HomeMy WebLinkAboutCC RESO 2018-52RESOLUTION NO. 2018 — 52
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN
THE CITY OF NATIONAL CITY AND MERITAGE SYSTEMS, INC., TO
PROVIDE ONLINE PLAN SUBMITTAL AND TRACKING SERVICES
FOR THE BUILDING, ENGINEERING, PLANNING, AND FIRE
DEPARTMENTS THROUGH THE MERITAGE WEBSITE
WHEREAS, on September 20, 2016, the City Council adopted Resolution No.
2016-150 entering into an Agreement with EsGil Corporation to provide permit processing, plan
reviews, construction inspections on -site and off -site for a not -to -exceed annual amount of
$800,000 and a term from August 8, 2016 through August 7, 2019; and
WHEREAS, the Agreement provided compensation for reviewing building plans
in the amount of sixty-five percent (65%) of the plan checking fee collected by the City for each
permit based upon the City's adopted fee schedule; and
WHEREAS, City staff evaluated permit processing products provided by CAA
Professionals and Meritage Systems, Inc. ("Meritage"), each of which had previously gone
through a request for proposals (RFP) process with the Engineering Department, and
determined that the Meritage Systems website provided the best functionality and ease of use;
and
WHEREAS, the City desires to execute an Agreement with Meritage for access
to their website for the management of all areas of plan submittal and inspection processes that
also allows residents and customers to have live access to the most current status of their
respective plan review and inspection process; and
WHEREAS, because Meritage and EsGiI Corporation ("EsGiI") are both
subsidiaries of Safebuilt, LLC, EsGil has agreed to a payment arrangement to provide access to
the Meritage website through a First Amendment to their Agreement with the City to increase
the compensation by one -percent (1 %), from sixty-five percent (65%) to sixty-six percent (66%),
to pay the Meritage cost for annual support and license fees; and
WHEREAS, Meritage's one-time start up training and legacy import cost of
$10,000 that will be paid by the City utilizing Building's professional services account, and the
annual support and licensing fee of $11,400 will be paid by EsGiI with monies collected during
the plan review and permit issuance process; and
WHEREAS, the term of the Agreement between the City of National City and
Meritage will begin on April 17, 2018 (the "effective date") and may be terminated by the City
upon notice to Meritage; and
WHEREAS, if the City terminates its Agreement with EsGil, such will not end the
City's continuing use and support of the Meritage website, but the City would need to provide an
alternate funding source to continue to pay the annual support and licensing fee for the Meritage
System.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Agreement between the City of
National City and Meritage Systems, Inc., to provide online plan submittal and tracking services
for the Building, Engineering, Planning, and Fire Departments, through the Meritage website.
Said Agreement is on file in the Office of the City Clerk.
[Signature Page to Follow]
Resolution No. 2018 — 52
Page Two
PASSED and ADOPTED this 17th day of Apr. 18.
on Morrison, Mayor
ATTEST:
Michael R. Dalla,'City Clerk
APPROVED AS TO FORM:
Morri -Jones
torney
Passed and adopted by the Council of the City of National City, California, on
April 17, 2018 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
RON MORRISON
Mayor of the City of National City, California
'fLii
City CI rk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2018-52 of the City of National City, California, passed and adopted
by the Council of said City on April 17, 2018.
City Clerk of the City of National City, California
By:
Deputy