HomeMy WebLinkAboutCC RESO 2010-12RESOLUTION 2010 — 12
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ADOPTING A PUBLIC PARTICIPATION PLAN REQUIRED FOR
THE FIVE-YEAR CONSOLIDATED PLAN TO THE U.S. DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT (HUD)
WHEREAS, as an entitlement community, the City of National City administers
the Community Development Block Grant (CDBG) and the Home Investment Partnerships Act
(HOME) Program for the Federal Government under the United States Department of Housing
and Urban Development (HUD); and
WHEREAS, HUD requires that all CDBG and HOME Program entitlement
communities, such as the City of National City, have in place a Public Participation Plan (PPP);
and
WHEREAS, the purpose of the Public Participation Plan is to describe the City's
policies and procedures for public involvement in the development of the Five -Year
Consolidated Plan and its component Annual Action Plans, amendments to these plans, as well
as the PPP, and review of the Consolidated Annual Performance and Evaluation Report
(CAPER); and
WHEREAS, the previously adopted PPP requires updating to clarify policies and
procedures; and
WHEREAS, the PPP shall encourage public participation (especially by persons of
low- to moderate income), provide residents reasonable and timely access to local meetings and
information, provide for technical assistance, and provide for complaint procedures; and
WHEREAS, the City of National City provided a 30-day public review and
comment period from December 15, 2009 to January 13, 2010, and conducted a duly
advertised public hearing on January 5, 2010, to comment on the Public Participation Plan.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
National City hereby adopts the Public Participation Plan, attached hereto as "Exhibit A",
required for the Five -Year Consolidated Plan to the U.S. Department of Housing and Urban
Development.
ATTEST:
PASSED and ADOPTED this 19th day of January, 2010.
on Morrison, Mayor
APPROVED AS TO FORM:
1C24is
George H. Eiser, III
City Attorney
Draft
Public Participation Plan
Community Development Department
Housing and Grants Division
1243 National City Blvd.
National City, CA 91950
(619) 336-4391
housing@nationalcityca.gov
Exhibit A
Public Participation Plan
City of National City
TABLE OF CONTENTS
1.0 Introduction 3
2.0 Objective 3
3.0 Public Notice 3
4.0 Public Access to Information 4
5.0 Public Hearings 4
6.0 Plan Development 5
6.1 The Five -Year Consolidated Plan 5
6.2 The Annual Action Plans 6
6.3 Amendments to the Five -Year Consolidated Plan and
the Annual Actions Plans 7
6.4 The Consolidated Annual Performance and Evaluation Report 8
6.5 Public Participation Plan and Amendments
to the Public Participation Plan r 8
7.0 Complaint Procedures 9
8.0 Anti -Displacement Policy 9
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Public Participation Plan
City of National City
1.0 PURPOSE
The purpose of the public participation plan is to describe the City's policies and procedures for
public involvement in the development of the Five -Year Consolidated Plan and its component
Annual Action Plans, amendments to these plans, as well as the Public Participation Plan and
review of the Consolidated Annual Performance and Evaluation Report (CAPER). The projects
described in the Consolidated and Annual Plans use Community Development Block Grant
(CDBG), HOME Investment Partnerships (HOME), and other U.S. Department of Housing and
Urban Development (HUD) funded programs. The Public Participation Plan (PPP) is a tool to
encourage the residents to become involved in the development of the plans and documents
that outline the housing and community development needs, goals, objectives, and activities for
National City.
2.0 OBJECTIVE
The law states that the primary purpose of the programs covered by this PPP is to create viable
communities by providing decent housing, a suitable living environment, and expanding
economic opportunities, primarily for very low, low and moderate income people. The PPP shall
identify the implementation process for encouraging public participation and reviewing their
recommendations to the Five -Year Consolidated Plan and its component Annual Action Plans,
Substantial Amendment(s) to these plans, the PPP, and the CAPER. The objective of the PPP
is to involve residents during all stages of the process, and to respond to specific complaints
and needs of residents. The City will take all actions necessary to encourage the participation of
all residents including minorities, non-English speaking persons, persons with disabilities, and
residents of public and assisted housing, in addition to all National City residents, and public
and private agencies. Residents are asked to identify needs and objectives, prioritize these
needs, recommend how much money should be allocated to each high -priority need, and
suggest the types of programs to meet these needs.
The parties involved in the process comprise neighborhood and resident groups, non-profit
agencies, community -based organizations,: social service agencies, business organizations,
associationsand all National City residents (referred to as the "public"); the City's Community
Development Department Housing and Grants Division staff (referred to as "staff') and the City
of National City Mayor and Council (referred to as "Council"). All the parties play an integral role
in the development of the PPP, the Consolidated Plan, the Action Plans, and the CAPER.
3.0 PUBLIC NOTICE
An advance public notice shall be published at least 14 days prior to a scheduled public hearing.
The notice is an invitation to the public to participate in the planning process for the preparation
of the Five -Year Consolidated Plan and its component Annual Action Plans, Substantial
Amendments to the Plans, and the CAPER. The public notice will announce the date and
location of the public hearing. The notice will summarize a list of the proposed needs, objectives
and goals, along with the proposed projects and activities for the Plans and Substantial
Amendments to the Plans, including the PPP. The content of notices shall convey to the
residents a clear understanding of the event being announced.
• Public Notices shall be published as legal advertisements in at least one newspaper of general
circulation serving the National City residents. Notices will also be posted at City Hall, the
National City Public Library and other buildings which provide access to the public.
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City of National City
• The notices will be posted on the City's Housing and Grants Division CDBG and HOME
webpage at http://www.nationalcityca.gov under the City Government and Community
Development Department: http://www.nationalcityca.qov/index.aspx?pa qe=138
• Copies of the notice will be available at the City Clerk's Office and at the Community
Development Departments Housing and Grant Division Office.
• A copy of the notice will be provided to any person or organization on the Housing and Grants
Division mailing list. All interested parties may request listing on the mailing list.
• The City may hold additional community meetings at neighborhood locations before preparing
the Five -Year Consolidated Plan. Notice of community meetings will be given in a manner
designed to maximize public participation, such as display ads in local newspapers, fliers,
postings in neighborhoods, and e-mail notices.
4.0 PUBLIC ACCESS TO INFORMATION
As required by law, the City of National City will provide the public reasonable and timely access
to information and records relating to the Consolidated Plan, the Action Plans, and Consolidated
Annual Performance and Evaluation Report.
• Copies of the documents will be available at:
- National City Public Library, Government Document Section, 1401 National City Blvd.,
National City, CA 91950
- City Clerk's Office, 1243 National City Blvd, 1st Floor, National City, CA 91950
- Community Development Department, 1243 National City Blvd, National City, CA
91950
• Copies of the document will also be made available at the City's website,
http://www.nationalcitvca.gov, under the Housing and Grants Division CDBG and HOME
webpage: http://www.nationalcitvca.gov/index.aspx?page=138
• Upon request, documents will be, made available in a format accessible to persons with
disabilities.
The public may contact the Housing and Grants Division for further information or to provide
comment at:
Attn: Community Development Specialist, HUD Grants
Housing and Grants Division
Community Development Department
City of National City
1243 National City Blvd,
National City, CA 91950
(619) 336-4391; Fax (619) 336-4286
housing@nationalcityca.gov
5.0 PUBLIC HEARINGS
Public hearings are required in order to obtain the public's views and to provide the public with
the City's responses to public questions and proposals. Public hearings will be held after a
notice has been published in a local newspaper, at least 14 days prior to the date of the
scheduled meeting. An agenda for the meeting shall be posted at City Hall 72-hours prior to the
meeting. Public hearings are usually held during City Council meetings on the first and third
Tuesday of the month at 6:00 p.m. at the Council Chambers at City Hall. Every effort will be
made to hear the testimony of all who wish to comment at a public hearing; however, in the
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Public Participation Plan
City of National City
event that there is not enough time to hear everyone's testimony, the public is encouraged to
submit their comments in writing.
Special accommodations will be made for people with disabilities if a request is submitted within
five working days before the hearing. The request shall be submitted to the City Clerk's Office.
The City will also make every effort to provide translators for people who do not speak English,
if requests are made within five working days prior to the hearing to the City Clerk's office.
6.0 PLAN DEVELOPMENT
6.1 The Five -Year Consolidated Plan ("Consolidated Plan")
6.1.1 GENERAL INFORMATION: The Five -Year Consolidated Plan is a comprehensive
document, providing a detailed description of the housing and community development needs in
National City, which prioritizes those needs, and then `'develops a strategy with goals and
activities for addressing the needs.
6.1.2 THE PROCESS
1. In 2010, and every five years thereafter, the Community Development Department's Housing
and Grants Division will prepare a calendar containing a schedule for the preparation of the
Consolidated Plan. The schedule shall contain tentative dates for the preparation of the Plan
along with the dates for community meetings, public notices, public hearings, comment period
start and end dates, and when the proposed and final Plans are expected to be available to the
public.
2. Community meetings will be held at various locations convenient to the public. Because the
goal of the planning process is to have as many residents as possible participate, the City will
send out notices to individuals and organizations on the Housing and Grants Division mailing
list, post notices at neighborhood centers and other locations accessible to the public, and
advertise in the newspaper or through other local media. The objective of these meetings is to
explain the purpose and process of the Consolidated Plan, identify the needs in the community,
and clarifythe vision National City residents have for the City. The needs will be prioritized and
goals, objectives, and activities developed that will be incorporated into the Five -Year
Consolidated Plan.
3. First Public: Notice: Presentation of the proposed plan requires advance notices to the public.
The publication notice should follow steps in Section 3.0 of this Plan. Notices of the public
hearing shall be sent to all persons on the Housing and Grants Division mailing list and
attending the community meetings.
4. First Public Hearing: A public hearing will be held at a Council meeting on a date announced
in the public notice, outlined in Section 3.0. Please refer to Section 5.0 for public hearing
procedures. The City Council will approve the proposed Consolidated Plan and direct staff to
solicit public comments for at least 30 days and set the next hear ing date.
5. Second Public Notice: A summary of the proposed Consolidated Plan shall be published to
solicit comments over at least a 30-day period. The publication should clearly state the start and
end date of the comment period. The publication shall include a list of locations, as listed in the
Section 4.0, where copies of the Plan will be available to the public. The notice will include
information about the date, time and location of the final public hearing. The notice shall include
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a brief summary of a description of the contents and purpose of the Plan including a list of the
goals, objectives, and activities that will be undertaken over the next five years. The objectives
and activities need to be measurable for each year, so that the City can annually compare the
outcomes against the proposed outcomes in the Plan. The estimated amount of assistance that
the City expects to receive and the amount that will be used to undertake activities that will
benefit persons of low and moderate income must also be included in the publication. Free
copies of the Plan will be made available to the public upon request Copies will also be made
available in a format accessible to persons with disabilities, upon request.
6. Final Public Hearing: The final public hearing will be held at a scheduled Council meeting. All
comments submitted by the public, either in writing or orally at public hearings and during the
comment period, shall be taken into consideration. A summary of the comments or views
accepted and those not accepted, and reasons for not accepting them, shall be attached to the
final Consolidated Plan. The Council will adopt the final Plan with any amendments and submit
the Plan to HUD at the Los Angeles Office.
6.2 The Annual Action Plans ("Action Plans")
6.2.1 GENERAL INFORMATION: The Annual Action Plans will implement the objectives, goals
and strategies formulated in the Five -Year Consolidated Plan. The Annual Action Plans shall
outline the amount and source of funding available, the activities for each objective, and the
measurable targeted goal for each of these activities for the year.
6.2.2 THE PROCESS
1. In late fall of every year, the City of National City Housing and Grants Division will prepare a
calendar containing a schedule for the preparation of the Annual Action Plan for that year. The
schedule shall contain tentative dates for the preparation of the Action Plan, along with the
dates for publication of public notices, public hearings, comment start and end period, and when
the proposed and final plans are expected to be available to the public.
2. Technical Assistance: City staff will provide technical assistance to individuals and
organizational representatives of very low, low and moderate income people who are interested
in submitting a proposal to obtainfunding for an activity. The assistance would include providing
guidance, informational sources, and training. The City will not write proposals for an applicant.
3. The City staff will evaluate proposed activities for eligibility and provide a recommendation to
the City Council of proposals from agencies and City Departments which the City could select to
meet the objectives in the Consolidated Plan.
4. First Public Notice: Presentation of the proposed plan requires advance notice to the public.
The publication notice should follow steps in Section 3 of this Plan. Notices of the public hearing
shall be sent to all persons on the CDBG mailing list. The estimated amount of assistance that
the City expects to receive; including program income will be listed in the notice.
5. First Public Hearing: A public hearing will be held at a Council meeting on a date announced
in the public notice as described Section 5.0 for public hearing procedures. The City Council
will approve the proposed Annual Action Plan, direct staff to solicit public comments for at least
30 days, and set the next public hearing date.
6. Second Public Notice: A summary of the proposed Action Plan shall be published to solicit
comments over at least a 30-day period. The publication should clearly state the start and end
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date of the comment period and list the locations, as identified in the Section 4, where copies of
the Plan will be available to the public. The notice will include information about the date, time
and location of the final public hearing. The notice shall include a brief description of the
proposed activities with the amount of funding for each project and the amount that will be used
to undertake activities that will benefit persons of low and moderate income. Upon request, free
copies of the Plan will be made available to the public and will also be made available in a
format accessible to persons with disabilities.
7. Final Public Hearing: The final public hearing will be held at a scheduled Council meeting,
where all comments received will be taken into consideration. These comments, along with
reasons for those not accepted shall be attached to the final Annual Action Plan, which will be
adopted by the City Council. The final plan will be then submitted to HUD by May 15.
6.3 Amendments to the Five -Year Consolidated Plan and the Annual Action Plans
6.3.1 GENERAL INFORMATION: Throughout the term of the Five -Year and the Annual Plan,
the plans may be amended to add or delete action items or objectives. The Plans must be
amended through the public participation process, if any changes meet the definition of
"Substantial Change".
Substantial Change for the Consolidated Plan is defined as:
• The deletion or addition of an objective, program or project, or any changes to the
Priority Needs Summary Table,
Substantial Change for the Annual Action Plan is defined as:
• Addition of a new project or an activity not described in the Annual Action Plan
• Elimination of an existing activity described in the Annual Action Plan
• Change in the funding amount for a project or activity by 50% or more
• Change in the purpose or scope of a project or an activity to the extent that it would
be considered a new project or an activity
• Change in the location of the project or activity
• A change in more than50% of the original beneficiaries
These substantial amendments are subject to the public participation process in accordance
with this PPP. The amendments) must be available to the public for comment, through a
process described below.
6.3.2 THE PROCESS
1. Public Notice: Presentation of the substantial amendment(s) made to either the Five Year
Consolidated Plan or the Annual Action Plans require advance notice to the public. These
notices shall be published at least 14 days prior to the scheduled date for the presentation of the
amendment(s) to the Council at a public hearing. The notice shall be published in, at least, one
newspaper of general circulation, containing the date, tim e and location of the public hear ing.
2. Public Hearing: A public hearing to consider the amendments will be held at a City Council
meeting on a date announced in the notice published in accordance with the requirements
described in Section 5.0.
3. Public Comment Period and Public Notice: A summary of the amendment(s) will be published
in a newspaper of general circulation to solicit comments within at least a period of 30 days
before the amendment is implemented. The publication should clearly state the start and end
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date for the comment period. The publication shall also include a list of locations, as stated in
Section 4.0, where a list of the amendments will be available to the public for comment. Free
copies will be made available to the public upon request copies will also be made available in a
format accessible to persons with disabilities, upon request. The notice will include the date,
time and location of the public meeting when the Counci I will approve the amendments.
4. Public Hearing to Approve the Amendment(s): The public hearing will be a scheduled Council
meeting. The Council will approve the amended Plan which will include all the comments
received and the reason any comments might not been considered. The amendment(s) will then
be submitted to HUD Office in Los Angeles. Copies of the amended Plan(s) will be made
available to the public at locations listed in Section 4.0.
6.4 The Consolidated Annual Performance and Evaluation Report (CAPER)
6.4.1 GENERAL INFORMATION: Every year, the City must send HUD a Consolidated Annual
Performance and Evaluation Report (CAPER) within 90 days of the close of the program year.
The CAPER outlines how funds were actually used and the extent to which these funds were
utilized for activities benefiting very low, low and moderate income groups. The CAPER also
provides a narrative on progress towards meeting the goals set forth in the Five -Year
Consolidated Plan and Annual Action Plan, comparing actual accomplishments to planned
actions, and assessing the City's overall performance.
6.4.2 THE PROCESS
1. Public Notice: A public notice shall be published at least 14 days prior to the scheduled date
for the presentation of the CAPER to the Council at a public hearing. The notice shall be
published in, at least, one newspaper of general circulation, containing the date, time and
location of the public hearing. The notice shall indicate that the CAPER is available for review
and comment for at least a period of 15 days, clearly stating the start and end date for the
comment period. Free copies will be made available to the public upon request and a copy of
the proposed CAPER shall be available on the City's web site. Copies will also be made
available in a format accessible to persons with disabilities, upon request.
2. Public Hearing: A public hearing to review the proposed CAPER will be held at a City Council
meeting on a date announced in the notice published in the newspaper. Section 5.0 describes
the public hearing requirements. All comments received will be taken into consideration. The
approved CAPER shall include a summary of the comments and views of the residents and
shall be attached to the CAPER
3. The CAPER will be sent to HUD every year by September 28. Copies of the CAPER will be
made available to the public at locations listed in Section 4.0.
6.5 Public Participation Plan and Amendments to the Public Participation Plan
6.5.1 GENERAL INFORMATION: The PPP adoption and the amendment process for the PPP
are the same. HUD regulations require that the City provide reasonable opportunity to the public
to comment and present their views on the original PPP and substantial amendments to it.
These amendments may be made through the public participation process, meeting the
definition of "Substantial Change".
Substantial Change for the Public Participation Plan is defined as:
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A change in the participation process stated in the original PPP for the Consolidated
and Annual Plans, amendments to them and the participation process for the CAPER.
6.5.2 THE PROCESS
1. Public Notice: Presentation of the PPP or substantial amendment(s) made to the PPP
requires advance notice to the public. This notice shall be published at least 30 days prior to the
scheduled date for the presentation of the Plan or the amendment(s) to the Council at a public
hearing. The notice shall be published in, at least, one newspaper of general circulation,
containing the date, time and location of the public hearing. The notice shall contain information
about the purpose of the PPP or any substantial amendment. The publication shall also include
a list of locations, as stated in Section 4.0, where the PPP and/ ora list of the amendments will
be available to the public for comment. Free copies will be made available to the public upon
request. Copies will also be made available in a format accessible to persons with disabilities,
upon request.
2. Public Hearing: A public hearing to consider the amendments will be held at a City Council
meeting on a date announced in the notice published in the newspaper. See Section 5.0 on
public hearing requirements. Copies of the PPP or the amended PPP will be made available to
the public at locations listed in Section 4.0.
7.0 COMPLAINT PROCEDURES
Residents are encouraged to provide their input to the City. A substantive written response will
be sent by the City within 15 working days of receipt of the comment. Residents making the
complaints will be encouraged to propose alternative solutions. If there has been any infraction
of contract responsibilities, the residents will be informed of this, and the City will be advised to
take measures to enforce the contract and rectify the situation.
8.0 ANTI -DISPLACEMENT POLICY
In the event that any residential displacement and relocation must take place in order to carry
out a project or activity, the Citywill ensure that an anti -displacement and relocation plan in
developed in connection with that project, as applicable per Federal regulations. The relocation
plan will be available to the public at the locations described in Section 4.0. The Consolidated
Plan and Annual Action Plan activities shall minimize the extent to which very low, low and
moderate income people will be displaced as a result of any proposed project. In the event that
any acquisition and relocation must take place in order to carry out a project or activity, the City
will also comply with the acquisition and relocation requirements of the U.S. Uniform Relocation
Assistance and Real Property Acquisition Policies Act, as amended.
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Passed and adopted by the Council of the City of National City, California, on January
19, 2010 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
!.i
1
City erk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2010-12 of the City of National City, California, passed and adopted
by the Council of said City on January 19, 2010.
City Clerk of the City of National City, California
By:
Deputy
Public Participation Plan
U.S. Department of Housing and Urban
Development Consolidated Plan
CDBG and HOME Programs
January 19, 2010
Community Development Department
Housing and Grants Division
1243 National City Blvd.
National City, CA 91950
(619) 336-4391
housing@nationalcityca.gov
EXHIBIT 'A'
Public Participation Plan
City of National City
TABLE OF CONTENTS
1.0 Introduction 3
2.0 Objective 3
3.0 Public Notice 3
4.0 Public Access to Information 4
5.0 Public Hearings 4
6.0 Plan Development 5
6.1 The Five -Year Consolidated Plan 5
6.2 The Annual Action Plans 6
6.3 Amendments to the Five -Year Consolidated Plan and
the Annual Actions Plans 7
6.4 The Consolidated Annual Performance and Evaluation Report 8
6.5 Public Participation Plan and Amendments
to the Public Participation Plan 8
7.0 Complaint Procedures
9
8.0 Anti -Displacement Policy 9
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1.0 PURPOSE
The purpose of the public participation plan is to describe the City's policies and procedures for
public involvement in the development of the Five -Year Consolidated Plan and its component
Annual Action Plans, amendments to these plans, as well as the Public Participation Plan and
review of the Consolidated Annual Performance and Evaluation Report ("CAPER.") The projects
described in the Consolidated and Annual Plans use Community Development Block Grant
("CDBG"), HOME Investment Partnerships ("HOME") Program, and other U.S. Department of
Housing and Urban Development ("HUD") funded programs. The Public Participation Plan
("PPP") is a tool to encourage the residents to become involved in the development of the plans
and documents that outline the housing and community development needs, goals, objectives,
and activities for National City.
2.0 OBJECTIVE
The law states that the primary purpose of the programs covered by this PPP is to create viable
communities by providing decent housing, a suitable living environment, and expanding
economic opportunities, primarily for low and moderate income people. The PPP shall identify
the implementation process for encouraging public participation in the City's CDBG and HOME
programs, and reviewing their recommendations to the Five -Year Consolidated Plan and its
component Annual Action Plans, Substantial Amendment(s) to these plans, the PPP, and the
CAPER. The objective of the PPP is to involve residents during all stages of the process, and to
respond to specific complaints and needs of residents. The City will take all actions necessary
to encourage the participation of all residents including minorities, non-English speaking
persons, persons with disabilities, and residents of public and assisted housing, in addition to all
National City residents, and public and private agencies. Residents are asked to identify needs
and objectives, prioritize these needs, recommend how much money should be allocated to
each high -priority need, and suggest the types of programs to meet these needs.
The parties involved in the process comprise neighborhood and resident groups, non-profit
agencies, community -based organizations, social service agencies, business organizations,
associations and all National City residents, businesses, and property owners (referred to as the
"public"); the City's Community Development Department Housing and Grants Division staff
(referred to as "staff') and the City of National City Mayor and City Council (referred to as "City
Council"). All the parties play an integral role in the development of the PPP, the Consolidated
Plan, the Action Plans, and the CAPER.
3.0 PUBLIC NOTICE
An advance public notice shall be published at least 14 days prior to a scheduled public hearing.
The notice is an invitation to the public to participate in the planning process for the preparation
of the Five -Year Consolidated Plan and its component Annual Action Plans, Substantial
Amendments to the Plans, and the CAPER. The public notice will announce the date and
location of the public hearing, and/or the availability of documents for review. The content of
notices shall convey to the residents a clear understanding of the event being announced.
• Public Notices shall be published as legal advertisements in at least one newspaper of general
circulation serving the National City residents. Notices will also be posted at City Hall, the
National City Public Library and other buildings which provide access to the public.
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• The notices will be posted on the City's Housing and Grants Division CDBG and HOME
webpage at http://www.nationalcityca.gov under the City Government and Community
Development Department: http://www.nationalcityca.gov/index.aspx?page=138
• Copies of the notice will be available at the City Clerk's Office and at the Community
Development Department's Housing and Grant Division Office.
• A copy of the notice will be provided to any person or organization on the Housing and Grants
Division mailing list. All interested parties may request listing on the mailing list.
• The City may hold additional community meetings at neighborhood locations before preparing
the Five -Year Consolidated Plan. Notice of community meetings will be given in a manner
designed to maximize public participation, such as display ads in local newspapers, fliers,
postings in neighborhoods, and e-mail notices.
4.0 PUBLIC ACCESS TO INFORMATION
As required by law, the City of National City will provide the public reasonable and timely access
to information and records relating to the Consolidated Plan, the Action Plans, and Consolidated
Annual Performance and Evaluation Report.
• Copies of the documents will be available at:
-National City Public Library, Government Document Section, 1401 National City Blvd.,
National City, CA 91950
- City Clerk's Office, 1243 National City Blvd, 1st Floor, National City, CA 91950
- Community Development Department, 1243 National City Blvd, National City, CA
91950
•Copies of the document will also be made available at the City's website,
http://www.nationalcityca.gov, under the Housing and Grants Division CDBG and HOME
webpage: http://www.nationalcityca.cov/index.aspx?pace=138
Upon request, documents will be made available in a format accessible to persons with
disabilities.
The public may contact the Housing and Grants Division for further information or to provide
comment at:
Attn: Community Development Specialist, HUD Grants
Housing and Grants Division
Community Development Department
City of National City
1243 National City Blvd,
National City, CA 91950
(619) 336-4391; Fax (619) 336-4286
housing@nationalcityca.gov
5.0 PUBLIC HEARINGS
Public hearings are required in order to obtain the public's views and to provide the public with
the City's responses to public questions and proposals. Public hearings will be held after a
notice has been published in a local newspaper, at least 14 days prior to the date of the
scheduled meeting. An agenda for the meeting shall be posted at City Hall 72-hours prior to the
meeting. Public hearings are usually held during City Council meetings on the first and third
Tuesday of the month at 6:00 p.m. at the City Council Chambers at City Hall. Every effort will be
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City of National City
made to hear the testimony of all who wish to comment at a public hearing; however, in the
event that there is not enough time to hear everyone's testimony, the public is encouraged to
submit their comments in writing.
Special accommodations will be made for people with disabilities if a request is submitted within
five working days before the hearing. The request shall be submitted to the City Clerk's Office.
The City will also make every effort to provide translators for people who do not speak English,
if requests are made within five working days prior to the hearing to the City Clerk's Office.
6.0 PLAN DEVELOPMENT
6.1 The Five -Year Consolidated Plan ("Consolidated Plan")
6.1.1 GENERAL INFORMATION: The Five -Year Consolidated Plan is a comprehensive
document, providing a detailed description of the housing and community development needs in
National City, which prioritizes those needs, and then develops a strategy with goals and
activities for addressing the needs.
6.1.2 THE PROCESS
1. In 2010, and every five years thereafter, the Community Development Department's Housing
and Grants Division will prepare a calendar containing a schedule for the preparation of the
Consolidated Plan. The schedule shall contain tentative dates for the preparation of the Plan
along with the dates for community meetings, public notices, public hearings, comment period
start and end dates, and when the proposed and final Plans are expected to be available to the
public.
2. Community meetings will be held at various locations convenient to the public. Because the
goal of the planning process is to have as many residents as possible participate, the City will
send out notices to individuals and organizations on the Housing and Grants Division mailing
list, post notices at neighborhood centers and other locations accessible to the public, and
advertise in the newspaper or through other local media. The objective of these meetings is to
explain the purpose and process of the Consolidated Plan, identify the needs in the community,
and clarify the vision National City residents have for the City. The needs will be prioritized and
goals, objectives, and activities developed that will be incorporated into the Five -Year
Consolidated Plan.
3. First Public Notice: Presentation of the proposed plan requires advance notices to the public.
The publication notice should follow steps in Section 3.0 of this Plan. Notices of the public
hearing shall be sent to all persons on the Housing and Grants Division mailing list and
attending the community meetings.
4. First Public Hearing: A public hearing will be held at a City Council meeting on a date
announced in the public notice, outlined in Section 3.0. Please refer to Section 5.0 for public
hearing procedures. The City Council will review the proposed Consolidated Plan and direct
staff to solicit public comments for at least 30 days and set the next hearing date.
5. Second Public Notice: A summary of the proposed Consolidated Plan shall be published to
solicit comments over at least a 30-day period. The publication should clearly state the start and
end date of the comment period. The publication shall include a list of locations, as listed in the
Section 4.0, where copies of the Plan will be available to the public. The notice will include
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information about the date, time and location of the final public hearing. The notice shall include
a brief summary of a description of the contents and purpose of the Plan including a list of the
goals, objectives, and activities that will be undertaken over the next five years. The objectives
and activities need to be measurable for each year, so that the City can annually compare the
outcomes against the proposed outcomes in the Plan. The estimated amount of assistance that
the City expects to receive and the amount that will be used to undertake activities that will
benefit persons of low and moderate income must also be included in the publication. Free
copies of the Plan will be made available to the public upon request. Copies will also be made
available in a format accessible to persons with disabilities, upon request.
6. Final Public Hearing: The final public hearing will be held at a scheduled City Council
meeting. All comments submitted by the public, either in writing or orally at public hearings and
during the comment period, shall be taken into consideration. A summary of the comments or
views accepted and those not accepted, and reasons for not accepting them, shall be attached
to the final Consolidated Plan. The City Council will adopt the final Plan with any amendments
and submit the Plan to HUD at the Los Angeles Office.
6.2 The Annual Action Plans ("Action Plans")
6.2.1 GENERAL INFORMATION: The Annual Action Plans will implement the objectives, goals
and strategies formulated in the Five -Year Consolidated Plan. The Annual Action Plans shall
outline the amount and source of funding available, the activities for each objective, and the
measurable targeted goal for each of these activities for the year.
6.2.2 THE PROCESS
1. In late fall of every year, the City of National City Housing and Grants Division will prepare a
calendar containing a schedule for the preparation of the Annual Action Plan for that year. The
schedule shall contain tentative dates for the preparation of the Action Plan, along with the
dates for publication of public notices, public hearings, comment start and end period, and when
the proposed and final plans are expected to be available to the public.
2. Technical Assistance: City staff will provide technical assistance to individuals and
organizational representatives of very low, low and moderate income people who are interested
in submitting a proposal to obtain funding for an activity. The assistance would include providing
guidance, informational sources, and training. The City will not write proposals for an applicant.
3. The City staff will evaluate proposed activities for eligibility and provide a recommendation to
the City Council of proposals from agencies and City Departments which the City could select to
meet the objectives in the Consolidated Plan.
4. First Public Notice: Presentation of the proposed plan requires advance notice to the public.
The publication notice should follow steps in Section 3 of this Plan. Notices of the public hearing
shall be sent to all persons on the CDBG mailing list. The estimated amount of assistance that
the City expects to receive, including program income, will be listed in the notice.
5. First Public Hearing: A public hearing will be held at a City Council meeting on a date
announced in the public notice as described Section 5.0 for public hearing procedures. The City
Council will review the proposed Annual Action Plan, direct staff to solicit public comments for at
least 30 days, and set the next public hearing date.
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6. Second Public Notice: A summary of the proposed Action Plan shall be published to solicit
comments over at least a 30-day period. The publication should clearly state the start and end
date of the comment period and list the locations, as identified in the Section 4, where copies of
the Plan will be available to the public. The notice will include information about the date, time
and location of the final public hearing. The notice shall include a brief description of the
proposed activities with the amount of funding for each project and the amount that will be used
to undertake activities that will benefit persons of low and moderate income. Upon request, free
copies of the Plan will be made available to the public and will also be made available in a
format accessible to persons with disabilities.
7. Final Public Hearing: The final public hearing will be held at a scheduled City Council
meeting, where all comments received will be taken into consideration. These comments, along
with reasons for those not accepted shall be attached to the final Annual Action Plan, which will
be adopted by the City Council. The final plan will be then submitted to HUD by May 15 (or 45
days before the beginning of the new fiscal year).
6.3 Amendments to the Five -Year Consolidated Plan and the Annual Action Plans
6.3.1 GENERAL INFORMATION: Throughout the term of the Five -Year and the Annual Plan,
the plans may be amended to add or delete action items or objectives. The Plans must be
amended through the public participation process, if any changes meet the definition of
"Substantial Change."
Substantial Change for the Consolidated Plan is defined as:
• The deletion or addition of an objective, program or project, or any changes to the
Priority Needs Summary Table.
Substantial Change for the Annual Action Plan is defined as:
• Addition of a new project or an activity not described in the Annual Action Plan
• Elimination of an existing activity described in the Annual Action Plan
• Change in the funding amount for a project or activity by 50% or more
• Change in the purpose or scope of a project or an activity to the extent that it would
be considered a new project or an activity
• A change in more than 50% of the original beneficiaries
These substantial amendments are subject to the public participation process in accordance
with this PPP. The amendment(s) must be available to the public for comment, through a
process described below.
6.3.2 THE PROCESS
1. Public Notice: Presentation of the substantial amendment(s) made to either the Five Year
Consolidated Plan or the Annual Action Plans require advance notice to the public. These
notices shall be published at least 14 days prior to the scheduled date for the presentation of the
amendments) to the City Council at a public hearing. The notice shall be published in, at least,
one newspaper of general circulation, containing the date, time and location of the public
hearing.
2. Public Hearing: A public hearing to consider the amendments will be held at a City Council
meeting on a date announced in the notice published in accordance with the requirements
described in Section 5.0.
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3. Public Comment Period and Public Notice: A summary of the amendment(s) will be published
in a newspaper of general circulation to solicit comments within at least a period of 30 days
before the amendment is implemented. The publication should clearly state the start and end
date for the comment period. The publication shall also include a list of locations, as stated in
Section 4.0, where a list of the amendments will be available to the public for comment. Free
copies will be made available to the public upon request copies will also be made available in a
format accessible to persons with disabilities, upon request. The notice will include the date,
time and location of the public meeting when the City Council will approve the amendments.
4. Public Hearing to Approve the Amendment(s): The public hearing will be a scheduled City
Council meeting. The City Council will approve the amended Plan which will include all the
comments received and the reason any comments might not been considered. The
amendment(s) will then be submitted to HUD Office in Los Angeles. Copies of the amended
Plan(s) will be made available to the public at locations listed in Section 4.0.
6.4 The Consolidated Annual Performance and Evaluation Report (CAPER)
6.4.1 GENERAL INFORMATION: Every year, the City must send HUD a Consolidated Annual
Performance and Evaluation Report (CAPER) within 90 days of the close of the program year.
The CAPER outlines how funds were actually used and the extent to which these funds were
utilized for activities benefiting very low, low and moderate income groups. The CAPER also
provides a narrative on progress towards meeting the goals set forth in the Five -Year
Consolidated Plan and Annual Action Plan, comparing actual accomplishments to planned
actions, and assessing the City's overall performance.
6.4.2 THE PROCESS
1. Public Notice: A public notice shall be published at least 14 days prior to the scheduled date
for the public review period. The notice shall be published in, at least, one newspaper of general
circulation, containing the date, time and location of the public hearing. The notice shall indicate
that the CAPER is available for review and comment for at least a period of 15 days, clearly
stating the start and end date for the comment period. Free copies will be made available to the
public upon request and a copy of the proposed CAPER shall be available on the City's web
site. Copies of the CAPER will be made available to the public at locations listed in Section 4.0.
Copies will also be made available in a format accessible to persons with disabilities, upon
request.
2. The CAPER will be sent to HUD every year by September 28. The submitted CAPER shall
include a summary of the comments and views of the residents.
6.5 Public Participation Plan and Amendments to the Public Participation Plan
6.5.1 GENERAL INFORMATION: The PPP adoption and the amendment process for the PPP
are the same. HUD regulations require that the City provide reasonable opportunity to the public
to comment and present their views on the original PPP and substantial amendments to it.
These amendments may be made through the public participation process, meeting the
definition of "Substantial Change".
Substantial Change for the Public Participation Plan is defined as:
A change in the participation process stated in the original PPP for the Consolidated
and Annual Plans, amendments to them and the participation process for the CAPER.
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6.5.2 THE PROCESS
1. Public Notice: Presentation of the PPP or substantial amendment(s) made to the PPP
requires advance notice to the public. This notice shall be published at least 30 days prior to the
scheduled date for the presentation of the Plan or the amendment(s) to the City Council at a
public hearing. The notice shall be published in, at least, one newspaper of general circulation,
containing the date, time and location of the public hearing. The notice shall contain information
about the purpose of the PPP or any substantial amendment. The publication shall also include
a list of locations, as stated in Section 4.0, where the PPP and/ or a list of the amendments will
be available to the public for comment. Free copies will be made available to the public upon
request. Copies will also be made available in a format accessible to persons with disabilities,
upon request.
2. Public Hearing: A public hearing to consider the amendments will be held at a City Council
meeting on a date announced in the notice published in the newspaper. See Section 5.0 on
public hearing requirements. Copies of the PPP or the amended PPP will be made available to
the public at locations listed in Section 4.0.
7.0 COMPLAINT PROCEDURES
Residents are encouraged to provide their input to the City. A substantive written response will
be sent by the City within 15 working days of receipt of the comment. Residents making the
complaints will be encouraged to propose alternative solutions. If there has been any infraction
of contract responsibilities, the residents will be informed of this, and the City will be advised to
take measures to enforce the contract and rectify the situation.
8.0 ANTI -DISPLACEMENT POLICY
In the event that any residential displacement and relocation must take place in order to carry
out a project or activity, the City will ensure that an anti -displacement and relocation plan in
developed in connection with that project, as applicable per Federal regulations. The relocation
plan will be available to the public at the locations described in Section 4.0. The Consolidated
Plan and Annual Action Plan activities shall minimize the extent to which very low, low and
moderate income people will be displaced as a result of any proposed project. In the event that
any acquisition and relocation must take place in order to carry out a project or activity, the City
will also comply with the acquisition and relocation requirements of the U.S. Uniform Relocation
Assistance and Real Property Acquisition Policies Act, as amended.
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