HomeMy WebLinkAboutCC RESO 2020-24RESOLUTION NO. 2020 — 24
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING
THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE
SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH WEST COAST
ARBORISTS, INC. FOR SPECIALIZED TREE TRIMMING, REMOVAL,
AND PLANTING SERVICES, EFFECTIVE NOVEMBER 1, 2019 THROUGH
JANUARY 7, 2022, FOR AN AMOUNT NOT TO EXCEED $90,000 BY
PIGGYBACKING ONTO THE CITY OF ENCINITAS' URBAN FORESTRY
MAINTENANCE SERVICES CONTRACT
WHEREAS, on December 19, 2017, the City Council adopted Resolution No.
2017-239 to enter into an Agreement with West Coast Arborist, Inc. (WCA) in an amount not to
exceed $90,000 to assist the City's Park Maintenance staff with addressing the growing backlog
of tree trimming requests for specialized service; and
WHEREAS, through implementation of a grid -based tree trimming program, WCA
proved to be effective in assisting City crews with clearing the backlog, which allowed City crews
to focus on maintaining the City's specialized tree trimming schedule; and
WHEREAS, tree trimming support services are needed this year as City crews are
challenged to maintain the grid schedule due to emergency calls for service and the need for such
specialty work, such as stump grinding and tree removals; and
WHEREAS, as part of the Fiscal Year 2020 annual budget, City Council adopted
the maintenance and operating budget for Public Works Parks Division, which includes $90,000
for contract tree trimming support services; and
WHEREAS, the City of National City has an opportunity to "piggyback" on to the
City of Encinitas' Urban Forestry Maintenance Services Contract with WCA effective November
1, 2019 through January 7, 2020 for specialized tree trimming support services for an amount not
to exceed $90,000; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that
the City may buy directly from a vendor at a price established through competitive bidding by
another public agency whose procedures have been determined to be in substantial compliance
with the City's procurement procedures, and such a determination has been made in this case,
therefore, it is recommended that the purchase be made without complying with the competitive
bidding procedure set forth in the Municipal Code; and
WHEREAS, National City's Purchasing staff has confirmed that the City of
Encinitas' Urban Forestry Maintenance Services contract with WCA was competitively bid through
an RFP process, and that the City of Encinitas' procurement procedures are in substantial
compliance with those of the City of National City; and
WHEREAS, on January 1, 2018, the City of Encinitas entered into a four year
agreement with WCA for Urban Forest Maintenance Services, which expires on January 7, 2022
with the option to extended two separate, three-year terms; and
WHEREAS, staff is requesting the City Council to waive the formal bid process
pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and
authorize the Mayor to execute a new Agreement between the City of National City and West
Coast
Resolution No. 2020 — 24
Page Two
Arborists, Inc., for specialized tree trimming, removal, and planting services, effective November
1, 2019 through January 7, 2022, for an amount not to exceed $90,000 by piggybacking onto the
City of Encinitas' Urban Forestry Maintenance Services Contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby affirms the Purchasing agent's determination that the City of Encinitas
procurement procedures are in substantial compliance with the City's, and pursuant to Section
2.60.260 of the Municipal Code authorizes the waiver of the bidding process.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the Mayor
to execute an Agreement with West Coast Arborist, Inc., for specialized tree trimming, removal,
and planting services, effective November 1, 2019 through January 7, 2022, with an option to
extend for two three-year terms in an amount not to exceed $90,000 by "piggybacking" on to the
City of Encinitas Urban Forestry Maintenance Services Contract.
PASSED and ADOPTED this 18th day of February, 202
Alejandra Sotelo-Solis, Mayor
ATTEST:
fr
Michael R. DaIla,6City Clerk
APPROVED AS TO FORM:
orris -Jo es
ttorney
Passed and adopted by the Council of the City of National City, California, on
February 18, 2020 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS
Mayor of the City of National City, California
City Clerk of the City of National City, California
By:
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2020-24 of the City of National City, California, passed and adopted
by the Council of said City on February 18, 2020.
City Clerk of the City of National City, California
By:
Deputy