HomeMy WebLinkAboutCC RESO 2023-42RESOLUTION NO. 2023 - 2
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, AUTHORIZING, 1) A FISCAL YEAR 2023 BUDGET ADJUSTMENT TO
ESTABLISH AN APPROPRIATION IN THE AMOUNT OF $538,700; 2) WAIVING THE
FORMAL BID PROCESS PURUSANT TO NATIONAL CITY MUNICIPAL CODE
SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING
THE CITY TO PIGGYBACK ONTO SOURCEWELL CONTRACT # 091521-NAF WITH
NATIONAL AUTO FLEET GROUP FOR THE PURCHASE AND BUILD -OUT OF ONE
(1) 2023 FORD SUPER DUTY F-250 SRW XL 2WD SUPERCAB IN A NOT -TO -
EXCEED AMOUNT OF $102,000 FOR THE ANIMAL REGULATIONS OFFICER; 3)
WAIVING THE FORMAL BID PROCESS PURUSANT TO NATIONAL CITY
MUNICIPAL CODE SECTION 2.64.260 REGARDING COOPERATIVE PURCHASING
AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL CONTRACT
# 091521-NAF WITH NATIONAL AUTO FLEET GROUP AND PURSUANT TO
NATIONAL CITY MUNICIPAL CODE SECTION 2.6.220 (B) REGARDING EXCEPTION
TO BIDDING REQUIREMENTS AUTHORIZING SOLE SOURCE VENDOR AEP FOR
THE PURCHASE AND BUILD -OUTS OF SIX (6)2023 FORD UTILITY INTERCEPTORS
IN A NOT -TO -EXCEED AMOUNT OF $512,000 FOR NATIONAL CITY POLICE
DEPARTMENT; 4) AUTHORIZING THE PURCHASE OF ONE (1) MINI TRENCHER
TRAILER IN THE NOT -TO -EXCEED AMOUNT OF $4,700; AND, 5) AUTHORIZING
THE CITY MANAGER TO APPROVE ADJUSTEMENTS TO THE NOT -TO -EXCEED
AMOUNTS AND ADDITIONAL APPROPRIATIONS FOR THESE PURCHASES OF UP
TO $62,000 AS A 10% CONTINGENCY FOR UNFORSEEN FLUCTUATIONS IN
PRICING.
WHEREAS, due to delays and price increases in the automotive industry, funding
is required to complete the build -out of the NCDPD vehicles, which includes accessories
and interior and exteriorwarning and emergency lighting, and a Public Works s Parks Mini
Trencher Trailer; and
WHEREAS, S, the current Animal Regulations Officer Front Line Vehicle used
by the National City Police Department has exceeded its useful life and is scheduled to
be replaced and city staff proposes to purchase a new 2023 Ford Super Duty F-250 SRW
XL 2WD Supercab; and
WHEREAS, six National City Police Department Ford Explorer Patrol
Interceptors have been in service for almost ten 1 years and have exceeded their
useful and optimum life cycle of six 6 years and are scheduled to be replaced and city
staff proposes to purchase new 2023 Ford Utility Interceptors; and
WHEREAS, the City of National City has an opportunity to piggyback onto the
S ur awll Contract # 091521-NAF with National â–ºuto Fleet Group to allow for the
purchase of one (1) 2023 Ford Super Duty F-250 SRW XL 2WD SuperCab and six (6)
2023 Ford Utility Interceptors; and
WHEREAS, section 2. OE260 of the National City Municipal Code provides that
the City may buy directly from a vendor at a price established through competitive bidding
by another public agency whose procedures have been determined to be in substantial
compliance with the City's procurement procedures, and such a determination has been
made in this case, therefore, it is recommended that the purchase be made without
complying with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, E S, National City's purchasing staff has confirmed that the Sourcewell
Contract # 991 21-I AF with National Auto Fleet Group was competitively bid through a
Request for Proposals (RFP) process, and that the State of California Department of
General Services procurement procedures are in substantial compliance with those of
National City; and
WHEREAS, S, the City of National nal City has an opportunity to allow for the purchase
of the build -outs for the six Ford Utility Interceptors through sole source vendor AEP;
and
WHEREAS, consistentwith NCMC Section 2.60.220 - Open market procedure -
Exception to bidding requirements in which sole source procurements may be used when,
also as in this case, there is only one source from which a particular commodity is
available and there is no adequate substitute; and
WHEREAS, staff recommends adoption of resolution as stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, OES RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1: That the City Council hereby authorizes:
1 A Fiscal Year 2023 budget adjustment to establish an appropriation in the
amount of $149,700;
2 Waiving the formal bid process pursuant to National City Municipal Code
Section 2.60.260 regarding cooperative purchasing and authorizing the City
to piggyback onto Sourcewell Contract # 091521-NAF with National Auto
Fleet Group for the purchase and build -out of one 1 2023 Ford Super Duty
F-2 o SRW XL 2WD SuperCab in a not -to -exceed amount of $102,000 for
the Animal Regulations ns Officer;
3 Waiving the formal bid process pursuant to National City Municipal Code
Section 2.60.260 regarding cooperative purchasing and authorizing the City
to piggyback onto Sourcewell Contract # 091521-NAF with National Auto
Fleet Group and pursuant to National City Municipal Code Section 2.60.220
(B) regarding exception to bidding requirements authorizing sole source
vendor AEP for the purchase and build -outs of six 6 2023 Ford Utility
Interceptors in a not -to -exceed amount of $512,000 for National City Police
Department;
4) Authorizing the purchase of one 1 mini -trencher trailer in the not -to -exceed
amount of $4,700; and,
Authorizing the City Manager to approve adjustments to the not -to -exceed
amounts and additional appropriations for these purchases of up to S62,000
as a 10% contingency for unforeseen fluctuations in pricing.
Section 2: That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 18th day of A 2023.
on Morrison, Mayor
ATTEST:
CkA,24rA-;
frvS elley C pel, MMC, City Clerk
APPROVED AS TO FORM:
Barry J. It City A orney
Passed and adopted by the City Council of theCity of National City, California, on
April 18, 2023 by the following vote, to -wit:
Ayes: Morrison, Molina, Bush, Rodriguez, Yaniane
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATE. BY: RON MOR ISON
BY:
Mayor of the City of National City, California
Shelley Chapel
City Clerk of the City of National City, California
itt
Shelley Chap , MMC, City Clerk