HomeMy WebLinkAboutCC RESO 2023-43RESOLUTION NO. 23 - 43
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, AUTHORIZING 1) WAIVING THE FORMAL BID PROCESS PURUSANT
TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING
COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK
ONTO SOURCEWELL CONTRACT # 091521-NAF WITH NATIONAL AUTO FLEET
GROUP AND PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.220
(B) REGARDING EXCEPTION TO BIDDING REQUIREMENTS AUTHORIZING SOLE
SOURCE VENDOR AEP FOR THE PURCHASE AND BUILD -OUT OF ONE {1} 2023
FORD SUPER DUTY F-250 SRW XL 2WD SUPERCAB IN A NOT -TO -EXCEED
AMOUNT OF $85,000; 2) WAIVING THE FORMAL BID PROCESS PURUSANT TO
NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING
COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK
ONTO SOURCEWELL CONTRACT # 40629-Phi WITH MUNICIPAL MAINTENANCE
EQUIPMENT FOR THE PURCHASE OF ONE (1) TL3 TRASH TRUCK GRAPPLE
LOADER IN A NOT -TO -EXCEED AMOUNT OF $247,000 FOR PUBLIC WORKS
STREETS DIVISION; AND, 3) AUTHORIZING THE CITY MANAGER TO APPROVE
ADJUSTMENTS TO THE NOT -TO -EXCEED AMOUNTS FOR THESE PURCHASES
OF UP TO $33,200 AS A 10% CONTINGENCY FOR UNFORSEEN FLUCTUATIONS
IN PRICING.
WHEREAS, S, a Homelessness Outreach and Mobile Engagement Team (HOME)
vehicle will be utilized by the HOME Team staff to perform outreach to homeless persons on
a city-wide basis as well as the transportation of persons and their personal property to
service providers, governmental offices, shelters and other locations where assistance is
provided; and
WHEREAS, S, a Trash Truck Grapple Loader truck is a heavy duty dump body with an
articulating arm/claw mounted and will make the City's operations of bulk waste collection
and storm debris clean up much safer and efficient as it lessens the staff required for loading
and disposing of bulky items; and
WHEREAS, the City of National City has an opportunity to piggyback onto the
Sour ewell Contract # 091 21-N F with National Auto Fleet Group and sole source vendor
AEP for the build --out of one (1) 2023 Ford Super Duty F-250 SRW XL 2WD SuperCab; and
onto the S ur ewell Contract # g 21-P11 with Turf Star Western for the purchase of (1) TL3
Trash Truck Grapple Loader; and
WHEREAS, ►S, Section 2.60.260 of the National City Municipal Code provides that the
City may buy directly from a vendor at a price established through competitive bidding by
another public agency whose procedures have been determined to be in substantial
compliance with the City's procurement procedures, and such a determination has been
made in this case, therefore, it is recommended that the purchase be made without complying
with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, S, Consistent with NCMC Section 2, 0.22 (B) - Open market procedure -
Exception to bidding requirements, there is an opportunity to allow for the purchase of the
build -out for the HOME truck through sole source vendor AEP. Sole source procurements
may be used when,also as in this case, there is only one source from which a particular
commodity is available and there is no adequate substitute; and
WHEREAS, National City's Purchasing staff has confirmed that the Sourcewell
Contracts were competitively bid through a Request for Proposals (RFP) process, and that
the State of California Department of General Services procurement procedures are in
substantial compliance with those of National City; and
WHEREAS, staff recommends adoption of resolution as stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1: That the City Council hereby authorizes waiving the formal bid process
pursuant to National City Municipal Code Section . . 0.2 0 regarding cooperative purchasing
and Section 2.60.220 (B) regarding exception to bidding requirements authorizing the City to
piggyback onto Sourcewell Contract # 0 1 1-1 AF with National Auto Fleet and sole source
vendor AEP for the purchase and build -out of one (1) 2023 Ford Super Duty F 5o SRVV XL
2WD SuperCab in a not -to -exceed amount of $85,000 and waiving the formal bid process
pursuant to National City Municipal Code Section 2. 0.2 o regarding cooperative purchasing
authorizing the City to piggyback off onto the Sourcewell Contract # 40 1 --Pi l with Turf Star
Western for the purchase of (1) TL3 Trash Truck Grapple Loader for a not -to -exceed amount
ofS 47,000.
Section 2: That the City Council hereby authorizes the City manager to approve
adjustments to the not -to -exceed amounts for these purchases of up to 33,200 as a 10%
contingency for unforeseen fluctuations in pricing.
Section 3: That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 18th day of Aril, 2023.
Morrison, Mayor
ATTEST:
Shelley ' pel MMC, City Clerk
APPROVED AS TO FORM:
Barry J. S�h��Cy�tz, City Attorney
Passed and adopted by the City Council of the City of National City, California, on
April 18, 2023 by the following vote, to -wit:
Ayes: Morrison, Molina, Bush, Rodriguez, Yamane
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: ROIL MORRISON
Mayor of the City of National City, California
Shelley Chapel
City Clerk of the City of National City,, California
BY:
f,Uhelley hE
EAMC, City Clerk