To receive and open allmail addressed to the City Council and give immediate attention thereto to the end that all administrative business referred to in said communications and not necessarily requiring Council - manic action, may be disposed of between Council meetings; providing that all actions taken pursuant to such communica- tions shall be reported to the City Council at its next regular meeting thereafter. SECTION 2. The Administrative fficer shall act as the agent for the City Council in the discharge of its administrative functions but shall not exercise any policy -making or legislative functions whatsoever nor at- tempt to commit or bind the City Council or any member Page Three thereof to any action, plan or program requiring official Councilmanic action. It is not intended by this ordinance to grant any authority to, or impose any duty upon said Administrative Officer which is vested inor imposed by general law or valid city ordinances in any other City commission, board, department, officer or employee. SETTION 3. In the discharge of his duties as Administrative Officer the person holding such position sha.la endeavor at all times to exercise the highest degree of tact, patience and courtesy in his contacts with the public and with all Oity commissions, boards, departments, officers and employees and shall use his best efforts to establish and maintain a harmonious relationship between all personnel employed in the government of the City of National City to the end that highest possible standards of public serve be continuously maintained. SECTION 4. Delavan J. Dickson is hereby appointed Administrative Officer and Purchasing Agent of the =City of National City at a salary of $350.00 per month, plus $25.00 per monthcar allowance; this appoint- ment effective September 1, 1946. Page Four PASSED AND ADOPTED by the City Council of the City of National City, California, this 20th day of August , 1946_.., by the following vote, to -wit: AYES: Councilmen jowha]G'x'.y,...°i'hat.GhBr.,..F±ttz NAYS: Councilmen NOI1e ABSENT• Adaua r Mayor of the City of National City, California. ATTEST • I hereby approve the foregoing City Clerk. f Resolution this 20th day of August 1946 Mayor of the City of National City, lifornia.�'. I hereby certify that the above and foregoing is a full and true copy of{ Resolution 1 No Ordinance f of the Resolutions of the City of National City, California, as adopted by the City Council of said Ordinances J City, and approved by the Mayor of said City, on the day of , 19 City Clerk of the City of National City, California. 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