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HomeMy WebLinkAboutAgenda Packet Document cc 9-1-15 (4)AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 4,- CALIFORNIA - NATIONAL City `NCo$poRATBD RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, SEPTEMBER 1, 2015 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of CC/CDC-HA Agenda 9/1/2015 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacian en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. CC/CDC-HA Agenda 9/1/2015 - Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS 1. Proclaiming the month of September 2015 as: "National Preparedness Month" AWARDS AND RECOGNITIONS PRESENTATIONS 2. School Supply Giveaway Program Presentation and Donor Recognitions. (Police) INTERVIEWS / APPOINTMENTS 3. Interviews and Appointments: Various Boards and Commissions. (City Clerk) CONSENT CALENDAR 4. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 5. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of August 18, 2015. (City Clerk) Resolution of the City Council of the City of National City amending the Executive Compensation Plan by adjusting the top of salary bands upwardly by ten percent (10%). (Human Resources) 7 Resolution of the City Council of the City of National City amending the Management Compensation Plan by adjusting the top of salary bands upwardly by ten percent (10%). (Human Resources) CC/CDC-HA Agenda 9/1/2015 — Page 4 8. Resolution of the City Council of the City of National City authorizing a one-time compensation stipend for members of the Executive and Management occupation groups in the form of a $2,400 deposit to the individual City of National City -administered Deferred Compensation Plan accounts of each incumbent of said groups; and establishing appropriations for Deferred Compensation totaling $86,400 to account for this expense. (Human Resources) 9. Resolution of the City Council of the City of National City amending the Executive Compensation Plan by revising a position title from City Engineer to Director of Public Works/City Engineer in recognition of the full scope of the position. (Human Resources) 10. Resolution of the City Council approving the Amended and Restated Employment Agreement between the City of National City and Leslie Deese continuing her employment through January 27, 2019, increasing the salary, and authorizing the Mayor to execute the same. (City Attorney) 11. Resolution of the City Council of the City of National City authorizing the 30-day review and public comment of the National City Police Department's grant application in the amount of $26,042 to the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program to purchase (2) Panasonic Toughbooks, (2) Motorola handheld radios, and (1) Crisis Response Module Hostage Throw Phone, and authorizing the acceptance of the grant award, and authorizing the expenditure of grant funds. (Police) 12. Resolution of the City Council of the City of National City accepting an easement for vehicular access for ingress and egress, along and across all real property situated at 242 Norton Avenue in the City of National City. (Engineering/Public Works) 13. Resolution of the City Council of the City of National City: 1) accepting the work of Downstream Services, Inc. for the National City Culvert Barrier Project, CIP No. 14-06; 2) approving the final contract amount of $88,995.00; 3) authorizing release of retention in the amount of $4,449.75; and 4) authorizing the Mayor to sign the Notice of Completion for the project. (Engineering/Public Works) 14. Resolution of the City Council of the City of National City: 1) accepting the work of Crest Equipment, Inc. for the Grove Street Drainage Enhancements Project, CIP No. 14-07; 2) approving the final contract amount of $46,171.89; 3) Authorizing release of retention in the amount of $2,308.59; and 4) authorizing the Mayor to sign the Notice of Completion for the project. (Engineering/Public Works) CC/CDC-HA Agenda 9/1/2015 — Page 5 15. Resolution of the City Council of the City of National City: 1) accepting the work of Fordyce Construction, Inc. for the National City Morgan Tower Repairs and City Hall Remodel Project, CIP No. 14-04; 2) approving the final contract amount of $144,189.18; 3) authorizing release of retention in the amount of $7,209.46; and 4) authorizing the Mayor to sign the Notice of Completion for project. (Engineering/Public Works) 16. Resolution of the City Council of the City of National City ratifying the acceptance of $18,000 grant from the California Library Literacy Services (CLLS) to fund the Library's literacy services for FY2015-16; and authorizing the establishment of fund appropriations and a corresponding revenue budget. (Library) 17. Warrant Register #2 for the period of 07/08/15 through 07/14/15 in the amount of $428,750.20 (Finance) 18. Warrant Register #3 for the period of 07/15/15 through 07/21/15 in the amount of $5,514,950.52 (Finance) PUBLIC HEARINGS 19. Public Hearing — Zone Variance to allow a parking space in the front yard setback for a single-family home located at 1926 "E" Avenue. (Applicant: Victor Castillo) (Case File 2015-05 Z) (Planning) ORDINANCES FOR INTRODUCTION 20. An Ordinance of the City Council of the City of National City amending Title 2 of the National City Municipal Code to establish the City Manager's authority to approve, settle or compromise Workers' Compensation claims under Chapter 2.01.020. (Human Resources) ORDINANCES FOR ADOPTION 21. An Ordinance of the City Council of the City of National City amending Title 15 of the National City Municipal Code by adding Chapter 15.81 to provide an expedited, streamlined permitting process for small residential rooftop solar systems. (Fire) NON CONSENT RESOLUTIONS 22. Resolution of the City Council of the City of National City approving a Conditional Use Permit for a drive -through fast food restaurant (Freddy's Frozen Custard) to be located adjacent to 401 Mile of Cars Way. (Applicant: Rodger Baker) (Case File 2015-01 CUP) (Planning) 23. Resolution of the City Council of the City of National City: 1) awarding a contract to Western Rim Constructors, Inc. in the not -to -exceed amount of CC/CDC-HA Agenda 9/1/2015 — Page 6 $3,452,342.98, which includes a combined base bid in the amount of $2,716,331.98, Kimball Skate Park Additive Bid in the amount of $80,061.76, El Toyon Park Additive Bid in the amount of $529,164.36, and El Toyon Park Additive Bid #2 in the amount of $126,784.88, for the Kimball Park, El Toyon Park, and Kimball Skate Park Improvements Project, CIP No. 15-04; 2) authorizinq a 15% contingency in the amount of $517,851.45 for any unforeseen changes; and 3) authorizinq the Mayor to execute the contract. (Engineering/Public Works) 24. Resolution of the City Council of the City of National City: 1) awarding a contract in the not -to -exceed amount of $1,660,922.33 to West -Tech Contracting, Inc. for the Paradise Creek Restoration Project, CIP No. 15- 05; 2) authorizing a 15% contingency in the amount of $249,138.35 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) NEW BUSINESS 25. Seeking input and direction from City Council to establish a formal National City Volunteer Recognition Program. (Community Services) 26. Sign Ordinance Workshop and Brown Act Presentation: Seeking City Council direction regarding a proposed workshop date of September 22, 2015. (City Attorney) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS 27. Recognizing Outgoing Stanford Fellow, Connie Huynh. (City Manager) MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission -Housing Authority of the City of National City - Tuesday - CC/CDC-HA Agenda 9/1/2015 — Page 7 September 15, 2015 - 6:00 p.m. - Council Chambers - National City, California CC/CDC-HA Agenda 9/1/2015 — Page 8 The following page(s) contain the backup material for Agenda Item: Proclaiming the month of September 2015 as: "National Preparedness Month" ITEM #1 9/1/15 roc(ar... CALIFORNIA «� L ��o��asuuazsu .J WHEREAS, the San Diego County residents have experienced the effects of various disasters including earthquakes, tsunamis, severe winter storms, extreme summer heat and witdtand fires that threaten the safety of our residents and our communities, both physically and economically; and WHEREAS, the May 2014 San Diego County Wildfires were the largest wildfires in the region since the devastating fires of 2007 ,.,d WHEREAS, Southern California continues to recognize the threat of its annual fire season, and, the Importance of disaster preparedness, both at the individual and Institutional levels must Ire emphasized; and WHEREAS, the aftermath of the 2003 and 2007 firestorms In the area of San Diego County has demonstrated the necessity for careful and thorough emergency planning and preparedness among all Individual communities, and agencies locally; and WHEREAS, Southern California is currently experiencing prolonged drought; and WHEREAS, the loss of life and property damage can be greatly reduced if appropriate emergency preparedness measures are taken before, during, and after a major emergency. NOW THEREFORE, BE 11T PROCLAIMED, 1, Ron Morrison as Mayor of the Clty of National City, by Virtue of the authority vested In me by the City of National City, do hereby set my hand and affix the official seal and together with the City Council do hereby proclaim the month of September 2015 as: NATIONAL PREPAREDNESS MONTH As the Mayor of the City of National City, I, call upon the citizens of this community to learn how to protect themselves, their families, and neighbors before, during and after major emergencies to mitigate injuries, loss of life and property damage. Ron Morrison MAYOR CC/CDC-HA Agenda 9/1/2015 — Page 10 The following page(s) contain the backup material for Agenda Item: School Supply Giveaway Program Presentation and Donor Recognitions. (Police) Item # 09/01/15 SCHOOL SUPPLY GIVEAWAY PROGRAM PRESENTATION AND DONOR RECOGNITIONS Manuel Rodriguez, Chief of Police Alejandro Hernandez, Community Services Sergeant Salvador Gil, School Resource Officer National City Police Department 1200fr-V 2015 School Supply Giveaway Background • The National School District has 10 Elementary Schools with about 5,500 students in K-6th grades. • For 13 years, the National City Police Department has partnered with several organizations to provide school supplies for our young school children to advance their education. This program was initiated by the department as a result of the economic decline, which brought about hardship to many parents. • • Since the start of this program, we've seen an improved interest in school, while at the same time developing better police relations in the community. This creates a positive and feel good attitude with children while alleviating parents from the financial burden of having to buy school supplies for the start of the school year. 2015 Primary Sponsors • Rotary Club • Costco Wholesale • State Assembly Member Lorena Gonzalez' Office District 80 • Sweetwater Kiwanis Club • Cox Communications CO 5SEMBLYWOMAN Irlib Lorena Gonzalez DISTRICT 80 How much was raised & how was t e money use• . We were able to raise just under $20,000 in cash and supplies. • os co Tv o esa a •ona e• • ac pac s onceo on anc o _e La Nacion Elementary Schools) •4 different styles to choose from and each backpack contained a zippered pencil pouch, 2 pocket style folders, 12" ruler, Eraser and Child Scissors. • $6,300 in cash from various donors (with $4,000 coming from the Rotary Club). •The money raised was used to purchase over 35,000 school items; •5,500 Single subject notebooks • 12,000 Pencils •5,000 Erasers •1,700 Pocket folders • 1,700 Glue sticks • 1,000 Crayons •7,100 Misc. school supplies (i.e. highlighters, markers, pens, etc.) *Every student in the district received a notebook and pencils* is an Distribution of the supplies Every student in the district received a notebook and pencils All the supplies were evenly distributed among the 10 elementary schools Each school received a box of misc. supplies All of the students of the 2 selected Costco/backpack schools will also receive the following items; Single subject notebook Y Pocket folders Y Pencils Y Erasers p. Glue sticks Y Crayons r. Educational coloring book/fresh produce (provided by State Assembly Member Lorena Gonzalez) L as Video http://www.sandiegouniontribune.com/vide o/play/79172/ CC/CDC-HA Agenda 9/1/2015 — Page 22 The following page(s) contain the backup material for Agenda Item: Interviews and Appointments: Various Boards and Commissions. (City Clerk) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Interviews and Appointments: Various Boards and Commissions. (City Clerk) PREPARED BY: Michael R. Dalla DEPARTMENT: City Clerk PHONE: 619-336-4226 APPROVED BY: EXPLANATION: We have current vacancies and expiring terms on six Boards and Commissions: Civil Service, Community and Police Relations Commission (CPRC), Library Board, Park, Recreation and Senior Citizens' Advisory Board (PRSCAB), Public Art Committee and Traffic Safety Committee. New applicants have been invited to be present for interview tonight. Subsequent applicants and incumbents will be scheduled at a future Council Meeting. Applicant Applied For Harold Aranda Library, PRSCAB John Bailey Civil Service, CPRC Melanie Cole CPRC FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance STAFF RECOMMENDATION: • Conduct interviews BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: • Applications ,17-114 144rqf Occupational Experience: 114,49 Professional or Technical Organization Memberships: CITY OF NATIONAL CITY APPL6CATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Name: Civil Service Commission Community & Police Relations Commission* (CPRC) Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Planning Commission Public Art Committee* Traffic Safety Committee Port Commission Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal !d'Ei{i11ii1c0.lPiLl l.uIC A\ dal IUI 1.J aFijIVuMB11lu16"sIfl. / lJ D eV/ ,% Home Address: / 5 ^, a. - c )141_, c 1,4rrd 4/ ( Tel. No.: Sim 6 - 3- Business Affiliation: Title: Business Address: Tel. No.: Length of Residence in National City: .7a San Diego County: Z--• California: . Educational Background: . A ty g-/), Civic or Community Experience, Membership, or Previous Public Service Appointments: Experience or Special Kriowied•e Pertaining to Areapf Interest: Have you ever been convicted of a felony crime? No: V es: misdemeanor crime? No:_ Yes: .— If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Date: /—40.Signature: % ( ' co r- Please feel free to provide additional information or letters of endors er �; c) Piease return completed form to: =.i I--► Office of the City Clerk `‹ co 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. * Residency requirements may not apply This documents is filed as a public document Revised: March 2012 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission* (CPRC) Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Planning Commission Public Art Committee* °'.?‹ Traffic Safety Committee Port Commission Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Reiations Commission must pass a ,,ri►"ina1 background check prior to appointment. Name: C 9., 13PflJ i Home Address: IA Business Affiliation: Business Address: N Tei. No.: ' ""-7133 Title: /A, Tel. No.: r``r /44 Length of Residence in National City: to Nfrb San Diego County: 11 y+-1 California: (,)Wr7 Educational Background: A S, i� �� p `�`�A�r i� C6 -o C Mu4 173 COLA -it Occupational Experience: Q,9R_.CA WTI "Nu...AA 4d �., / to/r4' e Super iS Ft ' AGE 74 Al ei- C c i L Sikv iM c) Professional or Technical Organization Memberships: Civic or Community Experience, Membership, or Previous Public Service Appointments: 7o-i)c-19LI Witir'oo (INA RAI,L 'P,ait et.tk�49 Experience or Special Knowledge Pertaining to Area of Interest: Have you ever been convicted of a felony crime? NoK Yes:_ misdemeanor crime? No:_ YesC If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. `>ASTLIC ti , "Cat A - 6...‘i0i 1 �1 j 1 1.,t..4 C z00 _S FT:,.40 60 Okt,-e Rez,vok e ate) Date: CI itShe1'jSignature: Please feel free to provide addition information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. * Residency requirements may not apply This documents is filed as a public document Revised: March 2012 -1 '1 Supplemental Application: National City Community and Police Relations Commission The National City Community and Police Relations Commission serves as an independent, unbiased and impartial office that is readily available to the public. It is an organization for the improvement of police and coy m imur city relations and the facilitation of disputes whenever possible. It provides a forum for citizens to voice their concerns, comment about police conduct, practices and policies and improves communication between citizens and the National City Police Department The National City Community and Police Relations Commission is empowered to receive and review complaints reaardina National City Police Department Personnel for alleged misconduct, and to recommend appropriate changesot PoliceDepartment policies and procedures toward the goals of safeguarding the rights of persons and promoting higher standards of competency, efficiency and justice in the provision of community policing services. Applicants must be completely forthright and truthful during the application process. Applicants may be disqualified in the background process as a result of dishonesty and/or purposely omitting information regarding one's criminal history. Given the complexity of this Commission and its duties, it is necessary to pass a criminal background check prier to ppby City l gar .,,,�. prior � appointment ..,it Council and/or swearing in as Commissioner. Upon conditional appointment the Human Resources department will contact you to schedule the criminal background process when, and if appropriate. It is important to note that you fill out this application completely and honestly to the best of your abilities. Failure to disclose your criminal history may result in disqualification. If a conviction has been expunged disclosure is not required, Have you ever been convicted of a felony crime: No: Yes: Have you been convicted of a misdemeanor: No: Yes:•->C If any convictions were expunged disclosure is not required. Please feel free to provide an explanation or information regarding yes answers to the above two questions. -- S Ot, �,,'S� u��l i ��� r\' 1-4A\te_ ,et Q-t.nse r� ) There, may be circumstances that could disqualify an applicant from the background process beyond the listed crimes below. Each incident is evaluated in terms of the circumstances and facts surrounding its occurrence and its degree of relevance to the position. Disqualifying criteria for Community and Police Relations Commissioner: ** See attached table CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission* (CPRC) _ Library Board of Trustees X Parks, Recreation & Senior Citizens Advisory Board Note: Applicants must be residents of the City of National City except for those marked by a e * Applicant i for the Community and Police Relailons Commission must pass a criminal background check prior to appointment. Home Address: L C. �- Tel No.: 9- <_a -- waieri ct *1 QA- q /33 Business Address: Tel. No.: Length of Residence in National City: _ _ San Diego County: California: 4/7 . Educational Background: p-\ `s\-‘ S'��������ca�� 9,9hi Name: Planning Commission Public Art Committee* x'' Traffic Safety Committee Occupational Experience: A/tic-5 \ r\ Professional or T chnical Organization Memberships: U vc\+- EAT, If S5 Civic or Community Experience, Membership, or'revious Public Service A p intments: V©A Fos` Ar o.,\oc' a na. ®- V5' cam` dreec,e , Experience or Special Knowledge Pertaining to Area of Interest: WW1 y Ovl rY14 o Wou I 1 R. .2- -51-0 JO 14 ov iclOy Have you ever been convicted of a reiony crime? No4 Yes:_ misdemeanor crime? Not Yes:_ if any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Date: ( - 1 S•- LS. Signature: ` _ -114 u.i6 ALAI'Jii Ai 10 Please feel free to provide additional information or letters cnniprierSI j flP sin Please return completed form to: "`"310 A 1 i 0 Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. * Residency requirements may not apply This documents is filed as a public document Revised: March 2012 Supplemental Application: National City Community and Police Relations Commission The National City Community and Police Relations Commission serves as an independent, unbiased and impartial office that is readily available to the public. It is an organization for the improvement of police and community relations and the facilitation of disputes whenever possible. It provides a forum for citizens to voice their concerns, comment about police conduct, practices and policies and improves communication between citizens and the National City Police Department - The National City Community and Police Relations Commission is empowered to receive and review complaints regarding National City Police Department Personnel for alleged misconduct, and to recommend appropriate changes of Police Department poiicies and procedures toward the goals of safeguarding the rights of persons and promoting higher standards of competency, efficiency and justice in the provision of community policing services. Applicants must be completely forthright and truthful during the application process. Applicants may be disqualified in the background process as a result of dishonesty and/or purposely omitting information regarding one's criminal history. Given the complexity of this Commission and its duties, it is necessary to pass a criminal background check prior to appointment by City Council and/or swearing in as Commissioner. Upon conditional appointment the Human Resources department will contact you to schedule the criminal background process when, and if appropriate. It is important to note that you fill out this application completely and honestly to the best of your abilities. Failure to disclose your criminal history may result in disqualification. If a conviction has been expunged disclosure is not required. Have you ever been convicted of a felony crime: No: " Yes: _ Have you been convicted of a misdemeanor: No: >< Yes: If any convictions were expunged disclosure is not required. Please feel free to provide an explanation or information regarding yes answers to the above two questions. There may be circumstances that could disqualify an applicant from the background process beyond the listed crimes below. Each incident is evaluated in terms of the circumstances and facts surrounding its occurrence and its degree of relevance to the position. Disqualifying criteria for Community and Police Relations Commissioner: See attached table CC/CDC-HA Agenda 9/1/2015 — Page 29 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) ITEM # 9-1-15 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (CITY CLERK) CC/CDC-HA Agenda 9/1/2015 — Page 31 The following page(s) contain the backup material for Agenda Item: Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of August 18, 2015. (City Clerk) Item # 09/01/15 APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF AUGUST 18, 2015. (City Clerk) Book 97 / Page XX 08-18-2015 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY August 18, 2015 The Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 6:14 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Administrative Officials present: Dalla, Deese, Denham, Duong, Manganiello, Parra, Raulston, Roberts, Silva, Stevenson, Tellez, Vergara, Williams. Others present: Student Representative Isaac Maldonado and Reah Sahagun. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON PUBLIC COMMENTS Healy Vigderson, from Olivewood Gardens offered to work and collaborate with the City to develop an Economic Plan for the City that takes into account the health and well-being of residents. Roy Castle, National City, reported on problems he and his neighbors are experiencing with the relocated skate park equipment at Las Palmas Park. CITY COUNCIL AWARDS AND RECOGNITIONS COUNCIL MEETING PRESENTATIONS 2015 (102-10-10) 1. 2015 Demolition Derby "Top Fundraiser" Presentation — Burn Institute. (Fire) COUNCIL MEETING PRESENTATIONS 2015 (102-10-10) 2. South County Host Town Special Olympic World Games. (Lauren Maxilom and John Froomin) Book 97 / Page XX 08-18-2015 PRESENTATIONS COUNCIL MEETING PRESENTATIONS 2015 (102-10-10) 3. Recognition of outgoing Student Council Representative, Isaac Maldonado and introduction of incoming Student Council Representative, Reah Sahagun. COUNCIL MEETING PRESENTATIONS 2015 (102-10-10) 4. Introduction of Miss National City and Court 2015 and farewell to outgoing Miss National City and Court 2014. Leah Munoz, Miss National City Pageant Coordinator, introduced Miss National City 2015 Darcie Vargas and her Court, Princesses Breann Clapper and Rocio Lopez. CONSENT CALENDAR 111 ADOPTION OF CONSENT CALENDAR. Item No. 5 (NCMC), Item No. 6 (Minutes), Item Nos. 7 through 12 (Resolution Nos. 2015-116 through 2015-121), Item Nos. 13 and 14 (Warrant Registers). Motion by Sotelo-Solis, seconded by Rios, to pull Item No. 9, and to approve the remainder of the Consent Calendar. Carried by unanimous vote. MUNICIPAL CODE 2015 (506-2-30) 5. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. APPROVAL OF MINUTES 6. APPROVAL OF THE MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF AUGUST 4, 2015. (City Clerk) ACTION: Approved. See above. GRANT / LIBRARY (206-4-10) 7. Resolution No. 2015-116. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING THE ACCEPTANCE OF $18,000 GRANT FROM THE CALIFORNIA LIBRARY LITERACY SERVICES (CLLS) TO FUND THE LIBRARY'S LITERACY SERVICES FOR FY2015-16; AND AUTHORIZING THE ESTABLISHMENT OF FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET. (Library) ACTION: Adopted. See above. Book 97 / Page XX 08-18-2015 CONSENT CALENDAR (cont.) POLITICAL SUPPORT ADMIN - INITIATIVES (102-4-1) 8. Resolution No. 2015-117. RESOLUTION OF THE CITY COUNCIL OF NATIONAL CITY APPROVING THE POLICE DEPARTMENT'S WRITTEN RESPONSE TO THE SAN DIEGO COUNTY GRAND JURY REPORT "OFFICER INVOLVED SHOOTINGS OF AGGRESSIVE DOGS." (Police) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2015 (801-2-36) 9. Resolution No. 2015-118. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF RED CURB "NO PARKING" AT MTS BUS STOPS CITYWIDE TO ENHANCE SAFETY AND FOR AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE (TSC 2015-10). (Engineering/Public Works) TESTIMONY: Walter Varnesses appeared on behalf of MTS and responded to questions. ACTION: Motion by Sotelo-Solis, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. CITY ACQUISITION OR RENTAL / PROPERTY ADMIN (1001-1-6) 10. Resolution No. 2015-119. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING THE PAYMENT OF $6,600 IN RENT FOR THE MONTHS OF JUNE AND JULY 2015 TO BEAUCHAMP FAMILY COMMERCIAL FOR THE USE OF 1640 HOOVER AVENUE FOR TEMPORARY STORAGE OF CITY PUBLIC WORKS MATERIALS AND SUPPLIES AS PART OF PUBLIC WORKS RELOCATION. (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2015-35) 11. Resolution No. 2015-120. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. N38 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE 18TH STREET BICYCLE AND PEDESTRIAN ENHANCEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $200,000 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE STATE ACTIVE TRANSPORTATION PROGRAM (ATP), AND 2) ESTABLISHING APPROPRIATION OF REVENUES AND EXPENDITURES (NO LOCAL MATCH REQUIRED). (Engineering/Public Works) ACTION: Adopted. See above. Book 97 / Page XX 08-18-2015 CONSENT CALENDAR (cont.) CONTRACT (C2015-36) 12. Resolution No. 2015-121. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AWARDING A CONTRACT IN THE NOT -TO -EXCEED AMOUNT OF $201,000.00 TO JUST CONSTRUCTION, INC. FOR THE PARADISE VALLEY ROAD PEDESTRIAN AND DRAINAGE ENHANCEMENTS PROJECT, CIP NO. 15-03; 2) AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $30,150.00 FOR ANY UNFORESEEN CHANGES; AND 3) AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT. (Engineering/Public Works) ACTION: Adopted. See above. WARRANT REGISTER JULY 2014 — JUNE 2015 (202-1-29) 13. Warrant Register #53 for the period of 06/24/15 through 06/30/15 in the amount of $283,656.01. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2015 — JUNE 2016 (202-1-30) 14. Warrant Register #1 for the period of 07/01/15 through 07/07/15 in the amount of $3,086,411.49. (Finance) ACTION: Ratified. See above. PUBLIC HEARINGS CONDITIONAL USE PERMITS 2015 (403-30-1) 15. Public Hearing — Conditional Use Permit for a drive -through fast food restaurant (Freddy's Frozen Yogurt) to be located adjacent to 401 Mile of Cars Way. (Applicant: Rodger Baker) (Case File 2015-01 CUP) (Planning) RECOMMENDATION: Staff concurs with the decision of the Planning Commission. TESTIMONY: Donald Lamm, the applicant, responded to questions and spoke in support. Healy Vigdeson, representing Olivewood Gardens, spoke in opposition to the proliferation of drive -through restaurants and supports development of a plan for health and environmental justice. Stephanie Chu Yoon, M.D. expressed concerns about current zoning and obesity issues. Parry Corana, National City, spoke in opposition. Maria Villanueva, National City, spoke in opposition. Margarita Garcia, National City, spoke in opposition. Carolina Martinez, representing Environmental Health Coalition (EHC), spoke in opposition. Book 97 / Page XX 08-18-2015 PUBLIC HEARINGS (cont.) CONDITIONAL USE PERMITS 2015 (403-30-1) 15. Public Hearing — Conditional Use Permit for a drive -through fast food restaurant (Freddy's Frozen Yogurt) (continued). TESTIMONY: Peter (inaudible last name) representing Scripps Family Health and EHC, spoke in opposition. ACTION: Motion by Sotelo-Solis, seconded by Rios, to close the Public Hearing. Carried by unanimous vote. Motion by Sotelo-Solis, seconded by Rios, to deny the Conditional Use Permit. Motion failed by the following vote, to -wit: Ayes: Rios, Sotelo-Solis. Nays: Cano, Mendivil, Morrison. Abstain: None. Absent: None. Motion by Cano, seconded by Mendivil, to approve the Conditional Use Permit with the appropriate findings. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison. Nays: Rios, Sotelo- Solis. Abstain: None. Absent: None. ORDINANCES FOR INTRODUCTION MUNICIPAL CODE 2015 (506-2-30) 16. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 15 OF THE NATIONAL CITY MUNICIPAL CODE BY ADDING CHAPTER 15.81 TO PROVIDE AN EXPEDITED, STREAMLINED PERMITTING PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS. (Fire) NON CONSENT RESOLUTIONS PARKING & TRAFFIC CONTROL ADMIN 2015 (801-2-36) 17. Resolution No. 2015-122. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE AT 2323 E.14TH STREET (TSC 2015-11). (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution to install a blue curb handicap parking space with signage in front of 2323 E. 14th Street. TESTIMONY: Mrs. Moran, the applicant, responded to questions and spoke in favor. ACTION: Motion by Rios, seconded by Sotelo-Solis, to adopt the Resolution. Carried by unanimous vote. Book 97 / Page XX 08-18-2015 NON CONSENT RESOLUTIONS (cont.) FINANCIAL MANAGEMENT 2015-2016 (204-1-31) 18. Resolution No. 2015-123. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY (CITY) ESTABLISHING THE APPROPRIATION OF $189,525.66 FROM YMCA OF SAN DIEGO COUNTY (YMCA) TO CORRESPONDING EXPENDITURE ACCOUNT FOR LAS PALMAS PARK IMPROVEMENTS; PAYMENT RECEIVED REPRESENTS THE REMAINING BALANCE OF A $250,000.00 DEPOSIT PROVIDED TO YMCA BY THE CITY TO BE SPENT ON DEFERRED MAINTENANCE COSTS FOR NATIONAL CITY MUNICIPAL POOL AND CAMACHO RECREATION CENTER, CONSISTENT WITH ARTICLE 5 "REPAIRS; MAINTENANCE" OF THE MAINTENANCE AND OPERATING AGREEMENT BETWEEN THE CITY AND YMCA, EFFECTIVE NOVEMBER 1, 2013; AND UPDATE ON STATUS OF OPERATOR NEGOTIATIONS FOR NATIONAL CITY MUNICIPAL POOL. (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution appropriating funds received from YMCA for expenditure on Las Palmas Park Improvements. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Mendivil, to adopt the Resolution. Carried by unanimous vote. NEW BUSINESS CONDITIONAL USE PERMITS 2015 (403-30-1) 19. Notice of Decision — Planning Commission approval of a Conditional Use Permit for a drive -through fast food restaurant (Dunkin' Donuts) to be located at the intersection of Plaza Blvd. and Grove Street. (Applicant: MPA Architects) (Case File 2015-13 CUP) (Planning) RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. TESTIMONY: None. ACTION: Motion by Cano, seconded by Morrison, to approve staff recommendation. Carried by the following vote, to -wit: Ayes: Cano, Morrison, Rios, Sotelo-Solis. Nays: Mendivil. Abstain: None. Absent: None. Book 97 / Page XX 08-18-2015 NEW BUSINESS (cont.) TEMPORARY USE PERMITS 2015 (203-1-31) 20. Temporary Use Permit — Pumpkin Station hosted by Pinery Christmas Trees, Inc. at Westfield Plaza Bonita Mall from September 25, 2015 thru October 31, 2015 with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. TEMPORARY USE PERMITS 2015 (203-1-31) 21. Temporary Use Permit — "Movies in the Park"- Addition of a 1-mile Fun Run/Walk hosted by the Community Services Division on September 11, 2015 from 5:30 p.m. to 7 p.m., "Movies in the Park" is a National City sponsored event per Council Policy #804. (Neighborhood Services) RECOMMENDATION: Approve the application for a Temporary Use Permit subject to compliance with all conditions of approval. TESTIMONY: None. ACTION: Motion by Mendivil, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. FINANCIAL MANAGEMENT 2014-2015 (204-1-30) 22. Investment Report for the quarter ended June 30, 2015. (Finance) RECOMMENDATION: Accept and file the Investment Report for the quarter ended June 30, 3015. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY NO AGENDA ITEMS Book 97 / Page XX 08-18-2015 STAFF REPORTS LIBRARY REPORT ADMIN (1104-1-6) 23. Update on the Security Guard Service pilot program for the library. (Library) 23a. Emergency Services Director Frank Parra provided an update on the deployment of four Fire -line Paramedic -Firefighters from National City in response to the California Master Mutual Aid Agreement to assist in the major fires burning in the State. MAYOR AND CITY COUNCIL Member Mendivil said he believes education is the key to people making healthy food choices. Toward that end, he has secured the support of individuals willing to fund jogging clubs at all the elementary schools in the City. Member Mendivil would like to see a total community effort by the schools, service clubs and the City to educate young people regarding nutrition, healthy life-styles and the importance of exercise. Member Sotelo-Solis stated that the City has some really great projects on the horizon such as the Westside Infill Transit Oriented Development WITOD. Member Sotelo-Solis requested a report back on possible outreach efforts to encourage economic development and inquired about timing for the `crosswalk' phase at traffic signals. Member Rios requested a presentation from the Police Department on the recent school supply give-away program for elementary schools and reported that the Relay for Life event in National City raised over $60,000. Mayor Morrison praised the Relay for Life event and advised that he will be reporting on water and the drought at a future meeting and the fact that local residents will be paying for their water even though they are using less. CLOSED SESSION REPORT City Attorney Claudia Silva stated there was nothing to report from the Closed Session. (See attached Exhibit `L') ADJOURNMENT Motion by Cano, seconded by Mendivil, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City to be held Tuesday, September 1, 2015 at 6:00 p.m. at the Council Chambers, National City, California. Carried by unanimous vote. The meeting closed at 9:19 p.m. Book 97 / Page XX 08-18-2015 City Clerk The foregoing minutes were approved at the Regular Meeting of September 1, 2015. EXHIBIT `L' CALIFORNIA ^4 NSA' IONA.L CITY INCORPORATED AGENDA OF A SPECIAL MEETING CITY COUNCIL OF THE CITY OF NATIONAL CITY Main Conference Room Civic Center 1243 National City Boulevard National City, California Special Meeting — Tuesday, August 18, 2015 — 5:00 p.m. ROLL CALL CLOSED SESSION CITY COUNCIL 1. Conference with Legal Counsel — Existing Litigation Government Code Section 54956.9(a) Isabel Padilla v. City of National City San Diego Superior Court Case No. 37-2013-00030288 2. Conference with Legal Counsel — Existing Litigation Government Code Section 54956.9(a) David Melendez v. Carlos Olguin and City of National City San Diego Superior Court Case No. 37-2014-00019240 3. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Stacey Stevenson, Claudia Silva, Mark Roberts, and Tim Davis Employee Organization: Fire Fighters' Association ADJOURNMENT Next Regular City Council and Community Development Commission — Housing Authority of the City of National City Meeting will be held Tuesday, August 18, 6:00 p.m., Council Chambers, Civic Center CC/CDC-HA Agenda 9/1/2015 — Page 43 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending the Executive Compensation Plan by adjusting the top of salary bands upwardly by ten percent (10%). (Human Resources) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending the Executive Compensation Plan by adjusting the top of salary bands upwardly by ten percent (10%). PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: The rate of pay for every position within the City of National City classification system is governed by a City Council approved compensation plan. Unless expressly agreed to by the City Council, no incumbent shall receive a base salary greater than the top step of the range (for non-exempt employees) or the top of the band (for exempt employees) of his/her classification. Periodically, the Human Resources conducts a review of salary ranges and bands to determine if they are still appropriate based on a number of factors including internal compress, labor market and the City Manager's ability to execute cost of living or merit increases. In response to one such recent review, staff seeks to upwardly adjust the top end of the salary bands of the Executive Compensation Plan by ten percent (10%). The proposed band adjustments are not intended to imply that any member of this group will receive a salary increase of a corresponding percentage. The across the board increase in bands is intended to ensure that there is adequate room for growth where there is none while protecting that salary differentials established for the series. DEPARTMENT: Human Resources APPROVED BY: ��-- FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Upwardly adjust the top end salary bands of Executive Group by 10% BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Executive Group Compensation Plan Resolution Attachment 1 CALIFORNIA , NATIONLAIL crry Ina:O R Y•OII AT b:u COMPENSATION PLAN EXECUTIVE GROUP POSITION TITLE SALARY BAND (MONTHLY) SALARY BAND (ANNUAL) Assistant City Manager $ 6,249.76 — $ 13,601.61 $ 74,997.12 — $ 163,219.32 City Engineer $ 5,643.44 — $ 12,669.53 $ 67,721.28 — $ 152,034.30 City Librarian $ 5,363.60 — $ 11,472.86 $ 64,363.20 — $ 137,674.28 Community Development Executive Director $ 7,288.00 — $ 13,657.88 $ 87,456.00 — $ 163,894.50 Community Services Director $ 7,287.50 — $ 10,687.91 $ 87,450.00 — $ 128,254.90 Director of Administrative Services $ 5,643.44 — $ 13,087.65 $ 67,721.28 — $ 157,051.75 Director of Building & Safety $ 5,561.82 — $ 10,731.49 $ 66,741.84 — $ 128,777.88 Director of Community Development $ 5,643.44 — $ 12,669.53 $ 67,721.28 — $ 152,034.30 Director of Emergency Services $ 5,946.60 — $ 13,250.55 $ 71,359.20 — $ 159,006.54 Director of Finance $ 5,643.44 — $ 12,480.99 $ 67,721.28 — $ 149,771.82 Director of Housing, Grants & Asset Mgmt $ 5,363.60 — $ 11,472.86 $ 64,363.20 — $ 137,674.28 Director of Neighborhood Services $ 5,363.60 — $ 11,472.86 $ 64,363.20 — $ 137,674.28 Director of Planning $ 5,643.44 — $ 13,087.65 $ 67,721.28 — $ 157,051.75 Director of Public Works $ 5,643.44 — $ 12,669.53 $ 67,721.28 — $ 152,034.30 Fire Chief $ 5,946.60 — $ 13,250.55 $ 71,359.20 — $ 159,006.54 Human Resources Director $ 4,862.22 — $ 12,501.50 $ 58,346.64 — $ 150,018.00 Police Chief $ 6,541.26 — $ 14,992.31 $ 78,495.12 — $ 179,907.68 Records Management Officer $ 5,462.71 — $ 8,609.78 $ 65,552.52 — $ 93,924.90 Senior Assistant City Attorney $ 7,433.25 — $ 13,575.03 $ 89,199.00 — $ 162,900.41 RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING THE EXECUTIVE COMPENSATION PLAN BY ADJUSTING THE TOP OF THE SALARY BANDS UPWARDLY BY TEN PERCENT (10%) WHEREAS, the rate of pay for every position within the City of National City classification system is governed by a compensation plan approved by the City Council; and WHEREAS, unless expressly agreed to by the City Council, no incumbent shall receive a base salary greater than the top step of the range (for non-exempt employees) or the top of the band of his/her classification (for exempt employees); and WHEREAS, periodically, the Human Resources Department conducts a review of salary ranges and bands to determine if they are still appropriate based on a number of factors, including internal compression, labor market, and the City Manager's ability to execute cost of living or merit increases; and WHEREAS, based on the results of the most current survey, it is appropriate to upwardly adjust the top end of the salary bands of the Executive Compensation Plan by ten percent (10%); and WHEREAS, the proposed salary band adjustments are not intended to imply that any member of this group will receive a salary increase of a corresponding percentage, but are to ensure that there is adequate room for growth where there is none while protecting salary differentials established for the series. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes amending the Executive Compensation Plan by adjusting the top of the salary bands upwardly to ten percent (10%). PASSED and ADOPTED this 1st day of September, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 9/1/2015 — Page 47 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending the Management Compensation Plan by adjusting the top of salary bands upwardly by ten percent (10%). (Human Resources) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending the Management Compensation Plan by adjusting the top of salary bands upwardly by ten percent (10%). PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: The rate of pay for every position within the City of National City classification system is governed by a City Council approved compensation plan. Unless expressly agreed to by the City Council, no incumbent shall receive a base salary greater than the top step of the range (for non-exempt employees) or the top of the band (for exempt employees) of his/her classification. Periodically, the Human Resources conducts a review of salary ranges and bands to determine if they are still appropriate based on a number of factors including internal compress, labor market and the City Manager's ability to execute cost of living or merit increases. In response to one such recent review, staff seeks to upwardly adjust the top end of the salary bands of the Management Compensation Plan by ten percent (10%). The proposed band adjustments are not intended to imply that any member of this group will receive a salary increase of a corresponding percentage. The across the board increase in bands is intended to ensure that there is adequate room for growth where there is none while protecting that salary differentials established for the series. DEPARTMENT: Human Resources APPROVED BY: �(�• FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Upwardly adjust the top end of the salary bands for the Management Group 10% BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Management Group Compensation Plan Resolution -- CALIFORNIA -- NATIONAL CITE° IN C4i1Y pit 0.S E'Q COMPENSATION PLAN MANAGEMENT GROUP POSITION TITLE SALARY BAND (MONTHLY) SALARY BAND (ANNUAL) Asst Director of PW/Engineering $ 4,594.04 — $ 10,769.99 $ 55,128.48 — $ 129,239.88 Assistant Police Chief $ 11,368.50 — $ 12,742.63 $ 136,422.00 — $ 152,911.57 Battalion Chief $ 5,316.96 — $ 10,746.90 $ 63,803.52 — $ 128,962.81 Building Official $ 7,087.16 — $ 10,539.12 $ 85,045.92 — $ 126,469.46 Community Development Manager $ 7,287.50 — $ 10,047.88 $ 87,450.00 — $ 120,574.61 Community Development Specialist III $ 4,465.78 — $ 8,897.39 $ 53,589.36 — $ 106,768.73 Deputy City Attorney $ 6,841.11 — $ 10,033.63 $ 82,093.32 — $ 120,403.54 Deputy Director of Human Resources $ 7,287.50 — $ 10,047.88 $ 87,450.00 — $ 120,574.61 Equipment Maint Supervisor $ 3,229.82 — $ 8,551.09 $ 38,757.84 — $ 102,613.10 Facilities Maint Supervisor $ 3,229.82 — $ 7,268.49 $ 38,757.84 — $ 87,221.90 Financial Services Officer $ 4,174.28 — $ 9,985.04 $ 50,091.36 — $ 119,820.49 Housing Programs Manager $ 4,255.90 — $ 9,339.89 $ 51,070.80 — $ 112,078.69 Management Analyst I $ 3,116.72 — $ 6,165.46 $ 37,400.64 — $ 73,985.47 Management Analyst II $ 3,542.31 — $ 7,006.85 $ 42,507.72 — $ 84,082.15 Management Analyst III $ 3,964.40 — $ 7,848.23 $ 47,572.80 — $ 94,178.70 Mgmt Information Systems Manager $ 4,279.22 — $ 10,235.15 $ 51,350.64 — $ 122,821.79 Neighborhood Council Coordinator $ 3,964.40 — $ 7,848.23 $ 47,572.80 — $ 94,178.70 Neighborhood Services Manager $ 3,229.82 — $ 8,551.09 $ 38,757.84 — $ 102,613.10 Nutrition Program Manager $ 3,229.82 — $ 8,412.57 $ 38,757.84 — $ 100,950.83 Park Superintendent $ 3,229.82 — $ 8,412.57 $ 38,757.84 — $ 100,950.83 PIO/Mgmt Analyst III $ 3,964.40 — $ 7,848.23 $ 47,572.80 — $ 94,178.70 Police Captain $ 5,410.24 — $ 12,473.34 $ 64,922.88 — $ 149,680.09 -- CALIFORNIA -- NATIONAL. CITY 1 3 {l IN CORY Ent AT R4 COMPENSATION PLAN MANAGEMENT GROUP POSITION TITLE SALARY BAND (MONTHLY) SALARY BAND (ANNUAL) Police Support Services Manager $ 3,964.40 — $ 7,848.23 $ 47,572.80 — $ 94,178.70 Principal Civil Engineer $ 7,795.88 — $ 10,539.12 $ 93,550.56 — $ 126,469.46 Principal Librarian $ 3,766.18 — $ 8,604.96 $ 45,194.16 — $ 103,259.51 Principal Planner $ 4,465.78 — $ 8,897.39 $ 53,589.36 — $ 106,768.73 Project Officer $ 4,465.78 — $ 8,897.39 $ 53,589.36 — $ 106,768.73 Purchasing Agent $ 4,255.90 — $ 9,339.89 $ 51,070.80 — $ 112,078.69 Recreation Superintendent $ 3,229.82 — $ 8,412.57 $ 38,757.84 — $ 100,950.83 Risk Manager $ 4,174.28 — $ 9,981.19 $ 50,091.36 — $ 119,774.29 Senior Accountant $ 3,264.80 — $ 7,489.10 $ 39,177.60 — $ 89,869.16 Special Assistant to the Mayor $ 3,542.31 — $ 7,006.85 $ 42,507.72 — $ 84,082.15 Street Maintenance Supervisor $ 3,229.82 — $ 7,268.49 $ 38,757.84 — $ 87,221.90 St Maint & Wastewater Superintendent $ 3,229.82 — $ 8,412.57 $ 38,757.84 — $ 100,950.83 Traffic Engineer $ 6,056.20 — $ 10,235.15 $ 72,674.40 — $ 122,821.78 Wastewater Supervisor $ 3,229.82 — $ 7,268.49 $ 38,757.84 — $ 87,221.90 Page 2 RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING THE MANAGEMENT COMPENSATION PLAN BY ADJUSTING THE TOP OF THE SALARY BANDS UPWARDLY BY TEN PERCENT (10%) WHEREAS, the rate of pay for every position within the City of National City classification system is governed by a compensation plan approved by the City Council; and WHEREAS, unless expressly agreed to by the City Council, no incumbent shall receive a base salary greater than the top step of the range (for non-exempt employees) or the top of the band of his/her classification (for exempt employees); and WHEREAS, periodically, the Human Resources Department conducts a review of salary ranges and bands to determine if they are still appropriate based on a number of factors, including internal compression, labor market, and the City Manager's ability to execute cost of living or merit increases; and WHEREAS, based on the results of the most current survey, it is appropriate to upwardly adjust the top end of the salary bands of the Management Compensation Plan by ten percent (10%); and WHEREAS, the proposed salary band adjustments are not intended to imply that any member of this group will receive a salary increase of a corresponding percentage, but are to ensure that there is adequate room for growth where there is none while protecting salary differentials established for the series. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes amending the Management Compensation Plan by adjusting the top of the salary bands upwardly to ten percent (10%). PASSED and ADOPTED this 1st day of September, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 9/1/2015 — Page 52 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing a one-time compensation stipend for members of the Executive and Management occupation groups in the form of a $2,400 deposit to the individual City of National City -administered Defe CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing a one-time compensation stipend for members of the Executive and Management occupation groups in the form of a $2,400 deposit to the individual City of National City -administered Deferred Compensation Plan accounts of each incumbent of said groups; and establishing appropriations for Deferred Compensation totaling $86,400 to account for this expense. PREPARED BY: Stacey Stevenson DEPARTMENT: Human Resources PHONE: 336-4308 APPROVED BY: EXPLANATION: The proposed action seeks to grant a stipend to members of the Executive and Management groups in the form of a one-time $2,400 deposit to the City of National City administered Deferred Compensation Plan -accounts of each incumbent within those groups. This one-time adjustment, to be provided in Fiscal Year 2016, does not increase or in any other way effect the City's unfunded pension liability (this form of compensation is non-PERSable), nor does it have any other long term fiscal implications. In order to account for the payment of this expense, staff also seeks to establish appropriations for Deferred Compensation totaling $86,400. FINANCIAL STATEMENT: ACCOUNT NO. 001-xxx-xxx-159 $86,400 APPROVED: APPROVED: Finance MIS The funding source for this expense will be the unanticipated revenue received from the State of California for the City of National City's pre-2004 mandated reimbursement claims. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Authorize the City Manager to provide a one-time compensation adjustment of $2,400 each to Executive and Management Group employees in the form of a Deferred Compensation deposit; and authorizing the establishment of Deferred Compensation appropriations totaling $86,400. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Resolution RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING A ONE-TIME COMPENSATION STIPEND FOR MEMBERS OF THE EXECUTIVE AND MANAGEMENT OCCUPATION GROUPS IN THE FORM OF A $2,400 DEPOSIT TO THE INDIVIDUAL CITY OF NATIONAL CITY -ADMINISTERED DEFERRED COMPENSATION PLAN ACCOUNTS OF EACH INCUMBENT OF SAID GROUPS; AND ESTABLISHING APPROPRIATIONS FOR DEFERRED COMPENSATION TOTALING $86,400 TO ACCOUNT FOR THIS EXPENSE WHEREAS, staff seeks authority to grant a stipend members of the Executive and Management groups in the form of a one-time $2,400 deposit to the City of National City administered Deferred Compensation Plan accounts of each incumbent within those groups; and WHEREAS, this one-time adjustment, to be provided in Fiscal Year 2016, does not increase or in any other way effect the City's unfunded pension liability (this form of compensation is non-PERSable), nor does it have any other long term fiscal implications. NOW, THEREFORE, BE IT RESOLVED that the City council hereby authorizes a one-time compensation stipend for members of the executive and management occupation groups in the form of a $2,400 deposit to the individual city of national city -administered deferred compensation plan accounts of each incumbent of said groups. BE IT FURTHER RESOLVED that the City Council hereby authorizes the establishment of fund appropriations for Deferred Compensation in the amount of $86,400 for this expense. PASSED and ADOPTED this 1st day of September, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 9/1/2015 — Page 55 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending the Executive Compensation Plan by revising a position title from City Engineer to Director of Public Works/City Engineer in recognition of the full scope of the position. (Human Resour CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending the Executive Compensation Plan by revising a position title from City Engineer to Director of Public Works/City Engineer in recognition of the full scope of the position. PREPARED BY: Stacey Stevenson PHONE: 336-4308 APPROVED BY: EXPLANATION: Every position within the City of National City has an official job title or classification. Such titles or classifications are determined by the work performed by the position and are listed in the Compensation Plan of the appropriate employee group. With this action, staff requests that the existing Executive group position be retitled from City Engineer to Director of Public Works/City Engineer. In January, 2014 the Engineering and Public Works Departments were merged for operational efficiency. Prior to the merger, the City Engineer was responsible for overseeing all aspects of engineering design, construction and inspection services performed by in- house and consultant staff. After the merger, the City Engineer's duties expanded to include oversight for all public works functions: equipment, facility, parks, and street and wastewater maintenance. The requested title is intended to more accurately convey the span of control exercised by the incumbent. The requested title is intended to more accurately convey the span of control exercised by the position. Further, the requested title is more consistent with that of the department's assistant director: Assistant Director of Public Works/ Engineering. DEPARTMENT: Human Resources FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution to amend the Executive Compensation Plan by revising the title City Engineering to Director of Public Works/City Engineer. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Resolution RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING THE EXECUTIVE COMPENSATION PLAN BY REVISING A POSITION TITLE FROM CITY ENGINEER TO DIRECTOR OF PUBLIC WORKS/CITY ENGINEER IN RECOGNITION OF THE FULL SCOPE OF THE POSITION. WHEREAS, every position within the City of National City has an official job title or classification that are determined by the work performed by the position and are listed in the Compensation Plan of the appropriate employee group; and WHEREAS, with this action, staff requests that the existing Executive group position be retitled from City Engineer to Director of Public Works/City Engineer. WHEREAS, in January, 2014, the Engineering and Public Works Departments were merged for operational efficiency; and WHEREAS, prior to the merger, the City Engineer was responsible for overseeing all aspects of engineering design, construction, and inspection services performed by in-house and consultant staff; and WHEREAS, after the merger, the City Engineer's duties expanded to include oversight for all public works functions: equipment, facility, parks, and street and wastewater maintenance; and WHEREAS, the new title "Director of Public Works/City Engineer" is intended to more accurately convey the span of control exercised by the position, and the title is more consistent with that of the department's assistant director: "Assistant Director of Public Works/ Engineering". NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes amending the Executive Compensation Plan by revising a position title from City Engineer to Director of Public Works/City Engineer in recognition of the full scope of the position. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 58 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council approving the Amended and Restated Employment Agreement between the City of National City and Leslie Deese continuing her employment through January 27, 2019, increasing the salary, and authorizing the Mayor to execute the s CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council approving the Amended and Restated Employment Agreement between the City of National City and Leslie Deese continuing her employment through January 27, 2019, increasing the salary, and authorizing the Mayor to execute the same. PREPARED BY: Claudia Gacitua Silva DEPARTMENT: PHONE: Ext. 4222'APPROVED BY: EXPLANATION: Leslie Deese was appointed as City Manager effective January 27, 2012. The City and the employee entered into an Employment Agreement on March 2, 2012, a First Amendment dated July 3, 2012, and a Second Amendment dated October 21, 2014. The current employment agreement expires January 27, 2015. The total compensation has not increased over the past three years. Currently, the City Manager's compensation is more than 20% below market average when compared to other full service cities. The City Council desires to extend the City Manager's employment through January 27, 2019 (3 years) and increase her base salary to be more comparable to other full service cities. In an effort to reduce the gap between the current compensation and the market average, incremental increases are staggered over the term of this Agreement. The City has implemented staggered increases with other employee groups. The Amended and Restated Agreement continues the employment of the City Manager through January 27, 2019 and increases her base salary as follows: 5% of total compensation effective July 1, 2015; 5% of total compensation effective January 27, 2016, and 6% of total compensation effective January 27, 2018. The City Manager receives the same benefits as the Executive Group plus an annual deferred compensation ($7,500) contribution. These already existing benefits remain unchanged under this Agreement. e FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. 001-403-000-1XX FY 16 — $13,205 APPROVED: ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FY 17 — _14,158 FY 18 — 18,103 Total — $45,466 FINAL ADOPTION: 1 Finance MIS STAFF RECOMMENDATION: Adopt proposed Resolution. BOARD; COMMISSION RECOMMENDATION: iN/A ATTACHMENTS: • Amended and Restated Employment Agreement • Proposed resolution CALIFORNIA NATi0A\LCfl'V INCORPORATED AMENDED AND RESTATED EMPLOYMENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND LESLIE DEESE September 1, 2015 AMENDED AND RESTATED EMPLOYMENT AGREEMENT CITY MANAGER TABLE OF CONTENTS Page Introduction 1 Section 1 Term 1 Section 2 Duties and Authority 1 Section 3 Compensation 1 Section 4 Health, Disability and Life Insurance Benefits 1 Section 5 Vacation, Sick and Military Leave 2 Section 6 Retirement 2 Section 7 General Business Expenses 2 Section 8 Termination 2 Section 9 Severance 3 Section 10 Resignation 3 Section 11 Performance Evaluation 3 Section 12 Hours of Work 4 Section 13 Outside Activities 4 Section 14 Indemnification 4 Section 15 Bonding 5 Section 16 Other Terms and Conditions of Employment 5 Section 17 Notices 5 Section 18 General Provisions 5 AMENDED AND RESTATED EMPLOYMENT AGREEMENT THIS AMENDED AND RESTATED EMPLOYMENT AGREEMENT ("Agreement") is made and entered into this 1st day of September, 2015, by and between the City of National City, a municipal corporation, (hereinafter called "Employer") and Leslie Deese (hereinafter called "Employee") an individual who has the education, training, and experience in local government management and who, as a member of International City/County Management Association ("ICMA"), is subject to the ICMA Code of Ethics, both of whom agree as follows: Section 1 Term. This Agreement is in full force and effect from July 1, 2015 through January 27, 2019, unless sooner terminated by the Employer or Employee as provided in Section 9, 10 or 11 of this Agreement. This Agreement supersedes the Employment Agreement dated March 6, 2012, the First Amendment dated July 3, 2012, and the Second Amendment dated October 21, 2014. Section 2 Duties and Authority. Employee commenced her employment as City Manager on January 27, 2012. Employer agrees to continue to employ Leslie Deese as City Manager, on an at -will basis, to perform the functions and duties specified in the National City Municipal Code and the California Government Code, and to perform other legally permissible and proper duties and functions. Section 3 Compensation A. Base Salary: Commencing July 1, 2015, Employer agrees to pay Employee a monthly base salary of $16,576; commencing January 27, 2016, Employer agrees to pay Employee a monthly base salary of $17,496; and commencing January 27, 2018, Employer agrees to pay Employee a monthly base salary of $18,656. B. This Agreement shall be re -opened to discuss compensation and benefits if, and at the time, Managers or Executives receive any increase in compensation or benefits. C. Consideration shall be given on an annual basis to increase salary, based upon increases in the Consumer Price Index ("CPI"), as that term is defined at Government Code section 3511.1(b). Any increase in salary shall be dependent upon the results of the performance evaluation conducted under the provisions of Section 11 of this Agreement. D. Deferred Compensation: Employer shall provide seven -thousand five -hundred ($7500) annually to Employee's selected deferred compensation plan. This payment shall be made each January, prior to the 27th of that month, in years 2016, 2017, and 2018. Section 4 Health, Disability, and Life Insurance Benefits. A. The Employer agrees to provide Employee a cafeteria health benefit of $1200.00 per month. B. The Employer agrees to put into force and to make required premium payments for short term and long term disability coverage for the Employee. C. The Employer shall pay the amount of premium due for term life insurance in the amount of $150,000. The Employee shall name the beneficiary of the life insurance policy. 1 2015 Employment Agreement City Manager Leslie Deese Section 5 Vacation, Sick and Military Leave. A. The Employee shall accrue sick and vacation leave and other paid leave on an annual basis at the rate provided to Executive level employees. B. The Employee is entitled to accrue all unused vacation and sick leave, without limit, and in the event the Employee's employment is terminated, either voluntarily or involuntarily, the Employee shall be compensated for all unused vacation and sick leave in accordance with the Employer's customary practice for Executive Employees. C. The Employee shall be entitled to military reserve leave time pursuant to sate law and City policy. Section 6 Retirement. The Employer agrees to enroll the Employee into the Public Employees' Retirement System and to make all the appropriate contributions on the Employee's behalf', for the required Employer share. Employee shall pay the entire employee share, which is 8% at this time and any changed rate during the term of this Agreement. Section 7 General Business Expenses. A. Employer agrees to budget for and to pay for professional dues and subscriptions of the Employee necessary for continuation and full participation in national, regional, state and local associations, and organizations necessary and desirable for the Employee's continued professional participation, growth, and advancement, and for the good of the Employer. B. Employer agrees to budget for and to pay for travel and subsistence expenses of Employee for professional and official travel, meetings, and occasions to adequately continue the professional development of Employee and to pursue necessary official functions for Employer, including but not limited to the ICMA Annual Conference, the League of California Cities, and such other national, regional, state and local governmental groups and committees in which Employee services as a member. C. Employer also agrees to budget for and to pay for travel and subsistence expenses of Employee for short courses, institutes, and seminars that are necessary for the Employee's professional development and for the good of the Employer. D. Employer recognizes that certain expenses of a non -personal but job -related nature are incurred by Employee, and agrees to reimburse or to pay said general expenses. The Finance Director is authorized to disburse such moneys upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits. E. The Employer acknowledges the value of having Employee participate and be directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for the reasonable membership fees and/or dues to enable the Employee to become an active member in local civic clubs or organizations. F. The Employer shall provide Employee with a computer, software, fax/modem, and cell phone required for the Employee to perform the job and to maintain communication. Section 8 Termination. For the purpose of this Agreement, termination shall occur when: A. The majority of the Employer's City Council votes to terminate the Employee at a duly authorized public meeting. 2 2015 Employment Agreement City Manager Leslie Deese B. If the Employer, citizens, or legislature acts to amend any provisions of the state or local law pertaining to the role, powers, duties, authority, and responsibilities of the Employee's position that substantially changes the form of government, the Employee shall have the right to declare that such amendments constitute termination. C. If the Employer reduces the base salary, compensation or any other financial benefits of the Employee, unless it is applied in no greater percentage than the average reduction of all department heads, such action shall constitute a breach of this Agreement and will be regarded as a termination. D. If the Employee resigns following an offer to accept resignation, whether formal or informal, by the Employer as representative of the majority of the governing body that the Employee resign, then the Employee may declare a termination as of the date of suggestion. E. Breach of contract declared by either party with a 30 day cure period for either Employee or Employer. Written notice of a breach of contract shall be provided in accordance with the provisions of Section 20. Section 9 Severance. A. The Employee is an at -will employee, serving at the pleasure of the Employer's City Council. This Agreement, and the Employee's employment with the Employer, may be terminated with or without cause by the Employer's City Council. In the event the Employee is terminated for cause, or voluntarily resigns her position with the Employer, then the Employee shall not be entitled to the payment of Severance by the Employer. B. In the event the Employee is terminated by the Employer other than for cause, and during such time that Employee is willing and able to perform her duties under this Agreement, then Employer agrees to pay Severance equal to one-half year's base salary at the then current rate of pay. This Severance shall be paid in one lump sum unless otherwise agreed to by the Employer and the Employee. C. In the event of Severance, the Employee shall also be compensated for all accrued sick and vacation leave. D. If the Employee is terminated because of a conviction of a felony, then the Employer is not obligated to pay Severance under this section. If the Employee is convicted of a crime involving an abuse of office or position, then regardless of the term of the contract, if the Employee is terminated, any cash settlement, including severance, related to the termination received by Employee from Employer shall be fully reimbursed to the Employer. Section 10 Resignation. In the event that the Employee voluntarily resigns her position with the Employer, the Employee shall provide a minimum of 30 days notice unless the parties agree otherwise. Section 11 Performance Evaluation. Employer may annually review the performance of the Employee in the Employee's anniversary month subject to a process, form, criteria, and format for the evaluation which shall be mutually agreed upon by the Employer and Employee. The process at a minimum may include the opportunity for both parties to: (1) prepare a written evaluation, (2) meet and discuss the evaluation, and (3) present a written summary of the evaluation results. The final written evaluation should be completed and delivered to the Employee within 30 days of the evaluation meeting. 3 2015 Employment Agreement City Manager Leslie Deese Section 12 Hours of Work. It is recognized that the Employee must devote a great deal of time outside the normal office hours on business for the Employer, and to that end Employee shall be allowed to establish an appropriate work schedule, compatible with the normal business hours of the City of National City. Section 13 Outside Activities. The employment provided for by this Agreement shall be the Employee's sole employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the Employer and the community, the Employee may, upon completion of two (2) years of employment, elect to accept limited teaching, consulting or other business opportunities, and to pursue further education, with the understanding that such arrangements shall not constitute interference with nor a conflict of interest with his or her responsibilities under this Agreement. Section 14 Indemnification. In accordance with federal, state or local law, Employer shall defend, save harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the course and scope of the performance of Employee's duties as City Manager, or resulting from the exercise of judgment or discretion in connection with the course and scope of performance of program duties or responsibilities, unless the act or omission involved willful or wanton conduct. In such cases, the Employee may request and the Employer shall not unreasonably refuse to provide independent legal representation at the Employer's expense and the Employer may not unreasonably withhold approval. Legal representation provided by Employer for Employee shall extend until a final determination of the legal action, including any appeals brought by either party. The Employer shall indemnify Employee against any and all losses, damages, judgments, interest, settlements, fines, court costs, and other reasonable costs and expenses of legal proceedings, including attorney's fees and any other liabilities incurred by, imposed upon, or suffered by such Employee in connection with or resulting from any claim, action, suit or proceeding, actual or threatened, arising out of or in connection with the performance of the Employee in the course and scope of her duties. Any settlement of any claim must be made with prior approval of the Employer in order for indemnification, as provided in this Section, to be available. Employee recognizes the Employer shall have the right to compromise and settle any claim or suit. Further, Employer agrees to pay all reasonable litigation expenses of Employee throughout the pendency of any litigation to which the Employee is a party, witness, or advisor to the Employer. Such expense payments shall continue beyond Employee's service to the Employer as long as litigation is pending. Further, Employer agrees to pay Employee reasonable consulting fees and travel expenses when Employee serves as a witness, advisor, or consultant to Employer regarding pending litigation. If Employee is convicted of a crime involving an abuse of her office or position, as defined in Government Code section 53243.4, then Employee shall fully reimburse Employer for any funds provided for Employee's criminal defense, if any such funds were provided pursuant to or consistent with this Section. This paragraph shall not be construed as creating or implying an obligation by Employer to provide a criminal defense to Employee. 4 2015 Employment Agreement City Manager Leslie Deese Section 15 Bonding Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 16 Other Terms and Conditions of Employment A. The Employer shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of the Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the National City Municipal Code, or any other law. B. Except as otherwise provide in this Agreement, the Employee shall be entitled to the highest level of benefits that are enjoyed by other appointed employees of the Employer as provided in the Municipal Code or by practice. Section 17 Notices. Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows: EMPLOYER: Mayor City of National City 1243 National City Boulevard National City, CA 91950-4301 EMPLOYEE: Leslie Deese 906 A Avenue National City, CA 91950 Alternatively, notice required pursuant to this Agreement may be personally served in the same mariner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 18 General Provisions. A. Integration. This Agreement sets forth and establishes the entire understanding between the Employer and the Employee relating to the employment of the Employee by the Employer. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement. B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as well as their heirs, assigns, executors, personal representatives, and successors in interest. C. Effective Date. This Agreement is effective as of July 1, 2015. D. Severability. The invalidity or partial invalidity of any portion of this Agreement will not effect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision. E. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 5 2015 Employment Agreement City Manager Leslie Deese F. Construction. The parties acknowledge and agree that (1) each party is of equal bargaining strength, (2) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (3) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (4) each party and such party's counsel and advisors have reviewed this Agreement, (5) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (6) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY EMPLOYEE By: Ron Morrison, Mayor Leslie Deese APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney 6 2015 Employment Agreement City Manager Leslie Deese RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE AMENDED AND RESTATED EMPLOYMENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND LESLIE DEESE CONTINUING HER EMPLOYMENT THROUGH JANUARY 27, 2019, INCREASING THE SALARY, AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME WHEREAS, on January 24, 2012, the City Council appointed Leslie Deese ("Employee") as City Manager, effective January 27, 2012; and WHEREAS, Employee's Agreement expires January 27, 2016, and the Second Amendment to the Employment Agreement contained a provision for a salary reopener in January 2015; and WHEREAS, the City Council seeks to enter into an Amended and Restated Employment Agreement, effective as of July 1, 2015, that extends the term of employment to January 27, 2019, and supersedes the Employment Agreement dated March 6, 2012, the First Amendment dated July 3, 2012, and the Second Amendment dated October 21, 2014; and WHEREAS, Employee has not received an increase to total compensation in the past three years; and WHEREAS, Employee's salary is more than 20% below market average compensation for full service cities; and WHEREAS, the City Council seeks to increase the Employee's salary to reduce the gap between compensation and market average by implementing increases during the term of the extended Agreement; and WHEREAS, the City Council through the Amended and Restated Employment Agreement increases Employee's base salary as follows: 5% of total compensation effective July 1, 2015, 5% of total compensation effective January 27, 2016, and 6% of total compensation effective January 27, 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the City Council hereby authorizes the Mayor to execute the Amended and Restated Employment Agreement between the City of National City and Leslie Deese, continuing her employment through January 27, 2019, and increasing the salary to reduce the gap between compensation and market average by implementing increases during the term of the extended Agreement. Said Amended and Reinstated Agreement is on file in the office of the City Clerk. [Signature Page to Follow] Resolution No. 2015 — Page Two PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 70 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the 30-day review and public comment of the National City Police Department's grant application in the amount of $26,042 to the 2015 Edward Byrne Memorial Justice Assistance Grant (JA CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the 30-day review and public comment of the National City Police Department's grant application in the amount of $26,042 to the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program to purchase (2) Panasonic Toughbooks, (2) Motorola handheld radios, and (1) Crisis Response Module Hostage Throw Phone, and authorizing the acceptance of the grant award, and authorizing the expenditure of grant funds. PREPARED BY: Chris Cameon, Police Sergeant PHONE: (619) 336-4524 EXPLANATION: The Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) at the U.S. Department of Justice announced that the City of National City is eligible for a grant award of $26,042 via the FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program — Local Solicitation. The City is required to make the grant application available to the City Council and to citizens for the governing body and public's 30-day review and comment; a formal award will not be made until the 30-day review requirement has been met. The JAG Program provides States and units of local governments with critical funding necessary to support a range of program areas, including law enforcement, prosecution and court programs, prevention and education programs and etcetera. Applicants are required to complete an on-line application, and submit a budget and various narratives justifying the use of the funds. The National City Police Department proposes to use the funds to purchase computers, police radios, and a throw phone for use in hostage negotiations. DEPARTMENT: Police APPROVED BY: FINANCIAL STATEMENT: APPROVED: `'li(G,? Finance ACCOUNT NO. 290-411-651-* (Expenditure Account) APPROVED: MIS 290 — 11651-3498 (Revenue Account) The 2015 JAG Program Local Solicitation does not require a match or in -kind contribution from the City. ENVIRONMENTAL REVIEW: Not Applicable ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff recommends that the City Council adopt the resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: "2015 JAG Program Narrative" CALIFORNIA '-e- O A q INCORPORA'T Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2015 Local Solicitation Program Narrative The National City Police Department is requesting approval to utilize its Fiscal Year (FY) 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -Local Solicitation allocation of $26,042 to purchase (2) Panasonic Toughbook computers, (2) Motorola Handheld Police Radios, and (1) Quad Crisis Response Module Hostage Throw -phone. This grant will only be utilized for the procurement of technologies to assist frontline law enforcement personnel in the field. The National City Police Department is always seeking new ways to improve our equipment to stay on the forefront of technology to remain competitive with societal improvements and the abilities of the criminal element using technology to commit crime. The acquisition of computers, radios, and phone equipment will enable officers to stay technologically ahead of the criminal element. The National City Police Department currently uses old 3G technology. The new computers purchased with this grant will utilize 4G technology more suited for today's high tech applications. The grant funded police radios will be GPS enabled to allow for dispatchers to locate an officer from the GPS location feature on the radio. Our current hostage throw phone is antiquated. We plan to purchase the newest, state of the art equipment available to allow us to communicate in a hostage situation as effectively as possible under almost any circumstances. National City Police Department 1200 National City Boulevard, National City, CA 91950-4302 619/336-4400 Fax 619/336-4525 www.nationalcityca.gov RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE 30-DAY REVIEW AND PUBLIC COMMENT OF THE NATIONAL CITY POLICE DEPARTMENT'S GRANT APPLICATION IN THE AMOUNT OF $26,042 TO THE 2015 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM TO PURCHASE TWO PANASONIC TOUGHBOOKS, TWO MOTOROLA HANDHELD RADIOS, AND ONE CRISIS RESPONSE MODULE HOSTAGE THROW PHONE; AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD AND THE EXPENDITURE OF GRANT FUNDS WHEREAS, the U.S. Department of Justice announced that the National City Police Department is eligible for an award of $26,042 from the 2015 Edward Byrne Memorial Justice Assistance Grant ("JAG") Program for the purchase of two Panasonic Toughbooks, two Motorola handheld radios, and one Crisis Response Module Hostage Throw Phone; and WHEREAS, the City is required to make the grant application available for review and public comment for no less than 30 days; and WHEREAS, the 2015 Edward Byrne Memorial Justice Assistance Grant JAG Program is a direct grant allocation program that entitles the Police Department to $26,042 upon approval of the grant application from the U.S. Department of Justice, and does not require the City to allocate any up -front costs or matching funds. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the 30-day review and public comment of the National City Police Department's 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $26,042, and authorizes acceptance of the grant award. BE IT FURTHER RESOLVED that the City Council hereby authorizes, upon the expiration of the 30-day review and public comment period, the expenditure of said grant funds to purchase two Panasonic Toughbooks, two Motorola handheld radios, and one Crisis Response Module Hostage Throw Phone. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 74 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting an easement for vehicular access for ingress and egress, along and across all real property situated at 242 Norton Avenue in the City of National City. (Engineering/Public Works) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City accepting an easement for vehicular access for ingress and egress, along and across all that real property situated at 242 Norton Avenue in the City of National City. PREPARED BY: Charles Nissley PHONE: 336-4396 EXPLANATION: See attached DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Vehicular Access Easement Deed 3. Resolution EXPLANATION Mr. Abraham Edid, property owner of 240 Norton Avenue, has started grading his property in preparation for construction of two new single family dwelling units. Access to the property located at 240 Norton Avenue is provided through a private, 20-foot wide easement that extends from Norton Avenue, across the property located at 242 Norton Avenue, and onto the property located at 240 Norton Avenue. The property located at 242 Norton Avenue is also owned by Mr. Edid. Since 240 Norton Avenue does not front the street, resulting in longer distances to fire hydrants, the National City Fire Department has required the owner to provide an easement for emergency vehicle access. The easement for emergency vehicle access will traverse over the same area as the existing private access easement. See Exhibits "A" and "B" for the legal description and map. The property owner of 240 Norton Avenue has executed a Grant Deed to the City of National City for a Vehicular Access Easement. The property owner is responsible for maintenance of the easement, which has been constructed to accommodate heavy vehicles. The property owner is requesting that the City Council accept the easement and authorize the recordation of the easement. RECORDING REQUESTED BY City of National City 1243 National City Blvd. National City, Ca. 91950 WHEN RECORDED MAIL THIS DEED AND, UNLESS OTHERWISE SHOWN BELOW, MAIL TAX STATEMENT TO: Asset Sentry, a Legal Corporation Trustee UTA 242-140523 Trust dated 5/26/14 9265 Activity Rd, ste 112 San Diego, CA 92126 The undersigned grantor(s) declare(s): APN 554-023-19 SPACE ABOVE TIIIS LINE FOR RECORDER'S USE Document transfer tax is $ 0 City of National City, and GRANT DEED - VEHICULAR. ACCESS EASEMENT FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Asset Sentry, a Legal Corporation, Trustee UTA 242-140523 Trust dated 5/26/14 HEREBY GRANT(S) to the City of National City, a municipal corporation, in the County of San Diego, State of California, a VEHICULAR ACCESS EASEMENT with the right of ingress and egress, along and across all that real property situated in the City of National City, State of California, described as follows: THE SOUTHERLY 20.00 FEET OF THE EASTERLY 91.00 FEET OF LOT 26, BLOCK 3 OF PARADENA PARK, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 1404, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, FEBRUARY 16, 1912. Dated $lttlw(s Asset Sentry, a Legal Corporation, Trustee UTA 242-140523 Trus Abraham Edid, It's Att. Pey in act d 5/26/14 A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document State of California County of SAN DIEGO On the day of ,,NA — appeared Name(s) of Signer(s) ) S.S. , 2015_before me tvv,, Gone -let. , a notary public, personally who proved to me on the basis of satisfactory evidence to be the person whose name is/f subscribed to the within instrument and acknowledged to me that he/sh. ey executed the same in his/lyef/tlpir authorized capacity(i - and that by his/herniteir signaturg-s'jon the instrument the personie or the entity upon behalf of which the personicted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. yhand cc z ALMA GONZALEZ COMM. #1999538 z Notary Public - California o San Diego County Comm. Ex•ires Nov. 30, 2016 (This area for official notarial seal) -1- EXHIBIT "A" LEGAL DESCRIPTION EMERGENCY VEHICULAR ACCESS EASEMENT THE SOUTHERLY 20.00 FEET OF THE EASTERLY 91.00 FEET OF LOT 26, BLOCK 3 OF PARADENA PARK, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 1404, FILED IN THE OFFICE OF THE COUNTY RECORDED OF SAN DIEGO COUNTY, FEBRUARY 16, 1912. EXHIBIT "B" cs, \ 0 rn• • -rt 0 z rn • > co -; co • • (3 m • r- M • ;:t37- 71 0 3J z Ti -'111111.1111W - 3 - RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING AN EASEMENT FROM THE PROPERTY OWNER FOR VEHICULAR ACCESS FOR INGRESS AND EGRESS, ALONG AND ACROSS ALL THAT REAL PROPERTY SITUATED AT 242 NORTON AVENUE IN THE CITY OF NATIONAL CITY WHEREAS, the property owner of 240 Norton Avenue is grading his property in preparation for construction of two new single-family dwelling units; and WHEREAS, access to the property located at 240 Norton Avenue, is provided through a private, 20-foot wide easement that extends from Norton Avenue, across the property owner's other property located at 242 Norton Avenue, and onto the property located at 240 Norton Avenue; and WHEREAS, because 240 Norton Avenue does not front the street, resulting in longer distances to fire hydrants, the National City Fire Department has required the owner to provide an easement for emergency vehicle access; and WHEREAS, the property owner of both 240 and 242 Norton Avenue has executed a Grant Deed to the City of National City for a Vehicular Access Easement across the property located at 242 Norton Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby accepts a Vehicular Access Easement across the property located at 242 Norton Avenue for access by emergency vehicles. PASSED and ADOPTED this 1st day of September, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 9/1/2015 — Page 81 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work of Downstream Services, Inc. for the National City Culvert Barrier Project, CIP No. 14-06; 2) approving the final contract amount of $88,995.00; 3) authorizing release of r CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 ( AGENDA ITEM NO, 1 ITEM TITLE: (Resolution of the City Council of the City of National City, 1) accepting the work of Downstream Services, Inc. for the National City Culvert Barrier Project, CIP No. 14-06, 2) approving the final contract amount of $88,995.00; 3) authorizing release of retention in the amount of $4,449.75; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Kenneth Fernandez, P.E. PHONE: b36-4388 EXPLANATION: See attached. DEPARTMENT: li - `"' ' rpiyiF;¢�a;:rp�ft�i_ie:_ir,� erscr,1Fr;3 APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: lRetention available in accounts: 001-416-030-299-0000 (General Funds — Environmental Compliance) 001-409-500-598-7062 (Drainage Improvements Paradise Creek) ENVIRONMENTAL REVIEW: IN/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: `finance MIS STAFF RECOMMENDATION: (Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: (N/A1 ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Sheet 4. Resolution EXPLANATION The National City Culvert Barrier Project, CIP No. 14-06, included inlet and outlet grates along a major storm drainage open channel and culvert (tunnel) system intersecting Harbison Avenue and E Plaza Boulevard Improvements of said project consisted of site preparation, fabrication, and installation of welded and galvanized steel culvert barriers at seven separate locations. On November 21, 2014, the bid solicitation was advertised in iocai newspapers and posted on the City's uvebsite. On December 1R, 21)14, three (3) sealed bids were received by the 10:30 AM deadline, opened, and publicly disclosed. Downstream Services, Inc. was the apparent low bidder with a total bid amount of $79,000.00. Upon review of al! documents submitted and performing multiple reference checks, Downstream Services' bid was responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On January 20, 2015, the City Council adopted Resolution No. 2015-3 awarding the contract to Downstream Services, inc. in the not -to -exceed amount of $79,000.00 and authorizing a 15% contingency in the amount of $11,850.00 for any unforeseen changes. The Notice to Proceed with construction was issued on February 18, 2015 with a construction start date of February 23, 2015. The Notice of Completion will be filed with the San Diego County Recorder's Office. One change order was issued for this project and is detailed in the Final Contract Balance Report (see attached). The change order increased the contract by $14,995.00, while line item adjustments decreased the contract by $5,000.00, for a net increase of $9,995.00 to the contract. This results in a 12.65% contract increase: for a final contract balance of $88,995.00. As a result of satisfactory cornpletion of the project, staff recommends that City Council: 1) accept the work of Downstream Services, inc., CIP No. 14-06, 2) approve the final contract amount of $ 88,995,00, 3) authorizing release of retention in the aninunt of $4,449.75, and 4) authorizing the Mayor to sign the Notice of Completion for the project. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, C.A. 91950 NOTICE OF COMPLETION CAL1FORN1 CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on June 26, 2015 of the National City Culvert Barrier Project, CIP No. 14-06 work of improvement or portion of work of improvement under construction or alteration. Six (6) different locations Street Address National City, CA 91950 City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Downstream Services, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Fabrication and installation of welded and galvanized steel culvert barriers. Equipment: Welding equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: June 26, 2015; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 1, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on June 26, 2015 at, National City, California. Signature: RON MORRISON, MAYOR NO1:14-07 FINAL CONTRACT BALANCE DATE: August 03, 2015 PROJECT: Culvert B, rric: P ject CIP No. 14-06 TO: Downstream Services, Inc. 2855 Progress Place Escondido, CA 92029 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: DESCRIPTION: $79,000.00 February 23, 2015 June 25, 2015 60 Working Days 10 Working Days 70 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 added one additional inlet location and included the construction of a new headwall and inlet grate. This work was performed at an agreed upon price. This Change Order total amount was iY,JJJ.VO• Al! Change Orders listed above increased the total contract amount $ 14,995.00. There was only one line item adjustments per the attached FINAL BILLING STATEMENT that resulted in a total deduct of $ 5,000.00. CONTRACT ADJLISTMIENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 88,995.00. FINAL CONTRACT BALANCE Culvert Barrier Project CIP No. 14-06 2. As a result of the satisfactory completion of said project, a retention amount of $ 4,449.75 is set for invoice processing and payment. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and ail incidentals for performing the work described above. Downstream Services, Inc. will not be entitled to damages or additional payment for deiays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY DOWNSTREAM SERVICES, INC., FOR THE NATIONAL CITY CULVERT BARRIER PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $88,995.00, AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT OF $4,449.75, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION WHEREAS, the Engineering Department is satisfied of that all work required to be performed by Downstream Services, Inc., for the National City Culvert Barrier Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Downstream Services, Inc., for the National City Culvert Barrier Project is accepted, the total final contract amount of $88,995.00 is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $4,449.75. PASSED and ADOPTED this 1st day of September, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 9/1/2015 — Page 88 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work of Crest Equipment, Inc. for the Grove Street Drainage Enhancements Project, CIP No. 14-07; 2) approving the final contract amount of $46,171.89; 3) Authorizing release of CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 1 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Councii or the City of National City, 1) accepting the work of Crest Equipment, Inc. for the Grove Street Drainage Enhancements Project, CAP No. 14-07, 2) approving the final contract amount of $46,171.89, 3) Authorizing release of retention in the amount of $2,308.59; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Kenneth Fernandez, P.E. PHONE: I336-4386 EXPLANATION: 'See attached. DEPARTMENT: (Engineer ingiPu ;lic Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO.. 1 APPROVED: Retention available in account 301-409-500-598-7049 (Drainage Improvements) ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: !Adopt the Resoiution. BOARD / COMMISSION RECOMMENDATION: IN/Ai ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Sheet 4. Resolution' EXPLANATION The Grove Street Drainage Enhancements Project, CIP No. 14-07, included construction and installation of new sidewalk, wood fence, curb and gutter, and grading and erosion control. The new construction measures addressed drainage issues along the west side of Grove Street at the intersection of Grove Street and East 16th Street. On March 12, 2015, the bid solicitation was advertised in local newspapers. Additionally, on March 12, 2015 the bid solicitation was posted on PianetBids, a free public electronic 'ni::rd�rcre al,tciom fnr �a,oc�r;nrc On March 26, 2015, six (6) bids were received by the 2:00 p.m. deadline, opened and publically disclosed. Crest Equipment, Inc. was the apparent low bidder with a total bid amount of $50,688.00. Upon review of all documents submitted and reference checks, Crest Equipment, inc.'s bid was found to be responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On April 21, 2015, the City Council adopted Resolution No. 2015-49 awarding the contract to Crest Equipment, Inc. in the amount of $50,688.00 and authorized a 25% contingency in the amount of $12,672.00 for any unforeseen changes. The Notice to Proceed with construction was issued on May 28, 2015 with a construction start date of June 1, 2015. There were no change orders issued on this project. There were numerous line item adjustments per the attached Final Billing Statement that resulted in a total deduct of $4,516.11. This results in an 8.9% contract decrease for a final contract balance of $46,171.89. The Notice of Completion will be filed with the San Diego County Recorder's Office. As a result of satisfactory completion of the, project, staff recommends that City, Council: 1) accept the work of Crest Equipment, Inc., CIP No. 14-07, 2) approve the final contract amount of $46,171.89, 3) authorizing release of retention in the amount of $2,308.59, and 4) authorize the Mayor to sign the Notice of Completion for the project. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on June 20, 2015 of the Grove Street Drainage Enhancements Project, C`IP No. 14-J7 Work of improvement or portion of work of improvement under construction or alteration. Northwest corner of Grove Street and E 16t Street National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Crest Equipment, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, asphalt, wood fence, and erosion control supplies. Equipment: Paving and excavation equipment. Traffic signal equipment General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: June 20, 2015; Joint tenants, tenants in common; or other owners Signature of ri;ncr City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of ray own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on June 20, 2015 at, National City, California. Sig<lature: RON MORRISON, MAYOR NOC 14-07 Nkine �. am0 %i1fCOR�P'ORAr$D FINAL CONTRACT BALANCE DATE; August 3, 2015 PROJECT: Grove Street Drainage Enhancement CIP No. 14-07 TO: Crest Equipment, Inc. 161 Scottford Dr. El Cajon, CA 92021 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: DESCRIPTION: $50,688.00 June 01, 2015 June 19, 2015 20 Working Days 0 Working Day 20 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. \r "':-Cka'A`G ORDERS AND LINE ITEM ADJUSTMENTS: . �fY� V There were no Change Orders issued on this project Al! Change Orders listed above increased the total contract amount $ 0.00. There were numerous line item adjustments per the attached FINAL. RII.IING STATEMENT that resulted in a total deduct of ($ 4,516.11). CONTRACT ADJUSTMENT: As a result of the line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 46,171.89. FINAL CONTRACT BALANCE Grove Street Drainage Enhancement CIP No. 14-07 2. As a result of the satisfactory completion of said project, a retention amount of $ 2,308.59 is set for invoice processing and payment. This document and its purpose to balance payment shall be considered full compensation for furnishing and instaiiing the materials, labor, tools and equipment, profit; overhead, and all incidentals for performing the work described above. Crest Equipment, Inc. will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY CREST EQUIPMENT, INC., FOR THE GROVE STREET DRAINAGE ENHANCEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $46,171.89, AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT OF $2,308.59, AND AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied of that all work required to be performed by Crest Equipment, Inc., for the Grove Street Drainage Enhancements Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Crest Equipment, Inc., for the Grove Street Drainage Enhancements Project is accepted, the total final contract amount of $46,171.89 is approved, the Mayor is authorizes to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $2,308.59. PASSED and ADOPTED this 1st day of September, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 9/1/2015 — Page 95 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work of Fordyce Construction, Inc. for the National City Morgan Tower Repairs and City Hall Remodel Project, CIP No. 14-04; 2) approving the final contract amount of $144,189.1 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work of Fordyce Construction, Inc. for the National City Morgan Tower Repairs and City Hail Remodel Project, CIP No. 14-04, 2) approving the final contract amount of $144,189.18, 3) authorizing release of retention in the amount of $7,209.46, and 4) authorizing the Mayor to sign the Notice of Completion for project. PREPARED E°Y: .. ince i opez, Civil Engineering Tech. PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. Retention available in accounts: 30 ;-409-500-598-1599 (Nutrition Center Improvements); ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Sheet 4. Resolution EXPLANATION National City's Morgan Tower Repairs and City Hall Remodel Project, C!P No. 14-04, consisted of the replacement of a walk-in refrigerator, replacement of a roof -mounted HVAC Unit, and installation of a dishwasher roof utility fan at the George H. Waters Nutrition Center located at 1415 "D" Avenue. The project also included improvements to the second floor lobby at City Hall, uwhic!i Incllirr'dedd tho Yfem°l tion of the wall ceporati g the tin lobby from d i nice •vr.Iuluul,� the existing IVIJ V� an adjoining office space, construction of a new wall to expand the existing office space, instaiiation of a glass window with pass through access, and construction of an ADA compliant workspace_ On September 19, 2014, the bid solicitation was advertised in local newspapers and posted on the City's website. The bid solicitation requested pricing for base bid line items of work plus two alternate bid items. Alternate Bids 11A" and "B" are for different types of glass for the reception area window as part of the City Hall lobby remodel. The lowest responsive bidder was determined by comparing the sum of the base bid amounts with that of all alternate bids of bidders deemed to be responsive in all other aspects. On October 29, 2014, two (2) sealed bids were received by the 3:00 p.m. deadline, opened and publically disclosed. SD&B Construction was the apparent low bidder with a total bid amount (Base Bid plus Alternate Bids "A" and "B") of $126,870.00. After reviewing SD&B Construction's bid proposal, their bid was deemed "non -responsive' since a unit price was not provided for Alternate Bid "A". Fordyce Construction, Inc. was the second apparent !ow bidder with a total bid amount of $130,700.00. Upon review of all documents submitted and reference checks, Fordyce Construction's bid was responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On December 16, 2014, the City Council adopted Resolution No. 2014-174 awarding the contract to Fordyce Construction, Inc. in the amount of $128.200.00 and authorized a 25% contingency in the amount of $32,050.00 for any unforeseen changes. The Notice to Proceed with construction was issued on December 18, 2014, with a construction start date of Df7cem.her 19, 2014. The Notice of Completion will be filed with the San Diego County Recorder's Office. The 4 change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The 4 change orders increased the contract by $18,462.40, while lines item adjustments decreased the contract by $2,473.22, for a net increase of $15,989.18 to the contract. This results in a 12.5% contract increase for a final contract balance of $144,189.18. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept they work of Fordyce Construction, inc. for the National City Morgan Tower Repairs and CityHall Remodel Project, ect CIF No. 1 T-04 2)approve the final contract $ 1 .. i 1 wp�uti�ui.i��tut���R�,s09.s0, 3) authorize the release of retention in the amount of $7,209.46, and 4) authorize the Mayor to sign the Notice of Completion for the project. RECORDING REQUESTED BY WIEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NQTICE IS HEREBY GIVEN of the completion on March 28, 2015 of the Morgan Tower and City Hall Remodel, C' No, 14-04 Work of improvement or portion of work of improvement under construction or alteration. 1243 National City Blvd. and 1317 D Avenue, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Fordyce Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor: Tentative improvements at City Hall second floor, replacement of HVAC unit at Morgan Tower Nutrition Center, replacement of cooler unit at Morgan Tower Nutrition Center Material: HVAC unit, Cooler Unit, Wall boards, new wall framing Equipment: Demo equipment and general construction equipment General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: March 28, 2015; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on March 28, 2015 at, National City, California. Signature: RON MORRISON, MAYOR Noc14-04 DATE: August 17, 2015 PROJECT: TO: FINAL CONTRACT BALANCE Morgan Tower and City Hall Remodel Project FY 14-15 CIP No. 14-04 ORIGINAL CONTRACT AMOUNT: $128,200 START DATE: December 19, 2014 COMPLETION DATE: March 27, 2015 ORIGINAL CONTRACT LENGTH: 45 Working Days EXTENTION OF WORK DAYS: 21 Working Days TOTAL CONTRACT TIME: 66 Working Days DESCRIPTION: The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 allowed the contractor to hire an asbestos removal subconsultant to perform test on the popcorn ceiling located in the City Hall. This Change Order also allowed the contractor to perform the removal and disposal of the ceiling tiles. This Change Order total amount is $ 5,497.14. Change Order#2 allowed the contractor to perform another asbestos testing to determine if there is asbestos monokote fire protection coating of the unknown C-Channels discovered while installing the new support beams for the HVAC unit at Morgan Towers. This Change Order total amount is $ 279.23. Change Order #3 allowed the contractor to remove and dispose of the C-Channels that were found on the area where the HVAC unit will be installed. These C-Channels were not included in the as -built plans and construction plans but had to be removed in order to install the new supports for the new HVAC units. The Change Order total amount is $ 5,349.60. Change Order #4 was allocated in implementing ADA improvements for the project. The lobby door in the second floor of the City was modified to comply with ADA standards and regulation. The Change Order total amount is $ 7,336.43. All Change Orders listed above increased the total contract amount $ 18,462.40. FINAL CONTRACT BALANCE Morgan Tower Repairs and City Hall Remodel Project CIP No. 14-04 CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 144,189.18. 2. Asa result of the satisfactory completion of said project, a retention amount of $ 7.209.46 is set for invoice processing and payment. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, took and equipment, profit, overhead, and all incidentals for performing the work described above. Fordyce Construction will not be entitled to damages or additional payment for delays as described in the 207.2 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY FORDYCE CONSTRUCTION, INC., FOR THE NATIONAL CITY MORGAN TOWER REPAIRS AND CITY HALL REMODEL PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $144,189.18, AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT OF $7,209.46, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION WHEREAS, the Engineering Department is satisfied of that all work required to be performed by Fordyce Construction, Inc., for the National City Morgan Tower Repairs and City Hall Remodel Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Fordyce Construction, Inc., for the National City Morgan Tower Repairs and City Hall Remodel Project is accepted, the total final contract amount of $144,189.18 is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $7,209.46. PASSED and ADOPTED this 1st day of September, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 9/1/2015 — Page 102 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City ratifying the acceptance of $18,000 grant from the California Library Literacy Services (CLLS) to fund the Library's literacy services for FY2015-16; and authorizing the establishment of fund app CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City ratifying the acceptance of $18,000 grant from the California Library Literacy Services (CLLS) to fund the Library's literacy services for FY2015-16; and authorizing the establishment of fund appropriations and a corresponding revenue budget. PREPARED BY: Gloria Olivares DEPARTMENT: Librar PHONE: 470-5800 EXPLANATION: The CLLS grant is designed to support library literacy services to English-speaking adults who seek to improve their reading and writing skills. To determine the amount of funding to the libraries that provide literacy services to their communities, the California State Library uses a funding formula consisting of the following three parts: APPROVED BY: Part 1 — A baseline amount to provide a minimum level of local literacy staffing and services. Part 2 — A per capita amount per adult learner served in the previous year; and Part 3 — A match on local funds earmarked for adult literacy services. This local match is fulfilled by a CDBG grant awarded to the Library by the City Council on March 17, 2015 in the amount of $44,196 to defray the personnel costs of the Coordinator position overseeing literacy services. The CLLS grant is provided to the Library in two payments each year: • This first payment of $18,000 is the baseline amount. This year's baseline amount represents a 20% increase over last year's due to an additional ongoing appropriation of $2 million signed into the state budget by Governor Brown for library literacy programs. • The second payment is determined by applying the other two parts of the formula — per capita and match - once the final report on the previous fiscal year is submitted to the State Library by the August 15 deadline. FINANCIAL STATEMENT: ACCOUNT NO. 320-418-339* 320-31339-3463 ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS STAFF RECOMMENDATION: Approval recommended BOARD / COMMISSION RECOMMENDATION: Approved by the Library Board of Trustees on August 10, 2015 ATTACHMENTS: 1. Award Letter 2. Resolution C ill l/C}I%ll tl STATE `LI BRARY 1 0 U N A 1 D 1 + O PRESERVING OUR HERITAGE. SHAPING OUR FUTURE July 9, 2015 Minh Duong, City Librarian National City Public Library 1401 National City Boulevard National City, CA 91950-3314 Dear Ms. Duong: We're happy to tell you your California Library Literacy Services program will receive funding for the current fiscal year, which began July 1, 2015. It's an honor to support the important work you, your staff and volunteers do in your community. There's three parts to the library's funding formula: 1. A baseline amount for each of your approved literacy program components so that each library has enough funds to provide a minimum level of local literacy staffing and services. 2. A per capita amount per adult learner served in the previous year; and 3. A match on local funds raised and expended for adult literacy services —reflecting a commitment to a continuing state/local partnership and providing an incentive for increased local support for adult literacy. The governor recently signed the new state budget that includes an additional $2 million in on- going spending for our library literacy programs for the fiscal year that began July 1. The governor's year -over -year commitment allows us to shore up local literacy programs around the state. Doing that builds a solid foundation that will help eliminate our backlog of 3,000 learners eager to read and then allows us to reach out our hands to even more learners at other libraries who have wanted to participate but couldn't given the state's uncertain funding situation. At this time, we're providing the $18,000 baseline amount for your program. The remainder of your literacy program award will be determined and then forwarded in the fall after applying service statistics and financial data from the final report closing out the last fiscal year, which is submitted later this summer. The payment process begins once we receive your signed Claim Form (attached); however the State of California is implementing a new Financial Information System that may cause delays in grant payments. Thanks for your patience. Direct additional questions to: Carla Lehn at (916) 653-7743 or clehn a(�library.ca.gov. 916.653.5217 phone 916.653.8443 fax www.library.ca.gov Library Development Services Bureau P. O. Box 942837 Sacramento, CA 94237-0001 900 N Street, 4th Floor, Sacramento, CA 95814 National City Public Library Page 2 Thank you again for our willingness to do so much for so many people in need. Respe ully yours k Greg Lu$as Calif rni - State Librarian cc: Melissa Solis, Literacy Coordinator(melissa.solis@nationalcitylibrary.org) File Enc.: Claim Form — — I�l Double click to fill and print or print the form below. 916.653.5217 phone 916.653.8443 fax www.library.ca.gov Library Development Services Bureau P. O. Box 942837 Sacramento, CA 94237-0001 900 N Street, 4th Floor, Sacramento, CA 95814 RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING THE ACCEPTANCE OF $18,000 GRANT FROM THE LIBRARY LITERACY SERVICES TO FUND THE LIBRARY'S LITERACY SERVICES FOR FISCAL YEAR 2015-16; AND AUTHORIZING THE ESTABLISHMENT OF FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET WHEREAS, the CLLS grant is designed to support library literacy services to English-speaking adults who seek to improve their reading and writing skills; and WHEREAS, in July, the National City Public Library was awarded and accepted grant funds in the amount of $18,000 from California Library Literacy Services ("CLLS") for funding the Library's literacy services; and WHEREAS, to determine the amount of funding for libraries that provide literacy services to their communities, the California State Library uses a funding formula consisting of the following three parts: (1) a baseline amount to provide a minimum level of local literacy staffing and services, (2) a per capita amount per adult learner served in the previous year, (3) a match on local funds earmarked for adult literacy services; and WHEREAS, the local match was provided by a CDBG grant awarded to the National City Public Library by the City Council on March 17, 2015 in the amount of $44,196 to defray the personnel costs of the Coordinator position overseeing literacy services; and WHEREAS, the CLLS grant is provided to the Library in two payments each year; the first payment of $18,000 is the baseline amount, and the second payment is determined by applying the other two parts of the formula (per capita and match) once the final report on the previous fiscal year is submitted to the State Library by the August 15 deadline. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby ratifies the acceptance of $18,000 in grant funds from California Library Literacy Services for funding the Library's literacy services. BE IT FURTHER RESOLVED that the City Council hereby authorizes an appropriation in the amount of $18,000 and a corresponding revenue budget for the grant funds from California Library Literacy Services for funding the Library's literacy services. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 107 The following page(s) contain the backup material for Agenda Item: Warrant Register #2 for the period of 07/08/15 through 07/14/15 in the amount of $428,750.20 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1 2015 AGENDA ITEM NO. ITEM TITLE: Warrant Register #2 for the period of 07/08/15 through 07/14/15 in the amount of $428,750.20 (Finance) PREPARED BY: K. Apalategui DEPARTMENT: Fina��nc PHONE: 19-336-4572 APPROVED BY: -(11 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 07/08/15 through 07/14/15. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation New Century Construction Inc 318573 131,100.00 D Ave & 12th Street Project FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $428,750.20 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $428,750.20 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #2 PAYEE BRANCH, J ABLE PATROL & GUARD AMAZON BAKER & TAYLOR FEDEX GRASS ROOTS PRESS LAKESHORE LEARNING MATERIALS MIDWEST TAPE MOLTER, D MUNOZ, R REGIONAL TRAINING CENTER SCHIMMINGER, S SOLIS, M STAPLES ADVANTAGE WILSON LANGUAGE TRAINING WILSON LANGUAGE TRAINING ADDICTION MEDICINE ASS! SECURITY INC AUSTIN DOORS AUSTIN DOORS AZTEC APPLIANCE BAVENCOFF JR, D BPI PLUMBING CAPF CALIFORNIA COMMERCIAL SECURITY CAMEON, C COMMERCIAL AQUATICS DANIELS TIRE SERVICE EHS LABORATORIES FERGUSON ENTERPRISES INC GEOSYNTEC CONSULTANTS INC GONZALEZ, W GRAINGER HATCH, R HERNANDEZ, A HYDRO SCAPE PRODUCTS 1NC INTEGRA REALTY RESOURCES JANIKING OF CALIFORNIA INC JASMUND, D JJJ ENTERPRISES KAISER FOUNDATION HEALTH PLANS KNOX ATTORNEY SERVICE INC LOPEZ, J NAPA AUTO PARTS NEW CENTURY CONSTRUCTION INC PERRY FORD POWERSTRIDE BATTERY CO INC PRO BUILD PRUDENTIAL OVERALL SUPPLY WARRANT REGISTER #2 7/14/2015 DESCRIPTION LIABILITY CLAIM COST / SETTLEMENT SECURITY GUARD SERVICES / LIBRARY BOOKS - LIBRARY BOOKS - LIBRARY FEDEX CHARGES / LIBRARY GIVEAWAY BOOKS / LIBRARY MATERIALS FOR TUTORS/LEARNERS DVD'S / LIBRARY MILEAGE REIMBURSEMENT READ SAN DIEGO MILEAGE REIMBURSEMENT READ SAN DIEGO VISIO 2010 INTRODUCTION TRAINING SUPPLIES REIMBURSEMENT / LIBRARY SUPPLIES MILEAGE REIMBURSEMENT READ SAN DIEGO MOP #45704 - OFFICE SUPPLIES / LIBRARY SUPPLIES FOR TUTOR AND LEARNERS / LIBRARY OUT OF STATE SALES TAX ON INVOICE TESTING PROGRAM / HR CITY-WIDE SECURITY REPAIRS AS NEEDED/PW CITY-WIDE ROLL -UP DOORS SERVICE / PW CITY WIDE ROLL UP DOORS SERVICE / PW CITY-WIDE APPLIANCE PURCHASES FOR FY SUBSISTENCE: SHERMAN BLOCK TRAINING CITY-WIDE PLUMBING SERVICES AND REPAIRS FIRE LTD JULY 2015 MOP#45754 ELECTRICAL MATERIALS SUBSISTENCE: SHERMAN BLOCK TRAINING LAS PALMAS MUNICIPAL POOL ACID WASH MOP#76986 TIRES LABORATORY ENVIRONMENTAL TESTING MOP#45723 BUILDING AND STRUCTURES PURPLE COW PROJECT REIMB - PW ACADEMY MOP#65179 ELECTRICAL SUPPLIES REFUND: RENTAL TAX PAID REIMB: QUARTERLY DUES MOP#45720 PLUMBING MATERIALS PLAZA BONITA APPRAISAL SVCS CITY-WIDE JANITORIAL SERVICES / PW REIMB - PW ACADEMY CITY-WIDE FIRE AND SECURITY ALARM RETIREES INS - JULY 2015 ATTORNEY SERVICES REIMB: FUNDING OF TRAFFIC ENG MOP#45735 AUTO PARTS D AVENUE AND E. 12TH STREET MOP#45703 AUTO EQUIPMENT MOP#67839 AUTO EQUIPMENT MOP#45707 BUILDING MATERIALS MOP 45742 LAUNDRY SVC - NSD 1/3 CHK NO DATE AMOUNT 318529 7/9/15 12,000.00 318530 7/14/15 6,188.90 318531 7/14/15 2,454.28 318532 7/14/15 2,123.04 318533 7/14/15 6.87 318534 7/14/15 227.10 318535 7/14/15 205.75 318536 7/14/15 5,299.37 318537 7/14/15 16.91 318538 7/14/15 15.87 318539 7/14/15 137.00 318540 7/14/15 133.39 318541 7/14/15 6.67 318542 7/14/15 218.27 318543 7/14/15 270.00 318544 7/14/15 22.50 318545 7/14/15 1,040.00 318546 7/14/15 235.00 318547 7/14/15 960.72 318548 7/14/15 1,200.00 318549 7/14/15 919.08 318550 7/14/15 468.00 318551 7/14/15 1,036.05 318552 7/14/15 640.00 318553 7/14/15 125.00 318554 7/14/15 384.00 318555 7/14/15 13,405.46 318556 7/14/15 568.18 318557 7/14/15 89.00 318558 7/14/15 432.73 318559 7/14/15 5,000.00 318560 7/14/15 59.13 318561 7/14/15 1,018.03 318562 7/14/15 60.00 318563 7/14/15 60.00 318564 7/14/15 6.24 318565 7/14/15 1,200.00 318566 7/14/15 300.00 318567 7/14/15 85.52 318568 7/14/15 723.84 318569 7/14/15 21,860.94 318570 7/14/15 148.25 318571 7/14/15 100.30 318572 7/14/15 25.80 318573 7/14/15 131,100.00 318574 7/14/15 45.60 318575 7/14/15 219.53 318576 7/14/15 621.12 318577 7/14/15 574.72 PAYEE RELIANCE STANDARD ROBERT HALF INTERNATIONAL ROUSTON, J S & J BUILDERS & RESTORATION SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO PET SUPPLY SDG&E SHEPHARD, S SMART & FINAL SOUTHERN CALIF TRUCK STOP STAPLES ADVANTAGE STARTECH COMPUTERS STEVENSON, S SWEETWATER AUTHORITY TELLEZ, J U S BANK U S HEALTHWORKS VALLEY INDUSTRIAL SPECIALTIES VISTA PAINT WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY 4 ALL PROMOS AFFORDABLE BUTTONS COM ALDEMCO ALIGNMENT EXPRESS AMERICAN AWARDS AMR AT&T MCI AT&T MOBILITY AT&T MOBILITY AWARD MASTER BJ'S RENTALS BSN SPORTS CALIFORNIA DIESEL COMPLIANCE CELIA A BREWER CITY ATTORNEY CITY OF CHULA VISTA CLAIMS MANAGEMENT ASSOCIATES CLF WAREHOUSE COOPER'S PLUMBING & HEATING COX COMMUNICATIONS CYNTHIA TITGEN CONSULTING INC DAY WIRELESS SYSTEMS DAY WIRELESS SYSTEMS DISCOUNT SCHOOL SUPPLY EW TRUCK & EQUIPMENT CO INC GOVCONNECTION INC GRANICUS INC LEFORTS SMALL ENGINE REPAIR WARRANT REGISTER #2 7/14/2015 DESCRIPTION VOLUNTARY LIFE INS - JULY 2015 TEMP STAFF - WK END 06/19/15 REIMB - PW ACADEMY CITY WIDE GENERAL BUILDING FOR REPAIRS TUITION: 103RD REGIONAL ACADEMY TUITION: FIELD TRAINING OFFICER MOP 45753 K-9 FOOD - PD FACILITIES DIVISION GAS & ELECTRIC REIMB - MAGNET SCHEDULING BOARD MOP 45756 MISC SUPPLIES - COMM SVC MOP#45758 AUTO PARTS MOP 45704 OFFICE SUPPLIES - HOUSING MOP 61744 LASER PRINTER - MIS ORAL BOARD PANEL LUNCH FACILITIES DIVISION WATER BILL SUBSISTENCE: COMMAND COLLEGE CLASS CREDIT CARD EXPENSES - PD PRE -EMPLOYMENT PHYSICALS MOP#46453 PLUMBING MATERIALS MOP#68834 TRAFFIC SUPPLIES MOP#63850 AUTO PARTS MOP 45763 MISC SUPPLIES - MIS MILANO KEYCHAIN (199-A7212) GRAPHITE / POLICE YO HEART NC BUTTON / VM CANO CONSUMABLES / NUTRITION PARTS- DEX/MERC / PW TROPHIES FOR MISS NATIONAL CITY 2015 FULLY STOCKED DRUG BOX / FIRE AT&T PHONE SERVICE / 5/13/15 - 6/12/15 ATT WIRELESS FY15 - 5/6/15-6/05/15 ATT WIRELESS FY15 - 5/6/15-6/05/15 CROWNS FOR MISS NATIONAL CITY 2015 SCARIFIER SURFACE 8" GAS RENTAL 5 - NIKE GAME TACK BASKETBALL DPF CLEAN METHOD STAGE 1 & 2 CLEANING FY 2016 MEMBERSHIP / CITY ATTORNEY ANIMAL SHELTER COSTS / POLICE LIABILITY CLAIM SVCS / SUAREZ VS NC PARTS - 2.50" ELBOW PVC WATER MAIN REPAIR COX INTERNET SERVICES FY15 RISK MGMNT CONSULTANT SERVICES ANNUAL SERVICE AGREEMENT / FIRE RADIO MAINTENANCE SERVICE / POLICE ART SUPPLIES / COMMUNITY SERVICES PARTS- RELAY PANEL FOR THE DUEL DRIVE MICROSOFT SURFACE PRO 3 TABLET CORE GRANICUS WEBCASTING SNAPPER FRONT TIRES / PW 2/3 CHK NO DATE AMOUNT 318578 7/14/15 2,986.95 318579 7/14/15 1,230.40 318580 7/14/15 50.84 318581 7/14/15 378.00 318582 7/14/15 483.00 318583 7/14/15 207.00 318584 7/14/15 139.35 318585 7/14/15 17,697.40 318586 7/14/15 217.99 318587 7/14/15 155.43 318588 7/14/15 10.00 318589 7/14/15 1,517.69 318590 7/14/15 252.02 318591 7/14/15 59.80 318592 7/14/15 25,771.62 318593 7/14/15 468.00 318594 7/14/15 762.09 318595 7/14/15 395.00 318596 7/14/15 275.49 318597 7/14/15 116.09 318598 7/14/15 354.90 318599 7/14/15 33.83 318600 7/14/15 1,696.00 318601 7/14/15 202.90 318602 7/14/15 3,406.78 318603 7/14/15 1,375.55 318604 7/14/15 209.28 318605 7/14/15 2,335.36 318606 7/14/15 7,788.16 318607 7/14/15 2,660.76 318608 7/14/15 140.84 318609 7/14/15 304.56 318610 7/14/15 242.00 318611 7/14/15 399.23 318612 7/14/15 425.00 318613 7/14/15 700.00 318614 7/14/15 36,289.13 318615 7/14/15 2,122.90 318616 7/14/15 91.30 318617 7/14/15 2,850.00 318618 7/14/15 3,549.65 318619 7/14/15 2,422.50 318620 7/14/15 843.75 318621 7/14/15 336.00 318622 7/14/15 491.49 318623 7/14/15 660.77 318624 7/14/15 4,023.89 318625 7/14/15 225.00 318626 7/14/15 348.96 PAYEE METRO FIRE & SAFETY OFFICE SOLUTIONS BUSINESS ORIENTAL TRADING COMP LLC PACIFIC RAIN INC PRO BUILD PRUDENTIAL OVERALL SUPPLY RDO EQUIPMENT CO RED WING SHOES STORE S D COUNTY SHERIFF'S DEPT SAN DIEGO POLICE EQUIPMENT SCANNING SERVICE CORPORATION SCHOOL OUTFITTERS LLC SILVERADO AVIONICS SNAP -ON INDUSTRIAL STAPLES ADVANTAGE SYSCO SAN DIEGO INC TARGET SPECIALTY PRODUCTS THE COUNSELING TEAM THE HOME DEPOT CREDIT SERVICES T'S & SIGNS U S BANK UNITED RENTALS USA MOBILITY WIRELESS INC V & V MANUFACTURING VCA EMERGENCY ANIMAL HOSPITAL VCA MAIN ST ANIMAL HOSPITAL VERIZON WIRELESS VULCAN MATERIALS COMPANY WAXIE SANITARY SUPPLY WARRANT REGISTER #2 7/14/2015 DESCRIPTION 2- FUSE LINKS / PW HON PILLOW -SOFT 2090 SERIES LEATHER YELLOW GRADUATION STOLE PZ / CSD 2,000 GALLON WATER TANK SYSTEM MOP 45707. DECK SCREWS 8X3 MOP 45742. LAUNDRY SERVICES 1 FIRE PARTS- BELTS / PW SAFETY BOOTS / HUERTA / PW SHERIFF'S RANGE USE / POLICE PLATECARRIER POINT BLANK LOW PROFILE CONVERT DISKS OF SCANNED DOCUMENTS 20 - LIGHTWEIGHT PLASTIC TOP FOLDING BK VHF 500 CHANNEL HANDHELD RADIO MODIS ULTRA ITEM# EEMS328N141 N MOP 45704. OFFICE SUPPLIES / FIRE CONSUMABLES / NUTRITION CENTER RONSTAR G 50L8 BAG OFFICER ASSISTANCE PROGRAM I PD 100' CORD EXTENSION 23- POLO SHIRTS EMBROIDERED / CSD CREDIT CARD EXPENSES / REDEV CONCRETE TRAILER USA MOBILITY FY15 NATIONAL CITY POLICE HAT BADGES STRAY ANIMAL VET CARE / POLICE K9 VET CARE / POLICE VERIZON WIRELESS / 5/22/15 - 6/21/15 SOUTHBAY GRAY DG JANITORIAL SUPPLIES / FIRE GRAND TOTAL 3/3 CHK NO DATE AMOUNT 318627 7/14/15 205.54 318628 ' 7/14/15 3,758.67 318629 7/14/15 474.45 318630 7/14/15 20,223.00 318631 7/14/15 1,649.86 318632 7/14/15 50.00 318633 7/14/15 504.06 318634 7/14/15 125.00 318635 7/14/15 500.00 318636 7/14/15 15,137.92 318637 7/14/15 1,600.00 318638 7/14/15 1,633.87 318639 7/14/15 3,325.05 318640 7/14/15 15,201.40 318641 7/14/15 528.99 318642 7/14/15 1,597.60 318643 7/14/15 202.57 318644 7/14/15 800.00 318645 7/14/15 669.71 318646 7/14/15 653.74 318647 7/14/15 22.50 318648 7/14/15 209.31 318649 7/14/15 654.43 318650 7/14/15 1,489.53 318651 7/14/15 146.85 318652 7/14/15 125.15 318653 7/14/15 12,064.79 318654 7/14/15 549.88 318655 7/14/15 903.52 AIP Total 428,750.20 $ 428,750.20 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. 4 MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 1" OF SEPTEMBER, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 9/1/2015 — Page 113 The following page(s) contain the backup material for Agenda Item: Warrant Register #3 for the period of 07/15/15 through 07/21/15 in the amount of $5,514,950.52 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Warrant Register #3 for the period of 07/15/15 through 07/21/15 in the amount of $2,270,493.15 (Finance) PREPARED BY: K. Apalategui DEPARTMENT: F nan PHONE: 619-336-4572 APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 07/15/15 through 07/21/15. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation BSE Engineering, Inc 318663 55,339.65 NC Police Station Support Services SANDPIPA 318721 97,924.00 Property Insurance The Bank of New York Mellon 403380 348,009350 HUD Section 108 Loan Payment Tristar Risk Management 414550 54,591.90 June 2015 WC Replenishment Public Emp Ret System 7162015 342,169.49 Service Period 6/23/15 - 7/06/15 FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: MIS Reimbursement total $2,270,493.15 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance STAFF RECOMMENDATION: Ratification of warrants in the amount of $2,270,493.15 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #3 1/3 PAYEE SURERIDE INC MASON'S SAW AMERICAN BACKFLOW SPECIALTIES AMERICAN PLANNING ASSOCIATION ASPEN RISK MANAGEMENT GROUP BALBANEDA MARTINEZ, A BEST BEST & KRIEGER ATTNY LAW BSE ENGINEERING, INC. BURKE WILLIAMS & SORENSEN LLP CAL UNIFORMS INC CALIFORNIA ASSOCIATION OF CODE CALIFORNIA ELECTRIC SUPPLY CALIFORNIA POLICE CHIEFS ASSOC CHILDREN'S HOSPITAL COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DANIELS TIRE SERVICE DATA TICKET INC DISNEY'S PARADISE PIER HOTEL D-MAX ENGINEERING DOMINGUEZ, J ERGOGENESIS LLC FERGUSON ENTERPRISES INC FUN FLICKS OUTDOOR MOVIES GORMSEN APPLIANCE CO GRAINGER GROSSMAN PSYCHOLOGICAL GTC SYSTEMS INC HANDY METAL MART HARRIS & ASSOCIATES HARRIS & ASSOCIATES HERNANDEZ, A HONEYWELL INTERNATIONAL INC HUNTER'S NURSERY INC KNOX ATTORNEY SERVICE INC L N CURTIS & SONS LIEBERT CASSIDY WHITMORE LIEBERT CASSIDY WHITMORE LINE X SAN DIEGO LOUNSBERY FERGUSON MACHADO, A MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS CALIFORNIA IFORNIA <-{+ NkTIONAL MIT POR WARRANT REGISTER #3 7/21/2015 DESCRIPTION TOUR OF DREAM CENTER TRANSPORTATION MOP 45729. SUPPLIES FOR PARKS DEPT PURCHASE OF BACKFLOWS & PARTS REGISTRATION FEES - AMERICAN PLANNING PROFESSIONAL SERVICES REFUND OF S8 OVERPAYMENT LIABILITY CLAIM COSTS NC POLICE STATION SUPPORT SERVICES LEGAL / NEGOTIATIONS DRESS SLACKS/SHIRT/JACKET CODE ENFORCEMENT SEMINAR MOP#45698 BUILDING MATERIALS MEMBERSHIP: CHIEF RODRIGUEZ CHILD ABUSE EXAMS / POLICE LAFCO COST RENEWAL FEES - PERMIT REGIONAL COMMUNICATIONS SYSTEM LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS 6- DUN 5P464 TIRES TICKET APPEALS & ON-LINE ACCESS / JUNE 2015 CACEO CONFERENCE / GRANTS / IBARRA ON -CALL PROJECT SUPPORT SERVICES REFUND OF S8 OVERPAYMENT ERGOGENESIS ERGONOMIC CHAIR MOP#45723 SEWER PIPE SCREEN/GENERATOR- MOVIES IN THE PARK CITY-WIDE APPLIANCE PURCHASES & REPAIRS 3 - WIRE SHELVING CARTS PRE-EMP EVALUATIONS - MAY 2015 GTC NETWORK ENGINEERING SERVICES 4" RING/PS HR ROUND BAR REFUND: DEPOSIT#1363; HIGHLAND HEIGHTS REFUND: DEPOSIT 90093; 10TH ST PROJECT REIMB: MEMBERSHIP KIWANIS CLUB 10 AMP VOLT FUSES MOP#45719 HORTICULTURAL ITEMS LEGAL / PITCHESS OPPOSITION GOLD GEMINI - UNIFORM FIRE PAYROLL - FLSA AUDIT FIRE PAYROLL - FLSA AUDIT ACCESSORIES - WEATHER TECH LEGAL / SALES TAX ISSUE REFUND: DEPOSIT #1836; 2424 GRANGER AVE LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS CHK NO DATE AMOUNT 318656 7/21/15 880.00 318657 7/21/15 604.20 318658 7/21/15 3,791.21 318659 7/21/15 425.00 318660 7/21/15 4,504.50 318661 7/21/15 159.00 318662 7/21/15 3,770.64 318663 7/21/15 55,339.65 318664 7/21/15 7,650.00 318665 7/21/15 709.57 318666 7/21/15 509.00 318667 7/21/15 38.88 318668 7/21/15 1,470.00 318669 7/21/15 1,344.00 318670 7/21/15 17,843.95 318671 7/21/15 100.00 318672 7/21/15 7,526.00 318673 7/21/15 1,145.67 318674 7/21/15 694.80 318675 7/21/15 595.80 318676 7/21/15 525.00 318677 7/21/15 4,064.37 318678 7/21/15 2,139.85 318679 7/21/15 487.89 318680 7/21/15 35,157.08 318681 7/21/15 150.08 318682 7/21/15 682.33 318683 7/21/15 454.24 318684 7/21/15 749.00 318685 7/21/15 369.81 318686 7/21/15 1,384.36 318687 7/21/15 5,000.00 318688 7/21/15 585.00 318689 7/21/15 26.81 318690 7/21/15 375.00 318691 7/21/15 360.00 318692 7/21/15 50.00 318693 7/21/15 214.80 318694 7/21/15 566.95 318695 7/21/15 148.25 318696 7/21/15 2,495.95 318697 7/21/15 845.00 318698 7/21/15 747.50 318699 7/21/15 202.00 318700 7/21/15 2,544.75 318701 7/21/15 129.24 318702 7/21/15 2,470.40 318703 7/21/15 1,624.30 318704 7/21/15 381.00 2/3 PAYEE MCDOUGAL LOVE ECKIS MELLADO DESIGNS METRO FIRE & SAFETY MILLAR, R NAPA AUTO PARTS NATIONAL CITY CAR WASH OFFICE SOLUTIONS BUSINESS PACIFIC TELEMANAGEMENT SERVICE PROFORCE LAW ENFORCEMENT PRUDENTIAL OVERALL SUPPLY RBI CONSTRUCTION SDCFPOA SDCLEEAA 5 D UNIFIED PORT DISTRICT SAN DIEGO AIR POLLUTION SANCHEZ, E SANDPIPA SCHIAFINO, F SDG&E SOUTH BAY WINDOW & GLASS CO SOUTH COUNTY ECONOMIC SOUTH COUNTY ECONOMIC STAPLES ADVANTAGE STC TRAFFIC INC STUTZ ARTIANO SHINOFF STUTZ ARTIANO SHINOFF SUPERIOR READY MIX SWANK MOTION PICTURES INC SWEETWATER AUTHORITY ULINE UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VERIZON WIRELESS VISION SERVICE PLAN VISTA PAINT WAXIE SANITARY SUPPLY WILLY'S ELECTRONIC SUPPLY YBARRA, A YUFUSO, A CHRISTENSEN & SPATH LLP POWER PLUS WIRED PAYMENTS THE BANK OF NEW YORK MELLON TRISTAR RISK MANAGEMENT TRISTAR RISK MANAGEMENT PUBLIC EMP RETIREMENT SYSTEM * CAL1FORNIA - NATIONAL C T WARRANT REGISTER #3 7/21/2015 DESCRIPTION LIABILITY CLAIM COSTS POLO SHIRTS WITH CITY LOGO ANNUAL FIRE EXTINGUISHER SYSTEM REFUND OF S8 OVERPAYMENT MOP 45735. AUTOMOTIVE SUPPLIES/PARKS CAR WASHES FOR CITY FLEET EXECUTIVE OFFICE CHAIR / PD PACIFIC TELEMANAGEMENT PAY PHONE TSR X26 EXTENDED DPM MOP#45742 LAUNDRY REFUND: DEPOSIT #90096; 1445 TIDELAND MEMBERSHIP DUES / FIRE DEPARTMENT EXPLORER ACADEMY ENROLLMENT / POLICE SD BAY WQIP PHASE II DEVELOPMENT PERMIT RENEWAL / PW REIMB: 832 PC LAWS OF ARREST PROPERTY INSURANCE REFUND OF S8-OVERPAYMENT FACILITIES DIVISION GAS & ELECTRIC CITY-WIDE WINDOW/DOOR/MIRROR MEMBERSHIP DUES / CITY SCEDC SUMMIT SILVER SPONSORSHIP / CITY MOP 45704 OFFICE SUPPLIES - FINANCE REFUND: DEPOSIT 1691; TROLLEY STATION LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS TACK OIL, 3/8 SHEET & COLD MIX ASPHALTS MOVIE LICENSE / COMMUNITY SERVICES WASTEWATER DIVISION WATER BILL FOR FY PREOPEN MIL BAGS ON A ROLL STREET SWEEPER REPAIRS AS NEEDED FY 2015 MOP# 46452 FIRE STATION 31 VERIZON WIRELESS FY15 / 5/22/15-6/21/15 VISION SVC PLAN (CA) JULY 2015 MOP#68834 TRAFFIC CONTROL SUPPLY MISCELLANEOUS JANITORIAL SUPPLIES / PW MOP#63850 ELECTRICAL SUPPLIES SUBSISTENCE: LEADERSHIP DEV PROGRAM REFUND OF S8 OVERPAYMENT LEGAL / WESTSIDE TOD / S A EQUIPMENT RENTAL / S A HUD SECTION 108 LOAN PAYMENT JUNE 2015 WC REPLENISHMENT PREFUND FOR JULIAN VILLAGOMEZ SERVICE PERIOD 06/23/15 - 07/06/15 CHK NO DATE AMOUNT 318705 7/21/15 249.00 318706 7/21/15 74.80 318707 7/21/15 134.60 318708 7/21/15 121.00 318709 7/21/15 730.38 318710 7/21/15 725.00 318711 7/21/15 313.22 318712 7/21/15 729.60 318713 7/21/15 468.10 318714 7/21/15 469.80 318715 7/21/15 500.00 318716 7/21/15 100.00 318717 7/21/15 7,040.00 318718 7/21/15 18,456.00 318719 7/21/15 358.00 318720 7/21/15 63.00 318721 7/21/15 97,924.00 318722 7/21/15 3.29 318723 7/21/15 45,787.29 318724 7/21/15 1,147.29 318725 7/21/15 5,000.00 318726 7/21/15 2,500.00 318727 7/21/15 369.82 318728 7/21/15 20,625.00 318729 7/21/15 725.00 318730 7/21/15 525.00 318731 7/21/15 275.40 318732 7/21/15 401.00 318733 7/21/15 219.88 318734 7/21/15 268.81 318735 7/21/15 1,039.26 318736 7/21/15 222.83 318737 7/21/15 253.34 318738 7/21/15 408.48 318739 7/21/15 102.79 318740 7/21/15 3,168.54 318741 7/21/15 268.55 318742 7/21/15 312.00 318743 7/21/15 20.00 318744 7/21/15 1,093.75 318745 7/21/15 195.00 AIP Total 387,421.65 403380 7/15/15 348,009.50 414550 7/21/15 54,591.90 414551 7/21/15 15,460.00 7162015 7/16/15 342,169.49 A -40*'C,AI.IFOR,NlA 3/3 PAYEE SECTION 8 HAPS PAYROLL Pay period 15 SPECIAL PAYROLL �Cbatc�e.� WARRANT REGISTER #3 7/21/2015 DESCRIPTION Start Date End Date 7/15/2015 7/21/2015 Start Date End Date Check Date 7/7/2015 7/20/2015 7/29/2015 Check Date 10/22/2014 GRAND TOTAL CHK NO DATE AMOUNT 14,540.36 1,108,300.25 $ 2,270,493.15 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. 1:4 e MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 1u OF SEPTEMBER, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 9/1/2015 — Page 119 The following page(s) contain the backup material for Agenda Item: Public Hearing — Zone Variance to allow a parking space in the front yard setback for a single-family home located at 1926 "E" Avenue. (Applicant: Victor Castillo) (Case File 2015-05 Z) (Planning) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: [September 1, 2015 AGENDA ITEM NO. ITEM TITLE: IPublic Hearing — Zone Variance to allow a parking space in the front yard setback for a single- family home located at 1926 "E" Avenue. (Applicant: Victor Castillo) (Case File 2015-05 Z) PREPARED BY: Martin Mt Reeder, AICP DEPARTMENT: PHONE: ':336-4313 APPROVED BY: EXPLANATION: The 2,490 square -foot lot is located on the west side of "E" Avenue, north of East 20t" Street in the RM- 3 (Very High Density Multi -Unit Residential) zone. The existing house is built at or close to the side setbacks. There is no covered or other parking on site. The applicant is requesting to be able to park in their front yard as there is no possibility of vehicular access to the rear of the site. Parking in the front yard would necessitate a driveway and curb cut to be installed. Council reviewed the Notice of Decision of the Planning Commission's approval at their meeting of August 4, 2015, at which time they set the item for hearing in order to discuss the matter further. fhe attached background report describes the proposal in detail.; FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per CEQA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: !Staff concurs with the decision of the Planning Commission.; BOARD / COMMISSION RECOMMENDATION: he Planning Commission approved the Zorie Variance. Ayes: Alvarado, Baca, Bush, DeLaPaz, Flores, Garcia. ATTACHMENTS: j1. 2. 3. 4. Background Report Recommended Findings for Approval Recommended Conditions of Approval Location Map Nays: Yamad ie i 5. Public Hearing Notice 6. PC Resolution No. 2015-12 7. Site Photos 3. Reduced Plans BACKGROUND REPORT Site Characteristics The 2,490 square -foot lot is located on the west side of "E" Avenue, north of East 20th Street in the RM-3 (Very High Density Multi -Unit Residential) zone. The property is roughly 33 feet wide and 77 feet deep. The property is developed with a 916 square -foot three bedroom house, which spans the entire lot. The existing house is built at or close to the side setbacks — five feet on the south and less on the north. The home has a front setback of almost 17 feet. There is no covered or other parking on site. The front of the lot is currently used to store a vehicle, including a temporary vehicle cover. Vehicles have to jump the curb in order to access the property and the access gate swings outward over the sidewalk (public right-of-way). All these things are prohibited by the Municipal Code. Proposed Use Since the property has no parking on site, the applicant is requesting to be able to park in their front yard. There is no possibility of vehicular access to the rear of the site and street parking is at a premium at this location, although there is no available permit parking district in this area. Parking in the front yard would necessitate a driveway and curb cut to be installed. Analysis The Land Use Code (LUC) prohibits parking in a street setback — the front yard setback in this case. The required front yard setback in the RM-3 zone is 10 feet. The subject property has almost 17 feet between the house and the property line; therefore, there is only 7 feet for a parking space where 18 feet is required (the minimum dimensions for a standard parking space are 9 feet by 18 feet). The property has a rough dimension of 33 by 77 feet and a size of approximately 2,500 square feet. The minimum lot width required by the Subdivision Ordinance is 50 feet and the minimum lot size required by the Land Use Code is 5,000 square feet. Therefore, the property is restricted due to its size. Almost all other lots on this street in the same block exceed the minimum lot size. The next smallest lot is 5,000 square feet in size. Another contributing factor is the location of the existing house, which spans almost the entirety of the lot. The reduced north side setback was approved through a building permit many years ago. The south side setback is approximately five feet, the minimum required in the RM-3 zone. Three specific findings must be made in order to approve a Zone Variance request. The first is that the lot is affected by special circumstances, including size, shape, or topography, that deprive the lot of the ability to develop per the LUC as others in the area have. In this case the property is less than half the minimum lot size required in the zone, which restricts the normal buildable area afforded standard -shaped lots. Given the location of the existing house, there is no room to locate a parking area — covered or otherwise — on the lot without encroaching into the required front yard setback. The second finding is that granting of the Variance does not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated. In this case there are multiple properties in the same neighborhood in the same zone which have parking areas in the front of lot. Being that this is a multiple -family residential zone, several developments have parking areas directly adjacent to the sidewalk. The third finding is that the Variance does not authorize a use that is not otherwise allowed in the zone. In this case a single-family home is required to have at least two parking spaces per the Land Use Code, where there are none. Parking in and of itself is required and allowed in all zones throughout the City. Conditions of Approval Comments were received from the Engineering Department related to drainage, visibility, and permitting for a new driveway. The comments are included as Conditions of Approval. A condition is also included that requires the removal of temporary structures (vehicle cover/awning), which are not permitted by the Land Use Code. Approval of this Zone Variance would not result in any construction other than a driveway apron and fencing, items that would either not require a permit (fencing) or would normally be allowed anyway (driveway apron). As such, this proposal is not considered a project under the California Environmental Quality Act (CEQA). Furthermore, approval of the Variance would ensure that existing violations of the Municipal Code (curb jumping, right-of-way encroachment) are abated. Planning Commission conducted a public hearing on July 20, 2015. Commissioners asked questions regarding parking districts, street parking, conditions of approval, and fencing. The Commission voted to approve the Variance based on required findings and subject to Conditions of Approval. Council reviewed the Notice of Decision of the Planning Commission's approval at their meeting of August 4, 2015, at which time they set the item for hearing in order to discuss the matter further. The question that triggered the item being set for hearing was if approval of this request would set a precedent for similar requests that could potentially alter the character of residential neighborhoods. As discussed in the Analysis section above, there are certain physical characteristics that are required in order to make the findings for a variance (size, shape, or topography). In this case, the lot is unique in that it is narrower in width, lesser in depth, and smaller in size than all other lots in the area. Therefore, given that there are no other lots in the area that are less than the minimum lot size required (5,000 square feet), staff does not have any concerns related to any averse precedent or impact to existing or future neighborhood character; no other properties would qualify for the same type of variance. Summary Because of special circumstances applicable to the property, including the small size of the lot, there is no room to install a parking space on the property without encroaching into the required front yard setback. In addition, allowing parking on site and in the front yard will alleviate on -street parking issues. Granting of the Variance would not be a privilege inconsistent with other properties in the area as there are multiple Tots in this block with front yard parking. The proposal is consistent with all required findings of approval and would be consistent with all other regulations. The options available to the Council are as follows: 1. Approve 2015-05 Z subject to the attached conditions of approval, based on attached findings; or 2. Deny 2015-05 Z based on findings to be determined by the City Council; or 3. Continue the item to a specific date in order to obtain additional information. RECOMMENDED FINDINGS FOR APPROVAL 2015-05 Z, 1926 "E" Avenue 1. Because of special circumstances applicable to the property, including size, shape, or topography, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other properties in the vicinity and under the identical zone classification, since the property is less than half the minimum lot size required in the zone, which restricts the normal buildable area afforded standard -shaped lots, and given the location of the existing house, there is no room to locate a parking area — covered or otherwise — on the lot without encroaching into the required front yard setback. 2. The requested Variance is subject to such conditions which will assure that the adjustment authorized will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since there are multiple properties in the same neighborhood in the same zone which have parking areas in the front of lot, and since conditions ensure that appropriate permits will be submitted for construction of the driveway to meet City standards. 3. The Variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since a single-family home is required to have at least two parking spaces per the Land Use Code, where there are none, and that parking in and of itself is required and allowed in all zones throughout the City. RECOMMENDED CONDITIONS OF APPROVAL 2015-05 Z, 1926 "E" Avenue General 1. This Zone Variance authorizes a parking space to be located in the front yard setback of single-family residential located at 1926 "E" Avenue. Plans submitted for approvals shall show the location of the parking space in substantial conformance with Exhibit A, Case File No. 2015-05 CUP, dated 3/19/2015. 2. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in Section 18.12.040 of the Municipal Code. 4. Before this Zone Variance shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Zone Variance. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Zone Variance are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. Engineering 5. If the existing driveway is reconstructed, drainage shall be directed away from the foundation of the existing structure. 6. The maximum height of fences and walls within the front yard setback is four feet. The height of existing fencing or walls that exceed this dimension shall be reduced to four feet less for visibility and pedestrian safety purposes. 7. The existing gate used for vehicular access swings out across the sidewalk, which is prohibited. The gate shall be reconfigured or reconstructed so that it does not swing into the public right-of-way. 8. A driveway permit shall be obtained from the National City Engineering Division. The cost is $297. 9. A plan review and inspection fee of $500 shall be posted with the National City Engineering Division. 10.AII vehicular access to the property shall utilize a City -approved driveway apron and driveway. Driving a vehicle over the curb to access the property is a violation of National City Municipal Code Section 7.18.130, violation of which may result in citations or other legal remedies. Planning 11.Temporary vehicle covers or other similar structures are not permitted. Any existing structures of this kind shall be removed immediately. 1926 E AVE i l4 { 4 N 51 ...._..a . �... y 515 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey or zoning verification. 1 inch = 57 feet 7/8/2015 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dana, CMC - City Clerk NOTICE OF PUBLIC HEADING NOTICE IS HEREBY GIVEN that the City Council of the City of National City will hold a Public Hearing after the hour of 6:00 p.m., Tuesday, September 1, 2015, in the City Council Chambers, Civic Center, 1243 National City Blvd., National City, CA., to consider a: ZONE VARIANCE TO ALLOW A PARKING SPACE IN THE FRONT YARD SETBACK FOR A SINGLE-FAMILY HOME LOCATED AT 1926 "E" AVENUE. Anyone interested in this matter may appear at the above time and place and be heard. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the undersigned, or to the City Council of the City of National City at, or prior to, the Public Hearing. The Planning Commission conducted a Public Hearing at their meeting of AU gust 3 2015 c ted 6-1 to reecamrnenci approval of the Conditional Use Permit. A::gi~;;t 20, 2015 Michael R. D 1la, CMC City Clerk RESOLUTION 2015-12 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A ZONE VARIANCE TO ALLOW A PARKING SPACE IN THE FRONT YARD SETBACK FOR A SINGLE-FAMILY HOME LOCATED AT 1926 "E" AVENUE. APPUUCANT: VICTOR OR CASTILLO CASE FILE NO. 2015-05 Z WHEREAS, the Planning Comm scion of the City of National City considered a Zone Variance to allow a parking space in the front yard setback for a sinraie-farrilly home located at 1926 "E" Avenue at a duly advertised public hearing held on July 20, 2015, at which time or and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2015-05 Z, which is maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE iT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on July 20, 2015, support the following findings: 1. Because of special circumstances applicable to the property, including size, shape, or topography, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other properties in the vicinity and under the identical zone classification, since the property is less than half t►ie minimum lot size required in the zone, which restricts the normal buildable area afforded standard -shaped lots, and given the location of the existing house, there is no room to locate a parking area — covered or otherwise - on the lot without encroaching into the required front yard setback. 2. The requested Variance is subject to such conditions which will assure that the adjustment authorized win not constitute a grant of special priviieges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since there are multiple properties in the same neighborhood in the same zone which have parking areas in the front of lot, and since conditions ensure that appropriate permits will be submitted for construction of the driveway to meet City standards. 3. The Variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since a single-family home is required to have at least two parking spaces per the Land Use Code, where there are none, and that parking in and of itself is required and allowed in all zones throughout the City. BE IT FURTHER RESOLVED that the application for Zone Variance is approved subject to the following conditions: General 1. This Zone Variance authorizes a parking space to be located in the front yard setback of single-family residential located at 1926 "E" Avenue. Plans submitted for approvals shall show the location of the parking space in substantial conformance with Exhibit A, Case File No. 2015-05 CUP, dated 3i1912015. 2. Within four (4) days of approval; pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in Section 18.12.040 of the Municipal Code. 4. Before this Zone Variance shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Zone Variance. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Zone Variance are binding on ail present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. Engineering 5. If the existing driveway is reconstructed, drainage shall be directed away from the foundation of the existing structure. 6. The maximum height of fences and walls within the front yard setback is four feet. The height of existing fencing or walls that exceed this dimension shall be reduced to four feet less for visibility and pedestrian safety purposes. 7 The existing gate used for vehicular access swings out across the sidewalk, which is prohibited. The gate shall be reconfigured or reconstructed so that it does not swing into the public right--of-way. 8. A driveway permit shall be obtained from the National City Engineering Division. The cost is $297. 9. A plan review and inspection fee of $500 shall be posted with the National City Engineering Division. 10.All vehicular access to the property shall utilize a City -approved driveway apron and driveway. Driving a vehicle over the curb to access the property is a violation of National City Municipal Code Section 7.18.130, violation of which may result in cations or other legal remedies. Planning 11.Temporary vehicle covers or other similar structures are not perrnitted. Any existing structures of this kind shall be removed immediately. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolutions shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for pubiic hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of July 20, 2015, by the tollowing vote: AYES: Alvarado, Baca, Bush, DelaPaz, Garcia, Flores NAYS: Yamane ABSENT: ABSTAIN: 2015-05 Z — 1926 "E" Ave. — Site Photos Front of existing house looking west Fencing along east property line looking southwest i 4- PROPOSED WORK (NEW DRIVEWAY UNDER CONDITIONAL USE PERMIT) 77.00' R EXISTING HOUSE (No WORK) 77.00' Ft SITE PLAN 5'-0' 6'-6" 0 16'-0" 2'-0 32' 1 0' 0.1E mem ITV JOB NM SCALE: Im = 10'-0" iiatv�ovs IXPoRES: f OTTE; fO1E: �3IFURCH,2415 �e Cp' CHI\ A-1 CC/CDC-HA Agenda 9/1/2015 — Page 134 The following page(s) contain the backup material for Agenda Item: An Ordinance of the City Council of the City of National City amending Title 2 of the National City Municipal Code to establish the City Manager's authority to approve, settle or compromise Workers' Compensation claims under Chapter 2.01.020. (Human Reso CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: An Ordinance of the City Council of the City of National City amending Title 2 of the National City Municipal Code to establish the City Manager's authority to approve, settle or compromise Workers' Compensation claims under Chapter 2.01.020. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: See attached staff report DEPARTMENT: Human Resources APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this action. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: X FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Introduce the Ordinance amending City of National City Municipal Code Section 2.01. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Staff Report Ordinance for Introduction CALIFORNIA NATIONAL CIlf �'Y c� ��AT City Council Staff Report September 1, 2015 ITEM Staff Report: An Ordinance of the City Council of the City of National City amending Title 2 of the National City Municipal Code to establish the City Manager's authority to approve, settle or compromise Workers' Compensation claims under Chapter 2.01.020. BACKGROUND The State of California Workers' Compensation Laws are set forth in the California Labor Code, Insurance Code, Unemployment Insurance Code, and other sources. Specifically, the Settlement of California Workers' Compensation Claims is dictated by the Department of Industrial Relations/Workers' Compensation Appeals Board. The Workers' Compensation Appeals Board exercises judicial powers vested by the Labor Code. Administrative Law Judges are required to approve all Workers' Compensation Claims by either: 1) A Compromise and Release — A settlement award paid in one lump sum payment inclusive of any projected future medical costs; or 2) A Stipulation with Request for Award — A settlement award paid in weekly installments exclusive of future medical costs. Such stipulated awards often include a provision under which the employer will pay the cost of future medical care related to the disability. When an employee's workers' compensation claim is ready for Settlement, a physician report is "rated" using specific criteria developed by the State to arrive at a percent of permanent disability that is equivalent to a sum of money. This sum of money constitutes the "Settlement" with the employee. The State mandates that employers immediately begin paying permanent disability benefit (even if there is a disagreement on the total amount of the Settlement), or if the City is waiting for Settlement paperwork. In addition, the Stipulations with Request for Award Settlements generally include "future medical" costs — these costs are unknown and are provided based on labor code (non -discretionary). As a result, there is very little discretion that can be applied to Workers' Compensation Settlements. Most Settlements presented to the City Council are simply approving payments already being made or payments that have been mandated by the State prior to the Settlement. In Page 2 Staff Report — An Ordinance of the City Council of the City of National City amending Title 2 of the National City Municipal Code to establish the City Manager's authority to approve, settle or compromise Workers' Compensation claims under Chapter 2.01.020. August 18, 2015 nearly all cases, except those which are litigated, there is little discretionary action provided to the employer under the Labor Code. With this action, staff seeks to amend the Municipal Code of the City of National City to set forth specific language related to the settlement authority of such Workers' Compensation claims related to the injury and disability of City of National City employees and volunteers covered under the City's Workers' Compensation Plan. DISCUSSION Absent a local provision of law or policy related to the authority to resolve Workers' Compensation Awards, staff has relied on the provisions of City of National Municipal Code Section 2.01.020, City Manager Powers -Duties, to govern this matter. Section 2.01.020.0 grants authority to the City Manager "To reject claims and demands against the City and, with the concurrence of the City Attorney to approve, settle or compromise such claims and demands in amounts not to exceed twenty-five thousand dollars;". As a result, Workers' Compensation Settlements for Compromise and Release Settlements over twenty-five thousand dollars and all Stipulations with Request for Award Settlements are currently brought before the City Council for approval. Because of the confidential nature of such personnel matters, these settlements are heard in Closed Session. Given the strict authority of Workers' Compensation Appeals Board and the formulaic award system as administered by Administrative Law Judges under the authority of the Board, staff seeks to define local authority accordingly. 1) Compromise and Release Settlements (lump sum payments) a. City Manager and/or his/her designee may approve up to twenty-five thousand dollars; b. City Manager may approve up to fifty thousand dollars for non -discretionary Compromise and Release Settlements; c. City Council shall approve all discretionary Compromise and Release Settlements over twenty-five thousand dollars. 2) Stipulations with Request for Award (with future medical costs — payments over time) a. City Manager and/or his/her designee may approve up to twenty-five thousand dollars; b. City Manager may approve any amount of a non -discretionary Stipulation with Request for Award; c. City Council shall approve all discretionary Stipulations with Request for Award over twenty-five thousand dollars. Page 3 Staff Report — An Ordinance of the City Council of the City of National City amending Title 2 of the National City Municipal Code to establish the City Manager's authority to approve, settle or compromise Workers' Compensation claims under Chapter 2.01.020. August 18, 2015 RECOMMENDATION Amend City of National City Municipal Code Section 2.01.020 as follows: U. To reject claims and demands against the City and, with the concurrence of the City Attorney to approve, settle or compromise such claims and demands in amounts not to exceed twenty-five thousand dollars except for the settlement of Workers' Compensation settlements as provided in this chapter; X. To approve, settle or compromise Workers' Compensation awards in amounts not to exceed twenty five thousand dollars for discretionary Comprise and Release Settlements and Stipulations with Request for Awards, fifty thousand dollars for non -discretionary Compromise and Release Settlements, and all non -discretionary Stipulations with Request for Awards; and to delegate that authority. Should this settlement authority be granted as recommended, staff will provide summary closed session reports to the City Council of those cases settled within the City Manager's authority on a quarterly basis. FISCAL IMPACT There is no fiscal impact associated with this item. ORDINANCE NO. 2015 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 2 OF THE NATIONAL CITY MUNICIPAL CODE TO ESTABLISH THE CITY MANAGER'S AUTHORITY TO APPROVE, SETTLE, OR COMPROMISE WORKERS' COMPENSATION CLAIMS UNDER CHAPTER 2.01.020 WHEREAS, absent a local provision of law or policy related to the authority to resolve Workers' Compensation Awards, staff has relied on the provisions of City of National Municipal Code Section 2.01.020, City Manager Powers -Duties, to govern this matter; and WHEREAS, subsection "U" of section 2.01.020 grants authority to the City Manager "No reject claims and demands against the City and, with the concurrence of the City Attorney to approve, settle or compromise such claims and demands in amounts not to exceed twenty-five thousand dollars"; and WHEREAS, as a result, Workers' Compensation Settlements for Compromise and Release Settlements over twenty-five thousand dollars and all Stipulations with Request for Award Settlements are currently brought before the City Council for approval in closed session because of the confidential nature of such personnel matters; and WHEREAS, given the strict authority of Workers' Compensation Appeals Board and the formulaic award system as administered by Administrative Law Judges under the authority of the Board, staff seeks to define local authority accordingly by amending Chapter 2.01.020. follows: NOW, THEREFORE, the City Council of the City of National City does ordain as Subsection U of Section 2.01.020 is amended to read: U. To reject claims and demands against the City and, with the concurrence of the City Attorney to approve, settle or compromise such claims and demands in amounts not to exceed twenty-five thousand dollars except for the settlement of Workers' Compensation settlements provided for in this chapter; Subsection X is added to Section 2.01.020 to read: X. To approve, settle, or compromise Workers' Compensation awards, and to delegate that authority, as follows: (i) in amounts not to exceed twenty five thousand dollars ($25,000) for discretionary Comprise and Release Settlements and discretionary Stipulations with Request for Awards; (ii) in amounts not to exceed fifty thousand dollars ($50,000) for non -discretionary Compromise and Release Settlements; and (iii) all non - discretionary Stipulations with Request for Awards. [Signature Page to Follow] Ordinance No. 2015 - Page Two PASSED and ADOPTED this day of , 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 141 The following page(s) contain the backup material for Agenda Item: An Ordinance of the City Council of the City of National City amending Title 15 of the National City Municipal Code by adding Chapter 15.81 to provide an expedited, streamlined permitting process for small residential rooftop solar systems. (Fire) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: An Ordinance of the City Council of the City of National City amending Title 15 of the National City Municipal Code by adding Chapter 15.81 to provide an expedited, streamlined permitting process for small residential rooftop solar systems. (Fire) PREPARED BY: Frank Parra DEPARTMENT: Fire PHONE: 619-336-4551 APPROVED BY: EXPLANATION: Subsection (a) of Section 65850.5 of the California Government Code provides that it is the policy of the State to promote and encourage the installation and use of solar energy systems by limiting obstacles to their use and by minimizing the permitting costs of such systems. Recent California legislation "AB 2188" mandates that on or before September 30, 2015, every city and county shall adopt an ordinance that creates an expedited, streamlined permitting process for small residential rooftop solar energy systems. The purpose of this action is to amend Title 15 of the National City Municipal Code, adding Chapter 15.81 in compliance with this mandate. This action is further supported by City Council actions including the adoption of resolutions to include properties within the National City jurisdiction in the PACE program to finance renewable energy generation (August 19, 2014 and August 4, 2015), and the adoption of the 2015-2018 Strategic Plan element 3.b: Pursue green initiatives and build a sustainable city by implementing the climate action plan and energy roadmap (April 28, 2015). One way to do this is by the installation of solar photovoltaic systems on existing and all new single-family residential homes. Solar energy also creates local jobs and economic opportunity; and the City Council recognizes that rooftop solar energy provides reliable energy and pricing for its residents and businesses. It is in the interest of the health, welfare and safety of the people of the City of National City to provide an expedited permitting process to assure the effective deployment of solar technology. FINANCIAL STATEMENT: ACCOUNT NO. No negative impact. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: The proposed amendment to the Municipal Code is exempt from environmental review as per Section 15308 of the California Environmental Quality Act (CEQA) Guidelines, which exempts actions taken by regulatory agency for protection of the environment where the regulatory process provides procedures for protection of the environment. ORDINANCE: INTRODUCTION: FINAL ADOPTION: X STAFF RECOMMENDATION: Staff recommends Final adoption of the Ordinance BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Ordinance ORDINANCE 2015 — 2405 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADDING CHAPTER 15.81 TO PROVIDE AN EXPEDITED, STREAMLINED PERMITTING PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS AS AN AMENDMENT TO TITLE 15 OF THE NATIONAL CITY MUNICIPAL CODE BY WHEREAS, the City Council of the City of National City seeks to implement AB 2188 (Chapter 521, Statutes 2014) through the creation of an expedited, streamlined permitting process for small residential rooftop solar energy systems; and WHEREAS, the City Council wishes to advance the use of solar energy by all of its citizens, businesses and industries; and WHEREAS, solar energy creates local jobs and economic opportunity; and WHEREAS, the City Council recognizes that rooftop solar energy provides reliable energy and pricing for its residents and businesses; and WHEREAS, it is in the interest of the health, welfare and safety of the people of the City of National City to provide an expedited permitting process to assure the effective deployment of solar technology. WHEREAS, Subsection (a) of Section 65850.5 of the California Government Code provides that it is the policy of the State to promote and encourage the installation and use of solar energy systems by limiting obstacles to their use and by minimizing the permitting costs of such systems; and WHEREAS, Subdivision (g)(1) of Section 65850.5 of the California Government Code provides that, on or before September 30, 2015, every city, county, or city and county shall adopt an ordinance, consistent with the goals and intent of subdivision (a) of Section 65850.5, that creates an expedited, streamlined permitting process for small residential rooftop solar energy systems. NOW, THEREFORE, the City Council of the City of National City does ordain as follows: Section 1. All protests, if any, against said amendment to the Municipal Code and each of them be and hereby are denied and overruled. Section 2. Chapter 15.81 is added to Title 15 of the Municipal Code as an amendment, to read as follows: CHAPTER 15.81 SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS 15.81.010 Purpose. The purpose of this chapter is to provide an expedited, streamlined solar permitting process that complies with the Solar Rights Act and AB 2188 (Chapter 521, Statutes 2014, California Government Code Section 65850.5) in order to achieve timely and cost-effective installations of small residential rooftop solar energy systems. This chapter encourages the use of solar systems by removing unreasonable barriers, minimizing costs to property owners and the city and facilitating property owners to install solar energy systems. This chapter allows the city to achieve those goals while protecting the public health and safety. 15.81.020 Definitions. The following definitions shall apply to this chapter: "Electronic submittal" means the utilization of one or more of the following: a. e-mail b. the internet c. facsimile. "Small residential rooftop solar energy system" means all of the following: a. A solar energy system that is no larger than 10 kilowatts alternating current nameplate rating or 30 kilowatts thermal. b. A solar energy system that conforms to all applicable state fire, structural, electrical, and other building codes as adopted or amended by the City and paragraph (iii) of subdivision (c) of Section 714 of the Civil Code, as such section or subdivision may be amended, renumbered, or redesignated from time to time. c. A solar energy system that is installed on a single or duplex family dwelling. d. A solar panel or module array that does not exceed the maximum legal building height as defined by the City of National City. e. "Solar energy system" has the same meaning set forth in paragraphs (1) and (2) of subdivision (a) of Section 801.5 of the Civil Code, as such section or subdivision may be amended, renumbered, or redesignated from time to time. "Eligibility Checklist" means the submittal checklist required by the City of National City to be submitted with the small residential rooftop solar energy system demonstrating compliance. "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. "Reasonable restrictions" on a solar energy system are those restrictions that do not significantly increase the cost of the system or significantly decrease its efficiency or specified performance, or that allow for an alternative system of comparable cost, efficiency, and energy conservation benefits. "Restrictions that do not significantly increase the cost of the system or decrease its efficiency or specified performance" means: a. For Water Heater Systems or Solar Swimming Pool Heating Systems: an amount exceeding 10 percent of the cost of the system, but in no case more than one thousand dollars ($1,000), or decreasing the efficiency of the solar energy system by an amount exceeding 10 percent, as originally specified and proposed. b. For Photovoltaic Systems: an amount not to exceed one thousand dollars ($1,000) over the system cost as originally specified and proposed, or a decrease in system efficiency of an amount exceeding 10 percent as originally specified and proposed. Permitting Process for Small 2 Ordinance No. 2015 - 2405 Residential Rooftop Solar Systems September 1, 2105 15.81.030 Applicability. A. This chapter applies to the permitting of all small residential rooftop solar energy systems in the city. B. Small residential rooftop solar energy systems legally established or permitted prior to the effective date of the ordinance codified in this chapter are not subject to the requirements of this chapter unless physical modifications or alterations are undertaken that materially change the size, type, or components of a small rooftop energy system in such a way as to require new permitting. Routine operation and maintenance or like -kind replacements shall not require a permit. 15.81.040 Solar Energy System Requirements. A. All solar energy systems shall meet applicable health and safety standards and requirements imposed by the state and the City. B. Solar energy systems for heating water in single-family residences and for heating water in commercial or swimming pool applications shall be certified by an accredited listing agency as defined by the California Plumbing and Mechanical Code. C. Solar energy systems for producing electricity shall meet all applicable safety and performance standards established by the California Electrical Code, the Institute of Electrical and Electronics Engineers, and accredited testing laboratories such as Underwriters Laboratories and, where applicable, rules of the Public Utilities Commission regarding safety and reliability. 15.81.050 Applications and Documents. A. All documents required for the submission of an expedited solar energy system application shall be made available on the City website. B. The Planning and Building Department shall adopt an eligibility checklist of all requirements with which small residential rooftop solar energy systems shall comply to be eligible for expedited review. C. Prior to submitting an application, the applicant shall: 1. Verify to the applicant's reasonable satisfaction through the use of standard engineering evaluation techniques that the support structure for the small residential rooftop solar energy system is stable and adequate to transfer all wind, seismic, and dead and live Toads associated with the system to the building foundation; and 2. At the applicant's cost, verify to the applicant's reasonable satisfaction using standard electrical inspection techniques that the existing electrical system including existing line, load, ground and bonding wiring as well as main panel and subpanel sizes are adequately sized, based on the existing electrical system's current use, to carry all new photovoltaic electrical loads. D. The permit application and associated documentation may be submitted to the Building Division in person, by mail, together with required permit processing and inspection fees. Electronic submittal is currently not available in the City of National City. E. The small residential rooftop solar system permit process and eligibility checklist shall substantially conform to recommendations for expedited permitting contained in the most current version of the California Solar Permitting Guidebook adopted by the Governor's Office of Planning and Research. Permitting Process for Small 3 Ordinance No. 2015 - 2405 Residential Rooftop Solar Systems September 1, 2105 15.81.060 Permit Review and Inspection Requirements. A. The Planning and Building Department shall implement an administrative, nondiscretionary review process to expedite approval of small residential rooftop solar energy systems. B. Review of the application shall be limited to the Chief Building Official's review of whether the application meets local, State, and Federal health and safety requirements. C. If an application is deemed incomplete, a written correction notice detailing all deficiencies in the application and any additional information or documentation required to be eligible for expedited permit issuance shall be sent to the applicant for resubmission. D. Upon confirmation by the building official of the application and supporting documentation being complete and meeting the requirements of the eligibility checklist, the building official shall administratively approve the application and issue all required permits or authorizations. Such approval does not authorize an applicant to connect the small residential rooftop energy system to the local utility provider's electricity grid. The applicant is responsible for obtaining such approval or permission from the local utility provider. E. The Chief Building Official may require an applicant to apply for a Minor Use Permit if the official finds, based on substantial evidence, that the solar energy system could have a specific, adverse impact upon the public health and safety. Such decisions may be appealed to the city Planning Commission. If a Minor Use Permit is required, the city may deny such application if it makes written findings based upon substantive evidence in the record that the proposed installation would have a specific, adverse impact upon public health or safety and there is no feasible method to satisfactorily mitigate or avoid, as defined, the adverse impact. Such findings shall include the basis for the rejection of the potential feasible alternative for preventing the adverse impact. Such decisions may be appealed to the city Planning Commission. F. Any condition imposed on an application shall be designed to mitigate the specific, adverse impact upon health and safety at the lowest possible cost. G. "A feasible method to satisfactorily mitigate or avoid the specific, adverse impact" includes, but is not limited to, any cost-effective method, condition, or mitigation imposed by the City on another similarly situated application in a prior successful application for a permit. The City shall use its best efforts to ensure that the selected method, condition, or mitigation meets the conditions of subparagraphs (A) and (B) of paragraph (1) of subdivision (d) of Section 714 of the Civil Code defining restrictions that do not significantly increase the cost of the system or decrease its efficiency or specified performance. H. Only one inspection shall be required and performed by the Building Division, and may include a consolidated inspection with the Fire Marshall, for small residential rooftop solar energy systems eligible for expedited review. I. The inspection shall be done in a timely manner and should include consolidated inspections. J. If a small residential rooftop solar energy system fails inspection, a subsequent inspection is authorized; however, the subsequent inspection need not conform to the requirements of this section. Section 3. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council Permitting Process for Small 4 Ordinance No. 2015 - 2405 Residential Rooftop Solar Systems September 1, 2105 hereby declares that it would have passed this ordinance and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared unconstitutional. Section 4. The City Council finds in its independent judgment that the proposed amendment to the Municipal Code is exempt from environmental review as per Section 15308 of the California Environmental Quality Act (CEQA) Guidelines, which exempts actions taken by regulatory agency for protection of the environment where the regulatory process provides procedures for protection of the environment. None of the exceptions in CEQA Guidelines Section 15300.2 exist. Notwithstanding the exemption as per Section 15308, the City Council further finds that there is no possibility that the activity may have a significant effect on the environment; therefore pursuant to Section 15061(b)(3) of the CEQA Guidelines the activity is exempt from the provisions of CEQA. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney Permitting Process for Small 5 Ordinance No. 2015 - 2405 Residential Rooftop Solar Systems September 1, 2105 CC/CDC-HA Agenda 9/1/2015 — Page 148 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving a Conditional Use Permit for a drive - through fast food restaurant (Freddy's Frozen Custard) to be located adjacent to 401 Mile of Cars Way. (Applicant: Rodger Baker) (Case File 2015-01 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: ;September 1, 2015 AGENDA ITEM NO. ITEM TITLE: !Resolution of the City Council of the City of National City approving a Conditional Use Permit for a drive -through fast food restaurant (Freddy's Frozen Custard) to be located adjacent to 401 Mile of Cars Way. (Applicant: Rodger Baker) (Case File 2015-01 CUPS, PREPARED BY: !Martin Reeder, AICP PHONE: i336-4313 EXPLANATION: DEPARTMENT: IPI APPROVED BY: tThe City Council voted to approve this item at the August 18, 2015 public hearing. The attached resolution is needed to take action on the item.; FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: (Categorically Exempt pursuant to Glass 11 Section 15311 (Accessory Structures, ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: (Adopt the Resolution.1 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Resolution Finance MIS RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A CONDITIONAL USE PERMIT FOR A DRIVE -THROUGH FAST FOOD RESTAURANT TO BE LOCATED ADJACENT TO 401 MILE OF CARS WAY WHEREAS, the City Council of the City of National City considered a Conditional Use Permit for a drive -through fast food restaurant to be located adjacent to 401 Mile of Cars Way, at a duly advertised public hearing held on August 18, 2015, at which time the City Council considered evidence; and WHEREAS, at said public hearing the City Council considered the staff report provided for Case File No. 2015-01 CUP, which is maintained by the City and incorporated herein by reference, along with any other evidence presented at said hearing; and WHEREAS, this action is taken pursuant to all applicable procedures required by State and City law; and WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the evidence presented to the City Council at the public hearing held on August 18, 2015, support the following findings: 1. That the proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit, and complies with all other applicable provisions of the Land Use Code, because drive -through restaurants are a permitted use in the Multi -Use Commercial -Residential (MCR-2) zone. 2. That the proposed use is consistent with the General Plan and any applicable specific plans, because drive -through restaurants are conditionally -allowed by the Land Use Code, which is consistent with the General Plan, in the MCR-2 zone, and because drive - through restaurants are permitted by right in the Westside Specific Plan area. 3. That the design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the proposed design meets all design requirements for drive -through businesses, and because the current street network is able to absorb additional vehicular traffic without resulting in an unsatisfactory level of service. 4. That the site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the property can continue to provide enough parking spaces based on provisions and reductions outlined in the Land Use Code. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed use will be compatible with other nearby businesses, and because Resolution No. 2015 — September 1, 2015 Page Two the proposed use will be subject to conditions that require compliance with the National City Municipal Code. 6. That the proposed project has been reviewed in compliance with the California Environmental Quality Act, because staff has already determined that the proposed use is categorically exempt from environmental review pursuant to Class 11 Section 15311 (Accessory Structures), for which a Notice of Exemption will be filed subsequent to approval of this Conditional Use Permit. 7 That the proposed project qualifies for a reduction of 21 standard -size parking spaces, because the property has the opportunity for 18 motorcycle spaces in lieu of standard vehicle spaces and can restripe excess compact spaces to provide the addition three (3) standard spaces. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes a drive -through fast food restaurant to be located at the southeast corner of the South Bay Corporate Center. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform to Exhibit "A", Case File No. 2015-01 CUP dated April 22, 2015. 2. Within four (4) days of approval, pursuant to Fish and Game Code section 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in the Land Use Code. 4. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of the permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate said permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney, and signed by the Executive Director prior to recordation. Resolution No. 2015 — September 1, 2015 Page Three Building 5. Plans submitted for improvements must comply with the 2013 edition of the California Building, Electrical, Plumbing, and Mechanical Codes. Engineering 6. The developer shall restripe Hoover Avenue to allow for left hand turns into/out of the driveway on Hoover Avenue. 7. The developer shall sign Miles of Cars Way driveway as "Right Turn Only" for drivers exiting the property. Fire 8. Plans submitted for improvements must comply with the 2013 editions of the California Fire Code (CFC) and National Fire Protection Association (NFPA), and the current edition of the California Code of Regulations. 9. Hood suppression plans shall be submitted directly to the National City Fire Department through permit. 10. Signs used for utilities shall follow National City Fire Department "Handout" requirements. 11. A fire sprinkler system shall be required if the fire area exceeds an occupant load of 100 or more. This would be described as the total area available, not area used. Planning 12. The ordering board shall be located so as to provide at least 54 feet (three standard vehicles) of vehicle queueing distance within the drive -through aisle prior to the ordering board. 13. A landscape and underground irrigation plan shall be submitted as part of the building permit process. Installation and continued maintenance of minimum landscaping items required by the Land Use Code, including a minimum three-foot hedge and trees spaces 20 feet on center along Mile of Cars Way shall be provided. 14. Plans shall conform to minimum turning radius requirements for drive -through businesses, unless the City Engineer approves a lesser radius. 15. Business operations shall comply with Municipal Code Title 12 (Noise) at all times. Plans submitted for construction shall reflect the use of sound -attenuating speakers that automatically reduce the volume of ordering speakers during periods of low ambient noise. 16. Plans submitted for construction permits shall show that a cover for the new trash enclosure shall be provided. Construction plans shall show the details of the enclosure to the satisfaction of the Fire and Engineering Departments. 17. Plans submitted for construction shall conform to Land Use Code Section 18.46 (Outdoor Lighting). 18. The applicant shall show, to the satisfaction of the Planning Department, that the minimum ratio of standard to compact parking spaces is maintained for the South Bay Corporate Center campus. Any required restriping shall be conducted and demonstrated prior to certificate of occupancy. BE IT FURTHER RESOLVED that this Resolution shall become effective, final, and conclusive on the day following the City Council meeting where this Resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedures Section 1094.6. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 154 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) awarding a contract to Western Rim Constructors, Inc. in the not -to -exceed amount of $3,452,342.98, which includes a combined base bid in the amount of $2,716,331.98, Kimball Skate Park Addit CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: [September 1, 2015 AGENDA ITEM NO. 1 ITEM TITLE: [Resolution of the City Council of the City of National City, 1) awarding a contract to Western Rim Constructors, Inc. in the not -to -exceed amount of $3,452,342.08; which includes a combined base bid in the amount of $2,716,331.98, Kimball Skate Park Additive Bid in the amount of $80,061.76, El Toyon Park Additive Bid in the amount of $529,164.36, and El Toyon Park Additive Bid #2 in the amount of $126.784.88, for the Kimball Park, El Toyon Park, and Kimball Skate Park Improvements Project, CIP No. 15-04; 2) authorizing a 15% contingency in the amount of $517,851.45 for any unforeseen changes; and 3) authorizing the Mayor to execute thecontract. PREPARED BY: Cruz Ruelas-Avila, Civil Engineering Tech. PHONE: [336438711 EXPLANATION: See attached. DEPARTMENT: APPROVED BY: Engineering/Public Works 1 FINANCIAL STATEMENT: ACCOUNT NO. 1 See attached. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: [Adopt the Resolution. .. UV L the 1 GOVIULIV11. BOARD / COMMISSION RECOMMENDATION: N/AI ATTACHMENTS: 1. !Explanation 2. Financial Statement 3. Bid Opening Summary Sheet 4. Two Lowest Bidders Summary Sheeil 5. Resolution EXPLANATION The Kimball Park, El Toyon Park, and Kimball Skate Park Improvements Project, CIP No. 15-04, includes implementation of storm water !ow -impact development measures, lighting, public safety cameras, ADA upgrades, new restrooms, skate park, central plaza, benches, drought tolerant landscaping, walking paths, and trash receptacles. On June 23, 2015, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On June 23, 2015, the bid solicitation was advertised in inrai nRwsp arkrr On August 5, 2015, two (2) bids were received electronically on PlanetBids by the 3:00 p.m. deadline. Bid results were available immediately after the 3:00 p.m. deadline. Western Rim Constructors, Inc. was the apparent lowest bidder with a total base bid amount of $2,710,331.98 as the basis of bid award. Staff is recommending awarding a contract in the not -to -exceed amount of $3,452,342.98, which includes a combined base bid in the amount of $2,716,331.98, Kimball Skate Park Additive Bid in the amount of $80,061.76, El Toyon Park Additive Bid in the amount of $529,164.36, and El Toyon Park Additive Bid #2 in the amount of $126,784.88. The following is a brief description of the base bids and additive bids: 1) Combined Base Bid: The Kimball Skate Park improvements include, a new 10,000 SF concrete skate park within Kimball Park along the northern edge of Paradise Creek east of the existing baseball fields, three public safety cameras, along with a proposed bioretention basin to treat the run-off from the nearby parking lot, landscaping, a new decomposed granite trail, and the installation of ten new light fixtures. Improvements to Kimball Park will also include constructing a new two -unit restroom adjacent to Kimball Park tot -lot, and reconstruction of the central Kimball Park Plaza including a new 6-unit restroom and team room facility, as well as the installation of 20 public safety cameras to provide extensive coverage throughout the park. 2) Kimball Skate Park Additive Bid will install a new 15' tali black vinyl fence along the ball field adjacent to the skate park, a new flag pole, three new ADA accessible picnic tables, and two benches. 3) El Toyon Park Additive Bid will instal! two, 4-unit restroom buildings, 14 public safety cameras to provide extensive coverage throughout the park, sidewalk improvements, and landscaping. 4) Ei Toyon Park Additive Bid #2 includes two steel motorized programmable double swing gates including appurtenances, and new striping within east parking lot. Upon review of all documents submitted and reference checks, Western Rim Constructors, Inc.'s bid was found to be responsive, and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. Attached are the bid opening summary sheet and a line item summary of the two lowest bidders for reference. Staff recommends awarding a contract in the not -to -exceed amount of $3,452,342.98 to Western him Constructors, inc. for the Kimbaii, El Toyon, and Kimball Skate Park improvements Project, CIP No. 15-04, and authorizing a 15°h contingency in the amount of $517,851.45 for unforeseen changes that may arise. Kimball Park, El Tovon Park, Kimball Skate Park Improvements Proiect, CIP No. 15-04 Financial Statement Account # 001-409-500 001-409-500 001-409-500 001-409-500 115-409-500 115-409-500 325-409-500 325-409-500 325-409-500 629-409-500- 629-409-500- - 598-1608 -598-1611 -598 4132 (FY 2016) -598-6190 -598-1611 - 598-4132 - 598-4131 -598-4132 -598-4132 (FY 2016) 598-8041 598-8042 Description Park Restrooms Kimball Skate Park Kimball Park Improvements Paradise Creek Storm Water Grant Kimball Skate Park Kimball Park Improvements Park DIF Park DIF Park DiF Public Safety Cameras Public Safety Cameras Amount $ 1,100,000 $ 200,000 $ 700,000 $ 267,455 200,000 $ 200,000 $ 369,888 $ 100,000 $ 115,000 $ 100,000 $ 100,000 $ 3,452,343 NAnME: C! NO: DATE: TIME: BID OPENING RESULTS KIMBALL, EL TOYON, AND KIMBALL SKATE PARK IMPROVEMENTS 15-04 Wednesday, August 5, 2015 3:00 P.M. ESTIMATE: $2,610,000.00 PROJECT ENGINEER: Kenneth Fernandez, P.E. NO. BIDDER'S NAME (PAGE 1-1) BID AMOUNT ADDENDA Add. #1, 2, 3 BID SECURITY -CHECK -BOND 1. Western Rim Constructors, Inc. 912 S Andreasen Drive, Suite 108 Escondido, CA 92029 $ 2,716,331.98 Yes Bond 2. 3-D Enterprises, Inc, 7964 Arjons Drive, Suite I San Diego, CA 92126 $ 2,821,440.00 Yes Bond Rid Results far Kimball, El Twon and Kimball Skate Park Improvements Project:, CIP No. 15-04 Western Rim Con3tructors, Inc. 3-D Enterp;ri! es, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x Unit Price) Kimba ii and EI Toyon Park Improvements Base Bid 1 Mobilization / Demobilization LS 1 $82,136.96 $82,136.96 $100,000.00 $100,000.00 2 Surveying and Construction Staking LS 1 $17,393.05 $17,393.05 $20,000.00 $20,000 00 3 Clearing and Grubbing LS 1 $93,147.13 $S3,147.13 $90,000.00 $90,000.00 4 Erosion Control per Storm Water Pollutioin Prevention Plan and FNIPDES General Construction Permit, Including Implementation, Maintenance; Management, and Compliance LS 1 $21,277.50 $21,277 50 $20,000.00 $20,000.00 5 Traffic Control LS 1 $2,898.84 $2,898.84 $10,000.00 $10,000.00 6 Unclassified Excavation r LS 1 $29,030.38 $29,030.38, $10,000.00 $10,000.00 7 Structural Excavation LS 1 $19,099.40 $19,099.40 $5,000.00 $5,000.00 8 Unsuitable Material CY 200 $52.18 $10,436.00 $80.00 $16,000.00 9 Construct Deepended Concrete Curb and Thickened Edge per Details on Plans LF 20 $79.90 $1,598.00 $30.00 $6600.00 10 Construct Type 2A - 4" Integra Tolor Concrete Paving With Salt Finish - Pedestrian SF 10,270 $8.11 $83,289.70 $8.00 $82,160.00 11 Construct Type 2B - 6" Integral Color Concrete Paving With Salt Finish - Vehicular SF 6,640 $10.89 $72,309.60 $11.00 $73,040.00 12 Construct Type 3 - 6" Integral Color Concrete Paving With Heavy Acid Etch W'th Light Broom Banding Finish - Vehicular SF 3,630 $10.61 $38,514.30 $12.00 $43,560.00 13 Construct Type 4 - 6" Integral Color Concrete Paving With Light Acid Etch Fini.;h - Vehicular , SF 1,150 $10.74 $12,351.00 $14.00 $16,100.00 14 Construct 6" Concrete Mow Curb j LF 110 $23.19 $2,550 90 $20.00 $2,200.00 Page 1 of 1.7 Bid Results for Kimball, El T13yon and Kimball Skate Park Improvements Project, CIP No. 15-04 Western Rim Constructors, Inc. 3-D Enterprises, inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x Unit Price) 15 Construct Concrete ADA Ramp With 6" Curb and Handrail LS 1 $16,194.09 $26,194.09 $10,000.00 $10,000.00 16 Furnish and Install Drinking Fountain (Including Leach Line encl Water Connection) EA 1 $6,211.87 $6,211.87 $8,000.00 $8,000.00 17 Furnish and Install 8' I3ench EA 1 $2,084.85 $2,084.85 $3,000.00 $3,000.00 18 Furnish and Install Bleacher EA 6 $5,863.43 $35,180,58 $3,000.00 $18,000 00 19 Furnish and Install Removable 13ollard EA 3 $1,690.60 $5,07180 $1,000.00 $3,000.00 20 Permit, Furnish, and Install Kimball Tot -Lot Double Restroom Building LS 1 $77,752.75 $77,752 75 $100,000.00 $100,000.00 21 Permit, Furnish, and Install Kimball Plaza 6- Pack Restroom Building LS 1 $232,949.81 $232,949.81 $260,000.00 $260,000 00 22 Permit, Furnish, and Install Kimball Plaza Team Room Building LS 1 $93,499.26 $93,499.26 $120,000.00 $1,20,000 00 23 Construct Freestanding Precision Block Wall With Solid Block Cap LF 62 $362.82 $22,494.84 $200.00 $12,400.00 24 Construct Wire Mesh Security Gate (Double Wide G' x 7') With Frame Attached to Block Wall EA 2 $4,812.08 $9,624 16 $12,000.00 $24,000.00 25 Construct Concrete Seat Wall With Cobble Veneer and Skate Deterrents LF 40 $449.90 $17,996.00 $300.00 $12,000 00 26 Construct Precision Block Seat Wail With Solid Block Cap and Skate Deterrents LF 80 $172.18 $13,774.40 $200.00 $16,000.00 27 Repair Existing Masonry Block Trash Enclosure and Paint Gates (2) LS 1 $1,159.54 $1,159.54 $4,000.00 $4.000.00 28 Repair Existing Masonry Block Electrical Enclosure LS 1 $1,159.54 $1,159.54 $3,000A0 $3,000.00 29 Apply Anti -Graffiti Coating to All Vertical Concrete and Block Surfaces LS 1 $5,797.58 $5,797.68 $10,000.00 $1.O,tt00.00_, Page 2 of 17 Bid Results for Kimball, El Toyon and Kimball Skate Park Improvements Project, CIP No. 1.5-04 Western Rim Constructors, Inc. 3-.ID Enterprises, Inc. Item No. (Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x Unit Price) 30 Furnish and Install 2" PVC Conc:uit and Pull Rope. LF 7,750 $12.76 $98,890.00 $12.00 $93,000.00 31 Furnish and Install #5 Pullbox with Tamper Resistant Fastener and Tool. EA 46 $881.25 $40,537.50 $300.00 $13,800 00 32 Furnish and Install #6E Pullbax with Tamper Resistant Fastener an' Tool. EA 6 $968.21 $5,809.26 $400.00 $2,400 00 33 Furnish and Install 200A 120V/208V Meter Service Cabinet with Foundation Complete, Electrical Pane!, and Time Clock. EA 1 $6,957.22 $6,957.22 $10,000.00 $10,000.00 34 Furnish and Install Wiring for Lighting Including Splice Connections. LS 1 $38,844.49 $38,844.49 $10,000.00 $10,000 00 35 Furnish and Install Corning Splice Enclosure 5CF-4C18-01.36 or Approved Equal. EA 1 $1,460.91 $1,460.91 $1,500.00 $1,500 00 36 Install City Furnished Avigilon Camera with Appropriate Mounts EA 20 $563.53 $11,270.60 $500.00 $10,000 00 37 Furnish and Install Cat 6 Wiring for Cameras. LF 6,000 $2.16 $12,960.00 $2.00 $12,000 00 38 Furnish and Install Chatsworth Nall Mount Cabinet (or Approved Equal) ,with 19" Mount Rack and Surge Proteccor. EA 2 $1,884.11 $3,768.22 $2,000.00 $4,000.00 39 Furnish and Install Corning (or Approved Equal) Rack Mount Fiber Distribution Unit, 6 Port Patch Panel and Jumper Cables. EA 3 $730.46 $2,191.38 $1,000.00 $3:,000.00 40 Furnish and Install Cisco IE 3000-8TC Ethernet Switch (or Approvec Equal) with Power Supply, Panel Mounting Kit, and one 1000base Single Fiber Port fiber transciever. EA 2 $6,4'79.49 $12,958.98 $6,000.00 $12,000.00 Page 3 of 3.7 Bid Results fcP Kimball, El Toyon and Kimball Skate Park Improvements Project, CIP No. 154t Western Rim Constructors, Inc. 1 3-D Enterprises, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x Unit Price) 41 Furnish and Install 20A Circuit Breakers for Camera and Communciaiion Equipment. EA 3 $313.07 $939.21 $8,00.00 $2,400.00 42 Furnish and Install Enable -IT 828WP Ethernet Exteder with PoE+ Powered Kit/4 Yr Next Business Day Adv Replace or Approved Equal. EA 9 $1,021.55 $9,193.95 $1,000.00 $9,000.00 43 Building Access and Conduit/Conductor Routing for Security Cameras LS 1 $10,203.92 $10,203.92 $10,000.00 $10,000.00 44 Furnish and Install Half Rack and Surge Protector. EA 1 $1,884.11 $1,884.11 $2,000.00 $2,000.00 45 Furnish and Install Cisco Catalyst 3850 24- Port Full POE IP Service Switch (or Approved Equal). EA 1 $7,197.25 $7,197.25 $7,000.00 $7,000,00 46 Furnish and Install Cisco Catalyst 3850 Network Module (or Approved Equal) with three 1-Gigabit Ethernet and one 10 Gigabit Ethernet Single Fiber Port interfaces arid jumper cables EA 1 $5,431.27 $5,431.27 $5,500.00 $5,500.00 47 Furnish and Install Cisco 1000Base-LX Single Mode Fiber transciever modules (or Approved Equal) EA 3 $1,345.06 $4,035.18 $1,300.00 $3,900.CO 48 Furnish and Install Cisco 715W AC Secondary Power Supply (or approved equal). EA 1 $1,265.05 $1,265.05 $1,200.00 $1,200.00 49 Furnish and Install APC Smart -UPS 750VA LCD RM 120V with bundled network(or approved equal). EA 1 $2,235.59 $2,235.59 $2,400.00 $2,400.00 50 Furnish and Install Avigilon Network Video Recorder Workstation 2.0TB-HD-NVRWS (or Approved Equal). EA 1 $5,197.04 $5,197.04 $5,000.00 $5,000.00 Page 4 of 17 Bid Results for Kimball, El Toron and Kimball Skate Park improvements Project, CiP No. 15-04 Western Rim Constructors, Inc. 3-D Enterprises, Inc. Item No, Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price 1 Extension !, (Quantity x Unit Price) 51 Furnish and Install 3" PVC Conduit and Pull Rope. LF 500 $10.47 $5,235.00 $15.00 $7,500.00 52 Remove and Salvage existing service cabinet. Furnish and Install new 400A 277V/480V Service Cabinet with Foundation Complete and Electrical Panel. EA 1 $11,015.60 $11,015.60 $18,000.00 $18,000.00 53 Furnish and Install 3/4" Galvanized Pipe. LF 50 $18.55 $927.50 $100.00 $5,000.00 54 Furnish and Install 1-12 Strand SMFOC Cable, Mule Tape, and Tracer Wire. LF 2,600 $4.38 $11,388.00 $5.00 $13,000.00 55 Field Splices for Fiber Optic Cable. LS 1 $637.70 $637.70 $1,000.00 $1,000.00 56 Fiber Splicing, Testing and Documentation. LS 1 $927.56 $927.56 $1,500.00 $1,500.00 57 Furnish and Install 2" Type K Copper Water Service (Including Appurtenances, Fittings, and Connections) LF 240 $47.62 $11,428.80 $70.00 $16,800 00 58 Furnish and Install 1/2" Type K Copper Water Service (Including Appurtenances, Fittings, and Connections) LF 50 $46.38 $2,319.00 $70.00 $3,500 00 59 Furnish and Install 4" SDR-35 PVC Sanitary Sewer Lateral (Including Appurenances, Fittings, and Connections) LF 170 $83.06 $14,120 20 $90.00 $15,300.00 60 Furnish and Install 4" 5. DR-35 PVC Type B Sanitary Sewer Cleancut per s1:•RSD SC-01 EA 10 $878.93 $8,789.30 $400.00 ..4,000.00 61 Furnish and Install 12" Inline Drain and Grate EA 3 $1,264.22 $3,792.66 $2,000.00 r0,000.I)CI 62 Furnish and Install 30" Inline Drain and Grate EA 1 $4,911.33 $4,911.33 $4,500.00 $4,500 00 Page 5 of 17 Bid Results for Kimball, El Toyon and Kimball Skate Park Improvements Project, CIP No.15-Oe Western Rim Cmnstructors, Inc. 3-D Enterprises, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price. Extension ((quantity x Unit Price) 63 Furnish and Install Connectio,l to Existing Storm Drain EA 4 $1,159.54 $4,638 16 $1,200.00 1 $4,800.00 64 Furnish and Install 4" SDR-35 PVC Storm Drain Lateral (Including Appurtenances, Fittings,and Couplings) LF 10 $122.67 $1,226.70 $100.00 $1,000.00 65 Furnish and Install 12" Water Tight HOPE Storm Drain Lateral (Including; Appurtenances, and Fittings) LF 5 $258.02 $1,290 10 $600.00 $3,000.00 66 Landscape LS 1 $63,326.77 $63,326.77 $50,000.00 $50,000.00 67 Irrigation LS 1 $39,401.06 $39,401.06 $50000.00 $50,000.00 68 Landscape Maintenance MONTH 4 $1,159.54 $4,638.16 $2;000.00 $8,000.00 Subtotal L $1,5t?' .228.ES $1,525,060.00 El Toyon Park Additive Bid 69 Mobilization / Demobilization LS 1 $9,972.02 $9,972.02 $70,000.00 $70,000.00 70 Surveying and Construction Staking LS 1 $1,739.31 $1,739.31 $15,000.00 $15,000 00 71 Clearing and Grubbing LS 1 $23,641.38 $23,641.38 $70,000.00 $70,000 00 72 Erosion Control per Storm Water Pollutioin Prevention Plan and NPDES General Construction Permit, Including Implementation, Maintenance, Managemeit, and Compliance LS 1 $4,354.06 $4,354.06 $10,000.00 $10,000,00 73 Traffic Control LS 1 $5,797.68 $5,797.68 $10,000.00 $10,000.00 74 Unclassified Excavation LS 1 $27,132.01 $27,132.01 $30,000.00 $30,000 00 75 Structural Excavation LS 1 $19,273.18 $19,273.18 $8,000.00 $8,000.00 76 Construct 4" PCC Sidewalk per SDRSD G-7 (Natural Gray with Broom Finish) SF 755 $11.44 $8,637 20 $6.00 $4,530.00 77 Construct 4" PCC Sidewalk per SDRSD G-7 (Color and Finish to Match E:xisting) SF 4,520 $8.22 $37,154.40 $8.00 $36,160 00 Page 6 of 17 Bid Results fill Kimball, El 7wan and Kimball Skate Park Improvements Project, CIP No. 15-04 Western Rim Constructors, Inc. Sri Ent prises, hcy. Item No. Descriptart Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price $260.00 Extension (Quantity x Unit Price) 78 Construct Asphalt Concrete Pavement (Including Cold Mill and Pavement Fabric) TONS 40 $202.92 $8,116.80 $10,400 00 79 Construct Class II Aggregate Base (Beneath Asphalt Concrete Pavement) ,_. TONS 70 $55.45 $3,881.50 $80.00 v' $5,600.00 80 Construct Chainlink Fence Per SDRSD M-6 (Height to Match Existing) LF 85 $71.08 $6,041.80 $80.00 $6,800.00 81 Construct Chainlink Single Swing Gate Per SDRSD M-5 (L=4', Height to Match Existing) EA 2 $1,304.48 $2,608.96 $2,000.00 $4,000.00 82 Permit, Furnish, and Install El Toyon Quattro Restroom Building EA 2 $122,934.11 $245 868.22 $170,000.00_.._ $340,000 00 83 Furnish and Install Grid Tie Solar System For Restroom and Team Room Facilities EA 2 $3,867.06 $7,734.12 $6,000.00 $12,000.00 84 Furnish and Install 2" PVC Conduit and Pull Rope. LF 2,000 $16.11 $32,220.00 $15.001 $30,000.00 85 Furnish and nstall 1-12 Strand SMFOC Cable, Mule Tape, and Tracer Wire. LF EA 1,500 $4.38 $6,570.00 ___,. $5.00 ' $7,500 00 86 Furnish and install #5 Pullbox withTamper Resistant Fastener and Tool. 12 $881.25 $10,575.00 $300.00 ' $3,600.00 87 88 Install City Furnished Avigilon Camera with Appropriate Mounts per Manufacturer's Specs. —_` EA 14 $563.53 $7,889.42 $500.00 $7,000.00 Furnish and Install Chatsworth Wall Mount Cabinet (or Approved Equal) with 19" Mount Rack and Surge Protector. EA 1 $1,884.11 $1,884.11 $2,000.000 $1,000.00 $2,000.00 _ 89 Furnish and Install Corning (or Approved Equal) Rack Mount Fiber Distribution Unit, 6 Port Patch Panel and Jumper Cables. EA 1 $753.64 $753.64 $1,000.00 Page7of17 Bid Results for Kimball, El Tc you and Kimball Skate Park Improvements Projec i Western Rim Constructors, Inc. 3-D Enterprises, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x Unit Price) 90 Furnish and Install Cisco IE 3000-8TC Ethernet Switch (or Approved Equal) with Power Supply, Panel Mounting Kit, and one 1000base Single Fiber Port fia€r transciever. EA 1 $6,479.49 $6,479.49 $6,000.00 S6,000 00 91 Furnish and Install Enable-IT828WP Ethernet Exteder with PoE+ Powered Kit/4 Yr Next Business Day Adv Replace or Approved Equal. EA 10 $1,021.55 $10,215.50 $1,000.00 $'! 0,000.00 92 Furnish and Install Car 6 Wirin,_; for Cameras. LF 8,500 $2.16 $18,360.00 —__I...._ $2.00 $17,000 00 93 Building Access and Conduit/Conductor Routing for Security Cameras LS 1 $2,724.91 $2,724.91 $10,000.00 $10,000.00 94 Furnish and Install 3/4" Galvan zed Pipe. LF 50 $18.55 $927.53 $100.00 . _ $5,000.00 95 Field Splices for Fiber Optic Cable. Ls 1 $637.70 $637 70 $1,000.00 $1,000:00 96 Fiber Splicing, Testing and Documentation. LS 1 $927.56 $927.55 $1,500.00 $1,500.00 97 Furnish and Install 2" Type K Ci:'pper Water Service (Including Appurtenances, Fittings, and Connections) LF 50 $74.72 $3,736.00 $100.00 $5,000.00 98 Furnish and Install 4" SDR-35 PVC Sanitary Sewer Lateral (Including Appurtenances, Fittings, and Connections) LF 20 $207.58 $4,15160 $300.00 $6,O00.0C ` 99 Furnish and Install 4" .3DR-35 PVC Type B Sanitary Sewer Cleanout per SDRSO SC-01 EA 4 $878.93 $3,515.72 $500.00 $2,000.00 100 Furnish and Install Stabilized DKomposed Granite Mulch SF 610 $2.64 $1,610.40 $5.00 $3,050.00 101 Furnish and Install Surface Select Baja Cresta 2'-3' Diameter Dock Boulder EA 4 $445.77 $1,783.0E _ $600.00 $2,400.00 J Page 8 of 17 Bird Results for Kimball, El T7f+ion and Kimball Skate Park Improvements Project, CIP Na.!�- Western Rim Constructors, Inc. 3-D Enterprises, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Extension Unit Price I !lQiaantity x Unit Prlce) 102 Furnish and Install Surface Select Baja Cresta 3'-4' Diameter Rock Boulder EA 1 $579.77 $579.77 $1,500.00 ;1,500.00 103 Furnish and install 1"-1.5" Mexican Sunburst Cobble at 3" Depth TONS 2 $835.16 $1,670.32 $1,000.00 $2,000 00 Subtotal $529,164.36 —1 $'7i6,B40.00 Additive Alternates Kimball Park 104 Mobilization / Demobilization � LS 1 $1,159.54 $1,159.54 $8,000.00 $8,000.00 105 Surveying and Construction Staking LS 1 $231.91 r-- $231 91 $6,000.00 $6,000.00 106 Clearing and Grubbing LS 1 $231.91 $231.91 $10,000.00 $30,000.00 107 Erosion Control per Storm Water Pollutioin Prevention Plan and NPDES General Construction Permit, Including Implementation, Maintenance, Managemen.:, and Compliance LS 1 $115.95 $115.95 $5,000.00 $5,000.00 108 Furnish and Install 8' Picnic Table EA 3 $1,652.13 $4,956.39 $3,000.00 $9,000 00 109 Furnish and Install 8' ADA Picrh Table EA 3 $1,610.78 $4,832.34 $3,000.00 $9,000.00 110 Furnish and Install Trash j Rao/cling Receptacle EA 14 $4,273.80 $59,833.20 $1,500.00 $21,000.00 17.1 Furnish and Install Light Pole, F, xture, Foundation (Double and Single) EA 7 $7,304.56 $51,131.92 $10,000.00 $70,000 00 11.2 Furnish and Install Grid Tie Solar Systern For Restroom and Team Room Facilities EA 3 $4,060.31 $12,180.93 $6,000.00 $18,000:00 Subtotal U4.0 0. Q•0O Kimball Skate Park Base Bid 113 Mobilization/Demobilization LS 1 $81,779.82 $81,779 82 $65,000.00 $65,000.00 114 Surveying and Construction Staking LS 1 $11,595.37 $11,595.37 $15,000.00 $15,000.00 115 Clearing and Grubbing LS , 1 $55,861.96 $55,861.96 $40,000.00 $40,000 00 Page 9 of 1.7 Bid Results for Kimball, El Tcryon and Kimball Skate Park Improvements Proiect. CIP Mo. 15- Western Rim Constructors, Inc. 3-D Enterprises, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price $12,000.00 Extension (Quantity x Unit Price) 116 Erosion Control per Storm Water Polution Prevention Plan and NPDES General Constuction Permit Including Implementation, Maintenance, Management, and Compliance LS 1 $27,817.29 $27,817.29 $12,000.00 117 118 Traffic ,& Pedestrian Control J LS 1 $2,898.84 $2,898.84 $8,000.00 $8,000.00 Unclassified Excavation LS 1 $122,846.89 $122,846.89 $45,000.00 $45,000.00 119 Removal and Replacement of Unsuitable Material CY 50 $52.18 $2,609.00 $70.00 $3,500.00 120 Skate Park Improvements LS 1 $405,621.74 $405,621 74 $550,000.00 $ 550, 000.00 121 Construct 4" PCC Sidewalk per SDRSD G-77�. SF 670 $7.79 $5,219.30 $6.00 $4,020.00 122 Construct 4' PCC Sidewalk per SDRSD G-7 (Color and Finish to Match Existing) SF 20 $23.19 $463.80 $50.00 $1,000.00 123 Furnish and Install Stabilized Decomposed Granite Trail at 4" Depth TON 80 $208.53 $16,682.40 $200.00 $16,000.00 124 Construct 2 - 6"x5" Concrete Header Curbs Beneath Fence (All Types) LF 80 $23.19 $1,855.20 $25.00 $2,000.00 125 Construct 6"x9" Concrete Fleader Curb LF 1,080 $21.04 $22,723.20 $10.00 $10,800.00 _ 126 Landscape LS 1 $97,992.15 $97,992.15 $1.50,000.0 $150,000.00 127 _ Irrigation LS 1 $8,116.76 $8,116.76 —!� $100,000A0 5100,000.00 128 Landscape and Irrigation 120 Day Maintenance Period LS 1 $4,638.15 $4,638.15 $9,000.00 $9,000.00 129 Construct 6" Type C: - Colored Concrete Band SF 40 $46.38 $1,855.20 $20.00 $800.00 130 Furnish and install Decorative Art Fence LF 80 $241.18 $19,294 40 $250.00 $20,800.00 131 Construct Concrete Seat Wall with Cobble Veneer and Skate Deterrents LF 40 $450.84 $18,033.60_ $300.00 $12,000.00 132 Construct Vegetated Bioretention Basin SF 2,550 $23.74 $60,537.00 $18.00 $45,900 D0 Page 10 of 17 Bid Results for Kimball, El Tryon arid Kimball Skate Park Improvements Project, CIP No. 15-04 Western Rim Constructors, Inc. 3-D Enterprises, OOnc< Item No. DescriptionUnit Qty. Unit Price Extension (C!uantityx Unit Price) Unit Price Extension (Quantity x Unit Price) 133 Construct Non -Vegetated Bioretention Basin SF 560 ;i21.43 $12,000.80 $26.00 _________ $40.00 $1,000.00 $4,560 00 4 T $ i7,400.00 $8.,000.00 _ 134 Furnish and Install 6" SDR-35 PVC Storm TI Drain Lateral LF 435 $42.21 $18,361.35 135 Furnish and Install 8" Nyloplast Inline Drain with Atrium Grate or Approved Equal EA 8 $488.30 $3,906.40 136 Furnish and Install Type I Catch Basin per SDRSD D-29 EA 1 $3,478.61 $3,478.61 $12,000.00 $12,000.00 137 Furnish and Install Connection to Existing RCF' Storm Drain, per drainage not:! 8, sheet 11 EA 5 $878.93 $4,394.65 $3,200.00 $:.6,000 00 138 Furnish and install 6"SDR-35 ?VC Type B Cleanout per SDRSD SC-01 EA 1 $579.77 $579.77 $500.00 $500.00 139 Construct 3' Concrete Channel per Detail B- 04 LS 1 $1,249.42 $1,249.42 $2,000.00 S2,700.00 140 _ Furnish and Install Park Light Fixture and Foundation EA 6 $6,261.05 $37,566.30 $8,000.00 $3,200.00 $48,000 00 $32,000.00 141 Furnish and Install Skate Park Light Fixture and Foundation EA 10 $7,536.45 $75,364.50 142 Furnish and Install Electrical Pull Box EA 16 $898.64 $14,378.24 $300M0 $4,800.00 $5,000 00 143 Perform Modifications to Existing Panelboard LS 1 $985.61 $985.61 $5,000.00 144 Furnish and Install Conduit and Conductors LF 1,050 $59.14 $62,097.00 $12.00 $12,600 00 145 Install City Furnished Avigilon Camera with Appropriate Mounts per Manufacturer's Specs EA 3 $563.53 $1,690.59 $500.00 51,500.00 Page 11of17 Bid Results for Kimball, El Tcryon and Kimball Skate Park Improvements Project, CIP No. 15-04. Western Rim Constructors, Inc. 3-D Enterprises, Unit Price Inc. Extension tQiantity x Unit Price) Item N o. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) 146 Furnish and Install Enable-iT 828WP Ethernet Extender with PoE+ Injector and 4 Yr Next Business Day Adv Replace or Approved Equal EA 3 $1,021.55 $3,064.65 $1,000.00 S3,000 00 147 Furnish and install Cat 6 Wiring for Cameras J LF 2,100 $2.16 $4,536 00 $2.00 $4,200 00 148 Perform Testing and Verificalcn of Security Camera System IS 1 $4,007.36 $4,007.36 $4,000.00 ! $4,000,00 $1,216,10332 I $1,296,380.00 A Avenue Extension Additive Bid - 149 Mobilization/Demobilization LS 1 $5,797.69 $5,797.69 $8,000.00 $8,000 00 150 __-- Surveying and Construction Staking C5 1 $2,898.84 $2,898.84 $6,0OO.OU 00 $6,000.00 _ 151 Clearing and Grubbing LS 1 $16,283.46 $16,283.46 $12,000.00 $ 12,OA0.00 152 Erosion Control per Storm Water Polution Prevention Plan and NPDES General Constuction Permit Including Implementation, Maintenanc:e, Managemeni:, and Compliance LS 1 $5,565.78 $5,565.78 _ $6,000.00 $6,000 00 153 Unclassified Excavaticn LS 1 $15,901.63 $15,901.63 $6,000.00 $6,000.00 154 Construct 6" PCC Sidewalk per SDRSD G-7 SF 2,600 $7.93 $20,618.00 $7.00 $18,200.00 155 Construct 6"x9" Concrete Header Curb LF 250 $22.26 $5,565.00 $10.00 $2,500.00 156 Furnish and Install 6" 5,DR-35 PVC Storm Drain Lateral LF 30 $108.32 $3,249.60 $80.00 $2,400.00 157 Furnish and Install 8" Nyloplast Inline Crain with Atrium Grate or Approved Equal EA 1 $771.23 $771.23 $2,000.O0 $2,000 00 158 Landscape and Irrigation 120 Day Maintenance Period LS 1 $73,085.78 $73,085 78 $6,000.00 $6,000.00 159 Permit, Furnish, Sind Install 16' Wide Trellis per Plans EA ] 1 $82,567.15 $82,567.15 $90,000.00 $90,000.00_, Page 12 of 17 Bid Results for Kimball, El Tcyon and Kimball Skate Park Improvements Project. CIP Western Rim Constructors, Inc. 3_D enterprises, Inc. Item No. Description Unit J Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension ((Quantity x Unit Price) 160 Furnish and Install Metal EdE;ing LF 460 $9.86 $4,535.60 $20.00 :' � .�9,zoo cu) __ Kimball Skate Park Additive Bid 161 Mobilization/Demobilization LS 1 $5,797.68 $5,797.68 $8,000.00 $8,000.00 162 Surveying and Construction Staking LS 1 $1,739.31 $1,739.31 $5,000.00 $5,000.00 163 Clearing and Grubbing LS 1 $1,739.31 $1,739.31 $6,000.00 $6,000 00 164 Erosion Control per Storm Water Polution Prevention Plan and NPDES General Constuction Perrnit Including Implementation, Maintenance, Management, and Compliance LS 1 $231.91 $231.91 $4,000.00 $4,000 00 165 Unclassified Excavation _____ LS 1 $1,159.54 $1,159.54 $6,000.00 $6,000.00 166 Construct 2 - 6"x5" Concrete Header Curbs Beneath Fence (All Types) pe• i:'lans LF 330 $28.99 $9,566.70 $15.00 ..4,950.f;O 167 Furnish and Install 15' Black 1'iryl Clad Chain Link Fence per Plans LF 330 $97.29 $32,105.70 $120.00 $39,600,OC 168 Furnish and Install 20` Flagpole by Concord Industries, Item #1200f 0156 or Approved Equal LS 1 $8,696.53 $8,696.53 $8,000.00 $8,000 00 169 Furnish and Install 8' ADA Accessible Picnic Table - XXCENT Model ADA-Accesible #5000- 08 or Approved Equal EA 3 $1,610.78 $4,832.34 $4,000.00 $12.,000_U0 170 Furnish and Install 8' Bench with Center Arm Rest - Dumor Model # Bench 160 or Approved Equal EA 2 $2,374.73 $4,749 46 $4,000.00 $8,000 00 171 Furnish and Install Recycling Receptacle - Anova Model # L2040 or Approved Equal EA 2 $2,360.82 $4,721 64 $3,000.00 $6,000.00 172 Furnish and Install Trash Receptacle - Anova Model # L2040 or Approved Equal EA 2 $2,360.82 $4,721.64 $3,000.00 $6,000 00 Page 13 of 17 Bid Results for Kimball, El Trd on and Kimball Skate Park Improvements Project, CIP No. 15- Western Rim Constructors, Inc. 344 Erite.rprises, inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price r Extension 'j(a,iantity x (Unit Price) sutrtotai $80,061.76 $1:13,S50.00 __ ;laza Extension Additive Bid Option 1 173 _ _ Mobilization/Demobilization 7 LS 1 $5,797.68 $5,797.68 $12,000.00 $12,000.00 174 Surveying and Construction Staking LS 1 $2,898.84 $2,898.84 $6,000.00 $6,000.00 175 Clearing and Grubbing LS 1 $25,290.91 $25,290.91 a$,000.00 . 1:76 --------�. _�._$8,000.00 Erosion Control per Storm Water Polution Prevention Plan and NPDES General Constuction Permit Including Implementation, Maintenance, Management, and Compliance LS 1 $4,812.08 $4,812.08 $5,000.00 $5,000.00 . 177 __— _�. Unclassified Excavation LS 1 $2,898.84 $2,$98.84 $6,C+00.0U OC) $6,O0000 178 Construct Non -Vegetated Bicratention Basin SF 205 $51.96 $10,651.80 $40.00 $S,200 Dfl 179 Furnish and install 8" Nyloplast Inline Drain with Atrium Grate or Approved Equal EA 1 $771.23 $771.23 $2,000.00 $2,000.00 180 Landscape LS 1 $109,319.60 $109,319.60 $20,000.00 $20,000.00 181 Irrigation LS 1 $22,031.20 $22,031.20 $28,000.00 $28,000 00 182 Landscape and lrrigat'son Maintenance MO 4 $1,159.54 $4,638.16 $3,000.00 $12,000.00 183 Construct 4" Type A - Colored Concrete Paving (Heavy Acid Etch Finis)) SF 4,200 $8.47 $35,574.00 $15.00 $63,000.00 184 Construct 4" Type B - Colorec Concrete Paving (Sand Blast Finish) SF 400 $9.28 $3,712.00 $15.00 $6,000.00 _ 185 Construct 6" Type C - Colored Concrete Band (Light Broom h Finis) SF 270 _ $46.38 $12,522 60 $20.00 $5,400 OD _186 _._ Furnish and Install Metal Edgng LF 270 $9.86 $2,662.20 $20.00 $5.,40000 Subtotal $243,581,14 $i87 Plaza Extension Additive Bid Option 2 187 Mobilization/Demobilization LS 1 1 $5,797.68 $5,797.68 $8,000.00 $8,000.00 $5,000 00� 188 Surveying and Construction Staking LS 1 $2,898.84 $2,898.84 $5,000.00 Page 14 of 17 Bid Results for Kimball, El Tr on and Kimball Skate Park Improvements Project, GIP No. 15- Western Rim Corstructors, Inc. :3--D Enterprises, rises, Inc. Unit Price Extension (Quantity x Unit Price) Item No. Description Unit Qty. Unit Price Extension Quantity x Unit Pricey 189 Clearing and Grubbing LS 1 $25,290.91 $25,290 91 $10,000.00 $10,000.00 190 Erosion Control per Storm Water Polution Prevention Plan and NPDES General Constuction Permit Including Implementation, Maintenance, Management, and Compliance LS 1 $4,812.08 $4,812.08 $4,000.00 $4,000.00 191 Unclassified Excavation LS 1 $2,898.84 $2,898.84 $10,000.00 $10,000.00 192 Furnish and Install Stabilized Decomposed Granite Trail at 4" Depth TON 74 $231.40 $17,123 60 $400.00 $29,600.0 0 193 Construct Non -Vegetated Biarstention Basin per Plans (Complete ir, Place) SF_ 205 $51.96 $10,651.80 $40.00 $8,200.00 194 Furnish and Install 8" Nyloplast Inline Drain with Atrium Grate or Approved Equal EA 1 $771.23 $771.23 $2,000.00 $2,000.00 195 Landscape -- LS 1 $109,319.60 $109,319.60 $10,000.00 $1Q000 00 196 _� Irrigation LS 1 $22,031.20 $22,031.20 $10,000.00 $10,000.00 197 Landscape and Irrigation Maintenance MO 4 $1,159.54 $4,638.16 $1,000.00 $4,000.00 198 Construct 6" Type C - Colored Concrete Band (Light Broom Finish) SF 255 $46.38 $11,826.90 $20.00 $5,100.0C 199 Furnish and install Meal Edging Y� LF 270 $9.86 Subtotal $2,662.20 S220,72,3.04 $20.00 $5,400.00 $11.1, -00 El Toyon Park Additive Bid #2 200 Mobilization/Demobilization LS 1 $5,797.68 $5,797 68 $12,000.00 $12,000.00 201 Clearing and Grubbing LS LS 1 $579.77 $579.77 $10,000.00 $10,000.00 202 Erosion Control per Storm Winer Polution Prevention Plan and NPDES General Construction Permit Including lrnplementaion, Maintenance, Management, and Compliance 1 $2:31.91 $231.91 $5,000A0 $5,000.00 203 Traffic Control LS 1 $2,898.84 $2,898 84 $4,000.00 $4,000 UD Page 15 of 17 Bid Results for Kimball, El Tc:yon and Kimball Skate Park Improvements Project, CP No. 15-04 Item No. 204 Description Furnish and Install Signing and Striping Unit Western Rim Constructors, Inc. Qty. Unit Price LS 1 $5,797.68 Extension (Quantity x Unit Price) $5,797.68 3-D Er iternnises, Inc. Extension Unit Price 1(Quantity x Unit Price)_._.__ $15,000.03 $15,000.00 205 206 Furnish and Install Conduit Furnish and Install Conductors LF LF 1,000 3,000 $32.47 $2.32 $32,470 00 $6,960.00 $15.00I $15,000:00 $4.00 $12,000.00 207 Furnish and Install #5 Pullbox with Tamper Resistant Fastener and Tool 208 Furnish and nstalI 4' High Ornamental Steel Fence Per Plans, Complete -In- 'lace Furnish and Install 4' High Ornamental Steel Motorized Double Swing Gates (including gate operators, key pads, and all other appurtenances) Per Plans, Complete -In -Place 209 (L=28') (Motorized) EA LF 8 12 $898.64 $229.59 $7,189.12 $2,755.08 EA 2 $31,052.40 $62,104.80 $500.00 i $4,000.00 $260.00 $3,12.0.00 $38,000.00 Base Bid (Subtotal Summary $126,784.8$ Kimball and Li Tart Park improvements Base Bid Kimball Skate Park Base lid $3.,500,228.66 (AWARDING) $1,216,103.32 Base Bid Total (Basis of Bid Arse Mill Additive Bids $2,716,331.98] "w6 Tor on Park Add lyre Bi ., AWARDING Additive Alternates Kimball Park (NOT INCLUDED) A Avenue Extension Additive Bid Kinlibpli Skate Park Arid ti'?e Bid Plaza Extension Additive Bid Option 1 (NOT INCLUDED) (AWARDING) (NOT INCLUDED) $529,164.36 $134,674.09 $236,839.76 $80,061.76 $243,581.14 Plaza Extension Additive Bid Option 2 (NOT INCLUDED) Taven Park Additive Bid tiZ iAWAREMG) Additive Bids TW;aI (If all additive bids were selected) $220,723.04 $126,784.88 $1,571,829.03 Additive Bids Awarded $736,011.00 $76,000.00 $156,120.00 F$1,525,060.040 $1,296, 380.00 $2,821,440.043 6756,040430 $136,000.00 __ $168,300,06 _ $113,5550 Ott $18.7,000.00 $111,300.00 $156,120.00 $1,648,310.00 $1,025,710.00 Page 16 of 17 Bid Results for Kimball, El T you and Kimball Skate Park Improvements Project, CEP No.:.5-04 Western Rim Constructors, Inc. 3-D Enterprises, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension ��Qiantity x Unit Price) Grand Total (Ili both base bidi and additive bids were selected) $4,288,161.01 $4,469,750.00 a.— -- $3,847,150.00 1 — _ — Awarded Grand Total (Combined base bids and three awarded additive bids) $3,452,342.98 Page 17 of 17 RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO WESTERN RIM CONSTRUCTORS, INC., FOR THE KIMBALL PARK, EL TOYON PARK, AND KIMBALL SKATE PARK IMPROVEMENTS PROJECT IN THE NOT -TO -EXCEED AMOUNT OF $3,452,342.98, WHICH INCLUDES A COMBINED BASE BID IN THE AMOUNT OF $2,716,331.98, KIMBALL SKATE PARK ADDITIVE BID IN THE AMOUNT OF $80,061.76, EL TOYON PARK ADDITIVE BID IN THE AMOUNT OF $529,164.36, AND EL TOYON PARK ADDITIVE BID NO. 2 IN THE AMOUNT OF $126,784.88; AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $517,851.45 FOR ANY UNFORESEEN CHANGES; AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT WHEREAS, on August 5, 2015, the Engineering Department publicly opened, examined, and declared two (2) sealed bids for the Kimball Park, El Toyon Park, and Kimball Skate Park Improvements Project, which includes implementation of storm water low -impact development measures, lighting, public safety cameras, ADA upgrades, new restrooms, skate park, central plaza, benches, drought tolerant landscaping, walking paths, and trash receptacles; and WHEREAS, Western Rim Constructors, Inc. was the lowest responsive bidder qualified to perform the work as described in the project specifications with a total bid amount of $3,452,342.98, which includes a combined base bid in the amount of $2,716,331.98, Kimball Skate Park Additive Bid in the amount of $80,061.76, El Toyon Park Additive Bid in the amount of $529,164.36, and El Toyon Park Additive Bid No. 2 in the amount of $126,784.88; and WHEREAS, a 15% contingency amount up to $517,851.45 for any unforeseen changes to the Project is requested. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for the Kimball Park, El Toyon Park, and Kimball Skate Park Improvements Project to the lowest responsive, responsible bidder, to wit: WESTERN RIM CONSTRUCTORS, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract in the amount of $3,452,342.98 with Western Rim Constructors, Inc., for the Kimball Park, El Toyon Park, and Kimball Skate Park Project. Said contract is on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes a 15% contingency amount up to $517,851.45 for unforeseen changes to the Project. [Signature Page to Follow] Resolution No. 2015 — Page Two PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 179 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) awarding a contract in the not -to -exceed amount of $1,660,922.33 to West -Tech Contracting, Inc. for the Paradise Creek Restoration Project, CIP No. 15-05; 2) authorizing a 15% contingency in CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: IISeptember 1, 2015 AGENDA ITEM NO. ITEM TITLE: [Resolution of the City Council of the City of National City, 1) awarding a contract in the not -to -exceed amount of $1 ,66f,922.33 to West -Tech Contracting. Inc. for the Paradise Creek Restoration Project, CIP No. 15-05; 2) authorizing a 15% contingency in the amount of $249,138.35 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. PREPARED BY: Cruz Ruelas-Avila, Civil Engineering Tech PHONE: 1(619) 336-43871 EXPLANATION: See attached. DEPARTMENT: jEngineering/Public Works 1 APPROVED BY: FINANCIAL STATEMENT: APPROVED: `Z / ACCOUNT NO. APPROVED: 296-409-500-598-6190 (Proposition 84 Storm Water Program Grant): $1,340,922.33 001-409-500-598-6190 (Proposition 84 Storm Water Program Grant Match): $120,000.00 001-409-500-598-6573 (FY 2016 Traffic Safety Enhancements): $200,000.00 pNVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: 1esol:5tir, ;. ' FINAL ADOPTION: BOARD / COMMISSION RECOMMENDATION: IN/AI Finance MIS ATTACHMENTS: 1. Explanation 2. Bid Opening Summary 3. Three Lowest Bidders Summary 4. Resolution) EXPLANATION The Paradise Creek Restoration Project, CIP No. 15-05, will construct multiple bioretention areas and expand wetlands habitats in and around Kimball Park to treat a highly urbanized drainage area of approximately 77 acres. The project vvill also restore approximately 1,050 linear feet of Paradise Creek through Kimball Park by removing the concrete channel, widening the creek and reintroducing native vegetation. The project will implement low -impact development (LID) to improve water quality from urban storm water runoff and provide an opportunity for residents and guests to interact with a natural. tidally -influenced water body through the park. On July 14, 2015, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On July 10, 2015, the bid solicitation was advertised in local newspapers. On August 6, 2015, four (4) bids were received electronically on PlanetBids by the 3:00 p.m. deadline. Bid results were available immediately after the 3:00 p.m. deadline. West -Tech Contracting, Inc. was the apparent low bidder with a total bid amount of $1,660,922.33. Upon review of all documents submitted and reference checks, West - Tech Contracting, Inc.'s bid is responsive, and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. Attached are the bid opening results and a summary of the three lowest bidders for your information. Staff recommends awarding a contract in the not to exceed amount of $1,660,922.33 to West -Tech Contracting, Inc. for the Paradise Creek Restoration Project, CIP No. 15-05, and authorizing a 15% contingency in the amount of $249,138.35 for unforeseen changes that may arise. The project is funded through the Proposition 84 Storm Water Program Grant Program administered by the California State Water Resources Control Board (State Water Board). >>` > a ' _. - :... . er N r _-- O BID OPENING RESULTS NAME: PARADISE CREEK RESTORATION P ROJFC T CIP NO: 1.5-05 DATE: Wednesday, August 5, 2015 TIME: 3:00 P.M. ESTIMATE: $1,900,000.00 PROJECT ENGINEER: Kenneth Fernandez, P.E. NO. BIDDER'S NAME (PAGE 1-1) BID AMOUNT ADDENDA Add. #.1, 2, 3 BED SECURITY -CHECK -BOND 1. West -Tech Contracting, Inc. 568 North Tulip Street Escondido, CA 92078 $ 1,660,922.33 Yes Bond 2. Palm Engineering Construction Company, Inc. 7330 Opportunity Road #J San Diego, CA 92111 $ 1,845,040.50 Yes Bond 3. Western Rim Constructors, Inc. 912 S Andreasen Drive, Suite 108 Escondido, CA 92029 $ 1,917,405 47 Yes Bond 4. 3-D Enterprises, Inc, 7964 Arsons Drive, Suite 1 San Diego, CA 92126 $ 2,008,000.00 Yes Bond Bid Results for Paradise Creek Restoration Project, CIP No. 15-05 West -Tech Contracting, Inc. Palm Engineering Western Rim Constructors, Inc. Item No. Description Unit on. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x Unit Price) . Unit Price Extension (Quantityx Unit Price) Base Bid 1 Mobilization/Demobilization La- 1 $109,974.15 $109,974.15 $50,000.00 $50,000.30 $99;540.33 $99,540.33 2 3 Surveying and Construction Staking LS 1 $16,956.00 S16,956.00 $15,000.00 $15,000 OO $23,235.30 $23,235.30 Signing and Striping LS 1 $19,950.00 $19,950.00 $ 25 000.0U $25,000.00 $43,856.63 $43,856.63 4 Traffic Control and Pedestrian Control LS 1 $23,059.39 $23,059.39 $50,000.00 $50,0010.130 $35;156.87 $35,156.87 5 Clearing and Grubbing LS 1 $76,314.87 $76,314.87 $140,000.00 $140,000.00 $138;258.07 $138,258.07 6 Water Pollution Control LS 1 $123,724.34 $123,724 34 $40,000.00 $40,000 00 $57.158.84 $57,158.84 7 Water Diversion / Pump Around LS 1 $38,025.33 $38,025.33 $30,000.00 $30,00O.00 $11.,617.65 $11,617 65 8 Storm Event Water Diversion DAYS 1.0 $380.25 $3,802 50 $1,000.00 $10,000.00 $2.,323.53 $23,235.30 9 Construct 4" PCC Sidewalk per SDRSD 3- 7, G-9, G-10, G-11 SF 2780 $5.25 $14,595.00 $7.00 $19,4.60.00 $11.64 532,359.20 10 Construct Curb Ramp (All Types) EA 11 $750.00 $8,250.00 $2,700.00 $29,i'Ci0.i)0 $3,485.29 $38,338.19 11 Construct Concrete Driveway per SDRSD G-14B SF :>40 $5.25 $1,785.00 $10.00 $3,400.00 $20.92 $7,112.80 12 Construct 6" Curb and Gutter per SDRSD G-2 LF ;200 $35.75 $7,150.00 $35.0C1 57,000.00 $52.57 $10,514.00 13 Construct Modified Monolithic Back Curb LF 30 $45.00 $1,350.00 $32.00 $GiE0.00 $58.09 $1,742.70 14 Construct Cross Gutter per SDRSD G-12 SF 1550 $39.00 $64,350.00 $12.00 $19,Ek0.00 $13.88 $22,902.00 15 Furnish and Install Stabilized Decomposed Granite at 4" Thick TON . �5 $190.80 $4,770.00 $160.00 $4,000.00 $198.55 $4,963.75 16 Construct Concrete Header Curb LI, L40 $39.00 $17,160.00 $14.00 . $6,3.60.00 $34.85 $15,334.00 17 Construct Asphalt Concrete Pavement TON E40 $95.98 $61,427.20 $120.00 $76,800.00 S111.51 $71,366.40 18 19 Construct Class II Aggregate Base TON :IA 20 I $22.53 $ 29,739.60 $34.00 $44,880.00 $47.14 $62,224.80 Furnish and Install Mirafi RS380i Woven Geosynthetic, or approved equal SF 24.280 $0.82 $19,909.60 $0.7C' $1E,996.00 $0.62 $15,053.60 20 21 Stress -Relieving Fabric SF 685 $4.54 $4,017.90 $5.70 $5,044.50 $5.27 $4,663.95 Type II REAS, Plant Mix GAL E00 $12.40 $9,920.00 $25.00 $20,C'OO.00 $25.05 $20,040.00 West -Tech Contracting, Inc. Palm IEneneerin;g Western Rim Constructors, Inc. Item No.Description Unit qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x. Unit Price) Unit Price Extension (Quantity x Unit Price) 22 Clean, Paint, and Apply Anti -Graffiti Coating on Existing Bridge LS - 1 $26,426.17 $26,426 17 $15,000.00 $15,000.00 $Ei 808.82 , $5,808.82 23 Landscape LS 1 $90,000.00 $90,000.00 $258,000.00 $25€3,000.00 $218,043.99 $218,043.99 24 Coir Control Mat 40 by GEE Works, or approved equal .....�,..._....__��.,..�._....__._._...____.__ SF MON 29000 6 $0.64 $18,560.00$29 $1.00 � 000.00 $0.55 $5,808.83 $15,950.00 $34,852.98 25 Landscape 6 month Maintenance Period $4,500.00 S27,000 00 $1,500.00 $9,000.00 26 Irrigation LS 1 $41,000.00 $41,000.00 $5,000.00 $5,000.00 S72;;610.32 $72,610.32 27 Construct Vegetated Bioretent:ion Basin SF 1.7.660 $29.79 $347,351 40 $42.00 $489,72:0.00 $25.22 $294,065.20 28 Construct Vegetated Bioretention Basin with 4" Perforated Pipe SF 2350 $46.46 $109 18100 $38.00 $89,300.00 $21.44 $50,384.00 29 Construct Non -Vegetated Bioretentiori Basin SF SF 850 890 $42.59 $36,201 50 $40.00 $34,000.00 $27.68 $23,528.00 30 Construct Non -Vegetated Infiltration Basin $19.96 $17,764.40 $24.00 $2I.,F60.00 $18.98 $16,892.20 31 Furnish and Install Diversion Structure EA 1 $7,449.15 $7,449.15 $10,000.00 $10,000.00 $5,808.83 $5,808.83 32 Construct Modified Type B Headwall CY ; 12 $947.43 $11,369 16 $900.00 ,'� �1C+,FCC+(}.I)0 $1,7.61.76 $13,941.12 33 Furnish and Install 6" SDR-35 PVC Pipe LF 1.20 $17.13 $2 055.60 $ 60.00 $'J',iG0.1)0 $61.81 $7,417.20 34 Furnish and Install 6" PVC to 6" Corrugated HDPE Calder -Type Coupling E EA :2 $500.00 $1,000.00 $500.00 $1,000.00 $580.88 $1,161.76 , 35 Furnisn and Install 15" RCP Pipe per SDRSD D-60 LI, } 0 $404.49 $4,044 90 $300.00 $3,000.00 $295.55 $2,955.50 36 Furnisn and Install 18" RCP Pipe per SDRSD D-60 LF 160 $116.19 $18,590.40 $220.00 535,200.00 $123.32 $19,731.20 37 Furnish and Install Concrete Lug per SDRSD D-63 EA 2 $1,508.00 $3,016.00 $1,000.00 $2,000.00 5,$580.88 $1,161.76 38 Construct Rip Rap Forebay CY 30 $98.71 $2,961.30 $500.00 515,000.00 $286.64 $8,599.20 39 Construct Overflow Spillway CY 26 $59.16 $1,538.16 $800.00 $20,800 00 $403.13 $10,481.38 West -Tech Contracting, Inc. Palm Engineering Western Rim Constructors, Inc. Item No. Description Unit Qty. Unit Price Extension (Quantity x Unit Price) Unit Price Extension (Quantity x Unit Price:) Unit Price Extension (Quantity x Unit Price) 40 Constuct Modified Rip Rap (No. 2 Backing) per SDRSD D-40 CY 35 $130.36 $4,562.60 $500.00 $17,500.00 $,491.67 $17,208.45 41 Constuct Modified Rip Rap (1/4 Ton) per SDRSD D-40 CY 35 $130.36 $4,562.60 $500.00 $17,500.00 $ 717.95 $25,128.25 42 Furnish and Install Culvert Barrier -Outlet with Trash Gate EA 2 $5,000.00 $10,000.00 $7,500.00 $15,000.00 $8,713.24 $17,426.48 43 Furnish and Install Sediment Control Marker per Note 28 Sheet 22 EA 1 $500.00 $500.003 $300.00I $300.1)0 $580.88 $580.88 44 Furnish and Install Type I Catch Basir EA 1 $1,260.00 $1,260.00 $7,000.00 '' 0,00 $'i,.`C $5,808.83 $5,808.83 45 Furnish and Install Contech Triton Catch Basin Insert Model No. TRC9 or approved equal EA 1 $2,222.17 $2,222 17 $3,500.00 $3,1 C00.00 $4,066.18 $4,066.18 46 Concrete Encasement LF :?Z $137.09 $3,015.93 $30.00 `� >661.00 °` S383.94 $8,446.68 47 Temporary Cofferdam LS 1 $15,000.00 $15,000.00 $3,500.00 $3,5O0.00 $17,426.48 $17,426.48 48 Unclassified Excavation LS 1 $99,682.96 $99,682.96 $50,000.00 $50,000.00 $208,356.98 $208,356.98 49 Unsuitable Material CY 5,00 $86.30 $43,150.00 $49.0C� $24,500.0© $52.28 $26,140.00 Base Bid Total $1,605,696.33 $1.,809,040.50 $1,872,657.05 Additive Bid 50 Furnish and Install LED Sign and Equipment EA 2 $27,613.00 $55,226.00 $18,000.00 $36,000.00 $22,624.21 $45,248.42. Additive Bid Total $55,226.00 $18,000.00 $36,0010.00 $22,624.21 $45,248.42 Grand Total $1,660,922.33 $1,845,040.!)0 $1,917,905.47 RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO WEST -TECH CONTRACTING, INC., FOR THE NOT -TO -EXCEED AMOUNT OF $1,660,922.33 FOR THE PARADISE CREEK RESTORATION PROJECT, AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $249,138.35 FOR ANY UNFORESEEN CHANGES, AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT WHEREAS, on August 6, 2015, the Engineering Department publicly opened, examined, and declared four (4) sealed bids for the Paradise Creek Restoration Project to construct multiple bioretention areas and expand wetlands habitats in and around Kimball Park to treat a highly urbanized drainage area of approximately 77 acres; and WHEREAS, West -Tech Contracting, Inc., was the lowest responsive bidder qualified to perform the work as described in the project specifications with a total bid amount of $1,660,922.33; and WHEREAS, a 15% contingency amount up to $249,138.35 for any unforeseen changes to the Project is requested. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for the Paradise Creek Restoration Project to the lowest responsive, responsible bidder, to wit: WEST -TECH CONTRACTING, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract in the amount of $1,660,922.33 with West -Tech Contracting, Inc., for the Paradise Creek Restoration Project. Said contract is on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes a 15% contingency amount up to $249,138.35 for unforeseen changes to the Project. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 9/1/2015 — Page 187 The following page(s) contain the backup material for Agenda Item: Seeking input and direction from City Council to establish a formal National City Volunteer Recognition Program. (Community Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO, ITEM TITLE: Seeking input and direction from City Council to establish a formal National City Volunteer Recognition Program. (Community Services) PREPARED BY: L udrey Denham PHONE' 019-335-4243 EXPLANATION: (See attached staff report.[ DEPARTMENT: Community Services APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. I IN/A1 ENVIRONMENTAL REVIEW: IN/A] ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS STAFF RECOMMENDATION: See attached staff report. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report Staff Report Seeking input and direction from City Council to establish a formal National City Volunteer Recognition Program. Background The City of National City relies on an array of volunteers to serve on boards and commissions, assist with community projects, and share their time and talent in many aspects of our day-to-day programs and operations. Recognition helps sustain volunteers in the roles they serve and can encourage others in the community to look to the City as a volunteer opportunity. National City's current Volunteers and Unpaid Interns administrative policy (Instruction No. 04.09) defines a volunteer as an individual who is donating time to the City without monetary compensation* for hours worked, including students seeking community service hours in compliance with school district graduation requirements. (*NCMC 16.06.070 — allows planning commission members to receive compensation in the form of a stipend, as determined by the City Council. For purposes of the proposed Volunteer Recognition Program, the members of the Planning Commission are considered volunteers.) An episodic/short-term volunteer is defined as an individual who is donating less than 20 hours of time per fiscal year. For students seeking community service hours in compliance with school district graduation requirements, an episodic volunteer is defined as less than 35 hours of time per fiscal year. Discussion The City of National City may have up to 666 volunteers at any given time depending on a number of factors, including board/commission vacancies, ad -hoc committees, episodic volunteers, etc. Below is a breakdown of the city's current volunteer base: Volunteer Type Current # Membership City Boards & Commissions 44 7 Boards/Commissions; Port Commissioner; Sweetwater Authority Representative City Registered Volunteers 208 All City department volunteers; unpaid interns; CERT Team Members Ad -Hoc Advisory Committee Members 25 Tobacco (smoke free) Committee; War Memorial Advisory Committee Episodic/Short-term Volunteers 389 Approx. Students seeking community service hours; community service day volunteers; special projects 1 Staff research shows that in the 1980s through the early 1990s, National City hosted an annual appreciation dinner for City Board/Commission Members and their spouses. However, it appears in 1994, the program was eliminated due to budgetary constraints. Between 2003 and 2007, the City hosted a few volunteer recognition events that were once again stopped due to budgetary constraints. The City, however, continued to budget $5,433 for boards/commissions, with a $200 increase in FY05 and a $9 increase in FY16 bringing the total budget to $5,550, an amount which remains in the Non - Departmental budget today. With economic and budgetary conditions improving, the City Council has discussed a desire to institute a formal volunteer recognition program. National City's current practice is to recognize volunteers at the department level. • National City Public Library: The Library recognizes its volunteers as part of the Literacy Program. The Library hosts an annual volunteer appreciation event and invites their general library volunteers, volunteer tutors and learners, and other literacy agencies' key staff, to share their experience with the program. Recognition includes certificates of recognition, food and entertainment, depending on the budget. • National City Police Department: The Police Department recognizes its volunteer reserve officers with an annual banquet consisting of awards and recognitions. The city budgets $1,500 a year toward the event. • National City Senior Nutrition Center: As funding exists, the Nutrition Center provides its volunteers with a luncheon or holiday party, and presents certificates of appreciation. Volunteer Recognition in the San Diego Region A survey of countywide cities reveals that only a few cities have established a formal volunteer recognition program; however, many of the cities recognize volunteers at the department level. Recognition is most commonly done in conjunction with an annual reception or lunch, and includes thank you cards from the City Council, a city t-shirt, pin, or other form of appreciation. • Carlsbad — The city does not have a formal volunteer recognition program; however, each year volunteers receive a gift, such as a city pin, t-shirt, coffee mug, etc. In addition, each department hosts one to two volunteer recognition parties per year. Board Members and Commissioners are recognized with an annual dinner. • Chula Vista — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. The City Clerk's 2 office recognizes Board Members and Commissioners separately with an annual dinner or luncheon. • Coronado — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. • Del Mar— The city hosts an annual volunteer lunch/reception for volunteers and Board Members/Commissioners; mementoes containing the city logo and thank you cards signed by the Mayor are given to all volunteers during the event. • El Cajon — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. The Police Department recognizes the Senior Volunteer Patrol with an annual luncheon. Board Members and Commissioners receive a certificate when their term is over. • Encinitas — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners are recognized with an annual dinner. • Escondido — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners receive a certificate and letter from the Mayor. • Imperial Beach — The city does not have a formal volunteer recognition program; however, volunteers are invited to attend the city's annual employee luncheon. • La Mesa — The city hosts a small annual volunteer reception and presents certificates of appreciation. Board Members/Commissioners and a guest are invited to a small event with snacks and refreshments and certificates for outgoing members. Volunteers that completed a certain number of hours receive a special award: 1,000 hours = plaque; 5,000 hours = trophy; and 10,000 hours = bronze star on the city's "Walkway of the Stars". • Lemon Grove — The city does not have a formal volunteer recognition program. • Poway — The city hosts an annual volunteer recognition dinner for volunteers and Board Members/Commissioners. All new volunteers receive a city pin and each department recognizes volunteers through parties, certificates, memorabilia with the city logo, etc. • San Marcos — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners receive a certificate when their term is over. • Santee — The city previously held an annual volunteer dinner/recognition ceremony with individual awards. As a result of budgetary and staffing 3 constraints, the program was eliminated. Currently, each department recognizes volunteers in their own special way. • Solana Beach — The city does not have a formal volunteer recognition program but occasionally presents coffee cups, paper weights, etc. with the city logo. • Vista — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners are recognized with an annual dinner. Volunteer Recognition Volunteer recognition is an important component of any program. It acknowledges accomplishments, reinforces efforts, and is a sign of appreciation and tells volunteers how important they are to the success of the organization and thanking them for the work they do. Recognition may be done in a number of ways, a few of which are highlighted below. Board Members/Commissioners, Ad -Hoc Advisory Committee Members and Registered Volunteers (277 volunteers): 1. Signature Event. For example, every spring, volunteers could be recognized at an event in celebration of `National Volunteer Week'. a. Banquet, luncheon, dinner, reception, or picnic with entertainment provided by the SWHS or ARTS music ensemble. The type of event would determine the cost; for example: a. Type of meal. The Nutrition Center has provided estimates depending on the format of the event. Breakfast = $8.50; Lunch = $9.00; Dinner = $10.00; Finger Food = $7.00 b. Event venue. City facility vs. Local venue c. Number of attendees 1. volunteer only 2. spouse/significant other 3. children & family members 2. Memorabilia wlCity Logo. a. T-shirt, coffee mug, pin, etc. 3. Years of Service. It is important to determine the level of recognition based on the scope of work provided and the amount of hours donated to the city. a. 1 year of service— city pin b. 5 years of service — special gift with city logo c. 10 years of service — presented with trophy at recognition event 4 d. 15 years of service — lunch with mayor or councilmember e. 20 years of service — permanent recognition on prominent walkway (or wall) of Fame (see #4 below) f. End of Assignment or Resignation — a certificate, proclamation, plaque or key to the city 4. National City Walk (or Wall) of Fame. A Walk (or Wall) of Fame could recognize and honor residents whose extraordinary contributions garner community pride. Each recipient could be recognized through a plaque on a designated location in the city. Possible locations include a designated area in Kimball Park, the Martin Luther King, Jr. Community Center or City Hall. 5. Board/Commission Members. Being a member of a city board/commission requires work, commitment, participation in community events and help shape city policy. Given the level of responsibility and participation required of being a board/commission member, the City Council may wish to consider additional forms of recognition: a. Business Cards — Members of boards/commissions would be authorized to use business cards showing their affiliation with their particular board or commission when used in relation to the duties and functions of the particular board/commission. Pricing for 250 business cards is $43.74 for each name. It would be the same price for 100. b. Name Tag w/City Logo — Approximate cost to issue each member with a city name tag is approximately $7.00-8.00 each. We currently have 44 board/commission members. c. Formal Recognition at City Council meeting when members leave a board/commission, to include presenting the member with a certificate, proclamation or plaque. Episodic/Short-term Volunteer Recognition (approximately 389 volunteers): 1. Announcements during events thanking the volunteers. 2. Thank you cards from the City Council and/or department manager. 3. Certificates for a specific program, project, or event. 4. Certificate for students, including total community service hours donated and examples of volunteer work performed. 5 City volunteers contribute time, energy and talent to help achieve the City's vision. Recognizing volunteers is important if we wish to retain their services, keep them energized and motivated, and recruit additional volunteers. Staff Recommendation Seeking City Council direction to establish a formal volunteer recognition program for Board Members/Commissioners, Ad -Hoc Advisory Committee Members and Registered Volunteers. Staff will return with a proposed volunteer recognition program and associated costs and budget based on Council discussion and direction. Staff also recommends recognizing Episodic/Short-term volunteers by the department/division which they served using funds from that department/division. 6 CC/CDC-HA Agenda 9/1/2015 — Page 195 The following page(s) contain the backup material for Agenda Item: Sign Ordinance Workshop and Brown Act Presentation: Seeking City Council direction regarding a proposed workshop date of September 22, 2015. (City Attorney) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. ITEM TITLE: Sign Ordinance Workshop and Brown Act Presentation: Seeking City Council direction regarding a proposed workshop date of September 22, 2015. PREPARED BY: Claudia Gacitua Silva (ext. 4222) Martin Reeder (ext. 4313) EXPLANATION: DEPARTMENT: APPROVED BY: APPROVED BY: ity Attorne /Plan City staff previously brought forward a proposed ordinance amending Chapter 18.47 (Signs and Outdoor Advertising Displays) of the Municipal Code. A public hearing was held on May 19, 2015, and the ordinance was placed on the agenda for introduction on June 2, 2015. During the public hearing, several issues were discussed, including issues regarding flags, vehicle signs, identification tags on temporary signage, and temporary non-commercial signs primarily during the election period (defined as 60 days before and 10 days after an election). Staff returned with additional information on June 2, 2015, along with an ordinance proposed for introduction. The City Council requested a workshop be set to discuss the proposed ordinance, and the ordinance was not introduced. Staff is proposing September 22, 2015 as the workshop date, with a 5:00 p.m. start time. It is the fourth Tuesday, thus there is not a regular meeting scheduled. In addition, this workshop would provide an opportune time for a Brown Act presentation. The Brown Act presentation would follow the Sign Ordinance Workshop. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Move to calendar the workshop for September 22, 2015 at 5:00 p.m. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: CC/CDC-HA Agenda 9/1/2015 — Page 197 The following page(s) contain the backup material for Agenda Item: Recognizing Outgoing Stanford Fellow, Connie Huynh. (City Manager) ITEM # 9-1-15 RECOGNIZING OUTGOING STANFORD FELLOW, CONNIE HUYNH (CITY MANAGER)