HomeMy WebLinkAboutCC RESO 2015-8RESOLUTION NO. 2015 — 8
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE COUNCIL TO WAIVE THE FORMAL BID PROCESS
PURSUANT TO SECTION Z60.1100)(2) OF THE NATIONAL CITY MUNICIPAL
CODE AND AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR AGREEMENT
BETWEEN THE CITY OF NATIONAL CITY AND SIRSIDYNIX IN THE AMOUNT OF
$30,585.74, WITH SIX ONE-YEAR AUTOMATIC RENEWALS WITH
THE ABILITY TO OPT -OUT, FOR A TOTAL SEVEN-YEAR TERM NOT TO
EXCEED $164,955.74 TO UPGRADE THE NATIONAL C!TY L!BPARY'S
INTEGRATED LIBRARY SYSTEM TO A CLOUD HOSTED SOLUTION
WHEREAS, SirsiDynix Horizon is the Integrated Library System ("ILS") used for
various functions at the National City Public Library, such as cataloging, circulation, acquisitions,
reserves, etc; and
WHEREAS, the ILS servers currently used by the Library are nearing the end of
their Iifespan, but an upgrade by SirsiDynix to a Cloud -based ILS will be more cost effective with
improved technology that will provide vendor support for both software and hardware, improve
the functionality of the system, and make the use and process easier and more efficient for both
staff and patrons; and
WHEREAS, staff recommends entering into an Agreement with SirsiDynix to
upgrade to a Cloud -based ILS is for a term of one year in the amount of $30,585.74, with six
one-year automatic renewals with the ability to opt -out, for a seven-year total not to exceed
amount of $164,955.74; and
WHEREAS, Section 2.60.110(B)(2) of the Municipal Code authorizes waving the
formal bid process because the circumstances are such that no obvious, ascertainable
advantage to the city could result from the bid process, and delay would unduly impair or
jeopardize the city's ability to efficiently operate its data management systems.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby affirms the determination that delaying the upgrade to the National City
Public Library's Integrated Library System would unduly impair or jeopardize the Library's ability
to efficiently iciently operate its data management systems, and pursuant to Section 2.60.110 of the
Municipal Code, authorizes the waiver of the bidding process, for the upgrade.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the Mayor
to execute an Agreement with SirsiDynix for a term of one year in the amount of $30,585.74,
with six one-year automatic renewals with the ability to opt -out, for a seven-year total not to
exceed amount of $164,955.74.
PASSED and ADOPTED this 3rd day of Febrile 15.
ATTEST:
Michael R. Dalla,ity Clerk
on Morrison, Mayor
APPROVED AS TO FORM:
laudia -a+ Itua Sily-, ` ity Attorney
Passed and adopted by the Council of the City of National City, California, on February
3, 2015 by the following vote, to -wit:
Ayes: Counciimembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City C rk of the City f National City, California
By:
Deputy
l HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2015-8 of the City of National City, California, passed and adopted
by the Council of said City on February 3, 2015.
City Clerk of the City of National City, California
By:
Deputy