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Home My WebLink AboutCC RESO 2020-17RESOLUTION NO. 2020 - 1. ! RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE AMENDMENT OF CITY COUNCIL POLICY 802, "CITY SUPPORT FOR SPECIAL EVENTS, ACTIVITIES, PROGRAMS AND SERVICES," I) ADDING RESTRICTIONS ON POLITICAL ACTIVITIES OR ENDORSEMENTS; 2) REMOVING ORGANIZATIONS FROM THE CO-SPONSORSHIP LIST THAT HAVE NOT HELD AN EVENT IN THREE (3) YEARS; 3) ADDING AND SUBTRACTING EVENTS FROM THE SPONSORED AND CO -SPONSORED LIST; AND 4) CORRECTING TYPOGRAPHICAL ERRORS BE IT RESOLVED by the City Council of the City of National City that City Council Policy No. 802, entitled "City Support for Special Events, Activities, Programs and Services" is amended as recommended by the Director of Neighborhood Services. BE IT FURTHER RESOLVED by the City Council of the City of National City that the amended Policy marked hereto as Attachment "A" and by reference incorporated herein. PASSED and ADOPTED this 4th day of February, 2020 Alejandra Sotelo-Solis, Mayor ATTEST: fi,f Michael R. alla, City Clerk APPROVED AS TO FORM: Passed and adopted by the Council of the City of National City, California, on February 4, 2020 by the following vote, to -wit: Ayes: Councilmembers Cana, Quintero, Rios, Sotelo-Solis. Nays: Morrison. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California City Clerk of the City of National City, California By: I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-17 of the City of National City, California, passed and adopted by the Council of said City on February 4, 2020. City Clerk of the City of National City, California By: Deputy ATTACHMENT A CITY COUNCIL POLICY CITY OP NATIONAL CITY TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 BACKGROUND: AMENDED: February 4, 2020 The Council recognizes that special events are a lifestyle that defines National City's history and makes our Cityunique. However, City Council is also concerned with the y � increasing cost of City support of special events, examples of which are concerts, festivals, 3r•-t p til parades and sporting events which take place at City pare '4nd facilities or in City streets and rights-ofwway. The Council notes that City support dl' &eQiat events, be it police traffic service, fire standby service or other support, is not s e ilically budgeted and is provided through reductions in the level of e ice for budgeted i grams, N DEFINITIONS• •f' 1. "SPECIAL EVENT' as defineWx Municipal {{node Sect1ot�}`5. Q.005 Sans any •fir i''r L r•f �• a.• organized activity conducted foi-. ' a'cornmen or col e tiVc ptirpos ': ) or benefit which involves the utilization. of, or has an'laiP p; act a on ' l.ic property or facilities and the need for providing..4074cipaj and ptiblq:pfety siMp s in response to the event, .5 r•h f - rr•• Examples of Special Sets irclue, lout aret,lirnit�_: ...I a ll F I ;•, �Pablic corib i;0.ar.d other. &mmiinity cu to al events r. 7 ti F ,. r .s r Y Demonatratioi .s ‘A ' . \ `d;. Circuses 44 • a^, kLe ;airs and Testiv s ' � L .t +. ) I ' .t&.nr un•i or Leighborl cad block parties and street dances g.Masi 'artici S ation s orts(marathons, bicycles races and tours) h. F1lm i ng activities i, Public°'s.o-eaer events 1' ; . ,a 1 = ,} e ; "a 1 r r 1 a e_..' 1 1 •I, • L' ` -•• I 1 grades ; • r' •• a= L 2. "CITY SUPPORT" "Sins any City services required to maintain minimal interference and inconvenience to the general public resulting from a Special Event, City Support includes, but is not limited to: a, Special Event permit processing b. Police services c. Sanitation and cleanup d. Maintaining access for emergency vehicles and provision of medical care e. Street closures f. Use of City Stage, PA equipment and/or Information Trailer 10 TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: February 4, 2020 City Support does not include internal security, crowd control and other services considered the responsibility of the Special Event Sponsor. 3. "NON PROFIT" means a non-profit tax exempt organization (501(c)(3)) that is exempted from payment of income taxes by federal or state law and which has been in existence for a minimum of six (6) months preceding the date of application for a special event, 4. "PUBLIC FACILITY" means any property, building, or public access (street, park, theater, eta) that lies within the City and which is owned or operated by the City for public benefit or usage. • 5. "EVENT ORGANIZER" means any person, group,"ati;csrporation assuming responsibility for planning, promoting, and carrying out-: .Special Event ', r %IN 6. "CITY MANAGER" means the City IvIabiageltor designee. • ell "ig it k ` .. . ' ; u . . 4.r3:rtlY L 4Y••`''� \r y' 4. r,l.'1.e1' � _a.. *i. CIA: '�.. ', ...111t '.- yL 1.": . _i. s� ? i s define+ y .�. 8, CITY SpOOI� E�TE:�'�. an�aual community -wide event' that is planned -lid managed ,by one ox rpre City dep�ents. The current City sponsored r , t {Li. ' qt f 1eV fits ,i.t (AttachthAfl") evc�n��dere�d grandfathered and will not need to apply (4),:i for approval. *: bs eventsi .l4 not require a secondary City Council approval throng the TUP�:pr;S ecial Eve t process. City Staff will process event appbc .bons mac Council.;; 1,1t be updated of these events annually and or on a quarterly oasis' . v , • rf, �, 7 A LL , PURPOSE:, �. t►. i'. • •' \ 7. "CITY CO -SPONSORED EVENT" is defiled assantoitip,41 pcdrenft44"opOur,sigwithin the boundaries of Nationalqit The coi-speilitutpring a"en "must be 't. No/ Tonal City non-profit or branch thereof ar ' -`the event mukOpenerp411.o011_,Cily and its residents. Applications must be submitted a a,:- 1Ii,ccial eve rt a tili ation to- thhe eighborhood Services Department .eadlines areliWect annua11- :1 pie current City co-sponsorship events list (Attach/4&St'Ak')'are eons d e , grandfa eyed and will not need to apply ,wry] .(j�{�y� /y'��. . '. .. �. ! . , . r � -� L annuallyfor a i ovdi ■ r ++� ` .r� }r . �, 7 -' •'r L.. 41•:+ ' z ." It is the purpose of thilha icy to provide guidelines for the support of special events, consistent with the least passible disruption to normal City services. POLICY: A. Co•Sponsored Events It is the policy of the City Council that: 11 TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: February 4, 2020 To the extent that economic conditions and the City's resources allow, the City manager upon City Council notification, may provide reasonable City support of up to $1,200 per event day to non-profit special events that benefit National City. residents, are held wholly within City limits, and which are listed in Attachment "A" and are considered to he City co -sponsored annual events. 2, Any new non-profit applicant (not on Attachment ‘‘A") requesting co-sponsorship must apply to be considered for the City co -sponsored event list which wilt be reviewed annually by the 802 policy committee. The 802 policy committee will recommend changes to the co -sponsored event list only when required on an annual a basis (per Section 7 of Definitions- page 2). As a City co -sponsored event, organizations anizations shall prominentlyplace the City's logo in all advertising materials g promoting the event and provide space for the Citrto.set up an information booth, per the City Council's discretion. 3. Any new Special Event or TIJP app1ieant not currently on the,;approved co- sponsored list and requesting fee waivers, may:only be considereci to have•fees . 0 minimum level of 50per event _da tacbSnts `` Pta d waved up t � the y , "B" are the current list of.a p proved co -sponsored and sponsored events• respectively. Any new events:Keonsidering- cp;sponsors P mti,st_ pply through the annual process. . x id 4. Any Special E*nt:or TP1' appliotion is rohib►ted from engaging in any r • r r ■ ; i� • . r i political election activities, including but not irrnite to campaign activities, in or, ato` bpoths me�ssa gin b.nners, or support of any campaign/political�` � t � � g] ,.� pp political ctrididate durin.rty Co -Sponsored thcnt in the City. .. - \ \ ‘1/4 1\ y -4\ .- f 5. Any bo-Sponsord'oganizati�fi on the event list that had not held an event ears •, ,„ om the Co -Sponsored list for the following i ,' • `)f .year (Attachment "A"). ti.• 4 "4r , • B. Sponsored Events l it is the policy of the City Council that to the extent economic conditions and th.e City's R.y, resource allow, National'City will sponsor and provide community -wide annual events which are listed in Attac ` r' ent "B"• Event fees that are incurred by City departments will be charged against an account designed for that purpose. The City Manager shall notify the City Council of upcoming events on a quarterly basis. 12 TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: February 4, 2020 C. Other Events, Activities, Programs anti Services It is the policy of the City Council that: 1. To the extent that economic conditions and the City's resources allow, the City Manager may provide City support for a special event conducted by a non-profit organization. City support would be limited to a waiver of permit processing fees and the event must benefit National City residents. Examples include an event where there is insufficient time for Council approval, such as in the event of a catastrophe or an emergency situation. The City Manager shall notify the City Council of any such support on a monthly basis. 2. The City Manager shall charge City costs for a iy:s ^ecial event of a commercial nature; also, the City Manager shall require organiets'of commercial special ire events to pay the City a negotiated pereptage of gross Arevenues ore flat fee. Such revenues will be deposited into the C49:'1'OeneralitFund., ‘c 4fI.1. i h1 Ah ^ ..re.A ^ f 3. Proceeds from a special event of a col r _ erciaiat 6:that bene i S `a local' non- profit organization, shallAsh ; proof of donation within ,10.business days, Such proof shall be submitted t i4f. b :.Ci 's Dcpartrent Hof FiriEncice::(Rc"yenue Recovery). Failure to provide'lir f of donatio &ll result in'loss of any deposit remitted and may^ -jeopardize futi10.1. use of City. facilities. Cr 2 1 a h.P 4. To the extent ecorio itc cdi d }ion ., ,r,,d'Cii.y'stesources `!`��allow, funding support ii4e,�t� r''., e, `' • yiCr .y-.. ?r�iZ..� �-('+ \f }r,.fV/e1ma be&qthbrized in sup rt of a:p,ogra.=�service �tr activity, other than a special event, when' fotund by th`e'. ty Council to be•.o�f :benefit to the community or the .tv•, ..r _ y s iY r. cquests must includeths ecific putppse for the funding (i.e., to pay, in whole or in 111:0*.for the,pi ohased6r r al of sriecific supplies or equipment). ,. :. . 13 TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: February 4, 2020 D. Documentation of Expenses A report detailing allowable incurred expenses must be submitted to the Department of Finance, in a format prescribed by the Director of Finance, for a special event, program, service, or activity receiving funding support from the City. The report must be accompanied bydocumentation, including receipts for all purchases, if requested. p This requirement shall not apply to programs, services, or activities for which the City is under written contractual agreement Any such requirement shall be dictated by the terms of said agreement Failure of an organization or individual to provide a prop .rcpor't and documentation of allowable incurred expenses may result in denial of futurefaiting support requests, E. El Toyon Park • .k # • r '3• jj•• t k i rI'he use of El Toyon Park for special events is pt9l-iibite " 4 F. Use of Mobile Stage a f stage shall kemsecl onlyon Ci arklands arad/or otherpublic property within The mobile stag • . � _.,_� : � the limits of National i ., Any�events vtitsd this purgw and requesting use of the City stage must apply thro u h thy; jj ciiitl • e.vent proees's Y T hie . USER of the stage shall be responsible for any.flamagetontike n t: yes lti ror z carelessness or misuse. 4. w • 4 •; • 1p• Li • % i t ti M • L„ 4 14 TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: February 4, 2020 RELATED POLICY REFERENCES: City Council Policy # 704 — Limitation on City Approved Special Events within the City City Council Policy # 801 Field and Facility Rules and Regulations • p • f • • . 4 . • Y• 1 1 J J r II -,.-et •.=• , ta "I. It .1 • a m. • l • F S. 1 Y• r • 14 I• • % } :F.� ; 4 ...� • 15 I • L r4 rtt• r TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDI 9: February 4, 2020 ATTACHMENT ,.CHMENT "A" NATIONAL CITY CO -SPONSORED EVENTS Event Title National City International Mariachi Festival Granger Jr. High Cultural Fair Job Fair July 4`h Carnival Mabuhay Festival Las Palmas 5K and 1 Mile Walk Blood Drive Auto Heritage Days Relay for Life Bayside Brew & Spirits Fest OneSight Vision Clinic Salute to Navy Mayt imetb i� i Review Y Swvee Ater High Homecomma } Organizer National City Chamber of Commerce Granger Jr. High N.C. Chamber of Commerce National City 1 *sttLions Club Mabuhay Festival Las Palmas'Elementary School: s. :I) Arnerrlc,an,Tied Cross Chamber of Commerce Arnerican Cancer Society • r'r Chamber of : or rnerce i t . N.C. Host Lions Clu .' .r 1,1 N.C." 'Cliambera 'ChamberCoMMrner'ce 4' F }UIay�time Rand Asst ociation Swee/titer• High School r Coneimunity Concert B .r d &dies ti ,, t:'N.C. Community Concert Band (up to 4 concerts `Oinntiall /per year) Spirit of the Holiday:-: Christmas with Kids N .C. College Campus Lions March Spring Spring July June June A.Ugust August September October October October Fall Quarterly December Christmas with Kids December Note: Co -sponsored events that reoccur on the same date, or weekend, each year will maintain 'first rights" to their ante if the special event permit application is received within jive months of the recurring event date• After thefive- month application deadline, other interested parties will be able to apply. Events scheduled on recurring weekends (such as the Pr, rd, 3"I, 4th, or 5rh weekend of a month) will be defined by the first date of the event is open to the public. 16 TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: February 4, 2020 __.. ATTACHMENT "B' NATIONAL CITY SPONSORED EVENTS Event Title Movies in the Park NC Gets Active Summer Concerts Miss. National City Pageant National Night Out 9/ 11 Remembrance Ceremony State of the City Family Tennis Day Annual Volunteer Dinner Dia de Los Muertos Veteran's Day A Kimball galiclay•�,_:_�. Common c d i 1 e. •%•1 `• y i , 'Service Da?-.• w. n a .. .. tea• . Ir., . •• t • '!. r. Vr.• ti -r• Fl . Organizer Community Services Community Services Community Services Community Services, Police, Community Seriticeis, FFA Jti Fire 1 ••J 'Pi f . t _•-lt Nit L�1 iS Mayor's,.y 4 ••• `}� Cornmun •,.. \ .1 4: 4)RS i.Fr • �� - .;- • w'a • • \ IVY .• 4'.• 1 f • •i rvices tOmmunity Services Corm unity Service', ". t=�• oxp.niunt " :1 i;. 'ter.. • F • ayor`s`O • \.. C 1 • a; - e.y Services pt;nityF Services 1 17 Sk kt\ ..r• . • ` f. Timing Summer Quarterly Summer July August • September Fall A:: - .• , 1. ,r. :Odtbber Fall CctlNov November December April