HomeMy WebLinkAboutCC RESO 2023-134 Purchase of Ford Super-Duty F-350 Lariat 4x4 Crew Cab PickupRESOLUTION NO. 2023 —1 4
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL AL CITY, CALIFORNIA,
AUTHORIZING THE INFORMAL BID PROCESS PURSUANT TO NATIONAL CITY
MUNICIPAL CODE .6 .21 , OPEN MARKET PROCEDURE WHEN INFORMAL BIDDING
REQUIRED, REGARDING DING THE PURCHASING F THE LOWEST OF THREE BIDS AND
AUTHORIZING THE CITY TO PURCHASE FROM PERRY FORD OF NATIONAL CITY(1)
FORD SUPER -DUTY F-350 LARIAT 4X4 CREW CAB PICKUP NOT -TO -EXCEED
AMOUNT OF $74,986.00 FOR THE FIRE DEPARTMENT AND AUTHORIZING THE CITY
MANAGER TO APPROVE ADJUSTMENTS UP TO THE NOT -TO -EXCEED AMOUNT OF
$78,736.00AS A 5% CONTINGENCY ENC FOR UNFORSEEN FLUCTUATIONS IN PRICING;
2 APPROVING APPROPRIATIONS FROM THE GENERAL FUND AND VEHICLE
REPLACEMENT FUND IN THE AMOUNT OF $78,736O0 INCLUDING A 5%
CONTINGENCY BASED ON INCREASED REVENUE FROM THE LOWER SWEET1NATER
FIRE PROTECTION DISTRICT; AND 8 ADDING THE VEHICLE TO THE VEHICLE
REPLACEMENT SCHEDULE BASED ON ANNUAL REIMBURSEMENTS FROM THE
CALIFORNIA IA OFFICE OF EMERGENCY SERVICES.
WHEREAS, the National City Fire Department is in need of a full size utility truck to
respond to natural and manmade disasters throughout the state of California through the State of
California Master Mutual Aid Program; and
WHEREAS, when deployed to manmade and natural disasters throughout the state of
California, the City of National City will be reimbursed for the vehicle at $231.00 per day of
deployment, which may last from 14 to 22 days by CALOES; and
WHEREAS, the General Fund Vehicle Replacement funds used for the purchase of the
vehicle will be reimbursed to the City during fiscal year 23-24 from funds received from the Lower
Sweetwater Fire Protection District Equipment Fund; and
WHEREAS, Section 2.6.210, Open market procedure used when informal bidding
required, of the National City Municipal code provides that informal bidding shall be required and
whenever practicable, shall be based on at least three bids, and be awarded to the lowest
responsible butter submitting in all respects the best bid for best value, therefore, it is
recommended that the purchase be made through the informal bidding procedure set forth in
Municipal Code; and
WHEREAS, Fire Department personnel are leading the effort with operational support and
process review from Engineering & Public Works (EPW) staff because this vehicle purchase is
taking place outside of the CIP process; and
WHEREAS, Once the vehicle is acquired, it will become part of the City's Fleet and will
be maintained, per the manufacturer's recommended schedule, and repaired, when needed, by
EPW's Fleet & Equipment Maintenance division; and
WHEREAS, Fire Department staff has confirmed that the lowest bid was received from
Perry Ford of National City, and
WHEREAS, Fire Department Staff recommends adoption of the resolution as stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. Authorizes the City to purchase from Perry Ford of National City One 1 Ford
Super -Duty F-350 Lariat 4X4 Crew Cab Pickup Not -to -Exceed Amount of $74,986.00 for the Fire
Department.
Section 2. Authorizes the City Manager to Approve Adjustments to the Not -to -Exceed
Amount for the Purchase of up to $78,736.00 as a 5% Contingency for Unforeseen Fluctuations
in Pricing.
Section 3. Approves Appropriations from the General Fund and Vehicle Replacement
Fund in the Amount of $78,736.00 including a 5% Contingency Based on Increased Revenue
from the Lower Sweetwater Fire Protection District.
Section 4. Adds the Vehicle to the Vehicle Replacement Schedule Based on Annual
Reimbursements from the California Office of Emergency Services.
Section 5. The City Clerk shall certify the passage and adoption of this Resolution and
enter it into the book of original Resolutions.
PASSED and ADOPTED this 1 t1 day of September, 2023.
RoPi'Morrisan, Mayor
ATTEST:
�f Iley
U City Cler
pei,MMC
APPROVED AS TO FORM:
ifir-L Barry J. Schultz, City Attorney
Passed and adopted by the City Council of the City of National City, California, on
September 19, 2023 by the following vote, to -wit:
Ayes: Bush, Rodriguez, 1anane, Molina, Morrison
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
Shelley Chapel
City Clerk of the City of National City, California
BY: ,`-
helley�l, MMC, City Clerk