HomeMy WebLinkAboutCC RESO 2022-163RESOLUTION NO. 2022 - 163
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, AUTHORIZING THE CITY TO UTILIZE COOPERATIVE PURCHASING
ESTABLISHED THROUGH SOURCEWELL CONTRACT 090320-TTI, CONSISTENT
WITH MUNICIPAL CODE SECTION 2.60.260, TO PURCHASE TYLER
TECHNOLOGIES' MUNIS HOSTED ERP SYSTEM, AND AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND
TYLER TECHNOLOGIES, INC. FOR SAID SYSTEM TO REPLACE THE CURRENT
OUTDATED ENTERPRISE ISE RESOURCE PLANNING G SOFTWARE SYSTEM FOR A
ONE-TIME COST NOT TO EXCEED $361,498 AND REOCCURRING ANNUAL
LICENSE, MAINTENANCE, AND SUPPORT COSTS OF $125,172
WHEREAS, an Enterprise Resource Planning ("ERP") system is a technology tool
that organizations use to manage day-to-day administrative activities, such as
accounting, procurement, budgeting, cashiering, payroll, financial reporting, and human
resources; and
WHEREAS, since September 1998, the City of National City ("City") has been
using Eden, a Tyler Technologies product, as our ERP system that is almost 25 years
old, outdated, limited in capacity, and scheduled to be sunset by Tyler Technologies
within a few years; and
WHEREAS, the version of Eden the City is currently using was released in 2002;
and
WHEREAS, S, the purchase and implementation of a new ERP system will reduce
manual data entry, streamline workflow, integrate multiple software products into a single
system, and reduce the City's reliance on paper; and
WHEREAS, the City's goal is to take advantage of a modern ERP stem that is
designed around best practices, allowing the City to streamline and improve precesses
that result in timely, accurate, and easy -to -access information. More specifically, the new
ERP system should meet the following objectives:
• Consolidate information, link processes and functions, and eliminate separate
departmental systems/spreadsheets/access databases in favor of a single system
that connects the City's financial and non -financial applications through a common
database;
• Streamline business processes to take advantage of best practices through
automation, integration, and workflows;
• Provide a user-friendly and intuitive user interface to promote system use and
productivity;
• Eliminate or reduce redundant data entry;
Resolution No. 2022 — 163
Page Two
• Eliminate or reduce the need for manual input when preparing various financial
documents, including the annual budget and preparation of the Comprehensive
Annual Financial Report;
• Improve and/or provide necessary reports and reporting capabilities and access to
data through inquiry or drill down capabilities;
• Provide interface capabilities with third -party systems; and
WHEREAS, S, from a cost perspective, to honor the City's almost 25-year strong
relationship, Tyler Technologies is honoring the costs the City has already paid to them
for our Eden modules as a full credit for the licensing costs of similar I lunis modules. This
represents a savings of $217,079 and drops the total price of a Tyler Munis ERP purchase
and implementation below that of their competitors; and
WHEREAS, Section 2 60.26O of the City of National City Municipal Code provides that
the City may buy directly from a vendor at a price established through competitive bidding
by another public agency whose procedures have been determined to be in substantial
compliance with the City's procurement procedures, and such a determination has been
made in this case; therefore, it is recommended that the purchase be made without
complying with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, the City of National City's Finance Department staff has confirmed that
Sourcewell, contract##o90320-TT`I, was competitively bid through a Request for Proposals
("RFP»)process, and that the State of California Department of General Services
procurement procedures are in substantial compliance with those of the City of National
City; and
WHEREAS, City staff recommends City Council waive the bid process to purchase a
Tyler Technologies' Munis Hosted ERP System as part of a needed technology upgrade
for the City of National City; and
WHEREAS, City staff also recommends City Council to authorize the Mayor to
execute the Agreement between the City of National City and Tyler Technologies, Inc. for
said system to replace the current outdated enterprise resource planning software system
for a one-time cost not to exceed $361,498 and reoccurring annual license, maintenance,
and support costs of $125,172.
NOW, THEREFORE, .E, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, E, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Resolution No. 2022 — 163
Page Three
Section 1: Authorizes the City of National City to utilize cooperative purchasing
established through Sourcewell contract 000-TTI, consistent with municipal l code
section 2.60.260 for cooperative purchasing, to purchase Tyler Technologies' Munis
Hosted EIP System.
Section 2: Authorizes the Mayor to execute the Agreement between the City of
National City and Tyler Technologies, Inc. for said system to replace the current outdated
enterprise resource planning software system for a one-time cost not to exceed 361,498
and reoccurring annual license, maintenance, and support costs of ,125,172.
Section 3: That theCity Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSED AND ADOPTED this lath day of 0 toter 2
ATTEST:
Luz Mo a,city Clerk
APPROVED AS TO FORM:
EarryJ. S
Interim City
ttorney
ttorney
Alej ndr o elo- ohs, ayor
Passed and adopted by the City Council of the City of National City, California, on
October 18, 2022 by the following vote, to -wit:
Ayes: otelo- oli , Bush, Morrison, Rios, Rodriguez
Nays: ■on.
Absent: None.
Abstain: None.
AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS
BY:
Mayor of the City of National City, California
Luz Molina
City Clerk of the City of National City, California
Shelley C pei, 1 1MC, Deputy City Clerk
Passed and adopted by the City Council of the City of National City, California, on
October 18, 2022 by the following vote, to -wit:
Ayes: Sotelo-Solis, Bush, Morrison, Rios, Rodriguez
Nays None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS
BY
Mayor of the City of National City, California
Luz Molina
City Clerk of the City of National City, California
Shelley Chape MMC, Deputy City Clerk