HomeMy WebLinkAboutCC RESO 2023-109 Haaker Equipment Company - Elgin Broom Bear Street SweeperRESOLUTION OLUTION NO. 0 - 109
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL
CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE
PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO
SOURCEWELL CONTRACT 493021-ELG WITH HAAKER EQUIPMENT COMPANY
FOR THE PURCHASE OF ONE (1) ELGIN BROOM BEAR STREET SWEEPER IN A
NOT -TO -EXCEED AMOUNT OF $425,000 FOR THE PUBLIC WORKS STREETS AND
WASTEWATER DIVISION AND AUTHORIZING THE CITY MANAGER TO APPROVE
ADJUSTMENTS OF UP TO $42,500 TO THE NOT -TO -EXCEED AMOUNT FOR THE
PURCHASE AS A 10% CONTINGENCY FOR UNFORSEEN FLUCTUATIONS IIN
PRICING AND APPROPRIATION ADJUSTMENTS OF UP TO $17,500 ABOVE THE
ORIGINAL AMOUNT OF $450,000 BUDGETED FOR THIS ITEM.
WHEREAS, Public Works Streets and Wastewater Division currently has two street
sweepers in operation which are used on a daily basis to sweep dedicated routes through
City streets and parking lots. The sweepers average 55 miles per day per route, not including
special events. Furthermore, equipment breakdowns requiring costly repairs are taking lace
more often and resulting in a reduction of service to the community, as was the case in July
2023 when both street sweepers were out of service for several weeks. One of the sweepers,
purchased in 2016, has exceeded its useful life of 5-7 years, and is scheduled to be replaced;
and
WHEREAS, through adoption of the Fiscal Year 2024 annual budget, City Council
approved $450,000 for the purchase of one 1 street sweeper and now the City of National
City has an opportunity to piggyback onto the Sourcewell Contract # o 3o fi -ELC with
Haaker Equipment Company to allow for the purchase of one Elgin Broom Bear Street
Sweeper; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the
City may buy directly from a vendor at a price established through competitive bidding by
another public agency whose procedures have been determined to be in substantial
compliance with the City's procurement procedures, and such a determination has been
made in thiscase, therefore, it is recommended that the purchase be made without complying
with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, National City's Purchasing staff hasconfirmed that the Sourcewell
Contract # 093021-ELG with Haaker Equipment Company was competitively bid through a
Request for Proposals (RFP) process, and that the Sourcewell procurement procedures are
in substantial compliance with those of National City; and
WHEREAS, City staff recommends adoption of the resolution as stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: That the City Council hereby authorizes waiving the formal bid process
pursuant to National City Municipal Code Section 2.60,2 o regarding cooperative purchasing
and authorizes the City to piggyback onto Sourcewell Contract # 093021-ELG with Haaker
Equipment Company to allow for the purchase of one (1) Elgin Broom Bear Streets Sweeper
for the Public Works Streets and Wastewater Division in a not -to -exceed amount of $425,000.
Section 2: That the City Council hereby authorizes the City Manager to approve
adjustments of up to $42,500 to the not -to -exceed amount for the purchase as a 10%
contingency for unforeseen fluctuations in pricing.
Section 3: That the City Council hereby authorizes a Fiscal Year 2024 budget
adjustment to establish appropriation adjustments of up to'1 ,500 above the original amount
of 5450,000 budgeted for this item.
Section 4: That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSEL?
and ADOPTED this 15th day of August, 2023.
Morrison, Mayor
ATTEST:
Shelley Ch pet, MMC, City Clerk
APPROVED AS TO FORM:
Passed and adopted by the City Council of the City of National City, California, on
August 15, 2023 by the following vote, to -wit:
Ayes: Bush, Rodriguez, Yamane, Molina, Morrison
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
Shelley Chapel
City Clerk of the City of National City, California
BY: r $ . / J
ShLelley Chi e'
MM , City Clerk