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Home My WebLink AboutCC RESO 2016-29RESOLUTION NO. 2016 — 29 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING VARIOUS FISCAL YEAR 2015 MID -YEAR BUDGET ADJUSTMENTS WHEREAS, on June 16, 2015, the City Council of the City of National City adopted Resolution No. 2015-100, adopting the budget for Fiscal Year 2016; and WHEREAS, as part of the mid -year review process, the Finance Department reviewed the first six months for actual revenues and expenditures, and projected the last six months of the fiscal year; and WHEREAS, the mid -year budget review was presented to the City Council and members of the public on March 1, 2016; and WHEREAS, the City Manager has recommended approval of the Mid -Year Appropriation Adjustments (Attachment 1) and Supplemental Appropriation Requests (Attachment 2). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves and adopts the Fiscal Year 2016 Mid -Year Appropriation Adjustments (Attachment 1) and Supplemental Appropriation Requests (Attachment 2). PASSED and ADOPTED this 1st day of March, 201 on Morrison, Mayor ATTEST: Mic el R. Dalla, Cit Clerk ierva- APPROVED AS TO FORM: audia Ga•'tua Silv City Attor e Passed and adopted by the Council of the City of National City, California, on March 1, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California irk r City C of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-29 of the City of National City, California, passed and adopted by the Council of said City on March 1, 2016. City Clerk of the City of National City, California By: Deputy City of National City Mid -Year Appropriation Adjustments Fiscal Year 2016 General Fund — $211,933 Personnel Correction Attachment 1 1. Fire Department: Increase budget for Overtime and related expenses — $181,513 Increase the Overtime appropriation by $181,513 to account for payment of overtime and related expenses determined to be underpaid from 2013-2015 following an FLSA review for the Firefighters' Association group. Department of Finance recommendation: Authorize the City Manager to approve budget adjustments totalling up to $181,513 (total impact) for item # 1 above to be funded by transfers within the General Fund budget or use of fund balance, as necessary. Internal Service Charge Corrections 2. City Council: Decrease budget for Building Service Charges (internal Service Charges) — ($2,670) Decrease the Building Service Charges appropriation by $2,670 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 3. City Clerk: Decrease budget for Building Service Charges (Internal Service Charges) — ($1,335) Decrease the Building Service Charges appropriation by $1,335 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 4. City Manager: Decrease budget for Building Service Charges (Internal Service Charges) — ($3,560) Decrease the Building Service Charges appropriation by $3,560 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 5. City Attorney: Decrease budget for Building Service Charges (Internal Service Charges) — ($1,557) Decrease the Building Service Charges appropriation by $1,557 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 6. City Treasurer: Decrease budget for Building Service Charges (Internal Service Charges) — ($445) Decrease the Building Service Charges appropriation by $445 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. Page 1 of 6 Attachment 1 7. Police Department: Decrease budget for Building Service Charges (Internal Service Charges) — ($24,052) Decrease the Building Service Charges appropriation by $24,052 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 8. Fire Department: Decrease budget for Building Service Charges (Internal Service Charges) — ($17,451) Decrease the Building Service Charges appropriation by $17,451 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 9. Engineering & Public Works: Decrease budget for Building Service Charges (Internal Service Charges) — ($22,920) Decrease the Building Service Charges appropriation by $22,920 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 10. Administrative Services: Decrease budget for Building Service Charges (Internal Service Charges) — ($11,353) Decrease the Building Service Charges appropriation by $11,353 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 11. Community Development: Increase budget for Building Service Charges (Internal Service Charges) —$115,985 Increase the Building Service Charges appropriation by $115,985 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. 12. Police Department: Decrease budget for Building Service Charges (Internal Service Charges) — ($222) Decrease the Building Service Charges appropriation by $222 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department. Department of Finance recommendation: Authorize the City Manager to approve budget adjustments totalling up to $30,420 (total impact) for item #s 2-12 above to be funded by transfers within the General Fund budget or use of fund balance, as necessary. Library Fund: ($25,459) 1. Library: Decrease budget for Building Service Charges (Internal Service Charges) — ($25,459) Decrease the Building Service Charges appropriation by $25,949 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department in the General Fund. Department of Finance recommendation: Authorize the City Manager to approve a budget adjustment totalling up to ($25,459) for item # 1 above. Page 2 of 6 Attachment 1 Gas Taxes Fund: $3,707 1. Engineering & Public Works: Budget increase for Rentals & Leases (Maintenance & Operations) — $4,515 Increase the Rentals & Leases appropriation by $4,515 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. 2. Engineering & Public Works: Budget increase for Other Interest (Fixed Charges & Debt Service) — $101 Increase the Other Interest appropriation by $101 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. 3. Engineering & Public Works: Decrease budget for Building Service Charges (Internal Service Charges) — ($909) Decrease the Building Service Charges appropriation by $909 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department in the General Fund. Authorize the City Manager to approve budget adjustments totalling up to $3,707 (net impact) for item #s 1-3 above to be funded by transfers within the Gas Taxes Fund budget or use of fund balance, as necessary. Park & Recreation Capital Outlay Fund: $923 1. Engineering & Public Works: Budget increase for Rentals & Leases (Maintenance & Operations) — $903 Increase the Rentals & Leases appropriation by $903 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. 2. Engineering & Public Works: Budget increase for Other Interest (Fixed Charges & Debt Service) — $20 Increase the Other Interest appropriation by $20 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. Authorize the City Manager to approve budget adjustments totalling up to $923 for item #s 1-2 above to be funded by transfers within the Park & Recreation Capital Outlay Fund budget or use of fund balance, as necessary. Sewer Service Fund: $61,933 1. Engineering & Public Works: Budget increase for personnel expenses — $60,534 The Department of Finance is requesting authorization to increase the Full -Time Salaries and related appropriation for this department. The amount requested reflects expenses anticipated to be incurred for the current fiscal year. Page 3 of 6 ‘.- kd c.4 Attachment 1 2. Engineering & Public Works: Budget increase for Rentals & Leases (Maintenance & Operations) — $2,258 Increase the Rentals & Leases appropriation by $2,258 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. 3. Engineering & Public Works: Budget increase for Other Interest (Fixed Charges & Debt Service) — $50 Increase the Other Interest appropriation by $50 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. 4. Engineering & Public Works: Decrease budget for Building Service Charges (Internal Service Charges) — ($909) Decrease the Building Service Charges appropriation by $909 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department in the General Fund. Authorize the City Manager to approve budget adjustments totalling up to $61,933 for item (is 1- 4 above to be funded by transfers within the Sewer Service Fund budget or use of fund balance, as necessary. Trash Rate Stabilization Fund: $9,113 1. Engineering & Public Works: Budget increase for personnel expenses — $7,728 The Department of Finance is requesting authorization to increase the Full -Time Salaries and related appropriation for this department. The amount requested reflects expenses anticipated to be incurred for the current fiscal year. 2. Engineering & Public Works: Budget increase for Rentals & Leases (Maintenance & Operations) — $1,355 Increase the Rentals & Leases appropriation by $1,355 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. 3. Engineering & Public Works: Budget increase for Other Interest {Fixed Charges & Debt Service) — $30 Increase the Other Interest appropriation by $30 for Fiscal Year 2016 debt service payments for CAT Loader rental payments not appropriated due to a budgeting oversight. Authorize the City Manager to approve budget adjustments totalling up to $9,113 for item #s 1-3 above to be funded by transfers within the Trash Rate Stabilization Fund or use of fund balance, as necessary. Page 4 of 6 Attachment 1 Community Development Block Grant (CDBG) Fund: ($445) 1. Housing, Grants & Asset Management: Decrease budget for Building Service Charges (Internal Service Charges) — ($445) Decrease the Building Service Charges appropriation by $445 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department in the General Fund. Department of Finance recommendation: Authorize the City Manager to approve a budget adjustment totalling up to ($445) for item # 1 above. Housing Choice Voucher ("Section 8") Fund: ($1,364) 1. Housing, Grants & Asset Management: Decrease budget for Building Service Charges (Internal Service Charges) — ($1,364) Decrease the Building Service Charges appropriation by $1,364 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department in the General Fund. Department of Finance recommendation: Authorize the City Manager to approve a budget adjustment totalling up to ($1,364) for item # 1 above. HOME Fund: ($222) 1. Housing, Grants & Asset Management: Decrease budget for Building Service Charges (Internal Service Charges) — ($222) Decrease the Building Service Charges appropriation by $222 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department in the General Fund. Department of Finance recommendation: Authorize the City Manager to approve a budget adjustment totalling up to ($222) for item # 1 above. Low & Moderate Income Housing Fund: $96,389 1. Housing, Grants & Asset Management: Budget increase for personnel expenses — $97,501 The Department of Finance is requesting authorization to increase the Full -Time Salaries and related appropriation for this department. The amount requested reflects expenses anticipated to be incurred for the current fiscal year. 2. Housing, Grants & Asset Management: Decrease budget for Building Service Charges (Internal Service Charges) — ($1,112) Page 5 of 6 ‘,0 Attachment 1 Decrease the Building Service Charges appropriation by $1,112 to reallocate internal service charges related to the Las Palmas pool to the Community Services Department in the General Fund. Department of Finance recommendation: Authorize the City Manager to approve budget adjustments totalling up to $96,389 (net impact) for item #s 1-2 above to be funded by transfers within the Low & Moderate Income Housing Fund budget or use of fund balance, as necessary. Facilities Maintenance Fund: $130,316 1. Engineering & Public Works: Budget increase for personnel expenses — $65,297 The Department of Finance is requesting authorization to increase the Full -Time Salaries and related appropriation for this department. The amount requested reflects expenses anticipated to be incurred for the current fiscal year. 2. Engineering & Public Works: Budget increase for Loan Interest Payment (Fixed Charges & Debt Service) — $65,019 Increase the Loan Interest Payment appropriation by $65,019 for Fiscal Year 2016 debt service payments for Honeywell Building Solutions not appropriated due to a budgeting oversight. Department of Finance recommendation: Authorize the City Manager to approve budget adjustments totalling up to $130,316 to be funded by transfers within the Facilities Maintenance Fund or use of fund balance, as necessary. Page 6 of 6 Attachment 2 City of National City Supplemental Appropriation Requests Fiscal Year 2016 General Fund: $1,357,477.77 1. Police: Budget increase for Contract Services (Maintenance & Operations) — $36,427 Increase the Contract Services appropriation to account for services to standardize departmental policies and procedures. 2. Police: Budget increase for Public Safety Equipment (Capital Outlay) — $120,000 Establish the Public Safety Equipment appropriation to account for the purchase of body - worn cameras and associated costs by sworn staff. 3. Community Development: Budget increase for Lease Payment (Fixed Charges & Debt Service) — $2,000 Increase the Lease Payment appropriation to account for the Fiscal Year 2016 payment for the Las Palmas golf course. This payment is pursuant to the terms of the Lease Agreement between the City and the property owner. 4. Community Development: Budget increase for Recreational Supplies (Maintenance & Operations) — $20,000 Increase the Recreational Supplies appropriation to account for the purchase of recreational supplies for the Las Palmas pool. 5. Engineering & Public Works: Budget increase for Contract Services (Maintenance & Operations) — $50,000 Increase the Contract Services appropriation to account for environmental permitting and services to remove vegetation, sediment, and debris from drainage channels in preparation for the El Nino weather conditions. RSG Settlement Agreement In January 2016, the City received a payment of $1,833,172.22 for the RSG Settlement. The payment is pursuant to a settlement agreement between the City and Rosenow Spevacek Group ("RSG"), Inc. The distribution of the payment received adheres to the terms of the Memorandum of Understanding ("MoU") between the City and Successor Agency (approved by City Council Resolution 2015-072). The MoU requires the Successor Agency receive 54%, or $826,577.36, of the distribution after deduction of attorney fees of $302,473.41 from the total, of the balance. The City retained the remaining 46%, or $704,121.45. 6. Non -Departmental: Budget increase for Professional Services (Maintenance & Operations) related to the RSG settlement - $302,473.41 Establish a Professional Services appropriation to account for the deduction of legal costs from the RSG settlement payment. Page 1 of 2 v Attachment 2 7. Non -Departmental: Budget increase for Transfers Out related to the RSG - $826,577.36 Establish a Transfers Out appropriation for the transfer of the portion of the RSG settlement payment due to the Successor Agency. Department of Finance recommendation: Authorize the City Manager to approve budget adjustments totalling up to $1,357,477.77 for items 1-7 above to be funded by transfers within the General Fund budget or use of fund balance, as necessary. Police Department Grants Fund: $5,365 1. Police: Budget increase for personnel expenses — $5,365 The Department of Finance is requesting authorization to increase the Full -Time Salaries and related appropriation for this department. The amount requested reflects expenses anticipated to be incurred for the current fiscal year. Authorize the City Manager to approve budget adjustments totalling up to $5,365 for item t 1 above to be funded by transfers within the Police Department Grants Fund budget or use of fund balance, as necessary. City of National City Supplemental Revenue Budget Request Fiscal Year 2016 General Fund: $1,129,050.77 1. Non -Departmental: Revenue budget increase related to the RSG Settlement for a - $1,129,050.77 Establish a Litigation Recovery Proceeds revenue budget for $1,129,050.77. Department of Finance recommendation: Authorize the City Manager to approve budget adjustments totalling $1,129,050.77 for item if 1 above. Page 2 of 2