HomeMy WebLinkAboutCC RESO 2015-19RESOLUTION NO. 2015 — 19
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF NATIONAL CITY
AUTHORIZING VARIOUS FISCAL YEAR 2015
MID -YEAR BUDGET ADJUSTMENTS
WHEREAS, on June 17, 2014, the City Council of the City of National City
adopted Resolution No. 2014-92 adopting the budget for Fiscal Year 2015 that was modeled on
the Fiscal Year 2014 budget with minor modifications; and
WHEREAS, as part of the ,rid -year review process, the Finance Department
reviewed the first six months for actual revenues and expenditures, and projected the last six
months of the fiscal year; and
WHEREAS, the mid -year budget review was presented to the City Council and
members of the public on February 17, 2015; and
WHEREAS, the City Manager has recommended approval of the Mid -Year
Appropriation Adjustments (Attachment 1), that Supplemental Appropriation Requests
(Attachment 2), and the Mid -Year Staffing Requests (Attachment 3).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby approves and adopts the Fiscal Year 2015 Mid -Year Appropriation
Adjustments (Attachment 1), that Supplemental Appropriation Requests (Attachment 2), and the
Mid -Year Staffing Requests (Attachment 3).
PASSED and ADOPTED this 17th day of February, 2015.
Ron Morrison, Mayor
ATTEST:
Michael R. Della, ffity Clerk
Cr'PROVED
TO FORM:
laudia Gacit a Silva
City Attorney
Passed and adopted by the Council of the City of National City, California, on February
17, 2015 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Sots.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY. RON MORRISON
Mayor of the City of National City, California
City Cerk of the City National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 20 i5-1 g of the City of National City, California, passed and adopted
by the Council of said City on February 17, 2O15.
City Clerk of the City of National City; California
By:
Deputy
Attachment 1
City of National City
Mid -Year Appropriation Adjustments
Fiscal Year 2015
General Fund (001) — $20,949
1. City Council (401): Budget increase for overtime and related expenses — $4,000
The Department of Finance is requesting authorization to establish an Overtime (acct #102)
appropriation and increase the Workers' Compensation (acct # 140) and Medicare (acct #161)
appropriations accordingly for this department. The amount requested reflects expenses
anticipated to be incurred for the current fiscal year.
2. City Attorney (405): Budget transfers for personnel compensation expenses — $0 (net impact)
Transfer up to $3,000 of the Contract Services (acct #299) appropriation and up to $3,000 of
the Training, Travel, & Subsistence (acct# 226) appropriation to the Personnel Compensation
(acct #199) appropriation.
3. Police Department (411): Budget transfers for overtime and related expenses — $0 (net
impact)
Transfer up to $156,000 of the Full -Time Salaries (acct #101) appropriation to the Overtime
(acct #102), Workers' Compensation (acct #140), and Medicare (acct #161) appropriations.
4. Fire Department (412): Budget transfers for overtime and related expenses — 50 (net impact)
Transfer up to $90,000 of the Professional Services (acct #213) appropriation in the Building
Division (activity # 028) to the Overtime (acct #102), Workers' Compensation (acct #140),
and Medicare (acct #161) appropriations in the Firc Operations Division (activity # 125).
5. Engineering & Public Works Department (416): Budget transfers for overtime and related
expenses — $0 (net impact)
Transfer up to $9,000 of the Full -Time Salaries (acct #101) appropriation to the Overtime
(acct #102), Workers' Compensation (acct # 140), and Medicare (acet #161) appropriations
within the Engineering Division.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $4,000 (net impact) for item #s 1-5 above for additional personnel -
related expenses to be funded by transfers within the General Fund budget or use of fiend
balance, as necessary.
6. City Manager (403): Personnel budget transferfincrease-- $16,499
The Department of Finance is requesting authorization to transfer personnel appropriations
totalling $16,499 and all applicable fiscal year-to-date expenditures from the Housing
Division in the Housing Choice Voucher Fund / "Section 8" (502) to the General Fund (001)
to eliminate a budgetary deficit within the Housing Choice Voucher Fund.
Page 1 of 5
Attachment 1
Department of Finance recommendation: Approve budget transfers totalling $16,949 for item #7
above for personnel -related expenses from the Housing Choice Voucher Fund (502) to the
General Fund (001).
7. City Treasurer (410): Personnel budget increase for taxes and benefits - $450
Correct tax- and benefit -related appropriations, due to an error in calculating the amounts for
the Fiscal Year 2015 budget.
Department ofFill ance recommendation: Approve budget adjustments totalling $450 for item #6
above for additional personnel -related expenses to be funded by transfers within the General
Fund budget or use of fund balance, as necessary.
Parks Maintenance Fund (105): $35,500
1. Engineering & Public Works (416): Budget increase for overtime and related expenses -
S35,500
The Department of Finance is requesting authorization to establish an Overtime (acct #102)
appropriation and increase the Workers' Compensation (acct #140) and Medicare (acct # 161)
appropriations accordingly for this department. The amount requested reflects expenses
anticipated to be incurred for the current fiscal year.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $35,500 for additional personnel -related expenses to be funded by
either available savings elsewhere in the Parks Maintenance Fund budget or, if necessary,
interfund appropriation transfers from the General Fund (001).
Gas Taxes Fund (109): ($264,748)
Following analysis of the revenue and expenditure budgets and available fund balance of the Gas
Taxes Fund, the Department of Finance identified a budgetary deficit within the Fund, due to
lower than estimated available beginning fund balance. The appropriation decreases below are
proposed to eliminate the deficit.
1. Engineering & Public Works (416): Personnel budget decrease - ($194,748)
The Department of Finance is requesting authorization to decrease overall Personnel
appropriations of the Engineering Division by $52,397 and Streets Division by $142,351
(total $194,748) to reflect anticipated salary savings in these activities.
Department of Finance recommendation: Approve budget decreases totalling up to ($194,748).
2. Engineering & Public Works (416): Budget decrease for Automotive Equipment (Capital
Outlay) - ($70,000)
The Department of Finance is requesting authorization to decrease the Automotive
Equipment appropriation within the Streets Division by $70,000, the initially estimated cost
of a needed boom truck. Upon further review, staff now believes a larger vehicle is
Page 2 of 5
Attachment 1
necessary, the cost of which is estimated to be $140,000. Staffwill include the purchase
price of the larger vehicle as part of the Fiscal Year 2016 budget,
Department of Finance recommendation: Approve the budget decrease of ($70,000).
3. Engineering & Public Works (416): Budget transfers for overtime and related expenses — $0
(net impact)
Transfer up to $31,800 of the Full -Time Salaries (acct #101) appropriation within the Streets
Division and $1,200 of the Full -Time Salaries (acct #1.01) appropriation within the
Engineering Division (total $33,000) to the Overtime (acct #102), Workers' Compensation
(acct #140), and Medicare (acct #161) appropriations within the Streets and Engineering
Divisions in corresponding amounts.
Department of Finance recommendation: Authorize the City Manager to approve budget
transfers totalling up to $33,000 within the Streets and Engineering Divisions for additional
personnel -related expenses.
Sewer Service Fund (125): $0 (net impact)
1. Engineering & Public Works (416): Budget transfers for overtime and related expenses — $0
(net impact)
Transfer up to $21,000 of the Full -Time Salaries (acct #101) appropriation within the Sewer
Service Division and $500 of the Full -Time Salaries (acct #101) appropriation within the
Engineering Division (total $21,500) to the Overtime (acct #102), Workers' Compensation
(acct #140), and Medicare (sect #161) appropriations 000 within the Sewer Service Division
and Engineering Divisions in corresponding amounts.
Department of Finance recommendation: Authorize the City Manager to approve budget
transfers totalling up to $21,500 within the Sewer Service and Engineering Divisions for
additional personnel -related expenses.
Trash Rate Stabilization Fund (172): $2,700
1. Engineering & Public Works (416): Budget increase for overtime and related expenses —
$2,700
The Department of Finance is requesting authorization to establish an Overtime (acct #102)
appropriation and increase the Workers' Compensation (acct #140) and Medicare (acct #161)
appropriations accordingly within the Refs se program_ The amo: ni rmluested reflects
expenses anticipated to be incurred for the current fiscal year.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $2,700 for additional personnel -related expenses to be funded from
either available savings elsewhere in the Trash Rate Stabilization Fund budget or use of fund
balance, as necessary.
Page 3 of 5
Attachment 1
Library Bonds Debt Service Fund (259): $1,130
1. Library (418): Budget increase for Professional Services (Maintenance &. Operations) --
$1,130
Request for additional Professional Services (acct #213) appropriation to pay for fees of -the
Trustee of the Library Bonds.
Department of Finance recommendation: Approve the budget increase of $1.130 for additional
maintenance & operations expenses to be funded by available fund balancle.
Housing Choice Voucher / "Section 8" Fund (502): ($146,209)
1. City Manager (403): Personnel budget transfer/decrease — ($16,499)
See General Fund (001).
2. Housing, Grants & Asset Management (419): Personnel budget transfer/decrease — ($75,000)
The Department of Finance is requesting authorization to transfer $75,000 of personnel
appropriations and all applicable fiscal year-to-date expenditures within the Housing
Division from the Housing Choice Voucher Program Fund (502) to the Low & Mod income
Housing Fund (532) to eliminate a budgetary deficit within the Housing Choice Voucher
Fund.
Department of Finance recommendation: Approve budget transfers totalling ($75,000) for
personnel -related expenses from the Housing Choice Voucher Fund (502) to the Low & Mod
Income Housing Fund (532).
3. Housing, Grants & Asset Management (419): Budget decrease for Rentals & Leases
(Maintenance & Operations) — ($49,000)
The Department of Finance is requesting authorization to decrease the Rentals & Leases
(acct #268) for rental of space at the Martin Luther King Building for the Housing Division.
Upon review of Housing Choice Voucher Program administration of other agencies, staff
determined the charging of office space rental fees to the Prograra in conjunction with the
building services charges to be inconsistent with the practices of those agencies.
Department of Finance recommendation: Approve the budget decrease of ($49,000).
4. Housing Grants & Asset Management (419): Budget decrease for Vehicle Service Charges
(Internal vvi A% ..A Charges) — J, aJ F
The Department of Finance is requesting authorization to decrease the Vehicle Services
Charges appropriation for the Housing Division. The internal service charge calculation was
based upon the use of two (2) vehicles maintained by the Housing Division. However, in
Fiscal Year 2015, the City entered into a vehicle lease agreement with Enterprise, and as a
result, one (1) of the two (2) vehicles were disposed of, resulting into a savings of $5,710 for
the Fund.
Department of Finance recommendation: Approve the budget decrease of ($5,710).
Page4of5
Attachment 1
Low & Mod Income Housing Fund (532): $75,000
1. Housing, Grants & Asset Management (419): Personnel budget transfer/increase — $75,000
See Housing Voucher Program Fund (502).
Facilities Maintenance Fund (626): $59,500
Engineering & Public Works (416): Budget increase for overtime and related expenses —
$59,500
The Department of Finance is requesting authorization to establish an Dvertirne (acct #102)
appropriation and increase the Workers' Compensation (acct #140) and Medicare (acct #161)
appropriations accordingly for this department. The amount requested reflects expenses
anticipated to be incurred for the current fiscal year.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $59,500 for additional personnel -related expenses to be funded from
either available savings elsewhere in the Facilities Maintenance Fund budget or use of fund
balance, as necessary.
Motor Vehicle Service Fund (643): $0 (net impact)
1. Engineering & Public Works (416): Budget increase for overtime and related expenses — $0
(net impact)
Transfer up to $15,200 of the Full -Time Salaries (acct #101) appropriation to the Overtime
(acct #102), Workers' Compensation (acct 4140), and Medicare (acct #161) appropriations.
Department of Finance recommendation: Authorize the City Manager to approve budget
transfers totalling up to $15,200 for additional personnel -related expenses.
Page 5 of 5
Attachment 2
City of National City
Supplemental Appropriation Requests
Fiscal Year 2015
General Fund (001): $264,800
1. Non -Departmental (409): Budget increase for Contract Services (Maintenance & Operations)
$1,800
Establish a Contract Services (acct #299) appropriation for the Electronic Newsletter "E-
Newsletter."
2. Fire (412): Budget increase for overtime and related expenses — $260,000
Increase Overtime (acct #102) appropriation, due to a shortfall of four (4) employees and two
(2) employees on long-term workers compensation disability.
3. Engineering & Public Works (416): Budget increase for Materials & Supplies (Maintenance
& Operations) — $3,000
Inerease Materials & Supplies (acct #399) appropriation to pay for project bid
advertisements.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $264,800 for additional expenses to be funded from either available
savings elsewhere in the General Fund budget or use of fund balance, as necessary.
Library Fund (104): $20,000
1. Community Development (416): Budget increase for Contract Services (Maintenance &
Operations) — $20,000
Increase Contract Services (acct #299) appropriation to pay for security guard services at the
Library to enhance the safety of patrons and staff, and safeguard the City's assets from theft
and damage.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $20,000 for additional maintenance & operations expenses to be
funded from either available savings elsewhere in the Library Fund budget or, if necessary,
irterfund appropriation transfer.
Parks Maintenance Fund (105): $2,000
1. Engineering & Public Works (416): Budget increase for Laundry & Cleaning Services
(Maintenance & gerations)= $2,000
Increase Laundry & Cleaning Services (acct #211) appropriation to pay for underestimated
laundry & cleaning services costs for this department.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $2,000 for additional maintenance & operations expenses to be
Page 1 of 3
Attachment 2
funded from either available savings elsewhere in the Parks Maintenance Fund budget or, if
necessary, interfund appropriation transfers from the General Fund (001).
Low & Moderate Income Housing Fund (532): $55,000
1. Housing, Grants & Asset Ivigmt (419): Budget increase for Legal Services (Maintenance &
Operations) — $25,000
Establish a Legal Services (acct #209) appropriation for legal services for housing projects
within the Housing Division.
2. Housing, Grants & Asset Mgmt (419): Budget increase for Professional Services
(Maintenance & Operations) — S25,000
Establish a Professional Services (acct 4213) appropriation for professional services for
financial review and appraisals within the Housing Division.
3. Housing, Grants & Asset Mgmt (419): Budget increase for Materials & Supplies
(Maintenance & Operations) — $5,000
Establish a Materials & Supplies (acct 4399) appropriation for supplies for the Housing
Authority.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to $55,000 for additional maintenance & operations expenses to be
funded from either available savings elsewhere in the Low & Moderate Income Housing Fund
budget or use of fund balance, as necessary.
Facility Maintenance Fund (626): $75,000
1. Engineering & Public Works (416): Budget increase for Repair & Maintenance Buildings &
Structures (Maintenance & Operations) — $75,000
Increase Repair & Maintenance Buildings & St-actores (acct #288) appropriation related to
facility repairs at the Police Department, due to unexpected flooding; repairs due to
vandalism at the Library; HVAC equipment at Civic Center; HVAC repairs at the MLK
building; and other repairs.
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totaling up to S75,000 for additional maintenance & operations expenses to be
funded from either available savings elsewhere in the Facilities Maintenance Fund budget or use
of fund balance, as necessary.
Liability Insurance Fund (627): $209,000
1. Risk Management (417): Budget increase for Workers' Compensation Claim Costs (Fixed
Charges) — $200,000
Additional Workers' Compensation Claim Costs (acct #433) appropriation to restore the
Workers' Compensation Claims Costs appropriation, which was reduced due to
unanticipated higher costs in the Liability Claim Cost (acct f'132).
Page 2 of 3
Attachment 2
Department of Finance recommendation: Authorize the City Manager to approve budget
adjustments totalling up to S200,000 for additional fixed charges expenses to be funded from
either available savings elsewhere in the Liability Insurance Fund budget, an increase to internal
service charges to other departments, or use of fund balance, as necessary.
Page 3 of 3
City of National City
Mid -Year Staffing Requests
Fiscal Year 2015
NEW POSITIONS
Attachment 3
Department
Request
Annual Salary
Benefits
Annual
Compensation
FY15 - Mid Year
Fire/Building
1.0 Plans Examiner
$ 60,788
$ 33,017
$ 93,805
$ 23,451
3.0 Firefighter
$ 152,295
$ 137,780
$ 290,075
$ 72,519
Human Resources
1.0 Executive Assistant II
$ 37,388
$ 27,031
$ 64,419
$ 16,105
Library
1.0 Senior Librarian
$ 62,413
$ 33,432
$ 95,845
$ 23,961
Total
$ 136,036
INTERNAL RECRUITMENTS (exchanging one position for another)
Department
Request
Annual Salary
Benefits
Annual
Compensation
FY15 - Mid Year
Fire/Building
1,0 Deputy Fire Marshall
$ 87,711
$ 65,428
$ 153,139
$ 38,285
anticipated vacancy savings
$ (61,693)
$ (29,244)
$ (90,937)
$ (22,734)
Police
1.0 Animal Control Officer
$ 41,366
$ 30,924
$ 72,290
$ 18,072
anticipated vacancy savings
$ (33,267)
$ (27,125)
$ (60,392)
$ (15,098)
Total
$ 18,525
RECLASSIFICATIONS (merit promotion of existing staff)
Department
1 Request
Annual Salary
Benefits
Annuai
Compensation
Fii5 - Mid Year
Housing and Grants
new class: Senior Office Assistant
$ 33,696
$ 26,087
$
59,783
$
14,946
current class: Office Assistant
$ (30,978)
$ (15,213)
$
(46,191)
$
(11,548)
1ef2
Department
Request
Annual Salary
Benefits
Annua!
Compensation
FY15 - Mid Year
Human Resources
new class: Senior Office Assistant
$ 37,388
$ 27,031
$ 64,419
$ 14,946
current class: Office Assistant
$ (30,978)
$ (15,229)
$ (46,207)
$ (11,552)
Neighborhood Services
new class: Neighborhood Services
Director
$ 109,439
$ 51,688
$ 161,127
$ 40,282
current class: Neighborhood
Services Manager
$ (76,599)
$ (41,341)
$ (117,940)
$ (29,485)
Total
$ 17,588
GRAND TOTALS
$
172,149
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