HomeMy WebLinkAboutCC RESO 2016-140RESOLUTION NO. 2016 — 140
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN
THE COUNTY OF SAN DIEGO AND THE CITY OF NATIONAL CITY FOR
PAYMENT OF THE NEXT GENERATION REGIONAL COMMUNICATION
SYSTEM INFRASTRUCTURE COSTS TOTALING $1,270,762.58 WITHOUT
INTEREST, WITH TEN ANNUAL PAYMENTS IN THE AMOUNT
OF $147,379.98 (INTEREST RATE OF 2.79%).
WHEREAS, on March 7, 1995, the County of San Diego and local governments,
including National City, entered into an Agreement regarding implementation, governance, cost,
and method of funding a regional radio system to provide communication services to public
safety and public service agencies operating in San Diego County and Imperial County; and
WHEREAS, The County's Regional Communications System (RCS) replaced the
participating public service and public safety agencies' existing radio communication systems
throughout San Diego and Imperial counties with what was at the time a modern, trunked radio
system; and
WHEREAS, the County's Regional Communications System (RCS) has helped
sustain communications among the region's public safety and public service agencies for
emergency and disaster response communications, and is operated by the County Sheriffs
Department with financial contributions from RCS parties; and
WHEREAS, the 1995 RCS Agreement outlined three basic fiscal components to
RCS Party participation and use of the RCS: (1) contribution to the construction of the RCS
"backbone", (2) monthly operating charges, and (3) each RCS Party's own equipment and
certain infrastructure costs; and
WHEREAS, the 1995 RCS Agreement also established a RCS Board of
Directors to make recommendations to the County Board of Supervisors, who have the ultimate
fiscal and operational control over the RCS; and
WHEREAS, on May 5, 2009, (Minute Order No. 2), on recommendation of the
RCS Board of Directors, the County Board of Supervisors approved the extension of the RCS
Agreement to March 31, 2013; and
WHEREAS, on August 7, 2012, (Minute Order No. 1), again on recommendation
of the RCS Board of Directors, the County Board of Supervisors approved the extension of the
1995 RCS Agreement to March 31, 2016 in order to allow sufficient time to transition to a new or
"next generation" ("NextGen RCS") replacement regional communication system and to develop
a new participating agency agreement governing the new system; and
WHEREAS, the transition from the existing RCS to the NextGen RCS was to be
implemented and facilitated by a NextGen RCS Agreement and would occur over the course of
approximately five years; and
WHEREAS, the Next Generation Regional Communications System (NextGen
RCS) Agreement was approved by the San Diego County Board of Supervisors on December 3,
2013; and
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Resolution No. 2016 — 140
Page Two
WHEREAS, the NextGen RCS Agreement establishes participation in the
sharing of NextGen RCS Shared Backbone Infrastructure costs and NextGen RCS governance;
and
WHEREAS, the NextGen RCS will replace, modernize, and update the RCS and
shall provide effective and reliable voice radio communications for routine intra- and inter-
agency operations as well as inter -agency communications throughout the region during mutual
aid and disaster operations; and
WHEREAS, the NextGen RCS will include the following subsystems: a new
trunked voice system, new microwave backhaul network, and a conventional voice system; and
WHEREAS, on February 18, 2014, the City Council approved the NextGen RCS
Agreement (Resolution # 2014-20), which estimated the cost for National City to join the
NextGen RCS at $1,750,444; and
WHEREAS, by approving this Agreement, National City and the other signing
Parties authorized the County to amend Exhibit C — Estimated RCS NextGen System Cost to
reflect the final system costs, without further approval by the Parties; and
WHEREAS, the National City Police, Fire, Public Works, and Engineering
Departments depended on the old RCS for mobile and portable radio communication; and
WHEREAS, in an effort to reduce National City's costs for the new NextGen
RCS, staff evaluated the number of radios that were necessary; and
WHEREAS, as a result of this analysis, the City's Public Works/Engineering
Department no longer use RCS portable or mobile radios, but rather, cellular phones to
communicate; thereby reducing the cost to National City
WHEREAS, pursuant to the NextGen RCS Agreement, the County agreed to
purchase a NextGen RCS, and the Parties agreed to share the infrastructure costs by
reimbursing the County through payment agreements; and
WHEREAS, by entering into the NextGen RCS Agreement, all participating
Parties authorized the County to amend Exhibit "C" (Estimated RCS NextGen System Cost) to
reflect the final system costs in accordance with the cost apportionment method described in
Section 11, without further approval by the Parties; and
WHEREAS, the County awarded a contract for the NextGen RCS to Motorola
Solutions Inc., for a total cost of $70,065,207; and
WHEREAS, based on the total Motorola contract amount, the County provided
final system costs and updated financing information to all NextGen RCS Parties, with National
City's share in the amount of $1,270,762.58; and
WHEREAS, on February 2, 2016, the Board of Supervisors authorized the Clerk
of the Board to execute payment agreements with the NextGen RCS Parties on behalf of the
County; and
Resolution No. 2016 — 140
Page Three
WHEREAS, all participating RCS agencies, including National City, had a choice
to finance the full cost or pay the total in full; and
WHEREAS, both funding options were considered during FY 17 budget
development; and
WHEREAS, the main issue discussed at that time was the projected deficit with
planned use of Fund Balance for both FY 17 and FY 18; and
WHEREAS, as a result of the discussion, staff budgeted, and the City Council
approved, an annual payment; and
WHEREAS, staff is recommending City Council finance the amount to preserve
National City's current cash; and
WHEREAS, if approved by the City Council, beginning on June 1, 2017, and
each year thereafter for ten (10) years at an annual interest rate of 2.79%, National City would
agree to pay an annual principle and interest payment of $147,379.98; and
WHEREAS, the annual payments are separate from the monthly operating fees
that will continue through June 30, 2026; and
WHEREAS, although National City will be making payments over a 10 year
period, the projected life span of the system is 20 years; and
WHEREAS, there is no penalty for early pay off should funds become available
to do so and/or should the City Council direct staff to do so; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Agreement between the County of San
Diego and the City of National City National City for payment of NextGen RCS infrastructure
costs over a ten (10) year period at an annual interest rate of 2.79%, costing the City
$203,037.22 in interest, with payments in the amount of $147,379.98 beginning June 1, 2017.
PASSED and ADOPTED this 6th day of Septemb= +016.
°--------------___
Michael R. Dalla, Cj+Cy Clerk
on Morrison, Mayor
PROVED AST• OI
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City Atto •
Passed and adopted by the Council of the City of National City, California, on
September 6, 2016 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
RON MORRISON
Mayor of the City of National City, California
N
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City Cl rk of the City f National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2016-140 of the City of National City, California, passed and
adopted by the Council of said City on September 6, 2016.
City Clerk of the City of National City, California
By:
Deputy