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Agenda Packet - 06-16-2020 CC HA Agenda
- CALIFORNIA NikTIONAL CI XAOORPORATfi ALEJANDRA SOTELO-SOLIS Mayor MONA RIOS Vice Mayor JERRY CANO Councilmember RON MORRISON Councilmember GONZALO QUINTERO Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4240 Meeting agendas and minutes available on the City's website at WWW.NATIONALCITYCA. GOV AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY ONLINE ONLY MEETING https://www.nationalcityca.gov/webcast LIVE WEBCAST COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, JUNE 16, 2020 — 6:00 PM NOTICE: The health and well-being of National City residents, visitors, and employees during the COVID-19 outbreak remains our top priority. The City of National City is coordinating with the County of San Diego Health Human Services Agency, and other agencies to take measures to monitor and reduce the spread of the novel coronavirus (COVID-19). The World Health Organization has declared the outbreak a global pandemic and local and state emergencies have been declared providing reprieve from certain public meeting laws such as the Brown Act. As a result, the City Council Meeting will occur only online to ensure the safety of City residents, employees and the communities we serve. A live webcast of the meeting may be viewed on the city's website at www.nationalcityca.gov. For Public Comments see "PUBLIC COMMENTS" section below ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Meetings begin in Open Session at 5:00 p.m. or such other time as noted, and after announcing closed session items, convenes into a Closed Meeting. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review on the City's website at www.nationalcityca.gov. Regular Meetings of the Elected Body are webcast and archived on the City's website at www.nationalcityca.gov. PUBLIC COMMENTS: The City Council will receive public comments via e-mail at clerkAnationalcityca.gov regarding any matters within the jurisdiction of the City Council. Written comments or testimony from the public (limited to three minutes) must be submitted via e-mail by 4:00 p.m. on the day of the City Council Meeting. All comments received from the public will be made a part of the record of the meeting. 1 of 419 The time limit established for public testimony is three minutes per speaker. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or unrelated. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24- hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. AVISO: La salud y el bienestar de los residentes, visitantes y empleados de National City durante el brote de COVID-19 sigue siendo nuestra maxima prioridad. El Ayuntamiento de la Ciudad de National City se esta coordinando con la Agencia de Salud y Servicios Humanos del Condado de San Diego y otras agencias para tomar medidas con el fin de monitorear y reducir la propagacion del nuevo coronavirus (COVID-19). La Organizacion Mundial de la Salud declaro el brote como una pandemia global y se han manifestado emergencias locales y estatales que resultan en la suspension de ciertas leyes de reuniones publicas, tal como la Ley Brown. Como resultado de ello, la junta del Concejo Municipal del Ayuntamiento se Ilevara a cabo solamente en linea para garantizar la seguridad de los residentes, empleados y comunidades locales que atendemos. Se podra ver una transmision en vivo de la junta en el sitio web del Ayuntamiento en www.nationalcityca.gov. Para comentarios pCiblicos, vea la seccion "COMENTARIOS PUBLICOS" mas adelante. ORDEN DEL DIA: Las sesiones publicas de todas las juntas ordinarias del Concejo Municipal/Comision de Desarrollo Comunitario - Autoridad de Vivienda (en lo sucesivo denominado Organo Electo) inician a las 6:00 p.m. el primer y tercer martes de cada mes. Las audiencias publicas inician a las 6:00 p.m., a menos que se indique lo contrario. Las juntas cerradas inician en sesion abierta a las 5:00 p.m. o en cualquier otro momento que se indique, y tras anunciar los temas de la sesion cerrada, la junta se realiza como sesion cerrada. Si se programa una reunion de discusion y analisis, el tema y la hora de la misma apareceran en la agenda. La Alcaldesa y los Concejales se reunen por igual que el Presidente y los integrantes del Consejo de la Comision de Desarrollo Comunitario. INFORMES: Todos los temas e informes de la agenda de la sesion abierta, asi como todos los documentos y escritos entregados al Organo Electo menos de 72 horas antes de la sesion, apareceran en el sitio web del Ayuntamiento. Las juntas ordinarias del Organo Electo se transmiten por Internet y se archivan en el sitio web del Ayuntamiento en www.nationalcityca.qov. COMENTARIOS PUBLICOS: El Concejo Municipal recibira comentarios publicos por correo electronico en clerk(a�nationalcityca.gov sobre cualquier asunto dentro de la jurisdiccion del Concejo 2 of 419 Municipal. Los comentarios escritos o el testimonio del publico (limitado a tres minutos) deben enviarse por correo electronico antes de las 4:00 p.m. en el dia de Ia sesion del Concelo Municipal. Todos los comentarios recibidos del publico formaran parte del acta de Ia sesion. AGENDA ESCRITA: Con contadas excepciones, el Organo Electo puede tomar medidas unicamente sobre los temas que aparecen en Ia agenda escrita. Los temas que no aparezcan en la agenda deben aparecer en una agenda subsecuente, a menos que sean de emergencia o urgencia demostrada, y Ia necesidad de tomar medidas sobre esos temas haya surgido despues de haber sido publicada la agenda. CALENDARIO DE CONSENTIMIENTO: Los temas del calendario de consentimiento implican cuestiones de naturaleza rutinaria o no controvertida. Todos los temas de consentimiento se adoptan mediante Ia aprobacion de una sola mocion del Concejo Municipal. Antes de la aprobacion, cualquier tema puede eliminarse de la parte de consentimiento de la agenda y considerarse aparte, a peticion de un concejal, individuo del personal del Ayuntamiento o persona del publico. Previa solicitud, esta agenda puede estar disponible en formatos alternativos apropiados para personas con discapacidades, en observancia de la Ley de Estadounidenses con Discapacidades. Llame al telefono (619) 336-4228 de Ia Oficina del Secretario del Ayuntamiento para solicitar una modificacion o adaptacion de acceso relativa a la discapacidad. Notificar 24 horas antes de Ia sesion permitira al Ayuntamiento hacer arreglos razonables para garantizar Ia accesibilidad a esta junta. 3 of 419 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AND CERTIFICATES 1. National City Celebrates LGBTQIA+ Pride Month AWARDS AND RECOGNITIONS PRESENTATIONS INTERVIEWS / APPOINTMENTS REGIONAL BOARDS AND COMMITTEE REPORTS (FIVE-MINUTE TIME LIMIT) CONSENT CALENDAR 2. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) 3. Approval of the Minutes of the Regular Meetings of the City Council and Community Development Commission - Housing Authority of the City of National City of April 7, 2020 and the Special Meetings of the City Council of the City of National City of April 7, 2020, April 21, 2020, and May 5, 2020. (City Clerk) 4. Resolution of the City Council of the City of National City: 1) authorizing the Chief of Police to sign a Memorandum of Understanding with the Federal Bureau of Investigation (FBI) to participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF); 2) authorizing the Chief of Police to sign a Cost Reimbursement Agreement (CRA) with the FBI; 3) authorizing the acceptance of HTCETF funds of up to $18,042 per fiscal year, and 4) authorizing the establishment of a Police Department Grants Fund appropriation and corresponding revenue budget for the funds. The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to 4 of 419 rescue child victims; to reduce the vulnerability of children to sexual exploitation and abuse. (Police) 5. Resolution of the City Council of the City of National City: 1) ratifying the National City Police Department's grant application in the amount of $67,168 to the Coronavirus Emergency Supplemental Funding Program; 2) authorizing the acceptance of the grant award in the amount of $67,168, and 3) authorizing the establishment of revenue budget and corresponding appropriation to purchase personal protective equipment, cleaning supplies, overtime for officers, two lap top computers and a software system. (Police) 6. Resolution of the City Council of the City of National City authorizing the City Manager to execute an Agreement with the City of Chula Vista for general animal control, shelter, and related administrative services for National City for a total not to exceed amount of $434,333 for Fiscal Year 2021, with options to extend for three (3) additional one (1) year terms. The cost for the additional years of the agreement will be based on the actual animal intakes from the preceding calendar year. (Police) 7. Resolution of the City Council of the City of National City accepting funds in the amount of $6,800 from the 2020 San Diego Regional Fire Foundation Grant for the National City Fire Department for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies, and authorizing the establishment of a Reimbursable Grants City -Wide Fund appropriation and corresponding revenue budget. (Fire) 8. Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housinc Choice (2020 AI) and authorizing the submission of the 2020 Al to U.S. Department of Housing and Urban Development (HUD). (Housing Authority) 9. Resolution of the City Council of the City of National City authorizing the Mayor, City Manager, or City Manager's designee to execute an application to the California Department of Housing and Community Development (HCD) for the Local Early Action Planning (LEAP) Grant Program in the amount of $300,000. (Housing Authority) 10. Resolution of the City Council of the City of National City authorizing Vice Mayor Mona Rios to name Jose Preciado as her Proxy Designee to the San Diego County Water Authority for National City Representation when she is unavailable to vote. (City Attorney) 11. Resolution of the City Council of the City of National City: 1) authorizing the Mayor to execute a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount by $135,500, for a total Agreement amount of $150,000; 2) extending the term of the Agreement by one year to June 30, 2021; and 3) authorizing the City Manager to execute 5 of 419 future Agreement extensions due to the immediate need for services to continue based on supplemental needs caused by the COVID-19 pandemic.(Engineering/Public Works) 12. Resolution of the City Council of the City of National City: 1) awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45; 2) authorizing a 15% contingency in the amount of $26,588.40 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) 13. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab in a not -to -exceed amount of $44,649.19. (Engineering/Public Works) 14. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab in a not -to -exceed amount of $81,777.66. (Engineering/Public Works) 15. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Transit Cargo Van in a not -to -exceed amount of $138,317.62. (Engineering/Public Works) 16. Resolution of the City Council of the City of National City approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. (Engineering/Public Works) 17. Resolution of the City Council of the City of National City authorizing the Mayor to execute the Second Amendment to the Agreement by and between the City of National City and Financial Credit Network, Inc. for collection services, extending the Agreement to June 30, 2021. (Finance) 18. Investment Report for the quarter ended March 31, 2020. (Finance) 6 of 419 19. Warrant Register #44 for the period of 4/22/20 through 4/28/20 in the amount of $178,868.49. (Finance) 20. Warrant Register #45 for the period of 4/29/20 through 5/5/20 in the amount of $2,528,145.34. (Finance) 21. Warrant Register #46 for the period of 5/6/20 through 5/12/20 in the amount of $1,262,403.10. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 22. Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). (Housing Authority) NON CONSENT RESOLUTIONS 23. Resolution of the City Council of the City of National City: 1) approving a Service Agreement between the City of National City and EXOS Community Services, LLC to provide aquatic programs and services at Las Palmas Pool located at 1800 East 22nd Street for a term of one year ending June 30, 2021, and 2) authorizing the City Manager to execute the Service Agreement with EXOS. (Community Services) 24. Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. (Finance) 25. Resolution of the City Council of the City of National City approving and adopting the annual appropriations limit for fiscal year 2021 in the amount of $67,397,825. (Finance) 26. Resolution of the City Council of the City of National City extending the Urgency Ordinance enacting a temporary moratorium on evictions due to non-payment of rent for residential and commercial tenants as a result of the State of Emergency related to the novel coronavirus disease, COVID-19, through August 31, 2020 from June 30, 2020. (Housing Authority) 27. Resolution of the City Council of the City of National City authorizing the City Manager to execute a Memorandum of Understanding between the City of National City and the South County Economic Development Council to administer small business loans to support the recovery of local retail outlets and restaurants devastated by economic impacts from COVID-19. (City Manager) 7 of 419 28. Resolution of the City Council of the City of National City amending the compensation of the City Clerk. (City Manager) 29. Resolution of the City Council of the City of National City calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2020, for the election of two members of the City Council, a City Treasurer and a City Clerk, as required by the provisions of the laws of the State of California relating to General Law Cities. (City Clerk) 30. Resolution of the City Council of the City of National City requesting the Board of Supervisors of the County of San Diego to consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the California Elections Code. (City Clerk) 31. Resolution of the City Council of the City of National City adopting regulations for candidates for elective office pertaining to Candidates' Statements of Qualifications submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2020. (City Clerk) NEW BUSINESS 32. Notice of Decision — Planning Commission approval of a Conditional Use Permit (CUP) for the off -site sale of beer, wine, and distilled spirits at a proposed convenience store (7-Eleven) to be located at 110 National City Blvd. (Applicant: Steven Pollock) (Case File No. 2020-05 CUP) (Planning) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS STAFF REPORTS 33. Paradise Creek Community Garden Update. (Community Services) 34. COVID-19 Update. (City Manager) MAYOR AND CITY COUNCIL CLOSED SESSION 8 of 419 CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - August 4, 2020 - 6:00 p.m. - Council Chambers - National City, California. City Council Legislative Recess: July 7, 2020 - City Council Meeting - Dispensed With July 21, 2020 - City Council Meeting - Dispensed With 9 of 419 The following page(s) contain the backup material for Agenda Item: National City Celebrates LGBTQIA+ Pride Month Please scroll down to view the backup material. 10 of 419 Item # 06/16/20 National City Celebrates LGBTQIA+ Pride Month 11 of 419 FROM THE OFFICE OF THE MAYOR OF NATIONAL CITY National City Celebrates LGBTQIA+ Pride Month WHEREAS, National City recognizes the importance of equality and is dedicated to fostering acceptance of all its citizens and preventing discrimination based on sexual orientation and gender identity. It is imperative that everyone acknowledge and support diversity in their community- especially those communities that are most vulnerable; and WHEREAS, National City is strengthened by and thrives upon the rich diversity of ethnic, cultural, racial, gender and sexual identities of its residents; all of which contribute to the vibrant character of our city. It is imperative that everyone acknowledge and support diversity in their community- especially those communities that are most vulnerable; and WHEREAS, several cities across the United States recognize and celebrate June as LGBTQIA+ pride month; and WHEREAS, June has become a symbolic month in which lesbian, gay, bisexual, transgender, queer, intersex, asexual people come together in various celebrations; and WHEREAS, we recognize that all struggles for civil rights are instrumental in maintaining and furthering our democratic principles as a nation which guarantee equality for all; and WHEREAS, LGBTQIA+ Americans, including those who live in our local communities, face discrimination simply for being who they are and for who they love and there remains much work to do to extend the promise of our country and every person; and WHEREAS, June 28, 2020 marks the 51 t' anniversary of the Stonewall Uprising which broke out following a police raid on the Stonewall Inn, targeting LGBTQIA+ patrons and other marginalized people, in violation of their civil rights, leading to the birth of the "Gay Rights Movement;" and WHEREAS, the landmark Supreme Court decision of 2015 guaranteeing marriage equality in all 50 states was a historic victory for the LGBTQIA+ Americans and continues to affirm our belief that we are all more free when we are treated as equals; and NOW THEREFORE, I, MAYOR ALEJANDRA SOTELO-SOLIS OF NATIONAL CITY, on this day, June 16, 2020, celebrate LGBTQIA+ Month As Mayor of National City, I encourage all residents of National City to support the visibility, dignity and equity for all people in the community including our LGBTQIA+ residents. Mona Rios Vice Mayor Gonzalo Quintero Council Member Alejandra Sotelo-Solis Mayor +� CALIFORNIA �+ JN airy Ron Morrison Council Member Jerry Cano Council Member NATIONAL CITY, CALIFORNIA • INCORPORATED 1887 .s . 12 of 419 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) Please scroll down to view the backup material. 13 of 419 Item # 06/16/20 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES OR RESOLUTIONS THAT ARE HAVING A PUBLIC HEARING CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES OR RESOLUTIONS SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 14 of 419 The following page(s) contain the backup material for Agenda Item: Approval of the Minutes of the Regular Meetings of the City Council and Community Development Commission - Housing Authority of the City of National City of April 7, 2020 and the Special Meetings of the City Council of the City of National City of April 7, 2020, April 21, 2020, and May 5, 2020. (City Clerk) Please scroll down to view the backup material. 15 of 419 Item # 06/16/20 APPROVAL OF THE MINUTES OF THE REGULAR MEETINGS OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF APRIL 7, 2020 AND APRIL 21, 2020 AND SPECIAL MEETINGS OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY OF APRIL 7, 2020, APRIL 21, 2020, AND MAY 5, 2020. (City Clerk) 16 of 419 Book 102 / Page 44 04-07-2020 DRAFT DRAFT DRAFT MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY April 7, 2020 The Special Meeting of the City Council of the City of National City was called to order at 4:20 p.m. by Mayor / Chairwoman Alejandra Sotelo-Solis. ROLL CALL Council / Board members present: Cano, Morrison, Quintero, Rios, Sotelo-Solis. Administrative Officials present: Meteau, Morris -Jones, Raulston, Winney. CITY COUNCIL OPEN SESSION PUBLIC COMMENTS — None. CLOSED SESSION 1. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Eddie Kreisberg, Tony Winney, Robert Meteau, Robert Hernandez and Lilia Munoz. Employee Organizations: A.) Municipal Employees' Association, B.) Firefighters' Association C.) Executives and Management — Unrepresented Agency Designated Representative: Angil P. Morris -Jones D.) City Attorney's Department - Unrepresented 2. Liability Claim: Government Code Section 54956.95: One Claim City of Chula Vista Agency Notice of Potential Liability Claimed Against: City of National City 3. Conference with Legal Counsel — Pending Litigations: Three Cases) Existing Litigation under Government Code Section 54956.9(d)(1) A.) AT&T Mobility LLC v. County of San Diego B.) Carlsbad Police Officers Association et. al. v. City of Carlsbad, et al. C.) National City Puppy v. City of National City 4. Conference with Legal Counsel — Anticipated Litigation: One Case Potential Litigation Pursuant to Governmental Code Section 54956.9(d)(2) County of San Diego Department of Environmental Health Hazardous Materials Division Notice of Violation — Police Department Indoor Shooting Range 1 17 of 419 Book 102 / Page 45 04-07-2020 CLOSED SESSION (cont.) 5. Conference with Legal Counsel — Potential Litigation: Four Cases Potential Litigation Pursuant to Governmental Code Section 54956.9(e)(1) CLOSED SESSION REPORT: AT THE END OF REGULAR COUNCIL MEETING. ADJOURNMENT Next Regular City Council Meeting: Tuesday, April 7, 2020, 6:00 p.m., Online Only, City Council Chambers, Civic Center — National City, California. City Clerk The foregoing minutes were approved at the Regular Meeting of June 16, 2020. Mayor 2 18 of 419 Book 102 / Page 46 04-07-2020 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY ONLINE ONLY MEETING April 7, 2020 The Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 6:25 p.m. by Mayor / Chairwoman Alejandra Sotelo-Solis. ROLL CALL Council / Board members present: Cano, Morrison, Quintero, Rios, Sotelo-Solis. Administrative Officials present: Aguirre, Dalla, Duong, Manganiello, Meteau, Morris -Jones, Parra, Raulston, Roberts, Tellez, Vergara, Williams, Winney, Yano. PLEDGE OF ALLEGIANCE TO THE FLAG BY VICE MAYOR RIOS PUBLIC COMMENTS (SUBMITTED VIA E-MAIL) City Clerk Michael Dalla publically read written comments submitted via e-mail prior to the meeting. The comments are summarized below. Chris Terrance, Jr., National City, expressed his concerns regarding ongoing homelessness issues and safety concerns occurring at East 1st Street between Norton and Palm Avenue. Ted Godshalk, National City, requested information regarding the number of COVID-19 cases in National City and whether that number includes Navy personnel. Mr. Godshalk also expressed his thanks to Chief of Emergency Services Frank Parra for the work he has done during the current pandemic crisis and for getting a vacant lot cleaned up at 1 9th Street and Harbison Avenue. Manny Sandoval, National City, expressed concerns regarding the amortization process and removal of non -conforming businesses operating on the west side. Karen Rodriguez, National City, asked that the City impose a moratorium and freeze the permit and deployment process on "small cells" and other wireless infrastructures until the COVID-19 emergency is over. Jacqueline Reynoso, President/CEO of National City Chamber of Commerce, provided a statement to the City Council urging the City Council and City Management to consider the following ideas: Evaluate policy decisions through an equitable lens; instate local ordinance and provisions; create a business retention fund; invest in Business Technical Assistance; activate partnerships and invest in workforce development; and, leverage the new National City Chamber Foundation. Suggestions were offered as an opportunity for National City to shine as a leader in emergency response and sustainability planning. Ms. Reynoso stated for the record, that her message was not approved by the Chamber's Board of Directors. 3 19 of 419 Book 102 / Page 47 04-07-2020 AWARDS AND RECOGNITIONS AWARDS & RECOGNITIONS 2020 (102-10-15) 1. Employee of the Quarter 2020 - Karla Apalategui, Senior Accounting Assistant. (Finance) CITY COUNCIL CONSENT CALENDAR ADOPTION OF CONSENT CALENDAR. Item No. 2 (NCMC), Item Nos. 3 through 7 (Resolution No. 2020-58 through 2020-62), Item Nos. 8 and 9 (Warrant Registers). Motion by Rios, seconded by Cano, to approve the Consent Calendar, except for Item No. 7. Carried by unanimous vote. MUNICIPAL CODE 2020 (506-2-35) 2. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. CONTRACT (C2018-32) 3. Resolution No. 2020-58. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CHIEF OF POLICE TO SIGN AN UPDATED MEMORANDUM OF UNDERSTANDING (MOU) WITH THE VARIOUS LOCAL AND FEDERAL LAW ENFORCEMENT AGENCIES TO PARTICIPATE IN THE EAST COUNTY REGIONAL GANG TASK FORCE (ECRGTF) — SAFE STREETS TASK FORCE (SSTF). THE ECRGTF-SSTF CONDUCTS CRIMINAL INVESTIGATIONS TO IDENTIFY AND TARGET CRIMINAL ENTERPRISE GROUPS RESPONSIBLE FOR DRUG TRAFFICKING, MONEY LAUNDERING AND CRIMES OF VIOLENCE TO INCLUDE ROBBERY AND HOMICIDE. THIS MOU IS REQUIRED TO PARTICIPATE IN THE ECRGTF. (Police) ACTION: Adopted. See above. CONTRACT (C98-30) 4. Resolution No. 2020-59. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND FIRE PREVENTION SERVICES, INC. FOR WEED AND LITTER ABATEMENT SERVICES. (Fire) ACTION: Adopted. See above. 4 20 of 419 Book 102 / Page 48 04-07-2020 CONSENT CALENDAR (cont.) CONTRACT (C2020-20) 5. Resolution No. 2020-60. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. F024 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE CITYWIDE PEDESTRIAN SAFETY IMPROVEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $512,900 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP); AND 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $512,900 AND CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2020-21) 6. Resolution No. 2020-61. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. F025 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE CITYWIDE SAFETY LIGHTING ENHANCEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $175,200 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP); AND 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $175,200 AND CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2020 (801-2-42) 7. Resolution No. 2020-62. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE INSTALLATION OF RED CURB "NO PARKING" AND PEDESTRIAN BARRICADES WITH DIRECTIONAL SIGNAGE ON SWEETWATER ROAD BETWEEN THE WESTERN ENTRANCE OF FAIRLOMAS ROAD AND VIA ROMAYA TO ENHANCE SAFETY AND VISIBILITY AT INTERSECTIONS (TSC NO. 2020-03). (Engineering/Public Works) TESTIMONY (VIA E-MAIL): The following residents spoke against installation of a red curb in their neighborhood: George Ferguson, and Emilio and Mary Christine Gonzales. ACTION: Motion by Cano, seconded by Quintero, to adopt the Resolution. Carried by unanimous vote. 5 21 of 419 Book 102 / Page 49 04-07-2020 CONSENT CALENDAR (cont.) WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 8. Warrant Register #34 for the period of 2/12/20 through 2/18/20 in the amount of $796,808.33. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 9. Warrant Register #35 for the period of 2/19/20 through 2/25/20 in the amount of $2,406,717.38. (Finance) ACTION: Ratified. See above. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS MUNICIPAL CODE 2020 (506-2-35) 10. Ordinance No. 2020-2479. PUBLIC HEARING, FINDINGS OF URGENCY, AND ADOPTION OF AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: (1) ENACTING A TEMPORARY MORATORIUM ON EVICTIONS WITHIN THE CITY OF NATIONAL CITY DUE TO NONPAYMENT OF RENT FOR RESIDENTIAL AND COMMERCIAL TENANTS ARISING OUT OF A SUBSTANTIAL DECREASE IN INCOME OR SUBSTANTIAL OUT-OF-POCKET MEDICAL EXPENSES RESULTING FROM THE NOVEL CORONAVIRUS (COVID-19), GOVERNMENTAL RESPONSE TO COVID-19, OR OTHER FINANCIAL REASON RELATED TO COVID-19 PURSUANT TO CALIFORNIA GOVERNOR EXECUTIVE ORDER N-28-20 AND N-37-20; AND (2) SUSPENDING FORECLOSURE REMEDIES THAT COULD LEAD TO EVICTION UNDER SIMILAR CIRCUMSTANCES PURSUANT TO CALIFORNIA GOVERNOR EXECUTIVE ORDER N-28-20. (Housing Authority) RECOMMENDATION: Adopt the Urgency Ordinance. TESTIMONY (VIA E-MAIL): The following individuals expressed their support of a strong moratorium on evictions and also expressed their concerns and suggestions: Julie Vasquez, Estefany Orozco, Michelle Scudella, Javier Perez, Carlos Hernandez (also submitted hardship letters on behalf of himself and Adriana Garcia and Julie Vasquez), Giovanni Franco, Miguel Rosas, Guillermina Orozco, Rosalinda Franco, Sandra Galindo, Jose Lopez, Milagros Dominguez, Ivan Penetrante and Jose Rodriguez. Jose Cortes, Willow Lark, David Petr, Zach Farber, Jordan Mills, offered alternative suggestions such as a resolution and a public board and stated that an eviction moratorium does not adequately address long-term financial impacts. Kathe Reisgies, Jonathan Chavez, Rafael Bautista, wrote in support of the eviction and foreclosure moratorium and also suggested a rent debt cancellation / rent and mortgage freeze and asked for action taken to protect homeless and undocumented residents. 6 22 of 419 Book 102 / Page 50 04-07-2020 PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS (cont.) MUNICIPAL CODE 2020 (506-2-35) 10. Ordinance No. 2020-2479 (continued). TESTIMONY (VIA E-MAIL CONT.): Gabriel Cesena wrote that he and his family have been homeless since October 2019 due to an illegal eviction and that the current crisis has made it more difficult to find a safe place to live due to financial impacts. ACTION: Motion by Morrison, seconded by Rios, to close the Public Hearing. Carried by unanimous vote. Motion by Sotelo-Solis, seconded by Quintero, to adopt the Ordinance, subject to proposed amendments (to move forward with the seven day notification as indicated, with providing a total of thirty days - seven days minus thirty to submit notification of their inability to pay, and at six months it be clear that there is a balloon payment and/or have entered into a payment plan with said landlord and that there is also documentation provided by the City online to make available for residential and commercial tenants to provide to their landlord. With additional language added to Section 3, as clarified by Director of Housing Authority Carlos Aguirre. Carried by unanimous vote. Director of Housing Authority Carlos Aguirre read the following amendment to Section 1(d) into record: "Within 30 days of when rent was initially due, the tenant shall provide the landlord documentation or objectively verifiable information that the tenant is unable to pay rent due to financial impacts related to COVID-19. Examples of verifiable documentation include but are not limited to, termination notices, payroll checks, pay stubs, bank statements, medical bills, signed letters or statements from an employer or supervisor explaining the tenant's changed financial circumstances to support the tenant's assertion of their inability to pay; and then including child care expenses and other bills according to Councilmember Morrison (additional child care bills and an official notice regarding school closure, as reiterated by Councilmember Morrison)". HOUSING AUTHORITY 2020 (404-1-9) 11. Resolution No. 2020-63. PUBLIC HEARING AND ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE ISSUANCE BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY OF EXEMPT FACILITY BONDS FOR A QUALIFIED RESIDENTIAL PROJECT, AS REQUIRED BY THE TAX EQUITY AND FISCAL RESPONSIBILITY ACT OF 1982 ("TEFRA"), PURSUANT TO SECTION 142(A)(7) OF THE INTERNAL REVENUE CODE WITH NO FISCAL IMPACT TO THE CITY, AND NOT TO EXCEED $25,000,000 IN OUTSTANDING AGGREGATE PRINCIPAL TO FINANCE THE ACQUISITION AND REHABILITATION OF A 151-UNIT MULTIFAMILY RENTAL HOUSING PROJECT LOCATED AT 2525 HIGHLAND AVENUE IN NATIONAL CITY. (Housing Authority) 7 23 of 419 Book 102 / Page 51 04-07-2020 PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS (cont.) HOUSING AUTHORITY 2020 (404-1-9) 11. Resolution No. 2020-63 (continued). RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): None. ACTION: Motion by Morrison, seconded by Rios, to close the Public Hearing. Carried by unanimous vote. Motion by Rios, seconded by Morrison, to adopt the Resolution. Carried by unanimous vote. BLOCK GRANT PROGRAM ADMIN 2020-2021 (406-1-35) 12. PUBLIC HEARING NO. 1 OF 2 ON THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) DRAFT FIVE-YEAR CONSOLIDATED PLAN FOR HUD PROGRAM YEARS (PY) 2020 TO 2024 AND ALLOCATION OF HUD PY 2020 ENTITLEMENT GRANT FUNDS, PROGRAM INCOME, AND FUNDS REMAINING FROM COMPLETED PROJECTS TO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM ACTIVITIES PROPOSED FOR THE PY 2020 ACTION PLAN. (Housing Authority) RECOMMENDATION: Approve recommendations for CDBG and HOME activities from the sources identified. TESTIMONY (VIA E-MAIL): None. ACTION: Motion by Cano, seconded by Morrison, to close the Public Hearing. Carried by unanimous vote. CONDITIONAL USE PERMITS 2020 (403-32-4) 13. Resolution No. 2020-64. PUBLIC HEARING AND ADOPTION OF A RESOLUTION REGARDING A CONDITIONAL USE PERMIT (CUP) FOR A NEW BAR (PARADISE VYBZ) TO BE LOCATED AT 309 HIGHLAND AVENUE AND WAIVER OF CITY COUNCIL POLICY NO. 707 CONDITIONS 14 AND 15. (Applicant: Jean Dumont) (Case File No. 2020- 02 CUP) (Planning) RECOMMENDATION: Approve the Conditional Use Permit with the waiver of City Council Policy No. 707, regarding conditions of approval 14 and 15. TESTIMONY (VIA E-MAIL): Ms. Rodriguez (no first name provided), National City, expressed concerns regarding the proposed bar and provided new business suggestions that would be beneficial to the community. Applicants Jean and Natalie Dumont, responded to questions and spoke in favor. ACTION: Motion by Rios, seconded by Cano, to close the Public Hearing. Carried by unanimous vote. 8 24 of 419 Book 102 / Page 52 04-07-2020 PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS (cont.) CONDITIONAL USE PERMITS 2020 (403-32-4) 13. Resolution No. 2020-64 (continued). ACTION (CONT.): Motion by Quintero to adopt the Resolution approving Option 1 approving the item subject to the recommended findings and conditions of approval with the waiver of conditions. Motion died for lack of a second. Motion by Rios, seconded by Morrison, to adopt the Resolution denying the Conditional Use Permit based on findings made by the City Council (Option 3). Carried by the following vote, to -wit: Ayes: Morrison, Rios, Sotelo-Solis. Nays: Cano, Quintero. Abstain: None. Absent: None. HISTORIC SITES LIST ADMIN (405-10-1) REVENUE & TAXATION ADMIN (MILLS ACT) (205-2-1) 14. Resolution No. 2020-65. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A MILLS ACT HISTORIC PRESERVATION CONTRACT FOR 204 EAST 2ND STREET. (Applicant: Jerry Overbey) (Case File 2020-04 M) (Planning) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): None. ACTION: Motion by Morrison, seconded by Cano, to close the Public Hearing. Carried by unanimous vote. Motion by Morrison, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. NEW BUSINESS BOARDS & COMMISSIONS ADMIN (101-1-1) 15. Resolution No. 2020-66. FEASIBILITY REPORT AND RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ESTABLISHING THAT ALL REGULAR BOARD, COMMISSION, AND COMMITTEE MEETINGS SHALL BE HELD AT CITY HALL. (City Attorney) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): None. ACTION: Motion by Morrison, seconded by Rios, to adopt the Resolution. Carried by unanimous vote. 9 25 of 419 Book 102 / Page 53 04-07-2020 B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY HOUSING AUTHORITY 2020 (404-1-9) 16. Resolution No. 2020-75. PUBLIC HEARING AND ADOPTION OF A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY, APPROVING THE FIVE YEAR AND ANNUAL PUBLIC HOUSING AGENCY (PHA) PLANS FOR FISCAL YEAR 2021-2025, AND AUTHORIZING THE SUBMITTAL OF THE PLANS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. (Housing Authority) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): Valerie Brew, South Bay Community Services, expressed support and the need for funding of HOME Tenant -Based Rental Assistance (TBRA) and Community Development Block Grant (CDBG) programs and safety -net services. ACTION: Motion by Rios, seconded by Cano, to close the Public Hearing. Carried by unanimous vote. Motion by Morrison, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. C. REPORTS STAFF REPORTS CITY MANAGER / REPORTS ADMIN (1104-1-12) EMERGENCY / DISASTER PLANNING ADMIN (301-1-1) 17. COVID-19 Update. (City Manager) City Manager Brad Raulston provide an update on current City operations during the COVID-19 crisis and thanked staff who have continued to show their commitment to the community during these trying times. He said that many public servants are reporting to work every day with some working remotely. City Manager Raulston encouraged the community to stay connected via the City's social media channels and the City's website. He asked the public to report any non-compliance issues seen in the community to the County 211 information line, non -emergency City Police Department line, National City Connect or the SeeClickFix app using the new drop -down selection labeled, COVID-19. He reported in regards to Public Safety, that the Police Department is patrolling the City to ensure that businesses and community are following Governor Gavin Newsom's stay-at-home order. City Manager Raulston said that high visibility and low contact are the current directives with regular staffing and the efforts made by the community to comply are appreciated. To date, citations have not been issued and the City continues to educate and inform. The Fire Department, continues to respond to calls with extra precautions based on guidelines for First Responders. 10 26 of 419 Book 102 / Page 54 04-07-2020 STAFF REPORTS (cont.) CITY MANAGER / REPORTS ADMIN (1104-1-12) EMERGENCY / DISASTER PLANNING ADMIN (301-1-1) 17. COVID-19 Update. (City Manager) (continued) City Manager Raulston reported that Public Works remains fully staffed and on call; that all parks are closed to gatherings and organized sports, but are open to neighborhood. All amenities, including parking lots are closed to the public, with signs posted. Park maintenance, Landscape and tree maintenance, and other essential services continue. All City buildings are closed to the public with appropriate signage posted. City Manager Raulston gave an update on current and proposed plan submittal processes and other core services, such as inspections by appointment only, and said that the City is continuing to keep development projects moving forward to the fullest extent possible. The Community Services staff continues to provide hot meals to youth and seniors. Mr. Raulston reported that the City is working on programs to support local businesses and are closely tracking state and federal initiatives and advised that all Boards and Commission Meetings with the exception of the May Planning Commission meeting have been cancelled. City Manager Raulston presented Chief of Emergency Services Frank Parra with his 10-year service recognition pin and said that he appreciates his dedication and commitment to the community. Chief of Police Jose Tellez provided an update regarding domestic violence type calls, which has been a leveling off and said that in comparison with January through March of this year and last year that domestic calls are down. He noted that the Domestic Violence Response Team are not physically going out to homes, but are available via phone and virtual meetings, as needed. Chief Parra provided an update on San Diego County statistics and what the City is currently doing to respond to calls and combat the spread of COVID-19; Chief Parra emphasized the importance of doing everything possible to set an example and have an impact by keeping the number of new cases low. MAYOR, CITY COUNCIL, AND OTHER ELECTED OFFICIALS Vice Mayor Rios thanked staff that are on the frontlines and for continuing to provide information and updates. A personal recognition was extended to Management Analyst II Lauren Maxilom. Mayor Sotelo-Solis extended her thanks and gratitude to all the teams and leaders working through the challenging times. Member Morrison thanked the City and the community for doing a great job. He requested that a proclamation be given to Wrigley's Supermarket at a future meeting. 11 27 of 419 Book 102 / Page 55 04-07-2020 MAYOR, CITY COUNCIL, AND OTHER ELECTED OFFICIALS (cont.) Member Quintero commended the Council for moving forward with the Urgency Moratorium and also commended all City staff and essential workers. Member Quintero spoke on the importance of completing the 2020 Census. Member Cano thanked City staff for doing an amazing job and hopes that proper online training has been provided to staff in regards to Personal Protective Equipment (PPE); and asked staff to put information regarding proper disposal techniques and PPE use on the City's website. Vice Mayor Rios shared information regarding Governor Newsom's signed Executive Order N-42-20 protecting homes and small businesses from water shutoffs during the COVID-19 crisis and will restore water for occupied residents who had their water shut off as of March 4th. Vice Mayor Rios asked for City Manager Raulston to obtain follow-up information regarding the flooding that occurred on 18th Street. Vice Mayor Rios offered the following motion for Council consideration: ACTION: Motion by Rios, seconded by Cano, to bring back a discussion regarding Boards and Commissions issues. Carried by unanimous vote. Mayor Sotelo-Solis expressed her thanks to City staff for stepping up and for providing the community with resources and thanked Community Services, National School District and Sweetwater Union High School District for their role in providing meals and other food distribution services. She spoke on the importance of safe socializing and being neighborly. Mayor Sotelo-Solis asked that everyone stay home, save lives, and abide by physical distancing, but to stay in contact with others and reminded the public that there are helpful resources available on the City's website. The Mayor acknowledged Fair Housing Month and read the following statement into the record: "The City of National City in partnership with our fair housing provider, CSA San Diego County, are committed to spreading awareness about fair housing rights and resources and it's important at this time that we practice and uphold fair housing laws. As we go through this public health crisis, we want to make sure our community has resources available. If you have any questions, you may contact CSA San Diego County about wrongful evictions and/or tenant/landlord disputes; and both tenants and landlords' are welcome to reach out..." Mayor Sotelo-Solis thanked staff who were involved with the Urgency Moratorium Ordinance and is proud that it was a unanimous decision by the Council. She shared a "We've Been Counted 2020" Census window poster that will be displayed at City Hall and encourage everyone to complete their census form. 12 28 of 419 Book 102 / Page 56 04-07-2020 CLOSED SESSION REPORT City Attorney Angil Morris -Jones reported that in regards to Item No. 1, the Council gave direction for all matters, by unanimous vote. In regards to Item No. 3, Council gave direction. All other items (Nos. 2, 4 and 5) were just updated reports. (See attached Exhibit `L') ADJOURNMENT Motion by Quintero, seconded by Morrison, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - April 21, 2020 - 6:00 p.m. — Online Only Meeting - Council Chambers - National City, California. Carried by unanimous vote. The meeting closed at 10:04 p.m. City Clerk The foregoing minutes were approved at the Regular Meeting of June 16, 2020. Mayor 13 29 of 419 EXHIBIT `L' L 0-- CALIFORNIA NATIONAL CiT tmcoaroaAT AGENDA OF A SPECIAL MEETING CITY COUNCIL OF THE CITY OF NATIONAL CITY MAIN CONFERENCE ROOM CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA Special Meeting - Tuesday, April 7, 2020 — 4:00 p.m. CITY COUNCIL OPEN SESSION CALL TO ORDER ROLL CALL CLOSED SESSION PUBLIC MAY COMMENT ON CLOSED SESSION AGENDA ITEMS. 1. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Eddie Kreisberg, Tony Winney, Robert Meteau, Robert Hernandez and Lilia Munoz. Employee Organizations: A.) Municipal Employees' Association, B.) Firefighters' Association, C.) Executives and Management — Unrepresented Agency Designated Representative: Angil P. Morris -Jones D.) City Attorney's Department - Unrepresented 2. Liability Claim: Government Code Section 54956.95: One Claim City of Chula Vista Agency Notice of Potential Liability Claimed Against: City of National City 3. Conference with Legal Counsel — Pending Litigations (Three Cases): Existing Litigation under Government Code Section 54956.9(d)(1) A.) AT&T Mobility LLC v. County of San Diego B.) Carlsbad Police Officers Association et. al. v. City of Carlsbad, et al. C.) National City Puppy v. City of National City 4. Conference with Legal Counsel — Anticipated Litigation: One Case Potential Litigation Pursuant to Governmental Code Section 54956.9(d)(2) County of San Diego Department of Environmental Health Hazardous Materials Division Notice of Violation — Police Department Indoor Shooting Range 5. Conference with Legal Counsel — Potential Litigation: Four Cases Potential Litigation Pursuant to Governmental Code Section 54956.9(e)(1) CLOSED SESSION REPORT: AT THE END OF REGULAR COUNCIL MEETING. ADJOURNMENT Next Regular City Council Meeting: Tuesday, April 7, 2020, 6:00 p.m., City Council Chambers, Civic Center — National City, California. 14 30 of 419 Book 102 / Page 57 04-21-2020 DRAFT DRAFT DRAFT MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY April 21, 2020 The Special Meeting of the City Council of the City of National City was called to order at 4:47 p.m. by Mayor / Chairwoman Alejandra Sotelo-Solis. ROLL CALL Council / Board members present: Cano, Morrison, Quintero, Rios, Sotelo-Solis. Administrative Officials present: Meteau, Morris -Jones, Raulston, Winney. CITY COUNCIL OPEN SESSION PUBLIC COMMENTS — None. CLOSED SESSION 1. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Eddie Kreisberg, Tony Winney, Robert Meteau, Robert Hernandez and Lilia Munoz. Employee Organizations: A.) Municipal Employees' Association B.) Firefighters' Association 2. Conference with Legal Counsel — Potential Litigation: One Case Potential Litigation Pursuant to Governmental Code Section 54956.9(e)(1) CLOSED SESSION REPORT: AT THE END OF REGULAR COUNCIL MEETING. ADJOURNMENT Next Regular City Council Meeting: Tuesday, April 21, 2020, 6:00 p.m., Online Only — City Council Chambers, Civic Center — National City, California. City Clerk The foregoing minutes were approved at the Regular Meeting of June 16, 2020. Mayor 15 31 of 419 Book 102 / Page 58 04-21-2020 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY ONLINE ONLY MEETING April 21, 2020 The Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 6:08 p.m. by Mayor / Chairwoman Alejandra Sotelo-Solis. ROLL CALL Council / Board members present: Cano, Morrison, Quintero, Rios, Sotelo-Solis. Administrative Officials present: Aguirre, Dalla, Duong, Morris -Jones, Parra, Raulston, Roberts, Tellez, Vergara, Williams, Winney, Yano. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR SOTELO-SOLIS BUSINESS RELATING TO SPECIAL MUNICIPAL ELECTION MARCH 3, 2020 ELECTION MAR 2020 CLERK AND TREASURER / PET SALES REFERENDUM (505-7-13) 1. Resolution No. 2020-67. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RECITING THE RESULTS OF THE SPECIAL MUNICIPAL ELECTION HELD ON TUESDAY, MARCH 3, 2020 DECLARING THE VOTE PURSUANT TO CALIFORNIA ELECTION CODE 10262 AND SUCH OTHER MATTERS AS PROVIDED BY LAW. (City Clerk) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): None. ACTION: Motion by Rios, seconded by Quintero, to adopt the Resolution. Carried by the following vote, to -wit: Ayes: Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Abstain: None. Absent: Cano. ELECTION MAR 2020 PET SALES REFERENDUM (505-7-13) 2. Resolution No. 2020-68. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY IMPLEMENTING THE PEOPLE'S ADOPTION OF CITY COUNCIL ORDINANCE NO. 2019-2463 AS THE PEOPLE'S ORDINANCE WHICH PURSUANT TO STATUTE IS CONSIDERED ADOPTED UPON THE DATE OF CERTIFICATION OF THE ELECTION RESULTS WHICH ADDS CHAPTER 8.38 TO THE NATIONAL CITY MUNICIPAL CODE. (City Attorney) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): Andrea Cunningham, Not One Animal Harmed (NOAH); Theresa Carpenter, Lakeside; Karen Clayton, Southern California Animal Defenders (SCCAD); Liz Ramos, National City; Leslie Davies; and Coyote Moon, National City, spoke in support of the Resolution and Ordinance. 16 32 of 419 Book 102 / Page 59 04-21-2020 BUSINESS RELATING TO SPECIAL MUNICIPAL ELECTION MARCH 3, 2020 (cont.) ELECTION MAR 2020 PET SALES REFERENDUM (505-7-13) 2. Resolution No. 2020-68 (continued). ACTION: Motion by Rios, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. EMERGENCY ITEM ADDED TO AGENDA City Attorney Angil Morris -Jones recommended that the City Council add an agenda item pursuant to Government Code 54954.2, paragraph (b)(1), relating to emergency situations as well as Government Code 54956.5. City Attorney Morris - Jones advised the Council to add Item No. 17a to the agenda as an emergency order of the City Council in regards to COVID-19 and the requirement for facial coverings to be worn in public because immediate action is required in this matter. ACTION: Motion by Rios, seconded by Quintero, to add the emergency order item as Item No. 17a to the agenda. Carried by unanimous vote. PUBLIC COMMENTS (RECEIVED VIA E-MAIL) City Clerk Michael Dalla publically read written comments submitted via e-mail prior to the meeting. The comments are summarized below. Silly Sarah, Will S, Angela Zayas Willow Lark, and Daniel Robledo, submitted comments expressing various concern regarding housing and utilities for those struggling during the COVID-19 crisis and provided several relief effort suggestions. Forest Smith asked that all utilities be restored for those that have had their services shut off due to the inability to pay. Michelle Luna Reynoso expressed concern regarding how officers are being trained to interact with community members for COVID-19 related citations and arrest. Estefany O. thanked all of the essential workers in the community and shared concerns regarding the lack of safety guidelines being followed by the public. Coyote Moon, National City, shared concerns regarding the increase in COVID-19 cases and those in public who are not complying with social distance and face covering protocols and offered suggestions for City Council action. Zach Farber, Linda Vista, asked that a public board be created to provide immediate relief to undocumented workers in the City and County, with no reprisals. 17 33 of 419 Book 102 / Page 60 04-21-2020 PUBLIC COMMENTS (RECEIVED VIA E-MAIL) (cont.) Sandra Ruffier, National City, expressed concerns with personal protective equipment being improperly disposed of and asked for food distribution options for those who have no means of transportation. Jacqueline Reynoso, National City Chamber of Commerce President/CEO, thanked all community organizations and partners for their participation in the recent National City Nonprofit Forum and offered several suggestions to sustain the City's sales tax and property tax base and sense of security during the current emergency situation. Joe Eberstein, Center for Community Research / San Diego County Marijuana Prevention Initiative, expressed concerns about public health and safety issues that may arise from allowing marijuana businesses and wrote about the harms associated with the consumption of marijuana. HazelI Belvin, San Diego American Lung Association, spoke against the proposed ordinance permitting commercial cannabis sales and smoking lounges and shared information regarding the risks of exposure to secondhand smoke and the increased risk for lung cancer and heart disease. Jordan Mills spoke against the accumulation of debt for small businesses and individuals affected by COVID-19 and said that the plans offered by the State and the banning of evictions is not enough. ADDITIONAL ITEMS INTRODUCED \ PROCLAMATIONS AND CERTIFICATES (102-2-1) Corporal Colleen Stanich of the National City Police Department was recognized for her efforts sewing face coverings for local health care professionals and public safety officials and was honored by the City Council as a COVID-19 local hero, for going the extra mile to protect the community. ADJOURNMENT IN MEMORY Mayor Sotelo-Solis shared highlights of the lives of National City patriarchs, Nicholas Medina and Frank Arnal, Jr., and announced that the meeting will be adjourned in their honor; certificates of adjournment will be provided to the Medina and Arnal families. CITY COUNCIL CONSENT CALENDAR ADOPTION OF CONSENT CALENDAR. Item No. 3 (NCMC), Item No. 3 (Minutes), Item Nos. 5 through 7 (Resolution No. 2020-69 through 2020-71), Item No. 8 (Report), Item Nos. 9 and 10 (Warrant Registers). Motion by Cano, seconded by Quintero, to approve the Consent Calendar. Carried by unanimous vote. 18 34 of 419 Book 102 / Page 61 04-21-2020 CONSENT CALENDAR (cont.) MUNICIPAL CODE 2020 (506-2-35) 3. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. GENERAL ADMIN (103-2-1) 4. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. CONTRACT (C2008-53) 5. Resolution No. 2020-69. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THREE YEAR AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND ESGIL, LLC FOR A NOT -TO -EXCEED AMOUNT OF $800,000 TO PROVIDE ON -CALL PLAN REVIEWS, PERMIT PROCESSING, CONSTRUCTION INSPECTIONS, CODE ENFORCEMENT SERVICES AND RELATED SERVICES FOR VARIOUS CITY DEPARTMENTS INCLUDING BUT NOT LIMITED TO BUILDING, FIRE, AND ENGINEERING. (Building) ACTION: Adopted. See above. ENGINEERING / PUBLIC WORKS DEPT - GRANTS / REPORTS ADMIN (1104-1-1) 6. Resolution No. 2020-70. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) APPROVING THE FOLLOWING PROJECT PROPOSED TO RECEIVE FUNDING FROM THE ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) THROUGH THE LOCAL STREETS AND ROADS FUNDING PROGRAM AS REQUIRED BY SENATE BILL 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 — ROOSEVELT AVENUE STREET RESURFACING; 2) REAFFIRMING TO THE PUBLIC AND STATE THE CITY'S INTENT TO FUND PREVIOUSLY PROPOSED AND ADOPTED PROJECTS WITH RMRA REVENUES; AND 3) AUTHORIZING THE ESTABLISHMENT OF A GAS TAX FUND APPROPRIATION OF $1,176,782 FOR FISCAL YEAR 2021 AND CORRESPONDING REVENUE BUDGET FOR RECEIPT OF RMRA FUNDS. (Engineering/Public Works) ACTION: Adopted. See above. 19 35 of 419 Book 102 / Page 62 04-21-2020 CONSENT CALENDAR (cont.) CONTRACT (C2016-32) 7. Resolution No. 2020-71. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH A REASON TO SURVIVE, INC. (ARTS) TO ALLOW FOR PRODUCTION OF ADDITIONAL BIKE RACKS FUNDED BY A SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) ACTIVE TRANSPORTATION GRANT PROGRAM (ATGP) GRANT AND LOCAL MATCHING FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT. (Community Services) ACTION: Adopted. See above. FINANCIAL MANAGEMENT 2019-2020 (204-1-34) 8. Investment transactions for the month ended January 31, 2020. (Finance) ACTION: Filed. See above. WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 9. Warrant Register #36 for the period of 2/26/20 through 3/3/20 in the amount of $1,443,903.30. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 10. Warrant Register #37 for the period of 3/4/20 through 3/10/20 in the amount of $1,806,802.44. (Finance) ACTION: Ratified. See above. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS TRANSPORTATION SANDAG REPORTS GENERAL ADMIN (802-2-1) 11. Resolution No. 2020-72. PUBLIC HEARING AND ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING THE PREVIOUSLY ADOPTED TRANSPORTATION DEVELOPMENT IMPACT FEE (TDIF) SCHEDULE AND ANNUAL ADJUSTMENT TO THE TDIF, PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 4.52.100 AND CONSISTENT WITH GOVERNMENT CODE SECTION 66017, APPROVING AN ADJUSTMENT TO THE TDIF OF 2 PERCENT, AS REQUIRED BY THE SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) FOR RECEIPT OF TRANSNET LOCAL STREET IMPROVEMENT REVENUES, RESULTING IN THE TDIF INCREASING FROM $2,534 PER NEW RESIDENTIAL DWELLING UNIT TO $2,584 PER UNIT BEGINNING JULY 1, 2020. (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): None. 20 36 of 419 Book 102 / Page 63 04-21-2020 PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS (cont.) TRANSPORTATION SANDAG REPORTS GENERAL ADMIN (802-2-1) 11. Resolution No. 2020-72 (continued). ACTION: Motion by Cano, seconded by Rios, to close the Public Hearing. Carried by unanimous vote. Motion by Rios, seconded by Quintero, to adopt the Resolution. Carried by unanimous vote. PROP A TRANSET RTIP ADMIN (205-5-1) 12. Resolution No. 2020-73. PUBLIC HEARING AND ADOPTION OF A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) APPROVING THE TRANSNET LOCAL STREET IMPROVEMENT PROGRAM OF PROJECTS FOR NATIONAL CITY FOR FISCAL YEARS 2021 THROUGH 2025 CONSISTING OF THE FOLLOWING PROJECTS: PLAZA BLVD WIDENING (NC01), STREET RESURFACING (NC03), TRAFFIC SIGNAL INSTALL/UPGRADES (NC04) AND CITYWIDE SAFE ROUTES TO SCHOOL (NC15); AND 2) AUTHORIZING THE ESTABLISHMENT OF A TRANSNET PROPOSITION "A" FUND APPROPRIATION OF $1,430,000 FOR FY 2021 AND CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): None. ACTION: Motion by Cano, seconded by Rios, to close the Public Hearing. Carried by unanimous vote. Motion by Cano, seconded by Rios, to adopt the Resolution. Carried by unanimous vote. MUNICIPAL CODE 2020 (506-2-35) 13. PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ESTABLISHING LOCAL CAMPAIGN CONTRIBUTION LIMITS. (City Clerk and City Attorney) RECOMMENDATION: Introduce the Ordinance. TESTIMONY (VIA E-MAIL): Ted Godshalk, National City, shared his concerns and recommendations regarding the proposed campaign contribution limits ordinance and said that the ordinance still needs work because it has a predetermined advantage for some politicians, only limits contributions made directly to campaigns and should have lower the contribution limits to protect City elections and residents. ACTION: Motion by Quintero, seconded by Cano, to close the Public Hearing. Carried by unanimous vote. Motion by Rios, seconded by Cano, to introduce the Ordinance. Carried by the following vote, to -wit: Ayes: Cano, Quintero, Rios, Sotelo-Solis. Nays: Morrison. Abstain: None. Absent: None. 21 37 of 419 Book 102 / Page 64 04-21-2020 NON CONSENT RESOLUTIONS FINANCIAL MANAGEMENT 2020-2021 (204-1-35) 14. Resolution No. 2020-74. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING VARIOUS FISCAL YEAR 2020 MID -YEAR BUDGET ADJUSTMENTS. (Finance) RECOMMENDATION: Adopt the Resolution. TESTIMONY (VIA E-MAIL): None. ACTION: Motion by Cano, seconded by Quintero, to adopt the Resolution. Carried by unanimous vote. NEW BUSINESS FINANCE DEPT ADMIN (1104-1-13) 15. City of National City Comprehensive Annual Financial Report (CAFR) and single audit report on federal awards for the fiscal year ended June 30, 2019. (Finance) RECOMMENDATION: Accept and file the Reports. STAFF REPORT: Ken Pun and Coley Delaney, from the auditing firm, The Pun Group, presented the results of the 2019 CAFR and single audit reports. ACTION: Motion by Morrison, seconded by Cano, to accept and file the Reports. Carried by unanimous vote. TEMPORARY USE PERMITS 2020 (203-1-36) 16. Temporary Use Permit - Request from Murphy's Produce to conduct an emergency food distribution event at 1031 National City Boulevard on April 25, 2020 and May 9, 2020 from 8:00 a.m. - 11:00 a.m. The applicant has requested a waiver of all fees. (Neighborhood Services) RECOMMENDATION: Approve the Application subject to compliance with all conditions of approval and a request for waiver of fees in accordance with City Council Policy 802. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to approve the Temporary Use Permit, with waiver of all fees, except for the processing fee. Carried by unanimous vote. COUNCIL MEETINGS REGS / SCHEDULE ADMIN (102-7-1) 17. City Council 2020 Legislative Recess. (City Clerk) RECOMMENDATION: Observe the 2020 Legislative Recess in July. TESTIMONY: None. ACTION: Motion by Morrison, seconded by Quintero, to approve the Legislative Recess for the month of July. Carried by unanimous vote. 22 38 of 419 Book 102 / Page 65 04-21-2020 OFF AGENDA ITEM EMERGENCY / DISASTER PLANNING ADMIN (301-1-1) 17a. Resolution No. 2020-75. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ISSUING AN EMERGENCY ORDER MANDATING FACE COVERINGS FOR MEMEBERS OF THE PUBLIC VISITING ESSENTIAL BUSIENSSSES WHILE THEY ARE IN THE CITY OF NATIONAL CITY. (City Attorney) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Morrison, to adopt the Resolution. Carried by unanimous vote. C. REPORTS STAFF REPORTS BOARDS & COMMISSIONS ADMIN (101-1-1) 18. Current Vacancies on Boards and Commissions. (City Clerk) CITY MANAGER / REPORTS ADMIN (1104-1-12) EMERGENCY / DISASTER PLANNING ADMIN (301-1-1) 19. COVID-19 Update. (City Manager) City Manager Brad Raulston provided an update on current City operations and business efforts/accommodations, ongoing parks and other facility closures, safety measures and protocols, and encouraged the community to support local businesses; to stay connected via social media outlets for real-time updates and to report any issues through the National City Connect computer application, Police non -emergency line, or the County's 211 information line. City Manager Raulston reported that he and Mayor Sotelo-Solis sent a letter to Congress urging them to support revenue relief for cities that need to continue providing public safety and other core services through the COVID-19 pandemic and beyond. In recognition of Administrative Professionals Day, City Manager Raulston thanked all the men and women who support City operations through their hard work, tireless effort, and everyday enthusiasm that keeps City offices running smoothly and is the key to the City's success. Chief of Emergency Services Frank Parra stated that National City is part of a task force looking into the impacts of the International Border on the rates of infection in the South Bay and that the efforts made by the County are making a significant difference in reducing the number of Countywide COVID-19 cases. Chief Parra assured the public that the percentage of cases is relatively low from what was predicted early on. Chief Parra provided brief information on COVID-19 testing and stated that, except for Paradise Valle Hospital, there are currently no testing sites available in the City, and testing is based on a tiered prioritized diagnostic testing system. He advised that the County's 211 line can also be used for those who are unsure of where to go for testing. 23 39 of 419 Book 102 / Page 66 04-21-2020 STAFF REPORTS (cont.) Chief of Police Jose Tellez provided an update on the current homeless situation and said that the Police continue to work with the Homeless Outreach Team (HOT), making several contacts each day and continue to reach out and provide services, although he said that most homeless people do not wish to be placed in shelters. He stated that calls for service continue to increase compared to this time last year but domestic violence crimes are down. Chief Tellez said that the Police are proactively observing and assessing essential businesses and other areas of the community to ensure that they are in compliance with state and local guidelines. MAYOR, CITY COUNCIL, AND OTHER ELECTED OFFICIALS Member Cano extended condolences and prayers to the Arnal and Medina families and to all who have lost someone during the COVID-19 crisis. He praised Public Works and Code Enforcement staff for the great work they have done and all other employees and departments, including City contractors, who are currently working through the crisis and for continuing to provide good customer service to the community. Member Morrison pointed out needed updates to the City's website and Home Page. He advised that according to a local news report, the highest number of confirmed COVID-19 cases in the County are currently located in Otay Mesa, and the cities that have the highest percentage of cases relative to their population, are National City and Chula Vista. Member Morrison expressed his concerns with the number of pushcarts that he observed in the City, the lack of Personal Protective Equipment (PPE) being used by the operators, and if they are operating with proper licenses and permits. Member Quintero asked what the City can do to use funds and utilize different resources such as San Ysidro Health, Police and Fire Departments, to provide access and support to provide PPE. He commended the Sweetwater Union High School District for the food distributions and for making it clear that a vehicle is not required to pick up food. Member Rios spoke on the importance of speaking with one message and one voice with clarity so that residents understand what they need and have to do and the City is doing its part to make it happen. Mayor Sotelo-Solis shared her thoughts and provided updates on various things she's been working on with regards to the City and echoed the sentiments of City Manager Raulston regarding the letter to Congress for the San Diego congressional delegation. Mayor Sotelo-Solis spoke on the need for more food distribution; said that the City is working on partnerships with several organizations who want to step in and help the National City community, and announced that St. Anthony's Church has partnered with the San Diego Food Bank, to provide walk-up food distribution services. 24 40 of 419 Book 102 / Page 67 04-21-2020 MAYOR, CITY COUNCIL, AND OTHER ELECTED OFFICIALS (cont.) Mayor Sotelo-Solis disclosed that the Mayor's office recently received information from the U.S. Department of Housing and Urban Development (HUD) regarding availability of a special allocation of Community Development Block Grant (CDBG) money through the Coronavirus Aid, Relief, and Economic Security (CARES) Act that can be used for COVID-19 relief efforts and she encouraged staff to provide further information so the City can apply for funding. The Mayor expressed her gratitude for the unanimous vote on Item 17a, announced that she is working on developing the National City COVID-19 Recovery Task Force and working with members of the community to properly honor and recognize Sweetwater High School Graduates whose graduation ceremony has been cancelled due to the Convid-19 pandemic. CLOSED SESSION REPORT City Attorney Angil Morris -Jones reported in Closed Session that staff was given direction on both Item Nos. 1 and 2. (See attached Exhibit `L') ADJOURNMENT The meeting was adjourned in memory of Mr. Nicholas Medina and Mr. Frank Arnal, Jr. Motion by Rios, seconded by Morrison, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - May 5, 2020 - 6:00 p.m. — Online Only - Council Chambers - National City, California. Carried by unanimous vote. The meeting closed at 9:05 p.m. City Clerk The foregoing minutes were approved at the Regular Meeting of June 16, 2020. Mayor 25 41 of 419 EXHIBIT `L' CALIFORNIA NATIONAL ary SJ31 INCOAPO1A'f' V.4 _` AGENDA OF A SPECIAL MEETING CITY COUNCIL OF THE CITY OF NATIONAL CITY MAIN CONFERENCE ROOM CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA Special Meeting - Tuesday, April 21, 2020 — 4:30 p.m. CITY COUNCIL OPEN SESSION CALL TO ORDER ROLL CALL CLOSED SESSION PUBLIC MAY COMMENT ON CLOSED SESSION AGENDA ITEMS. 1. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Eddie Kreisberg, Tony Winney, Robert Meteau, Robert Hernandez and Lilia Munoz. Employee Organizations: A.) Municipal Employees' Association B.) Firefighters' Association 2. Conference with Legal Counsel — Potential Litigation: One Case Potential Litigation Pursuant to Governmental Code Section 54956.9(e)(1) ADJOURNMENT Next Regular City Council Meeting: Tuesday, April 21, 2020, 6:00 p.m., City Council Chambers, Civic Center — National City, California. 26 42 of 419 Book 102 / Page XX 05-05-2020 DRAFT DRAFT DRAFT MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY May 5, 2020 The Special Meeting of the City Council of the City of National City was called to order at 4:35 p.m. by Mayor / Chairwoman Alejandra Sotelo-Solis. ROLL CALL Council / Board members present: Cano, Morrison, Quintero, Rios, Sotelo-Solis. Administrative Officials present: Morris -Jones, Pedone, Raulston, Winney. CITY COUNCIL OPEN SESSION PUBLIC COMMENTS — None. CLOSED SESSION 1. Conference with Labor Negotiators — Government Code Section 54957.6 Agency Designated Representatives: Eddie Kreisberg, Tony Winney, Robert Meteau, Robert Hernandez and Lilia Munoz. Employee Organizations: A.) Municipal Employees' Association B.) Firefighters' Association C.) Executives and Management — Unrepresented 2. Conference with Legal Counsel — Pending Litigations: Two Cases Existing Litigation under Government Code Section 54956.9(d)(1) A.) Tasha Williamson v. City of National City, et al B.) Chicano Federation of San Diego County, Inc. v. City of National City 3. Liability Claim: Government Code Section 54956.95: One Claim United States Department of the Interior — Fish and Wildlife Services Agency Notice of Potential Liability Claimed Against: City of National City 4. Conference with Legal Counsel — Potential Litigation: One Case Potential Litigation Pursuant to Governmental Code Section 54956.9(e)(1) CLOSED SESSION REPORT: AT THE END OF REGULAR COUNCIL MEETING. 27 43 of 419 Book 102 / Page XX 05-05-2020 ADJOURNMENT Next Regular City Council Meeting: Tuesday, May 5, 2020, 6:00 p.m., Online Only — City Council Chambers, Civic Center — National City, California. City Clerk The foregoing minutes were approved at the Regular Meeting of June 16, 2020. Mayor 28 44 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) authorizing the Chief of Police to sign a Memorandum of Understanding with the Federal Bureau of Investigation (FBI) to participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF); 2) authorizing the Chief of Police to sign a Cost Reimbursement Agreement (CRA) with the FBI; 3) authorizing the acceptance of HTCETF funds of up to $18,042 per fiscal year, and 4) authorizing the establishment of a Police Department Grants Fund appropriation and corresponding revenue budget for the funds. The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to rescue child victims; to reduce the vulnerability of children to sexual exploitation and abuse. (Police) Please scroll down to view the backup material. 45 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June /tc/2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City 1) authorizing the Chief of Police to sign a Memorandum of Understanding with the Federal Bureau of Investigation (FBI) to participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF), 2) authorizing the Chief of Police to sign a Cost Reimbursement Agreement (CRA) with the FBI, 3) authorizing the acceptance of HTCETF funds of up to $18,042 per fiscal year, and 4) authorizing the establishment of a Police Department Grants Fund appropriation and corresponding revenue budget for the funds. The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to rescue chi/ / ictims; to reduce the vulnerability of children to sexual exploitation and abuse.(Police) PREPARED BY: Alejandro Hernandez, Captain DEPARTMENT: Police PHONE: (619) 336-4519 APPROVED BY: EXPLANATION: If the Resolution is approved by the City Council, it will allow the Chief of Police to sign a Memorandum of Understanding with the FBI and a Cost Reimbursement Agreement (CRA) to have a National City Police Officer participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF). The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to rescue child victims; to reduce the vulnerability of children to sexual exploitation and abuse. In addition, the HTCETF will enhance the effectiveness of the federal/state/local law enforcement resources through well -coordinated information sharing/investigative/prosecutorial avenues. The MOU will allow our Human Trafficking Task Force (HTTF) Officer to participate in joint operations with HTCETF. By participating in these operations, the HTCETF may reimburse NCPD for overtime expended on these federal criminal prosecutions. For the purposes of the MOU, each participating agency is responsible for providing its respective personnel to participate in operations to the HTCETF with salaries, benefits and overtime. Overtime will be reimbursed by HTCETF for qualifying cases up to the amount of $18,042 per year as set forth by the Salary /Overtime Compensation section. In furtherance, the assigned Investigator may be provided the use of a FBI owned/leased vehicle. The duration of the MOU is ongoing, contingent to funding for the program. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Revenue: 290-11667-3498 (Other Federal Grants) $18,042 Expense: 290-411-667-1* (Personnel) $18.042 ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION FINAL ADOPTION 30 ►I FINANCE MIS STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: FBI MOU/FBI Cost Reimbursement Agreement/ State and Local OT Authorization Amount Resolution 46 of 41 SAN DIEGO HUMAN TRAFFICKING TASK FORCE (SD HTTF) MEMORANDUM OF UNDERSTANDING November 1, 2019 — October 31, 2022 1 47 of 419 TABLE OF CONTENTS I. I. PURPOSE 4 II. II MISSION 5 III. III. TASK FORCE COORDINATION COMMITTEE Error! Bookmark not defined. IV. IV MANAGEMENT 6 V. V TASK FORCE COMMANDER 6 VI. VI COMPENSATION 6 VII. VII BUDGET 7 VIII. VIII TRAINING AND TRAVEL 7 IX. IX ANNUAL REPORT 7 X. X. RESOURCES 8 XI. XI. FACILITIES, EQUIPMENT AND PROPERTY 9 XII. XII. ASSET FORFEITURE 9 XIII. XIII. ADMINISTRATION AND AUDIT 10 XIV. XIV INSPECTION PROCESS 10 XV. XV NONDISCRIMINATION CLAUSE 10 XVI. XVI RESPECTIVE RESPONSIBILITIES 10 XVII. XVII POLICY AND PROCEDURES MANUAL 11 XVIII. XVIII TERMS OF AGREEMENT 11 2 48 of 419 MEMORANDUM OF UNDERSTANDING This memorandum of Understanding (MOU) to establish the San Diego Human Trafficking Task Force (SD HTTF) is entered into by the California Department of Justice, Bureau of Investigation (hereinafter BI) and the following participating agencies and associate members: Participating Agencies: California Department of Corrections and Rehabilitation (CDCR) California Department of Justice (CA DOJ) California Highway Patrol (CHP) Immigration and Customs Enforcement/Homeland Security and Investigations (HSI) National City Police Department (NCPD) San Diego City Attorney's Office (SDCAO) San Diego County District Attorney's Office (SDCDAO) San Diego County Probation Department San Diego County Sheriff's Department (SDSD) San Diego Police Department (SDPD) United States Attorney's Office, Southern District of California (USAO) Additional agencies may be added upon approval of the SD HTTF Executive Board. New agencies shall be allowed to enter existing MOU upon approval without generating a new MOU. Associate Members: Chula Vista Police Department (CVPD) Coronado Police Department Escondido Police Department (EPD) Federal Bureau of Investigation (FBI) Harbor Police Department (HPD) Immigration and Customs Enforcement and Removal Operations (ICE/ERO) Internal Revenue Service Criminal Investigations (IRS) La Mesa Police Department (LMPD) Oceanside Police Department (OPD) San Diego Unified School District Police Department (SDUSDPD) 3 49 of 419 United States Customs and Border Protection, San Diego Sector Border Patrol (US CBP) United States Marshals Service (USMS) I. PURPOSE The purpose of this Memorandum of Understanding is to set forth the responsibilities of the participating agencies as they relate to the San Diego Human Trafficking Task Force (SD HTTF). Human Trafficking is the exploitation by force, fraud, fear, or coercion of vulnerable people, for mandatory labor, domestic servitude, or commercial sex operations. Working in conjunction, the participating agencies will endeavor to effectively enforce all forms of commercial human trafficking, labor trafficking and commercial sexual exploitation of children laws of the State of California, as expressed in the Penal Code, as well as all applicable federal laws. SD HTTF will reduce the incidence of violent human trafficking in San Diego County and will implement a comprehensive, collaborative and statewide response by: Identifying and rescuing victims of human trafficking, as well as connecting them to social, legal, and immigration services; Creating a coordinated law enforcement system to investigate and prosecute these crimes; Disrupting and dismantling domestic and transnational criminal organizations supplementing narcotic trafficking with human trafficking, or a combination of crimes, identified as an emerging trend for a lucrative and profit based crime; Providing tools, education, and community coordinated resources to promote awareness: training local law enforcement agencies, social services providers, and communities on human trafficking indicators and responses; Utilizing an information sharing platform to expand the exchange of information and create a mechanism for communication and strategic collaboration across jurisdictional boundaries for law enforcement agencies statewide; Establishing a statewide investigative system to provide link analysis and comprehensive analytical capabilities to correlate and link traffickers to victims. This will be achieved by leveraging available databases within various applications such as criminal justice information systems, gang systems and websites advertising dating or escort services for the purposes of sharing and disseminating valuable information. Use of this task force concept is intended to ensure a well -coordinated response within San Diego County and statewide. 4 50 of 419 II. MISSION The mission of SD HTTF is to significantly disrupt and dismantle commercial human trafficking, labor trafficking and child exploitation organizations through a comprehensive, collaborative and regional response. SD HTTF will identify and rescue victims and hold their offenders accountable by creating a coordinated law enforcement system to investigate and prosecute offenders; identifying and disrupting emerging trends involving domestic and transnational criminal organizations; providing tools, education and community resources; promoting community awareness; training local law enforcement and communities on human trafficking and labor trafficking indicators and responses; and expanding the exchange of information by creating a mechanism for statewide strategic cooperation. III. SD HTTF Executive Board SD HTTF will be governed by a "SD HTTF Executive Board." Participating Agency — A "Participating Agency" is an allied state, federal, or local law enforcement agency that has made a commitment of resources and personnel to SD HTTF for an agreed upon time period. Associate Member — As an Associate Member a department manager, or a designee, may attend regular quarterly meeting sessions of the SD HTTF Executive Board but shall not have voting rights. Associate Members will not share in any distribution of State or Federal Asset Forfeiture funds. Structure — The SD HTTF Executive Board will consist of the Special Agent -in -Charge (SAC) of the California Department of Justice, Bureau of Investigation, San Diego Regional Office (DOJ/BI/SDRO), hereafter referred to as the Program Manager, or his/her designee, and the department managers of each participating agency or his/her designee. Role — The SD HTTF Executive Board shall meet on a quarterly basis for the purpose of reviewing the activities of SD HTTF. The Board members shall have general responsibility for the oversight of SD HTTF operations. Policy Authority — The SD HTTF Executive Board shall be responsible for SD HTTF policies and operating procedures. The SD HTTF Executive Board shall periodically review and evaluate SD HTTF operations, goals, objectives, policies and procedures. 5 51 of 419 IV. MANAGEMENT The management of SD HTTF resources will be the responsibility of the Program Manager. The Program Manager shall retain oversight and control of the personnel assigned to SD HTTF. When the number of law enforcement personnel from participating agencies is reduced below four, BI may terminate the MOU. When the number of law enforcement personnel from participating agencies is over fifteen, the Program Manager may recommend adding additional Supervisor(s). The Task Force Coordination Committee shall elect a Chairperson. The SD HTTF Executive Board Chairperson will be the Program Manager's primary contact with the committee on routine operational matters and will bring to the committee's attention any matters that would require a consensus of the committee prior to a regularly scheduled quarterly meeting. The Program Manager will be responsible for the formulation of minutes for the meeting and notification of committee members of upcoming meetings. The position of SD HTTF Executive Board Chairperson will be re-elected annually. The SD HTTF Executive Board Chairperson and the members will conduct an annual review of SD HTTF effectiveness in achieving the task force goals and objectives. V. TASK FORCE COMMANDER A Task Force Commander (TFC) from BI shall be responsible for managing the operational and administrative functions of the SD HTTF and will report to the SD HTTF Executive Board through the Program Manager. The BI TFC will provide the program manager with monthly and annual reports of SD HTTF activities. Assigned personnel shall remain under the ultimate control of their respective agencies, but shall take supervision and direction, as necessary, from the TFC while working with the SD HTTF, provided that the supervision and direction does not violate each agency's policies and procedures. VI. COMPENSATION Each participating agency is responsible for providing its respective personnel assigned to SD HTTF with salaries, benefits and overtime in accordance with both the Fair Labor and Standards Act (FSLA) regulations and applicable agency policy, absent any other approved agreement with the SD HTTF Executive Board. SD HTTF is authorized to receive investigative overtime reimbursement funds on behalf of each participating task force agency from the various federal law enforcement agencies which include but are not limited to the Federal Bureau of Investigation (FBI) and Homeland Security Investigation (HSI), as well as to receive federal investigative overtime reimbursement funds through the Organized Crime Drug Enforcement Task Force (OCDETF) and the High Intensity Drug Trafficking Area (HIDTA). The individual overtime reimbursement amounts will not 6 52 of 419 exceed the maximum amounts established between the reimbursing federal agency and SD HTTF. An Overtime Reimbursement Agreement will be established for each federal agency funding source, which will document the specific overtime reimbursement available to each participating agency, based on the parameters within the designated agreement. This MOU also allows for a side Letter of Agreement to be prepared and, with the approval of the SD HTTF Executive Board, to allow for the reimbursement to any participating agencies for overtime expenses accrued by their task force members, provided that they are eligible to receive overtime. A quarterly report of available funding shall be provided to the SD HTTF Executive Board. VII. BUDGET The Program manager will prepare a proposed budget by March 15th for the ensuing fiscal year for approval by the SD HTTF Executive Board. A monthly report of expenditures shall accompany the monthly statistics report submitted to the SD HTTF Executive Board as outlined in SD HTTF Policy and Procedures Manual. The Program Manager and Task Force Commander shall seek appropriate funding from grants or other sources to support the SD HTTF and human trafficking investigations in our region. VIII. TRAINING AND TRAVEL Training is handled by participating agencies according to their individual budgets. A yearly training plan for all task force personnel, sworn and professional staff, shall be prepared upon their assignment to the task force. In addition, a yearly group -training plan shall be prepared and submitted with the task force yearly budget proposal. IX. ANNUAL REPORT The Program Manager will provide the SD HTTF Executive Board and BI Headquarters with an annual report of activity no later than March 15th of each year. This report will summarize the preceding calendar year's operation and shall include a section for statistical data broken down in a fashion similar to that of the monthly reports. The report shall contain sufficient information regarding statistical accomplishments, human trafficking trends, and developing trends impacting our region, to enable the SD HTTF Executive Board to reassess task force goals and objectives. 7 53 of 419 X. RESOURCES The SD HTTF will be comprised of two (2) flexible teams, each with state/local supervisor/sergeant. Each of the below listed agencies has agreed, by virtue of the signature of the department head affixed to this MOU, to contribute the following personnel and/or facilitate resources to SD HTTF in each year of this agreement. California Department of Corrections and Rehabilitation One (1) Parole Agent One (1) undercover vehicle and standard complement of investigative and safety equipment California Department of Justice, Bureau of Investigation One (1) Special Agent -in -Charge — Program Manager One (1) Special Agent Supervisor/Task Force Commander Two (2) undercover vehicles and standard complement of investigative and safety equipment California Highway Patrol, Border Division One (1) CHP Detective One (1) undercover vehicle and standard compliment of investigative and safety equipment Immigration and Customs Enforcement/Homeland Security and Investigations One (1) Group Supervisor Two (2) Special Agents Three (3) undercover vehicles and standard complement of investigative and safety equipment One (1) part-time comingled Victim/Witness Specialist One (1) forensic interviewer available upon request National City Police Department One (1) dedicated Detective One (1) undercover vehicle and standard complement of investigative and safety equipment San Diego City Attorney's Office One (1) dedicated Deputy City Attorney San Diego County District Attorney's Office Two (2) District Attorney Investigators Two (2) undercover vehicles and standard complement of investigative and safety equipment One (1) dedicated Deputy District Attorney San Diego County Probation Department One (1) Probation Officer (Armed) One (1) undercover vehicle and standard complement of investigative and safety equipment 8 54 of 419 San Diego County Sheriff's Department One (1) Sergeant Three (3) Detectives Four (4) undercover vehicles and standard complement of investigative and safety equipment Access to one (1) Intelligence Analyst San Diego Police Department One (1) Sergeant Three (3) Detectives Four (4) undercover vehicles and standard complement of investigative and safety equipment United States Attorney's Office, Southern District Two (2) dedicated Assistant U.S. Attorneys XI. FACILITIES, EQUIPMENT AND PROPERTY Any and all property, including equipment, furniture, furnishings of whatever kind or description, purchased or acquired with BI funds shall be the property of BI and at the termination of this agreement and whereupon no new agreement is reached, all said property shall be returned to BI. Other expenses will be funded as follows. No other financial commitments are created by this agreement. 1. Lease of office space will be paid for by BI 2. Installation of telephone lines and monthly, local, ATSS, and long distance will be paid for by BI 3. Telephone equipment will be paid for by BI 4. Utilities will be paid for by BI 5. Alarm equipment, including maintenance and monitoring, will be paid for by BI 6. Evidence storage and alarm security will be paid for by BI 7. CLETS machine on single or county line will be paid for by BI 8. Two T-1 lines and recurring monthly charges will be paid for by FBI 9. Office equipment to include printers, copiers, shredders, and supplies will be paid for by BI XII. ASSET FORFEITURE All forfeiture procedures and sharing will be based upon the appropriate provision of State or Federal law and policy. 9 55 of 419 XIII. ADMINISTRATION AND AUDIT In no event shall the member agencies charge any indirect costs to BI for administration or implementation of this agreement during the term thereof. Any, and all, records pertaining to SD HTTF expenditures shall be readily available for examination and audit by BI or any other participating agency. In addition, all such records and reports shall be maintained until audits and examinations are completed and resolved, or for a period of three (3) years, whichever is longer. XIV. INSPECTION PROCESS It is the policy of BI to maintain a formal Administrative Inspection Program. This program requires administrative inspections of each BI supervised regional task force, once every month. All inspections will be conducted by the Program Manager or his/her designee Copies of the inspection report(s) will be delivered to the Chief of BI and provided to the Task Force Coordination Committee for their review. Upon the change of the Program Manager, an Administrative inspection shall be conducted, which includes all areas of the BI Compliance inspection. At such time, an audit of BI evidence funds, Case Information Management System (CIMS) files and specialized equipment shall be performed, with the exception of Staff Interviews. XV. NONDISCRIMINATION CLAUSE All participating agencies will comply with Title VI of the Civil Rights Act of 1964 and all requirements imposed or pursuant to the regulations of the U.S. Department of Justice (2B CFR, Part 42, Subparts C and D) issued pursuant to Title VI relating to discrimination on the grounds of race, color, creed, sex, age or national origin and equal employment opportunities. XVI. RESPECTIVE RESPONSIBILITIES For the purpose of indemnification, each participating agency of SD HTTF shall be responsible for the acts of its participating personnel and to the extent applicable by law and policy, shall incur any liabilities arising out of the services and activities of those personnel while participating in SD HTTF. Personnel assigned to SD HTTF shall be deemed to be continuing under the employment of their jurisdictions and shall have the same powers, duties, privileges, responsibilities and immunities as are conferred upon them as law enforcement agents/officers, in their own jurisdiction 10 56 of 419 XVII. POLICY AND PROCEDURES MANUAL It is agreed that all members of the task force shall abide by the applicable policies and procedures as expressed in the SD HTTF policy and procedure manual, which is specific in content to the needs, objectives and goals of the SD HTTF. If a conflict in policy and procedures arises, each respective agent/officer department policy and procedures manual shall take precedence. XVIII. TERMS OF AGREEMENT The term of this agreement shall be from November 01, 2019, through October 31, 2022. The term of this agreement may be terminated prior to October 31, 2022 upon mutual written consent of the participating agencies. This agreement may be modified upon mutual written consent of the participating agencies. An extension of the MOU will be granted pursuant to the signed agreement of the Task Force Coordination Committee. Any participating agency may withdraw its participation from the Task Force by providing notice in writing to the Task Force Coordination Committee Chairperson thirty (30) days prior thereof. SD HTTF will only be responsible for financial obligations incurred by task force participating agencies during the term of this agreement. XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Jeffrey Green (A) Director, Division of Adult Parole California Department of Corrections and Rehabilitation 11 57 of 419 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Ernie Limon Special Agent -in -Charge Bureau of Investigation San Diego Regional Office Signature Date Print Name Chris Caligiuri Director California Department of Justice Bureau of Investigation Signature Date Print Name Edward Medrano Chief California Department of Justice Division of Law Enforcement Signature Date Print Name Chris Ryan Chief California Department of Justice Division of Operations 12 58 of 419 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Omar Watson Chief, Border Division California Highway Patrol Signature Date Print Name Nick S. Annan Special Agent -in -Charge ICE/Homeland Security Investigations San Diego, California Signature Date Print Name Jose Tellez Chief National City Police Department Signature Date Print Name Mara W. Elliott City Attorney San Diego City Attorney's Office 13 59 of 419 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Summer Stephan District Attorney San Diego County District Attorney's Office Signature Date Print Name Adolfo Gonzales Chief Probation Officer San Diego County Probation Department Signature Date Print Name William Gore Sheriff San Diego Sheriff's Department Signature Date Print Name David Nisleit Chief San Diego Police Department 14 60 of 419 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Robert S. Brewer, Jr. United States Attorney United States Attorney's Office Southern District of California 15 61 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY 1) AUTHORIZING THE CHIEF OF POLICE TO SIGN A MEMORANDUM OF UNDERSTANDING WITH THE FEDERAL BUREAU OF INVESTIGATION (FBI) TO PARTICIPATE IN OPERATIONS WITH THE HUMAN TRAFFICKING AND CHILD EXPLOITATION TASK FORCE (HTCETF), 2) AUTHORIZING THE CHIEF OF POLICE TO SIGN A COST REIMBURSEMENT AGREEMENT (CRA) WITH THE FBI, 3) AUTHORIZING THE ACCEPTANCE OF HTCETF FUNDS OF UP TO $18,042 PER FISCAL YEAR, AND 4) AUTHORIZING THE ESTABLISHMENT OF A POLICE DEPARTMENT GRANTS FUND APPROPRIATION AND CORRESPONDING REVENUE BUDGET FOR THE FUNDS WHEREAS, the Human Trafficking and Child Exploitation Task Force ("HTCETF") conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, and domestic servitude, as well as rescue child victims and reduce the vulnerability of children to sexual exploitation and abuse; and WHEREAS, the HTCETF enhances the effectiveness of the Federal, State, and local law enforcement resources through well -coordinated information sharing, investigative, and prosecutorial avenues; and WHEREAS, for the National City Police Department ("NCPD") to participate in the HTCETF the City is required to enter into a Memorandum of Understanding ("MOU") with the Federal Bureau of Investigation ("FBI") to allow a National City Police Officer to participate in joint operations with HTCETF; and WHEREAS, the MOU requires each participating agency to be responsible for providing its respective personnel that participate in operations to the HTCETF with salaries, benefits and overtime; and WHEREAS, through the execution of a Cost Recovery Agreement, overtime expended on federal criminal prosecutions will be reimbursed by HTCETF for qualifying cases up to the amount of $18,042 per year, as set forth by the Salary/Overtime Compensation section of the MOU; and WHEREAS, the duration of the MOU is ongoing, contingent to funding for the program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Chief of Police to execute a Memorandum of Understanding with the FBI for a National City Police Officer to participate in operations with the Human Trafficking and Child Exploitation Task Force ("HTCETF"). BE IT FURTHER RESOLVED that the City Council of the City of National City authorizes the Chief of Police to sign a Cost Reimbursement Agreement (CRA) with the FBI. BE IT FURTHER RESOLVED that the City Council of the City of National City authorizes the acceptance of the reimbursable grant funds in the amount of $18,042 per Fiscal Year. 111 111 111 62 of 419 Resolution No. 2020 — Page Two BE IT FURTHER RESOLVED that the City Council of the City of National City authorizes the establishment of an appropriation and corresponding revenue budget for overtime for the not -to -exceed amount of $18,042 per Fiscal Year. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones, City Attorney 63 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) ratifying the National City Police Department's grant application in the amount of $67,168 to the Coronavirus Emergency Supplemental Funding Program; 2) authorizing the acceptance of the grant award in the amount of $67,168, and 3) authorizing the establishment of revenue budget and corresponding appropriation to purchase personal protective equipment, cleaning supplies, overtime for officers, two lap top computers and a software system. (Police) Please scroll down to view the backup material. 64 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16th, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City 1) Ratifying the National City Police Department's grant application in the amount of $67,168 to the Coronavirus Emergency Supplemental Funding Program. 2) Authorizing the acceptance of the grant award in the amount of $67,168; and 3) Authorizing the establishment of revenue budget and corresponding appropriation to purchase Personal Protective Equipment, Cleaning supplies, overtime for officers, two lap top computers and a software system. PREPARED BY: David Bavencoff, Lieutenant DEPARTMENT: Police l: PHONE: (619) 336-4498 APPROVED BY: � EXPLANATION: / The Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) at the U.S. 'Iepartment of Justice announced that the City of National City's Police Department was awarded a grant in the amount of $67,168. The grant funding will enable NCPD to acquire Personal Protective Equipment (PPE), cleaning supplies, two laptop computers and a software system. These items are necessary to fully support our police officers and dispatchers in fulfilling their mission and critical role in the community of protecting lives and property during this pandemic. These items will be used in preventing, preparing for and responding to the coronavirus pandemic. FINANCIAL STATEMENT: ACCOUNT NO. For Revenue 290-11923-3498 For Expenses 290-411-923-* No matching funds required. ENVIRONMENTAL REVIEW: APPROVED: -= 1. FINANCE APPROVED: MIS ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Grant Agreement 65 of 419 ;.,",:; ,_�, Department of Justice (DOJ) = + Office ofJustice Programs { J1 Bureau of Justice Assistance Grant PAGE I OF 16 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of National City 1200 National City Blvd. National City, CA 91950-4302 4. AWARD NUMBER: 2020-VD-BX-0743 5. PROJECT PERIOD: FROM 01/20/2020 TO 01/31/2022 BUDGET PERIOD: FROM 01/20/2020 TO 01/31/2022 6. AWARD DATE 05/19/2020 7. ACTION Initial 2a. GRANTEE IRS/VENDOR NO. 956000749 8. SUPPLEMENT NUMBER 00 2b. GRANTEE DUNS NO. 042460159 9. PREVIOUS AWARD AMOUNT $ 0 . 3. PROJECT TITLE BJA FY 20 Coronavirus Emergency Supplemental Funding Program 10. AMOUNT OF THIS AWARD $ 67,168 11. TOTAL AWARD $ 67,168 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTI1 ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.034 - Coronavirus Emergency Supplemental Funding Program 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL -- GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Katharine T. Sullivan Principal Deputy Assistant Attorney General 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Brad Raulston City Manager 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATUR • UTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B VD 80 00 00 67168 21. VVDUGT0704 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4.88) 66 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Categorical Exclusion for City of National City The Coronavirus Emergency Supplemental Funding (CESF) Program allows eligible states, local units of government, and tribes to support a broad range of activities including preventing, preparing for, and responding to the coronavirus. All recipients of CESF funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a sub -grantee or third party. BJA's expectation is that none of the following activities will be conducted whether under this federal award or a related third party action: (1) New construction (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered species (3) A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment (5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories) other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. If, however, award funds are proposed to be used for any of the enumerated projects or activities above, grant recipients must contact their grant manager, and receive written approval prior to commencing that project or activity. Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for BJA. 67 of 419 Department of Justice (DOJ) Office of Justice Programs Office of Civil Rights Washington, DC 20531 May 19, 2020 Mr. Brad Raulston City of National City 1200 National City Blvd. National City, CA 91950-4302 Dear Mr. Raulston: Congratulations on your recent award. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with OJP and other DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal -opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the ESOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). Please submit information about any adverse fording to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst 3 68 of 419 Department ofJustice (DOJ) Office ofJustice Programs Office of the Assistant Attorney General May 19, 2020 Mr. Brad Raulston City of National City 1200 National City Blvd. National City, CA 91950-4302 Dear Mr. Raulston: Washington, D.C. 20531 On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office ofJustice Programs (OJP), U.S. Department ofJustice (DOJ), has approved the application by City of National City for an award under the OJP funding opportunity entitled "BJA FY 20 Coronavirus Emergency Supplemental Funding Program." The approved award amount is $67,168. These funds are for the project entitled BJA FY 20 Coronavirus Emergency Supplemental Funding Program. The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm) is to be consulted prior to an acceptance. Through that "Legal Notices" webpage, OJP sets out -- by funding opportunity — certain special circumstances that may or will affect the applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted through that webpage is incorporated by reference into the award. Please note that award requirements include not only award conditions, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. Because these requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is vital that all key staff know the award requirements, and receive the award conditions and the assurances and certifications, as well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any subrecipient of the award.) Should City of National City accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Please direct questions regarding this award as follows: - For program questions, contact Elaine Vanlandingham, Program Manager at (202) 305-0034; and - For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at (800) 458-0786, or at ask.ocfo@usdoj.gov. We look forward to working with you. Sincerely, Katharine T. Sullivan Principal Deputy Assistant Attorney General Encl. 69 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 2 OF 16 PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 SPECIAL CONDITIONS 1. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements — whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period — may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. OJP FORM 4000/2 (REV. 4-88) 70 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 3 OF 16 PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 SPECLIL CONDITIONS 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2020 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2020 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2020 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflictwith, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September I, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. OJP FORM 4000/2 (REV. 4-88) t, 71 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 4 OF 16 PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 SPECIAL CONDITIONS 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2018, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2018, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fints.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(0, and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. OJP FORM 4000/2 (REV. 4-88) 72 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 5 OF 16 PROJECT NUMBER 2020-VD-RX-0743 AWARD DATE 05/19/2020 SPECIAL CONDITIONS 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). OD FORM 4000/2 (REV. 4.88) 73 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant SPECIAL CONDITIONS 9. Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must -- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(I) and (2) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(I) and (2). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.c-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Noncanfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or OJP FORM 4000/3 (REV.4-SS) 74 of 419 Department of Justice (DO!) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 7 OF 16 PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/t9/2020 SPECIAL CONDITIONS any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. I324a(a)(1) and (2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E- Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (P11)" (2 CFR 200,79) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PI1 to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 11. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that — for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at hops://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that — for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/ExploreMoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. OJP FORM 4000/2 (REV. 4-88) 1D 75 of 419 Department ofJustice (DOJ) Office ofJustice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 PAGE 8 OF 16 SPECIAL CONDITIONS 13. Unreasonable restrictions on competition under the award; association with federal government SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier). 1. No discrimination, in procurement transactions, against associates of the federal government Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by USDOJ. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. OIP FORM 4000/2 (REV. 4-88) 11 76 of 419 Department ofJustice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 SPECIAL CONDITIONS 14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding%Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 15. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make detemiinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide"). 17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 18. OW Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. OJP FORM 4000/2 (REV. 4-88) 77 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 10 OF 16 PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 SPECIAL CONDITIONS 19. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOS awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high - risk" for purposes of the DOJ high -risk grantee list. 21. Compliance with DOS regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. OJP FORM 4000/2 (REV. 4-89) i3 78 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 PAGE 11 OF 16 SPECIAL CONDITIONS 24. Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 25. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2020) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at httpsJ/ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 26. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (O1G) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award— (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by --(I) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOT OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG websitc at https://oigjustice.gov/hotline. O11' FORM 4000/2 (REV. 4-88) 79 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 PAGE 12 OF 16 SPECIAL CONDITIONS 27_ Restrictions and certifications regarding non -disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, ar purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient — a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it leams or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, ar abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. OW FORM 4000/2 (REV. 4-88) 5 80 of 419 Department of Justice (DOJ) Office ofJustice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 13 OF 16 PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 SPECIAL CONDITIONS 28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation oflaw, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (GIP or OVW, as appropriate) for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OR by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 31. Signing Authority This award must be signed by an authorized official of the applicant State, local, or tribal government, on behalf of that applicant State, unit of local government, or Tribe, unless the applicant designates an organizational unit to apply on its behalf. For example, if designated by a unit of local govemment, a Police Department or Sheriff's Office (or similar agency) may apply on behalf of the applicant jurisdiction, as long as the department, office, or agency is listed as the organizational unit on the SF-424. In that case, the head of the designated organizational unit (such as a Police Chief or Sheriff) may sign the award. Documentation of the designation by the appropriate goveming body must be retained by the grant recipient. 32. The "Emergency Appropriations for Coronavirus Health Response and Agency Operations" law (Public Law 116-136) includes definitions, reporting requirements, and certain other provisions that apply (whether in whole or in part) to this award. In addition, consistent with the CESF Program's purposes, which involve preparing for, preventing, and responding to the coronavirus national emergency, 01P will provide notice of any additional CESF program -specific grants administrative requirements on an award page, accessible at https://www.ojp.gov/funding/explore/CESF- program-specific-condition, that is incorporated by reference here. OSP FORM 4000/2 (REV. 4-88) 81 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 PAGE 14 OF 16 SPECIAL CONDITIONS 33. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BSA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOS High Risk grantee; or termination of an award(s). 34. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than S25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 35. Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOS Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 36. Use of program income Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 37. Justice Information Sharing Recipients are encouraged to comply any information -sharing projects funded under this award with DOS's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) is encouraged to conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https://it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information. 38. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity. OJP FORM 4o00/2 (REV. 4-88) 82 of 419 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 PAGE 15 OF 16 SPECIAL CONDITIONS 39. Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/ or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:/ / bja.gov/ Funding/ nepa.html, for progrmns relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 40. Establishment of interest -bearing account If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish an interest -bearing account dedicated specifically to this award. Recipients (and subrecipients) must maintain advance payments of federal awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The award funds, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Comnavirus Emergency Supplemental Funding (CESF) program . The recipient also agrees to obligate the award funds in the account(including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be retumed to OJP at the time of closeout. 41. Expenditures requiring prior approval No funds under this award may be expended on individual items costing $500,000 or more, or to purchase Unmanned Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) without prior written approval from BJA. Prior approval must be obtained post -award, through the submission and approval of a Grant Adjustment Notice (GAN) through OJP's Grant Management System (GMS). OW FORM 4000/2 (REV. 4-88) 83 of 419 Department ofJustice (DO)) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 16 OF 16 PROJECT NUMBER 2020-VD-BX-0743 AWARD DATE 05/19/2020 SPECIAL CONDITIONS 42. Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after January 20, 2020 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award- As of the first day of the period of performance for the award (January 20, 2020), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum— (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.) Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award funds to "supplant" State or local funds. 43. Use of funds for DNA testing; upload of DNA profiles If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non- governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 44. Body armor - compliance with NIJ standards and other requirements Ballistic -resistant and stab -resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-annor.aspx). In addition, ballistic - resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NU standard information can be found here: https:/ / nij.gov/ topics/ technology/ body -armor/ pages/ safety-initiative.aspx. 45. Recipient may not obligate, expend, or drawdown funds until the Bureau ofJustice Assistance, Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN) informing the recipient of the approval. 46. Recipient may not obligate, expend or drawdown funds until the Bureau ofJustice Assistance, Office ofJustice Programs has reviewed and approved the Program Narrative portion of the application and has issued a Grant Adjustment Notice (GAN) informing the recipient of the approval. 47. Missing Attachment: Disclosure of lobbying The recipient must complete a Disclosure of Lobbying Activities (SF-LLL) form, and submit it to the grant manager for this award. Award closeout will not be possible until OJP has issued a Grant Adjustment Notice to remove this special condition. OJP FORM 4000/2 (REV. 4-88) 84 of 419 0 or, Department of Justice (DOd) cc OfTiceoflusticePrograms .. - Bureau of Justice Assistance �'o +;, ' GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant PROJECT NUMBER 2020-VD-BX-0743 PAGE 1 OF 1 This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C I. STAFF CONTACT (Name & telephone number) Elaine Vanlandingham (202) 305-0034 2. PROJECT DIRECTOR (Name, address & telephone number) David Bavencoff Police Lieutenant 1200 National City Blvd. National City, CA 91950-4302 (619) 336-4411 3a. TITLE OF THE PROGRAM BJA FY 20 Coronavirus Emergency Supplemental Funding Program 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 4. TITLE OF PROJECT BJA fY 20 Coronavirus Emcrgcncy Supplemental Funding Program 5. NAME & ADDRESS OF GRANTEE City of National City 1200 National City Blvd. National City, CA 91950-4302 6. NAME & ADRESS OF SUBGRANTEE 7, PROGRAM PERIOD FROM: 01/20/2020 TO: 111/31/2022 8. BUDGET PERIOD FROM: 01/20/2020 TO: 01/31/2022 9. AMOUNT OF AWARD $ 67,168 10. DATE OF AWARD 05/19/2020 I I. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Coronavirus Emcrgcncy Supplemental Funding (CESF) Program allows States, U.S. Territories, the District of Columbia, units of local government, and federally recognized tribal governments to support a broad range of activities to prevent, prepare for, and respond to the coronavirus. Funded projects or initiatives may include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves, masks, sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of inmates in state, local, and tribal prisons, jails, and detention centers. NCA/NCF MP FORM 4000/2 (REV. 4-88) 85 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY 1) RATIFYING THE NATIONAL CITY POLICE DEPARTMENT'S GRANT APPLICATION IN THE AMOUNT OF $67,168 TO THE CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING PROGRAM. 2) AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD IN THE AMOUNT OF $67,168; AND 3) AUTHORIZING THE ESTABLISHMENT OF REVENUE BUDGET AND CORRESPONDING APPROPRIATION TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT, CLEANING SUPPLIES, OVERTIME FOR OFFICERS, TWO LAP TOP COMPUTERS AND A SOFTWARE SYSTEM WHEREAS, the Office of Justice Programs' ("OJP") Bureau of Justice Assistance ("BJA") at the U.S. Department of Justice announced that the City of National City's Police Department was awarded a grant in the amount of $67,168; and WHERAS, the grant funding will enable the National City Police Department ("NCPD") to acquire Personal Protective Equipment (PPE), cleaning supplies, two (2) laptop computers and a software system; and WHEREAS, these items are necessary to fully support our National City Police Officers and Dispatchers in fulfilling their mission and critical role in the community of protecting lives and property during this COVID — 19 Pandemic. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby ratifies the National City Police Department's grant application in the amount of $67,168 to the Coronavirus Emergency Supplemental Funding Program. BE IT FURTHER RESOLVED that the City Council of the City of National City authorizes the acceptance of the grant award in the amount of $67,168. BE IT FURTHER RESOLVED that the City Council of the City of National City Authorizes the establishment of revenue budget and corresponding appropriation in the amount of $67,168 to purchase Personal Protective Equipment, cleaning supplies, overtime for officers, two (2) lap top computers and a software system. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones, City Attorney 86 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the City Manager to execute an Agreement with the City of Chula Vista for general animal control, shelter, and related administrative services for National City for a total not to exceed amount of $434,333 for Fiscal Year 2021, with options to extend for three (3) additional one (1) year terms. The cost for the additional years of the agreement will be based on the actual animal intakes from the preceding calendar year. (Police) Please scroll down to view the backup material. 87 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: !Resolution of the City Council of the City of National City authorizing the City Manager to execute an Agreement with the City of Chula Vista for general animal control, shelter, and related administrative services for National City for a total not to exceed amount of $434,333 for Fiscal Year 2021, with options to extend for 3 additional one (1) year terms. The cost for the additional years of the agreement will be based on the actual animal intakes from the preceding calendar year. (Police) PREPARED BY: Jose Tellez, Chief of Police DEPARTMENT: Police PHONE: !336-4510; APPROVED BY: EXPLANATION: The City of Chula Vista has provided animal shelter and related administrative s !National City since 1991; this Agreement is a continuation of that service] ices for the City of FINANCIAL STATEMENT: APPROVED: — , ..finance ACCOUNT NO. !001-411-000-261-0000, APPROVED: MIS !The cost of this Agreement not to exceed $434,333 has been allocated within the police budget ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: !Approve Resolution! BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: !Agreement 188 of 41 9 AGREEMENT BETWEEN CITY OF CHULA VISTA AND CITY OF NATIONAL CITY PROVIDING ANIMAL SHELTER SERVICES This agreement ("Agreement"), dated , 20 for reference purposes only, and effective as of the date last executed is between the City of Chula Vista, ("City"), a chartered municipal corporation of the State of California, and the City of National City ("National City"), a municipal corporation of the State of California. The City of National City may be referred to herein individually as "Party" and the City of Chula Vista and the City of National City may be referred to herein collectively as "Parties." This Agreement is made with reference to the following facts: RECITALS WHEREAS, City owns and operates an animal care facility, located at 130 Beyer Way, Chula Vista, California and provides a full range of animal control services to the citizens of Chula Vista; and, WHEREAS, National City desires to enter into an agreement with City, whereby City will provide animal shelter services for the impounding, adoption, redemption, and the care and disposition of dogs, cats, and other small animals; and WHEREAS, City has the authority to enter into contracts with other agencies to provide such services. NOW, THEREFORE, in consideration of their mutual promises, and other good and valuable consideration, the Parties hereto do hereby agree as follows: ARTICLE I. TERM 1.1 Term. This Agreement shall be for a one (1) year term commencing on July 1, 2020. (A) Options to Extend. Parties may extend the Agreement for three (3 additional one (1) year terms. (B) Notice. National City shall provide written notice to City at least sixty (60) calendar days, but no more than ninety (90) calendar days, prior to the expiration of the term of this Agreement expressing its intent to exercise an option to extend this Agreement. ARTICLE II. SCOPE OF SERVICES 2.1 General Services. City shall provide general animal shelter, and related administrative services to the residents of National City to the extent and in the Animal Control Services Agreement Page 1 89 of 419 manner set forth herein. (A) Shelter Services. City shall provide the shelter services to the residents of National City in the manner and type described below: (1) Shelter Location. Shelter Services shall be provided at the facility located in the City of Chula Vista at 130 Beyer Way. (2) Hours of Operation. The facility hours are currently 10:00am to 5:00pm, Tuesday through Friday, and 10:00am to 4:00pm on Saturday. The facility will be closed on Sunday, Monday, and all major holidays. (3) (a) Changes in Hours of Operation. City shall notify National City of changes to facility hours in advance of such changes. Types of Services. (a) Strays. City shall accept strays at no charge to the National City residents. (b) Relinquishing Animals. National City residents may relinquish owned animals to the facility for euthanasia or adoption as space allows. There is a fee to the customer for the service. (c) Redeeming Animals. National City residents may redeem animals from the facility. (d) Holding. City agrees to hold all dogs and cats for the minimum holding period required by the California Food and Agricultural Code and other applicable state law. As per applicable state code sections, animals with communicable diseases and severe injuries or illness may be euthanized prior to the expiration of the normal holding period. Veterinary medical care will be provided as needed for all impounded animals for the duration of their hold period as needed. City will attempt to notify owners of identified animals that their animal is in the custody of the City Animal Care Facility and advise them of the holding period. National City shall relinquish to City for disposition in accordance with all applicable laws, policies or procedures as deemed appropriate by the City Animal Care Facility Administrator all animals held in the animal care facility and not claimed or adopted. Upon payment of all appropriate fees, City will release to the legal owner, any impounded domestic animal. City will have discretion without recourse to National City to release animals under special circumstances regardless of payment of fees. Animal Control Services Agreement Page 2 90 of 419 (i) No Medical Research. City will not sell or give any live animal to a medical research facility at any time or from any jurisdiction. (e) Spaying and Neutering. City will ensure all dogs, cats and rabbits adopted from the shelter are spayed or neutered at the time of adoption. Additionally, the City Animal Care Facility will provide the public with low-cost spay/neuter information and assistance. This service is made possible through grants and donations as available. (f) Maintenance of Facility. City shall maintain its facility in a humane manner and shall keep its facility in a sanitary condition at all times. All services furnished by City shall be provided in accordance with local laws and the laws of the State of California. City shall use humane methods in the care, euthanizing, and disposition of any animal coming under its jurisdiction. (C) Administrative Services. City shall provide the following administrative services. (1) Meetings. City will provide a representative to attend any National City meetings that involve animal shelter issues upon request and with reasonable notice. (2) Meet and Confer. A City representative will meet and confer in good faith with a National City administrator over operational issues associated with the administration of this Agreement. (3) Reports. City will provide monthly reports to National City, upon request. These reports will include the number of impounds, redemptions, euthanizations, service responses, and adoptions. (4) Notification. City shall establish a notification policy for its officers with the assistance of National City officials. The policy shall identify the types of incidents for which City Animal Control will be required to notify designated National City officials. Notification shall include the nature, circumstances, and status of the incident City will also provide, if requested, copies of all supporting documents and information involving the incident. National City will provide a list of its designated city officials to City and the recommended methods to contact the designated individuals. (5) Testimony. When requested by National City, and at an additional cost, City shall make its employees and/or other percipient witness under its control, available for any challenge stemming from the services provided Animal Control Services Agreement Page 3 91 of 419 herein (including but not limited to Municipal Code citations) as needed to testify in a court of law, administrative or other proceeding. This duty shall survive the termination of this Agreement. ARTICLE III. EXCLUDED SERVICES 3.1 Excluded Services. The following services are not included in the Scope of Services covered under this Agreement (A) Indigenous Animals. City will not trap skunks, opossums or other indigenous small animals for the purpose of nuisance control. Wildlife will only be handled for purposes of public safety or for humane reasons. Cat traps will be provided and monitored by National City. (B) Dead and Injured Animals. Dead animals on private property are the responsibility of the property owner. Sick or injured animals are the responsibility of the animal owner. (C) Licensing. All dog and/or cat licensing will be provided and monitored by National City. ARTICLE IV. NATIONAL CITY OBLIGATIONS 4.1 Payment. National City shall pay the City the following in the amount and manner set forth herein. (A) Monthly Payments. Commencing on July 1, 2020 National City agrees to pay City $36,194 per month for FY 2020/2021 (July 1, 2020- June 30, 2021). (1) Invoices and Payment Date. The City Finance Office shall submit quarterly billing to National City on or before the 15th day of the month following the billing period and that amount shall be due and payable within thirty (30) calendar days of the invoice date. (2) Redemption Fees. Monthly payments shall be reduced by any Redemption Fees collected under this agreement. (B) Pricing of Contract Extensions. Pricing for each subsequent fiscal year and contract extensions shall be based on an average of Animal Intakes from the preceding three (3) calendar years. Pricing cannot increase or decrease by more than 5% from the prior year. (1) No later than April 30 each year, the City will notify National City of the actual Animal Intakes for the preceding calendar year, and the proposed contract pricing for the upcoming fiscal year. Animal Control Services Agreement Page 4 92 of 419 (2) If National City desires to execute an option to extend, it shall notify City in writing no later than May 31 of each year that it accepts the proposed contract pricing for the upcoming fiscal year and, thereby, executes an option to extend the contract for a one (1) year term. (C) Cat and Dog Spay/Neuter Clinics. As long as the Animal Care Facility receives grants and donations for monthly low cost spay/neuter clinics, this service will be provided at no cost to National City. If grants/donations do not cover monthly clinics National City will pay $1,500 per clinic up to 4 clinics per year. 4.3 Support Services. (A) Provision of Data. National City shall provide City with a current listing of all animal licenses issued, including permits or licenses for dogs, cats, dangerous dogs or animals, exotic animals, kennels, pet shops, ranches or farms, dog shows, obedience trials and circuses. (B) Notice of Scheduled Meetings. National City shall notify City at least 72 hours in advance of any animal -related issues, which are anticipated to be scheduled on an agenda for the City Council or any legislative or administrative body of National City when City employees will be required to appear. (C) Police Services. National City shall provide all required police services within National City, including providing police backup upon request of a City Animal Control Officer. (D) Legal Representation. National City will provide legal representation in cases of public nuisance, dangerous and potentially dangerous animal cases, and for lawsuits, claims, or litigation pertaining to those cases which are based upon or arise from the actions of National City including its Animal Control officers and employees. ARTICLE V. FEES 5.1 Fees Charged National City Residents. National City residents shall be required to pay fees for certain services provided for Animal Care by the City. (A) Relinquishment, Redemption and Services Provided. Fees will be charged in accordance with City's master fee schedule unless otherwise agreed to separately in writing with National City. 5.2 Fee Updates. On occasion, City may be required to update fees to account for increased costs. As new fees are adopted, for the purpose of this Agreement, such fees shall replace those currently in effect. Animal Control Services Agreement Page 5 93 of 419 ARTICLE VI. INDEMNITY 6.1 National City to Indemnify. National City shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers, employees, agents, and volunteers, from and against any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons in any manner arising out of, related to, or in connection with the destruction of any animal delivered to and accepted by the Animal Care Facility from National City residents. In addition, this indemnity provision shall cover any alleged acts, omissions, negligence, or willful misconduct of National City, its officials, officers, employees, agents, and volunteers. This indemnity provision, however, does not include any claims, damages, liability, costs and expenses (including without limitations, attorneys fees) arising from the sole negligence or sole willful misconduct of the City, its officers, employees, agents, and volunteers. 6.2 City Duty to Indemnify. City shall indemnify and hold National City, its elected officials, employees, officers, agents and representatives harmless for any liability, including but not limited to claims asserted or costs, losses, attorney fees, or payments for injury to any person or property caused or claimed to be caused by the acts or omissions of the City, or its employees, agents, and officers, arising out of any services performed under this Agreement. City's duty to defend and indemnify shall not extend to any claims or liabilities arising from the sole negligence or sole willful misconduct of National City, its agents, officers or employees. 6.3 Costs of Defense and Award. Included in the obligations in Sections 6.1 and 6.2, above, is the Indemnitor's obligation to defend, at Indemnitor's own cost, expense and risk, any and all aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the Indemnitee, its directors, officials, officers, employees, agents and/or volunteers. Indemnitor shall pay and satisfy any judgment, award or decree that may be rendered against Indemnitee, its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expense and cost incurred by each of them in connection therewith. 6.4 Insurance Proceeds. Indemnitor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Indemnitee, its directors, officials, officers, employees, agents, and/or volunteers. 6.5 Enforcement Costs. Indemnitor shall pay any and all costs Indemnitee incurs enforcing the indemnity and defense provisions set forth in Article VI. 6.6 Survival. Indemnitor's obligations under Article VI shall survive the termination of this Agreement. Animal Control Services Agreement Page 6 94 of 419 ARTICLE VII. FORCE MAJEURE 7.1 Definition. An Event of Force Majeure means an occurrence beyond the control and without the fault or negligence of a Party, including but not limited to unusually severe weather, flood, earthquake, fire, lightning, and other natural catastrophes, acts of God or the public enemy, war, terrorist act, riot, insurrection, civil disturbance or disobedience, strike, labor dispute, road impediments, expropriation or confiscation of facilities, changes of applicable law, laws or orders related to pandemics, such as COVID-19, or sabotage of facilities, so long as such Party makes good faith and reasonable efforts to remedy the delays or failures in performance caused thereby. 7.2 Force Majeure. The parties shall be excused for any delay or failure to perform its duties and obligations under this Agreement to the extent that such failure or delay is caused by an Event of Force Majeure as set forth in section 7.1. Delay or failure in performance by a Party which is the result of an Event of Force Majeure set forth in section 7.1 shall be deemed excused for a period no longer than the delay or failure in performance caused by such Event. City reserves the right, at its sole discretion, to temporarily suspend, change and resume the type and frequency of services provided to comply with Federal, State, County and City laws or orders in response to an Event of Force Majeure. Examples of changed or limited services include but are not limited to closing the shelter to the public or offering essential services by appointment only, such as identifying a lost pet, and suspending in -person services such as vaccinations, licensing, owner surrenders, microchipping, trap rental, and spay -neuter services. Resources and staffing allowing, City will make reasonable efforts to educate the public of service changes through its webpage and social media platforms, as well as to provide services such as adoptions and licensing through its website or by email. 7.3 Notice. Each party shall give written notice to the other party as soon after becoming aware of the delay or failure in performance caused by an Event of Force Majeure as is reasonably possible, but in any event within five (5) working days after the party becomes aware of such delay or failure. 7.4 No Adjustments. No Event of Force Majeure shall be a basis for monetary adjustment to amounts payable under this Agreement. ARTICLE VIII. TERMINATION OF AGREEMENT Animal Control Services Agreement Page 7 95 of 419 8.1 Termination for Convenience. Either Party may terminate this Agreement at any time and for any reason, by giving specific written notice of such termination and specifying the effective date thereof at least ninety (90) days before the effective date of such termination. If the Agreement is terminated by National City as provided for in this paragraph, City shall be entitled to receive just and equitable compensation for all services performed prior to the effective date of such termination and the payments shall be prorated should the effective date of termination not end on the last day of the month. If the Agreement is terminated by the City as provided for in this paragraph, National City shall be entitled to continue to receive services under this Agreement up until the effective date of such termination. 8.2 Termination for Cause. If, through any cause, either party shall substantially fail to fulfill in a timely and proper manner any obligation under this Agreement, or violate any of its covenants, agreements or conditions, the Party not in breach shall have the right to terminate this Agreement by giving written notification of such termination and specifying the effective date thereof at least five (5) days before termination. If the Agreement is terminated by National City as provided for in this paragraph, City shall be entitled to receive just and equitable compensation for all services performed prior to the effective date of such termination, and the payments shall be prorated should the effective date of termination not end on the last day of the month. If the Agreement is terminated by the City as provided for in this paragraph, National City shall be entitled to continue to receive services under this Agreement up until the effective date of such termination. ARTICLE IX. NOTICES 9.1 Method of Notification. All notices and demands shall be given in writing by personal delivery or first-class mail, postage prepaid, addressed to the Administrator, or his/her designee, designated below for the respective party. 9.2 Designation and Contact Information. The following, including their respective addresses, are hereby designated as Administrators for the purposes of this Agreement only: (A) City of Chula Vista Deputy City Manager, and/or his/her designee 276 Fourth Avenue Chula Vista, CA 91910 (B) City National City City Manager, and his/her designee 1243 National City Blvd National City, CA 91950 Animal Control Services Agreement Page 8 96 of 419 9.3 Changes. If the Administrator, designee or address of either party changes, notice of the change shall be sent to the other party. After the receipt of the notice of change, all future notices or demands shall be sent as required by the notice of change. ARTICLE X. MISCELLANEOUS PROVISIONS 10.1 Headings. All article headings are for convenience only and shall not affect the interpretation of this Agreement. 10.2 Gender & Number. Whenever the context requires, the use herein of (i) the neuter gender includes the masculine and the feminine genders and (ii) the singular number includes the plural number. 10.3 Reference to Paragraphs. Each reference in this Agreement to a section refers, unless otherwise stated, to a section this Agreement. 10.4 Incorporation of Recitals and Exhibits. All recitals herein and exhibits attached hereto are incorporated into this Agreement and are made a part hereof. 10.5 Covenants and Conditions. All provisions of this Agreement expressed as either covenants or conditions on the part of the City or National City shall be deemed to be both covenants and conditions. 10.6 Integration. This Agreement and any exhibits or references incorporated into this Agreement fully express all understandings of the Parties concerning the matters covered in this Agreement. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless made in the form of a written change agreed to in writing by both Parties or an amendment to this Agreement agreed to by both Parties. All prior negotiations and agreements are merged into this Agreement. 10.7 Severability. In the event that any phrase, clause, paragraph, section or other portion of this Agreement shall become illegal, null or void, or against public policy, for any reason, or shall be held by any court of competent jurisdiction to be illegal, null or void, against public policy, or otherwise unenforceable, the remaining portions of this Agreement shall not be affected and shall remain in force and effect to the fullest extent permitted by law. 10.8 Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision that is the sole Animal Control Services Agreement Page 9 97 of 419 responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement. 10.9 Conflicts Between Terms. If an apparent conflict or inconsistency exists between the main body of this Agreement and any exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement. 10.10 Compliance With Law. The parties shall, at their sole cost and expense, comply with all the requirements of municipal, state, and federal authorities now in effect or which may hereafter be in effect related to this Agreement. 10.11 Governing Law. This Agreement shall be construed in accordance with, and governed by, the laws of the State of California. This Agreement shall be deemed made and entered into in San Diego County, California. 10.12 Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this agreement, against either Party unless a claim has first been presented in writing, filed with and acted upon by the alleged offending Party in accordance with the procedures set forth in its respective Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such policies and procedures used by each Party in the implementation of same. Upon request by either Party, the Parties shall meet and confer in good faith for the purpose of resolving any dispute over the terms of this Agreement 10.13 Fees. In the event any action or proceeding shall be instituted in connection with this Agreement, including without limitation the enforcement of any indemnification obligation contained herein, the losing Party shall pay to the prevailing Party a reasonable sum for attorneys' fees and costs incurred in bringing or defending such action or proceeding and/or enforcing any judgment granted. 10.14 Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, State of California, and if applicable, the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance hereunder, shall be the City of Chula Vista. Animal Control Services Agreement Page 10 98 of 419 10.15 Municipal Powers. Nothing contained in this Agreement shall be construed as a limitation upon the powers of the City as a chartered city of the State of California. 10.16 Assignment. This Agreement or any right or privilege hereunder shall not be assigned to another by any Party without the express written consent of the City. Consent to an assignment shall not be deemed to be consent to any subsequent assignment. Any such assignment without such consent shall be void. 10.17 No Waiver. No failure of either Party to insist upon the strict performance by the other Party of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach of such covenant, term or condition. No waiver of any default hereunder shall be implied from any omission to take any action on account of such default. The consent or approval to or of any act requiring consent or approval shall not be deemed to waive or render unnecessary future consent or approval for any subsequent similar acts. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect to any existing or subsequent breach. 10.18 Additional Rights. No rights other than those specifically identified herein shall be implied from this Agreement. 10.19 Cumulative Remedies. All rights, options, and remedies contained in this Agreement shall be construed and held to be cumulative, and no one of them shall be exclusive of the other, and each Party shall have the right to pursue any one or all of such remedies or to seek damages or specific performance in the event of any breach of the terms hereof or to pursue any other remedy or relief which may be provided by law or equity, whether or not stated in this Agreement. 10.20 Independent Contractor. Unless otherwise stated in this Agreement, all persons employed in the performance of services and functions for National City under this Agreement shall be City employees, agents, or contractors thereof. No National City employee shall perform services or functions that City is obligated to provide under this Agreement. All City employees who are employed by City to perform the services pursuant to this Agreement shall be entitled solely to the rights and privileges given to City employees and shall not be entitled, as a result of providing services pursuant to this Agreement, to any additional rights and privileges given to National City employees. National City shall not be liable for the direct payment of any salaries, wages, or the compensation to City personnel, agents, or contractors performing services pursuant to this Agreement, or any liability other than that provided for in this Agreement. Unless specified otherwise, National City shall not be liable for compensation or indemnity to any City employee, agent, or contractor for injury or sickness or any other claims arising out of his or her employment. City is an independent Animal Control Services Agreement Page 11 99 of 419 contractor, and no agency relationship, either expressed or implied, is created by the execution of this Agreement. 10.21 Good Faith. The Parties promise to use their best efforts to satisfy all conditions to this Agreement and to take all further steps and execute all further documents reasonably necessary to put this Agreement into effect. Both Parties agree to meet and confer in good faith with City's Animal Care Facility Administrator regarding operational matters upon request. 10.22 Signing Authority. The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. [Signature Page Follows] SIGNATURE PAGE TO AGREEMENT BETWEEN CITY OF CHULA VISTA AND CITY OF NATIONAL CITY PROVIDING ANIMAL CARE SERVICES CITY OF CHULA VISTA Date: Approved as to form: Glen Googins City Attorney CITY OF NATIONAL CITY Date: Animal Control Services Agreement Gary Halbert City Manager Attest: Kerry Bigelow City Clerk Page 12 100 of 419 Approved as to form: Angil P. Morris -Jones Nicole Pedone Senior Assistant City Attorney Animal Control Services Agreement Brad Raulston City Manager Attest: Mike Dalla City Clerk Page 13 101 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE CITY OF CHULA VISTA FOR GENERAL ANIMAL CONTROL, SHELTER, AND RELATED ADMINISTRATIVE SERVICES FOR NATIONAL CITY FOR A TOTAL NOT TO EXCEED AMOUNT OF $434,333 FOR FISCAL YEAR 2021, WITH OPTIONS TO EXTEND FOR THREE (3) ADDITIONAL ONE (1) YEAR TERMS WHEREAS, the City of Chula Vista ("Chula Vista") owns and operates an animal care facility located at 130 Beyer Way in Chula Vista, which provides a full range of animal control services to the citizens of Chula Vista; and WHEREAS, the City of National City desires to enter into an Agreement with the City of Chula Vista whereby Chula Vista will provide animal shelter, control services and related administrative services for the City of National City for a total no -to -exceed amount of $434,333 for Fiscal Year 2021 commencing on July 1, 2020, with options to extend the Agreement for three (3) additional one (1) year terms; and WHEREAS, pricing for each subsequent fiscal year and contract extensions shall be based on actual animal intakes from the preceding calendar year. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Manager to execute an Agreement with the City of Chula Vista for animal shelter, control services and related administrative services for the City of National City for a total no -to -exceed amount of $434,333 for Fiscal Year 2021 commencing on July 1, 2020, with options to extend the Agreement for three (3) additional one (1) year terms; and, with pricing for each subsequent fiscal year to be based on actual animal intakes from the preceding calendar year. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones, City Attorney 102 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting funds in the amount of $6,800 from the 2020 San Diego Regional Fire Foundation Grant for the National City Fire Department for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies, and authorizing the establishment of a Reimbursable Grants City -Wide Fund appropriation and corresponding revenue budget. (Fire) Please scroll down to view the backup material. 103 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City accepting funds in the amount of $6,800 from the 2020 San Diego Regional Fire Foundation Grant for the National City Fire Department for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies, and authorizing the establishment of a Reimbursable Grants City -Wide Fund appropriation and corresponding revenue budget. (Fire) PREPARED BY: Frank Parra DEPARTMENT: Fi PHONE: 619-336-4551 APPROVED BY: EXPLANATION: Through the 2020 Grant, the San Diego Regional Fire Foundation has awarded funds to the City of National City to support to the significant needs of our community in battling COVID-19. The San Diego Regional Fire Foundation has provided a check in the amount of $6,800 for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies. Staff recommends the establishment of an appropriation and corresponding revenue budget in the amount of $6,800. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. Ex. 001-412-000-355-0000 / Rev. 001-12000-3470 APPROVED: No matching City funds required. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the Resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Resolution 104 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING FUNDS IN THE AMOUNT OF $6,800 FROM THE 2020 SAN DIEGO REGIONAL FIRE FOUNDATION GRANT FOR THE NATIONAL CITY FIRE DEPARTMENT FOR THE PURCHASE OF THREE ELECTRIC PORTABLE FOGGERS, PERSONAL PROTECTIVE EQUIPMENT, AND CLEANING SUPPLIES, AND AUTHORIZING THE ESTABLISHMENT OF A REIMBURSABLE GRANTS CITY-WIDE FUND APPROPRIATION AND CORRESPONDING REVENUE BUDGET WHEREAS, through the 2020 Grant, the San Diego Regional Fire Foundation has awarded funds to the City of National City to support the significant needs of our community in battling COVID-19; and WHEREAS, the San Diego Regional Fire Foundation has provided a check in the amount of $6,800 for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies; and WHEREAS, City staff recommends the establishment of an appropriation and corresponding revenue budget in the amount of $6,800. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City does hereby accept funds in the amount of $6,800 from the 2020 San Diego Regional Fire Foundation Grant for the National City Fire Department for the purchase of three (3) electric portable foggers, personal protective equipment, and cleaning supplies. BE IT FURTHER RESOLVED by the City Council of the City of National City does hereby authorize the establishment of a Reimbursable Grants City -Wide Fund appropriation and corresponding revenue budget in the amount of $6,800. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney 105 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice (2020 AI) and authorizing the submission of the 2020 AI to U.S. Department of Housing and Urban Development (HUD). (Housing Authority) Please scroll down to view the backup material. 106 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice (2020 Al) and authorizing the submission of the 2020 Al to U.S. Department of Housing and Urban Development (HUD). PREPARED BY: Angelita Palma, Acting Housing Manager DEPARTMENT: Hou a Authority PHONE: 619-336-4219 g APPROVED BY: EXPLANATION: See attachment number one for explanation. FINANCIAL STATEMENT: There is no fiscal impact. ACCOUNT NO. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: The acceptance of the 2020 Al does not require an environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: 1. Explanation 2. Public Notice 3. Fair Housing Action Plan 4. Resolution 107 of 41 f Attachment No. 1 City of National City June 16, 2020 Staff Report Explanation Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice (2020 Al) and authorizing the submission of the 2020 Al to U.S. Department of Housing and Urban Development (HUD). Pursuant to 24 CFR Subtitle A §91.225(a)(1), to receive HUD Community Development Block Grant (CDBG) funds, the City of National City must certify that it "actively furthers fair housing choice" through the following: completion of an Analysis of Impediments to Fair Housing Choice (Al) or, Assessment to Fair Housing (AFH); actions to eliminate identified impediments; and maintenance of fair housing records. This report, the Analysis of Impediments to Fair Housing Choice (commonly known as the "Al"), presents a demographic profile of all jurisdictions in San Diego County, assesses the extent of housing needs among specific income groups, and evaluates the availability of a range of housing choices for residents. This report also analyzes the conditions in the private market and public sector that may limit the range of housing choices or impede a person's access to housing. As the name of the report suggests the document reviews "impediments" to fair housing. While this report also assesses the nature and extent of housing discrimination, the focus is on identifying impediments that may prevent equal housing access and developing solutions to mitigate or remove such impediments. Document Review Due to the COVID-19 global pandemic the 2020 Al will be available to the public on the City of National City CDBG and HOME webpage at http://www.nationalcityca.gov/cdbg-home. Page 1 of 1 108 of 419 Attachment No. 2 Public Notice \ \, d / er h- CALIFORNIA.ram.._ �N rnv o.vo srC9 PUBLIC NOTICE CITY OF NATIONAL CITY NOTICE OF AVAILABILITY FOR PUBLIC REVIEW AND 30-DAY COMMENT PERIOD DRAFT 2020-2024 ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE The draft 2020-2024 Analysis of Impediments to Fair Housing Choice (2020 AI) is available for a 30-day public review and comment period from May 8, 2020 through June 9, 2020. The draft 2020 AI was prepared as a regional analysis with all San Diego County jurisdictions participating. The 2020 AI presents a demographic profile of San Diego County, assesses the extent of housing needs among specific income groups, and evaluates the availability of a range of housing choices for residents. The 2020 AI also analyzes the conditions in the private market and public sector that may limit the range of housing choices or impede a person's access to housing. While the 2020 AI assesses the nature and extent of housing discrimination, the focus is on identifying impediments that prevent equal housing access and developing solutions to mitigate or remove such impediments. The draft 2020 AI is available for public review and comment beginning May 8, 2020 for a minimum 30-day period through June 9, 2020. A copy of the draft 2020 AI is available at www.nationalcityca.gov/cdbg-home. In order to provide an opportunity for public comment during the 30 day review period of these plans you must submit comments referencing the Plan via e-mail to: apalma@nationalcityca.gov. Comments received as a result of the 30-day public review period will be incorporated into the final 2020 AI which will be presented for consideration and acceptance to the City of National City City Council meeting on June 16, 2020. Due to the COVID-19 global pandemic interested persons and community groups are invited to view the City Council meeting live via web -cast at: www.nationalcityca.gov. In order to provide an opportunity for public comment at this meeting, comments may be submitted via e-mail to: clerk@nationalcityca.gov. E-mails that are received by 2:00 p.m. will be distributed to the City Council prior to the meeting. You must reference the 2020 AI you are commenting on. For more information regarding this process, please contact the National City Housing Authority at (619) 336-4219. Hearing impaired persons please use the CAL Relay Service Number 711. Asistencia en Espanol: Para que le interpreten la information en espanol, flame al (619) 336-4391. Brad Raulston, City Manager City of National City May 7, 2020 [Editor: Please publish once on May 8, 2020] Page 1 of 1 109 of 419 CHAPTER 7 FAIR HOUSING ACTION PLAN AN ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE his chapter builds upon the previous analyses and presents a list of specific actions jurisdictions in the region are planning to undertake in order to address the impediments. Impediments and recommendations are grouped in the following categories: A. Regional Impediments The following is a summary of recommended actions to address regional impediments. Impediments and recommended actions are modified to reflect current conditions, feasibility, and past efforts. 1. Lending and Credit Counseling Impediments: Hispanics and Blacks continue to be under -represented in the homebuyer market and experienced large disparities in loan approval rates. • White applicants were noticeably overrepresented in the loan applicant pool, while Hispanics were severely underrepresented. The underrepresentation of Hispanics was most acute in the cities of Imperial Beach (-30 percent), Vista (-32 percent), and Escondido (-33 percent). • Approval rates for Black and Hispanic applicants were well below the approval rates for White and Asian applicants in the same income groups. Specifically, Black applicants consistently had the lowest approval rates compared to other racial/ethnic groups in the same income groups. The largest discrepancies (between loan approval rates for White and Asian applicants versus Black and Hispanic applicants) in 2017 were recorded in the cities of El Cajon, Encinitas, and San Marcos. • Black and Hispanic applicants continued to get higher -priced (subprime) loans more frequently than White and Asian applicants. Recommended Actions Timeframe P U Chula Vista Encinitas El Cajon Escondido La Mesa National City O San Diego City San Diego Urban County San Marcos v,cs Vista Coordinate with the Reinvestment Task Force to receive annual reporting from the Task Force on progress in outreach and education. Annually 2. Overconcentration of Housing Choice Vouchers CHAPTER 7: FAIR HOUSING ACTION PLAN 195 110 of 419 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE Impediments: Due to the geographic disparity in terms of rents, concentrations of Housing Choice Voucher use have occurred. ■ El Cajon and National City continue to experience high rates of voucher use. Recommended Actions Timeframe Carlsbad Chula Vista Encinitas El Cajon Escondido La Mesa National City Oceanside San Diego City San Diego Urban County San Marcos at Vista Expand the affordable housing inventory, as funding allows. Ongoing Promote the Housing Choice Voucher program to rental property owners, in collaboration with the various housing authorities in the region. Ongoing Increase outreach and education, through the fair housing service providers, regarding the State's new Source of Income Protection (SB 329 and SB 222), defining Housing Choice Vouchers as legitimate source of income for housing. These new housing laws went into effect January 1, 2020. By the end of 2020, and annually thereafter 3. Housing Options Impediments: Housing choices for special needs groups, especially persons with disabilities, are limited. • Housing options for special needs groups, especially for seniors and persons with disabilities, are limited. Affordable programs and public housing projects have long waiting lists. • Approximately 23 percent of the applicant -households on the waiting list for Public Housing and 22 percent on the waiting list for Housing Choice Vouchers include one disabled member. • Approximately 10 percent of the applicant -households on the waiting list for Public Housing and 11 percent on the waiting list for Housing Choice Vouchers are seniors. CHAPTER 6: FAIR HOUSING PROFILE 196 111 of 419 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE Recommended Actions Timeframe .� UW Chula Vista Encinitas •° Escondido Ct a U = o z Oceanside San Diego City San Diego Urban County San Marcos Santee Vista Increase housing options for special needs populations, including persons with disabilities, senior households, families with children, farmworkers, the homeless, etc. Specifically, amend the Zoning Code to address the following pursuant to new State laws: • Low Barrier Navigation Center (AB 101) • Supportive Housing (AB 139) • Emergency Shelter for the Homeless (AB 139) • Accessory Dwelling Units (ABs 68, 671, 881, and 587 and SB 13) See actions under Jurisdictional - Specific Impediments — Public Policies. Review zoning provisions as part of the 6th cycle Housing Element update, due April 15, 2021 Encourage universal design principles in new housing developments. Ongoing Educate city/county building, planning, and housing staff on accessibility requirements Ongoing Encourage inter -departmental collaboration Ongoing CHAPTER 6: FAIR HOUSING PROFILE 197 112 of 419 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE 4. Enforcement Impediments: Enforcement activities are limited. • Fair housing services focus primarily on outreach and education; less emphasis is placed on enforcement. • Fair housing testing should be conducted regularly. Recommended Actions Timeframe Uct Chula Vista Encinitas El Cajon Escondido La Mesa U 0 z b 0 San Diego City San Diego Urban County San Marcos a) Vista Provide press releases to local medias on outcomes of fair housing complaints and litigation. Semi-annually Support stronger and more persistent enforcement activity by fair housing service providers. Ongoing Conduct random testing on a regular basis to identify issues, trends, and problem properties. Expand testing to investigate emerging trends of suspected discriminatory practices Conduct testing every other year or as warranted by emerging trends CHAPTER 6: FAIR HOUSING PROFILE 198 113 of 419 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE 5. Outreach and Education Impediment: Today, people obtain information through many media forms, not limited to traditional newspaper noticing or other print forms. • Increasingly fewer people rely on the newspapers to receive information. Public notices and printed flyers are costly and ineffective means to reach the community at large. ■ Frequent workshops with targeted population should be conducted to allow for meaningful discussions and dissemination of useful information. Recommended Actions Timeframe Carlsbad Chula Vista Encinitas El Cajon o o o V La Mesa National City b .- aq co'W 0 San Diego City San Diego Urban County San Marcos Santee Vista Education and outreach activities to be conducted as a multi -media campaign, including social media such as Facebook, Twitter, and Instagram, as well as other meeting/discussion forums such as chat rooms and webinars. Ongoing Involve neighborhood groups and other community organizations when conducting outreach and education activities. Ongoing Include fair housing outreach as part of community events. Ongoing CHAPTER 6: FAIR HOLsIN rK( 199 114 of 419 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE 6. Racial Segregation and Linguistic Isolation Impediment: Patterns of racial and ethnic concentration are present within particular areas of the San Diego region. • In San Diego County, 15.4 percent of residents indicated they spoke English "less than very well" and can be considered linguistically isolated. ■ The cities of National City, Chula Vista, El Cajon, and Escondido have the highest percentage of total residents who spoke English "less than very well". Most of these residents were Spanish speakers. ■ Within San Diego County, there are RECAPs (Racially/Ethnically Concentrated Areas of Poverty) scattered in small sections of Escondido, El Cajon, La Mesa, Lemon Grove, National City, and Chula Vista. Larger RECAP clusters can be seen in the central/southern portion of the City of San Diego. Recommendations Timeframe Carlsbad al x U Encinitas El Cajon Escondido National City aJ OV San Diego City San Diego Urban County San Marcos Vista Diversify and expand the housing stock to accommodate the varied housing needs of different groups. As part of the 6th cycle Housing Element update, evaluate the community's varied housing needs and adjust housing and land use policies to accommodate the community's Regional Housing Needs Assessment (RHNA), by April 15, 2021 Promote equal access to information for all residents. Update LEP plan to reflect demographic changes in community per Executive Order 13166 of August 11, 2000. Periodically but at least when new Census data becomes available CHAPTER 6: FAIR HOL sL u 1'KW xi.l 200 115 of 419 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE B. Jurisdiction -Specific Impediments The following is a list of actions that will be taken to address jurisdiction -specific impediments carried over from previous AIs. Impediments and recommended actions are modified to reflect current conditions, feasibility, and past efforts. 1. Public Policies Impediments: Various land use policies, zoning provisions, and development regulations may affect the range of housing choice available. • Recent Changes to Density Bonus Law: The most recent changes to California density bonus law went into effect in January 2020. Because of this, while most San Diego County jurisdictions do include regulations allowing for density bonuses, jurisdictions must review their regulations to ensure continued compliance with state law. • Definition of Family: The zoning ordinance of Solana Beach contains a definition of family that may be considered discriminatory. • Accessory Dwelling Units: Most jurisdictions have not yet amended the ADU provisions to comply with the recent changes to State law (e.g., SB 13, AB 68, AB 881, AB 587, and AB 671). • Emergency Shelters: The City of Poway does not have adequate provisions for emergency shelters in their zoning ordinance. The currently adopted Housing Element for Poway acknowledges the need to update the zoning ordinance, but no amendment has been completed at this time. Furthermore, recent changes to State law (AB 101 and AB 139) require additional revisions to local zoning regulations regarding the provision of Low Barrier Navigation Centers (LBNC) and emergency shelters. Specifically AB 139 requires the assessment of shelter needs be based on the most recent Point -in -Time Count and the parking standards for shelters be based on staffing levels. • Transitional and Supportive Housing: The County of San Diego, La Mesa, and Vista do not fully comply with all of the requirements of SB 2. Furthermore, recent changes to State law AB 139 requires supportive housing to be permitted by right where multi -family and mixed uses are permitted. Jurisdictions should revise the zoning ordinance to specifically state supportive housing as a by -right use. • Farmworker Housing/Employee Housing: Some jurisdictions allow employee housing for six or fewer employees but have not updated their zoning ordinance to permit the use in accordance with the California Housing Act. CHAPTER 6: FAIR HOUSING rK 201 116 of 419 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE Recommended Actions Zoning Amendments Needed Density Bonus Accessory Dwelling Units Emergency Shelters Zoning LBNC and ES Capacity and Parking Standards Transitional/ Supportive Housing Farmworker Employee Housing Definition of Family Carlsbad ■ ■ ■ ■ Chula Vista ■ ■ ■ ■ Coronado ■ ■ ■ ■ ■ Del Mar ■ ■ ■ ■ ■ El Cajon ■ ■ ■ ■ Encinitas ■ ■ ■ Escondido ■ ■ ■ ■ ■ Imperial Beach ■ ■ ■ ■ La Mesa ■ ■ ■ ■ ■ Lemon Grove ■ ■ ■ ■ ■ National City ■ ■ ■ ■ • Oceanside ■ ■ ■ ■ ■ Poway ■ ■ ■ ■ ■ ■ San Diego City ■ ■ ■ ■ • San Diego County ■ ■ ■ ■ ■ San Marcos ■ ■ ■ ■ ■ Santee ■ ■ ■ ■ ■ Solana Beach ■ ■ ■ ■ ■ ■ Vista • • CHAPTER 6: FAIR HOUSING PROFILE 202 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE 2020-2024 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE (2020 AI) AND AUTHORIZING THE SUBMISSION OF THE 2020 Al TO U.S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the City of National City receives federal Community Development Block Grant ("CDBG") and Home Investment Partnerships ("HOME") funds from the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, HUD requires the City to complete an Analysis of Impediments to Fair Housing Choice ("Al") every five years in parallel with the Five -Year Consolidated Plan as a requirement of receiving federal funds; and WHEREAS, the City Council last approved an Analysis of Impediments to Fair Housing Choice in 2015; and WHEREAS, the City of National City entered into a collaboration agreement for the Al on January 2, 2019 to prepare the Al for the City of National City in collaboration with other entitlement jurisdictions of San Diego County. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby accepts the 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice, a copy is on file at the National City Housing Authority. BE IT FURTHER RESOLVED that the City Manager is authorized to execute a certification letter for submission to HUD stating that the Al represents the City of National City's conclusions about the impediments to fair housing choice, and agreeing to take the necessary actions to address any identified impediments. PASSED and ADOPTED this 16' day of June, 2020. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney Alejandra Sotelo-Solis, Mayor 118 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor, City Manager, or City Manager's designee to execute an application to the California Depai tment of Housing and Community Development (HCD) for the Local Early Action Planning (LEAP) Grant Program in the amount of $300,000. (Housing Authority) Please scroll down to view the backup material. 119 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor, City Manager, or City Manager's designee to execute an application to the California Department of Housing and Community Development (HCD) for the Local Early Action Planning (LEAP) Grant Program in the amount of $300,000. PREPARED BY: Carlos Aguirre, Director PHONE: 619-336-4391 EXPLANATION: DEPARTMENT: Housing Authority APPROVED BY: On January 27, 2020, the State Department of Housing and Community Development (HCD) released the Notice of Funding Availability (NOFA) for approximately $119,040,000 as part of the Local Early Action Planning Grants Program (LEAP Grant Program). The City may apply for a maximum award for grant funding up to $300,000. This program allows councils of governments (COGs) and other regional entities to collaborate on projects that have a broader regional impact on housing. Grant funding is intended to help regional entities and governments facilitate local housing production that will assist local governments in meeting their Regional Housing Need Allocation (RHNA). The Grant funds will be used to pay for direct costs including but not limited to consultant costs for the development of the Sixth Cycle Housing Element and associated changes made in land use and zoning to the General Plan and other documents. The application is due on June 30, 2020. More information on the LEAP Grant Program can be found at https://www.hcd.ca.gov/grants-funding/active-fundinq/leap.shtml. FINANCIAL STATEMENT: APPROVED: LG'e.t./ 'a FINANCE ACCOUNT NO. APPROVED: There is no match requirement. Expenditure Account: 501-419-462-213-0000 Professional Services Revenue Account: 501-45462-3463 Other State Grants MIS ENVIRONMENTAL REVIEW: This activity is not a project as defined in Section 15378 of the California Code of Regulations; therefore, no further action is required under the California Environmental Quality Act. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution authorizing the Mayor to execute the application. BOARD / COMMISSION RECOMMENDATION: Not applicable. ATTACHMENTS: 1. Staff Report Explanation 2. Resolution Attachment No. 1 Staff Report Explanation LEAP Grant Application Resolution of the City Council of the City of National City authorizing the Mayor, City Manager, or City Manager's designee to execute an application to the California Department of Housing and Community Development (HCD) for the Local Early Action Planning (LEAP) Grant Program in the amount of $300,000. Background: Increasing the availability of affordable homes statewide is critical to bettering the quality of life of all Californians and to ending homelessness. In the 2019 — 2020 Budget Act, Governor Gavin Newsom allocated $250 million for all regions, cities, and counties to do their part by prioritizing planning activities that accelerate housing production to meet identified needs of every community. With this allocation, HCD established the Local Early Action Planning Grant Program (LEAP) with $119 million for cities and counties. LEAP provides one-time grant funding to cities and counties to update their planning documents and implement process improvements that will facilitate the acceleration of housing production and help local government prepare for their 6th cycle RHNA. On January 27, 2020, the State Department of Housing and Community Development (HCD) released the Notice of Funding Availability (NOFA) for approximately $119,040,000 as part of the Local Early Action Planning Grants Program (LEAP or Program). This program allows councils of governments (COGs) and other regional entities to collaborate on projects that have a broader regional impact on housing. Grant funding is intended to help regional entities and governments facilitate local housing production that will assist local governments in meeting their Regional Housing Need Allocation (RHNA). The City meets the threshold criteria required to receive a LEAP Grant. The City may apply for a maximum award for grant funding up to $300,000, which must be expended by December 31, 2023. Eligible activities include Housing Elements that include and implementation component to comply with meeting 6th cycle RHNA, Prohousing policies that facilitate the planning, approval and construction of housing, and cost associated with preparing and adopting the eligible activity. Grant Scope: The LEAP Grant Application Project Scope for National City will include: Prepare and adopt the housing element of the general plan that includes an implementation component to facilitate compliance with the sixth cycle RHNA Revise policies to incorporate the RHNA allocation in each income category and establish implementation measures to facilitate housing production to meet allocations. Comprehensive review of current element programs and creation of new implementation measures/programs to accelerate housing production. 1 121 of 419 Attachment No. 1 Conduct a vacant and underdeveloped land survey and inventory the potential housing production on each site. Update the Zoning Code — Revise regulations and development standards to implement the policies included in this program, including zoning districts, land uses, densities, FARs, heights, parking, review/entitlement procedures, etc. that will improve and streamline the housing entitlement process and accelerate housing production. Revise zoning designations to accommodate RHNA housing production. Increase allowable density/intensity of development and other measures to facilitate/encourage housing production in all income categories. Update/incorporate accessory dwelling unit regulations, density bonus regulations, and other incentive programs to increase housing production. Reduce/eliminate restrictive development standards, requirements, and review/entitlement procedures. Update the Official Zoning Map by establishing appropriate zoning districts to implement policy changes that facilitate housing production. Establish housing incentive zones or other area based housing incentives beyond State Density Bonus Law such as a workforce housing opportunity zone pursuant to Article 10.10 (commencing with Section 65620) of Chapter 3 of Division 1 of Title 7 of the Government Code or a housing sustainability district pursuant to Chapter 11 (commencing with Section 66200) of Division 1 of Title 7 of the Government Code Conduct Environmental Review — California Environmental Quality Act analyses of all project components to eliminate subsequent/project-specific review. Revamp local planning processes to speed up housing production by establishing timeframes for implementation, specific objectives, funding sources, and responsible agencies in order to satisfy requirements of Government Code Sections 65583(b) and (c). Financial Impact: There is no local match required from the General Fund. The grant would offset the cost to the Housing Authority of producing the Housing Element and related zoning updates by $300,000. Staff recommends adopting the Resolution. 2 122 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR, CITY MANAGER, OR CITY MANAGER'S DESIGNEE TO EXECUTE AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) FOR THE LOCAL EARLY ACTION PLANNING (LEAP) GRANT PROGRAM IN THE AMOUNT OF $300,000 WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the City Council of the City of National City desires to submit a LEAP grant application package ("Application"), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment; and WHEREAS, the Department has issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RESOLVES AS FOLLOWS: SECTION 1. The Mayor, City Manager, or City Manager's designee of the City of National City is hereby authorized and directed to apply for and submit to the Department the Application package; and SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the Mayor, City Manager, or City Manager's designee of the City of National City is authorized to enter into, execute, and deliver on behalf of the City of National City, a State of California Agreement (Standard Agreement) for the amount of $300,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the City of National City's obligations related thereto, and all amendments thereto; and 111 111 111 111 111 123 of 419 Resolution No. 2020 — Page Two SECTION 3. The City of National City shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The City of National City and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the City of National City is hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 124 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing Vice Mayor Mona Rios to name Jose Preciado as her Proxy Designee to the San Diego County Water Authority for National City Representation when she is unavailable to vote. (City Attorney) Please scroll down to view the backup material. 125 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing Vice Mayor Mona Rios to name Jose Preciado as her Proxy Designee to the San Diego County Water Authority for National City Representation when she is unavailable to vote. PREPARED BY: Angil P. Morris -Jones DEPARTMENT: PHONE: 619 336-4220 APPROVED EXPLANATION: At the City Council Meeting of June 2, 2020 during Council Comments, ie- Mayor Rios requested and received unanimous consent by the City Council to consider the adoption of a Resolution authorizing Vice Mayor Rios who serves as the City Representative on the San Diego Water Authority to name a Proxy Designee to vote for her as a member of the Board of Directors of the San Diego County Water Authority when Member Rios is unavailable to vote. The proposed resolution would authorize Mona Rios as the City's representative as a San Diego County Water Authority (SDCWA) member of the Board of Directors the authority to designate Jose Preciado as her Proxy Designee anytime she is unavailable to cast her vote at the Authority meeting. Additionally, a copy of SDCWA Proxy Designation form is attached for your information. Such Proxy Designee form would be used by Vice Mayor Rios when she is unavailable and is designating her named proxy to vote on her behalf. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Director Proxy Designee Notice 2. Resolution 126 of 419 6 San Diego County Water Authority DIRECTOR PROXY DESIGNEE NOTICE Pursuant to Section 45-6 (g) of the County Water Authority Act, Director , representing will be absent from the formal/special Board of Directors meeting on and wishes ,. the Director designated and confirrned by resolution number on file with the Cleric of the Board, to cast the agency's vote at that meeting. Designator: (Director who will be absent) Time/Date Received: By: Clerk of the Board FAX to Clerk of the Board at 858-522-6567 or email: rnnelson@SDCWA.org 127 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING VICE MAYOR MONA RIOS TO NAME JOSE PRECIADO AS HER PROXY DESIGNEE TO THE SAN DIEGO COUNTY WATER AUTHORITY FOR NATIONAL CITY REPRESENTATION WHEN SHE IS UNAVAILABLE TO VOTE WHEREAS, at the City Council Meeting of June 2, 2020 during Council Comments, Vice Mayor Rios requested and received unanimous consent by the City Council to consider the adoption of a Resolution authorizing Vice Mayor Rios who serves as the City Representative on the San Diego Water Authority (SDCWA) to name a Proxy Designee to vote for her as a member of the Board of Directors of the San Diego County Water Authority when Member Rios is unavailable to vote; and WHEREAS, the adoption of this resolution would authorize Mona Rios as the City's representative as a San Diego County Water Authority (SDCWA) member of the Board of Directors the authority to designate Jose Preciado as her Proxy Designee anytime she is unavailable to cast her vote at the Authority meeting. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of National City hereby authorizes Vice Mayor Mona Rios to name Jose Preciado as her Proxy Designee to the San Diego County Water Authority for National City Representation when she is unavailable to vote. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney 128 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) authorizing the Mayor to execute a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount by $135,500, for a total Agreement amount of $150,000; 2) extending the term of the Agreement by one year to June 30, 2021; and 3) authorizing the City Manager to execute future Agreement extensions due to the immediate need for services to continue based on supplemental needs caused by the COVID-19 pandemic.(Engineering/Public Works) Please scroll down to view the backup material. 129 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO,: ITEM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount by $135,500, for a total Agreement amount of $150,000; 2) extending the term of the Agreement by one year to June 30, 2021; and 3) authorizing the City Manager to execute future Agreement extensions due to the immediate need for services to continue based on supplemental needs caused by the COVID-19 pandemic. PREPARED BY: Tirza Gonzales, Management Analyst II IMPARTMENT: Engines Works PHONE: 619-336-4318 EXPLANATION: See staff report. APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS Funds are appropriated in various accounts for FY 2020; funding for subsequent fiscal years is dependent on future appropriations as part of annual budget. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION Li FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution executing a First Amendment to the Agreement with Jani-King of California, Inc. BOARD 1 COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. First Amendment to Agreement 3. Resolution 1JUof419 Explanation: On January 21, 2020, the City of National City entered into an Agreement with Jani-King of California, Inc., to provide kitchen cleaning services as needed and as directed by the City's Facilities Maintenance Supervisor to the Nutrition Center at 1415 "D" Avenue. The original Agreement is for a not -to -exceed amount of $14,500, and for an initial term of one year, with the option to extend for up to three, one-year extensions. The immediate need for this amendment is due to the increased level of services required for janitorial cleaning services citywide in response to COVID-19 Pandemic in order to meet the standards established by the County Health Officer. Staff is requesting City Council approval of a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount of the Agreement by $135,000, for a total Agreement amount of $150,000, extending the term of the Agreement by one year to June 30, 2021, and authorizing the City Manager to execute future Agreement extensions. Funds are appropriated in various accounts for FY 2020; funding for subsequent fiscal years is dependent on future appropriations as part of annual budget. 131 of 419 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND JANI-K NG OF CALIFORNIA, INC. THIS FIRST AMENDMENT TO THE AGREEMENT is entered into this 16th day of June, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and JANI-KING OF CALIFORNIA, INC., a Texas corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY and the CON IRACTOR entered into an Agreement on January 21, 2020 ("the Agreement"), wherein the CONTRACTOR agreed to provide janitorial cleaning services at the Nutrition Center, 1415 "D" Avenue, for a not -to -exceed amount of $14,500, and an initial term of five months, with the option to extend this term for up to 3 (three), one-year extensions; and WHEREAS, the parties desire to amend the Agreement by exercising the first of the three one year options to extend the term of the Agreement to June 30, 2021; and WHEREAS, the parties desire to extend the scope of janitorial cleaning services to include all City -owned facilities and providing expansion of janitorial services which will support staff with the additional, specialized cleaning needs to address public health and safety risks associated with the COVID-19 pandemic in accordance with the new standards directed by the County Health Officer; and, WHEREAS, the parties desire to amend the Agreement to cover the cost of providing the increase scope of services from the amount of $14,500 to the not -to -exceed amount by $135,500, for a total not -to -exceed amount of $150,000. AGREEMENT NOW, THEREFORE, the parties hereto agree that: 1. The January 21, 2020 Agreement in exercise of the option provision is hereby amended to extend the term of the Agreement by one (1) year to June 30, 2021. 2. Exhibit "A" of Section 3 of the January 21, 2020 Agreement is hereby amended to now include all City -owned facilities and providing expansion of janitorial services which will support staff with the additional, specialized cleaning needs to address public health and safety risks associated with the COVID-19 pandemic in accordance with the new standards directed by the County Health Officer. 3. The January 21, 2020 Agreement is hereby be amended to cover the cost of the increased scope of services from original contract amount of $14,500 by a not -to - exceed increased amount of $13 5,500, for a total not -to -exceed amount of $150,000. 132 of 419 4. The parties further agree that, with the foregoing exception, each and every tern and provision of the January 21, 2020 Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: By: Angil P. Morris -Jones City Attorney JANI-KING OF CALIFORNIA, INC., A TEXAS CORPORATION (Signatures of two corporate officers required) Bv: (Print) Ace-od6)(6cL)-7 vc' (Title) eav(Qa tip- dv (Print) (Title) First Amendment- FY20 Agreement Page 2 of 2 City of National City and March 2020 Jani-King of California, Inc. 133 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH JANI-KING OF CALIFORNIA, INC., INCREASING THE NOT -TO - EXCEED AMOUNT BY $135,500, FOR A TOTAL AGREEMENT AMOUNT OF $150,000; 2) EXTENDING THE TERM OF THE AGREEMENT BY ONE YEAR TO JUNE 30, 2021; AND 3) AUTHORIZING THE CITY MANAGER TO EXECUTE FUTURE AGREEMENT EXTENSIONS DUE TO THE IMMEDIATE NEED FOR SERVICES TO CONTINUE BASED ON SUPPLEMENTAL NEEDS CAUSED BY THE COVID-19 PANDEMIC WHEREAS, on January 21, 2020, the City of National City entered into an Agreement with Jani-King of California, Inc., to provide kitchen cleaning services as needed and as directed by the City's Facilities Maintenance Supervisor to the Nutrition Center at 1415 "D" Avenue; and WHEREAS, the original Agreement is for a not -to -exceed amount of $14,500, and for an initial term of one (1) year, with the option to extend for up to three, one-year extensions; and WHEREAS, in order to meet the new standards established and required by the County Health Officer, an increased level and frequency of janitorial cleaning services Citywide in response to the COVID-19 Pandemic and extension of the term of the Agreement and expansion of the Scope of Services is necessary; and WHEREAS, City staff recommends City Council approval of a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount of the Agreement by $135,000, for a total Agreement amount of $150,000, extending the term of the Agreement by one (1) year to June 30, 2021, and authorizing the City Manager to execute future Agreement extensions. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute a First Amendment to the Agreement with Jani-King of California, Inc., increasing the Scope of Services for the not -to -exceed amount by $135,500, for a total Agreement amount of $150,000, and extending the term of the Agreement by one (1) year to June 30, 2021. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute future amendments to the Agreement which includes authorization to extend the term, increase the Scope of Services and increase the not -to -exceed amount as appropriate due to the immediate need for services to continue based on supplemental needs caused by the COVID-19 Pandemic. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones, City Attorney 134 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45; 2) authorizing a 15% contingency in the amount of $26,588.40 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) Please scroll down to view the backup material. 135 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45; 2) authorizing a 15% contingency in the amount of $26,588.40 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. PREPARED BY: Luca Zappiello, Assistant Engineer - Civil PHONE: 619-336-4360 EXPLANATION: See attached. DEPARTMENT: Engineeling/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: MIS Contract Award - $177,256.00 (funds are available through prior City Council CIP Appropriations) Expenditure Accounts: 001-409-500-598-1500 (Facilities Upgrades) — $137,224.86 001-409-500-498-6574 (ADA Improvements) — $40,031.14 15% Contingency - $26,588.40 (funds are available through prior City Council CIP Appropriations) Expenditure Account: 001-409-500-598-1500 (Facilities Upgrades) - $ 26,588.40 ENVIRONMENTAL REVIEW: CEQA Notice of Exemption will be filed with the County Recorder. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45. BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Bid Opening Summary 3. Three Lowest Bidders Summary 4. Owner -Contract Agreement 5. Resolution 136 of 419 EXPLANATION The Civic Center ADA Accessibility Project, CIP No. 19-45, will upgrade the first floor exterior access into the Civic Center. The project will construct an ADA accessible path of travel to the main entrance of the building located on the first floor, as well as the side entrances located on the north and south sides of the building. Additionally, the project will also install two ADA parking stalls in the building parking lot. The first stall will be located in front of the main entrance, and the second stall will be located near the southern entrance, adjacent to the employee parking. Staff will coordinate appropriate signage is placed during construction directing all members of the public and staff to the nearest entrance, as access may be limited at the north and south building entrance while they are being improved. Access to the main front entrance of the building will be maintained throughout the project for staff, as well as members of the public once the Civic Center is open to the public. The construction will be phased in such a way to create the least inconvenience to all facility users. On April 30, 2020, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On May 5, 2020 and May 11, 2020, the bid solicitation was advertised in local newspapers. On May 21, 2020, eight (8) bids were received electronically on PlanetBids by the 11:00 a.m. deadline. The list of bid opening summary is attached. APR Construction Inc. was apparent lowest bidder with a total bid amount of $177,256.00. Upon review of all documents submitted, APR Construction Inc.'s bid was deemed responsive, and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. Staff recommends awarding a contract to APR Construction, Inc. in the not to exceed amount of $177,256.00 and to authorize a 15% contingency in the amount of $26,588.40 to address any unforeseen conditions that may arise. Attached are the bid opening summary sheet and a line item summary of the three lowest bidders for reference. Also attached is the Owner -Contractor Agreement. Construction is estimated to be completed by summer 2020. Updates will be provided on the City's CIP website at: nationalcityproject }.com. 137 of 419 BID OPENING SUMMARY NAME: CIVIC CENTER ADA ACCESSIBILITY PROJECT CIP NO: 19-45 DATE: Thursday, May 21, 2020 TIME: 11:00 A.M. ESTIMATE: $200,000.00 PROJECT ENGINEER: Jose Lopez, P.E. NO. BIDDER'S NAME BID AMOUNT ADDENDA #1 BID SECURITY BOND 1 APR Construction, Inc. 3916 Murray Hill Road La Mesa, CA 91941 $177,256.00 Yes Bond 2. Blue Pacific Engineering & Construction 7330 Opportunity Road, Suite J San Diego, CA 92111 $184,586.00 Yes Bond 3. Tri Group Construction 9580 Black Mountain Rd. Ste. L San Diego, CA 92126 $184,989.00 Yes Bond 4. Bella Construction 10008 Tall Oak Lane Escondido , CA 92026 $216,61.1.11. Yes Bond 5. lcpaving & sealing 620 Alpine Way Escondido, CA 92029 $258,772.45 Yes Bond 6. Fordyce Construction, Inc. 9932 Prospect Ave #138 Santee, CA 92071 $264,037.00 Yes Bond 7. SD Remodeling P.O. Box 1488 Rancho Santa Fe, CA 92067 $279,620.18 Yes Bond 8. Vasquez Construction Company 3009 G Street San Diego, CA 92102 $284,900.00 Yes Bond 138 of 419 Bid Results for Civic Center ADA Accessibility project (CIP No. 19-45) Item No. Description Unit Qty. APR Construction, Inc. Blue Pacific Engineering & Construction Tri Group Construction Base Bid 1 Mobilization/Demobilization LS 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $6,000.00 $6,000.00 2 Surveying and Construction Staking LS 1 $2,000.00 $2,000.00 $10,000.00 $10,000.00 $9,000.00 $9,000.00 3 Traffic Control and Pedestrian Control LS 1 $1,000.00 $1,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 4 Clearing and Grubbing LS 1 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 5 Water Pollution Control LS 1 $1,700.00 $1,700.00 $8,000.00 $8,000.00 $5,000.00 $5,000.00 6 Unclassified Excavation LS 1 $2,000.00 $2,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 7 Removal, Disposal and Replacement of Unsuitable Material CY 7 $9,500.00 $66,500.00 $200.00 $1,400.00 $250.00 $1,750,00 8 Construct Concrete ADA Accessible Walkway SF 365 $68.00 $24,820.00 $30.00 $10,950.00 $14.00 $5,110.00 9 Construct Retaining Wall (All Types) Per City of San Diego Information Bulletins 221 and 222 SF 424 $19.00 $8,056.00 $100.00 $42,400.00 $90.00 $38,160.00 10 Construct Curb Ramp Type C Per SDRSD G-29 EACH 2 $2,000.00 $4,000.00 $4,500.00 $9,000.00 $4,600.00 $9,200.00 11 Signing and Striping LS 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 12 Furnish and Install Pedestrian Protective Railing Per SDRSD M-24 & M- 25 LF 152 $30.00 $4,560.00 $150.00 $22,800.00 $218.00 $33,136.00 13 Mill & Overlay of ADA Parking Stalls SF 2,014 $10.00 $20,140.00 $5.00 $10,070.00 $9.00 $18,126.00 14 Fine Grading, Irrigation Adjustments and Landscape SF 70 $60.00 $4,200.00 $10.00 $700.00 $44.00 $3,080,00 15 Construct 4" PCC Sidewalk per SDRSD G-7, G-9, G-10 SF 743 $10.00 $7,430.00 $12.00 $8,916.00 $14.00 $10,402,00 16 Construct 6" Curb per SDRSD G-1 LF 27 $50.00 $1,350.00 $50.00 $1,350.00 $75.00 $2,025.00 17 Construct Concrete Step Per SDRSD M-26 EACH 2 $1,000.00 $2,000.00 $500.00 $1,000.00 $1,000.00 $2,000.00 18 Construct Concrete Ramp with Steel Plate Per Construction Detail B EACH 1 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 19 Fit Cells Completely with Non -Shrink Grout, Texture to Match Existing, Paint over Grout to Match Existing, See Detail C on Sheet 02 LS 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 Total $177,256.00 $184,586.00 $184,989.00 139 of 419 OWNER - CONTRACTOR AGREEMENT CIVIC CENTER ADA ACCESSIBILITY PROJECT, CIP NO. 19-45 This Owner -Contractor Agreement ("Agreement") is made by and between the City of National City, 1243 National City Boulevard National City, California 91950 and APR Construction, Inc. ("Contractor"), 3916 Murray Hill Road, La Mesa, CA, on the 16th day of June, 2020, for the construction of the above referenced Project. In consideration of the mutual covenants and agreements set forth herein, the Owner and Contractor have mutually agreed as follows: 1. CONSTRUCTION The Contractor agrees to do all the work and furnish all the labor, services, materials and equipment necessary to construct and complete the Project in a turn -key manner in accordance with this Agreement and all documents and plans referenced in Exhibit "A", (hereinafter "Contract Documents"), in compliance with all relevant Federal, State of California, County of San Diego and City of National City codes and regulations, and to the satisfaction of the Owner. 2. CONTRACT PRICE Owner hereby agrees to pay and the Contractor agrees to accept as full compensation for constructing the project in accordance with these Contract Documents in an amount not to exceed the contract price as set forth in Exhibit "B" attached hereto and incorporated herein by reference. Payments to the Contractor shall be made in the manner described in the Special Provisions. 3. TIME FOR PERFORMANCE Time is of the essence for this Agreement and the Contractor shall construct the project in every detail to a complete and turn -key fashion to the satisfaction of the Owner within the specified duration set forth in the Special Provisions. 4. NON-DISCRIMINATION In the performance of this Agreement, the Contractor shall not refuse or fail to hire or employ any qualified person, or bar or discharge from employment any person, or discriminate against any person, with respect to such person's compensation, terms, conditions or privileges of employment because of such person's race, religious status, sex or age. 140 of 419 5, AUTHORIZED OWNER REPRESENTATIVES On behalf of the Owner, the Project Manager designated at the pre -construction meeting shall be the Owner's authorized representative in the interpretation and enforcement of all Work performed in connection with this Agreement. 6. WORKERS' COMPENSATION INSURANCE a) By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Agreement. b) The Contractor shall require each subcontractor to comply with the requirements of —Section 3700- of_the- Labor- Cade Before commencing any \ALork, ie Contractor shall cause each subcontractor to execute the following certification: "I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Agreement." 7. ENTIRE AGREEMENT; CONFLICT The Contract Documents comprise the entire agreement between the Owner and the Contractor with respect to the Work. In the event of conflict between the terms of this Agreement and the bid of the Contractor, then this Agreement shall control and nothing herein shall be considered as an acceptance of the terms of the bid conflicting herewith. 8. MAINTENANCE OF AGREEMENT DOCUMENTATION Contractor shall maintain all books, documents, papers, employee time sheets, accounting records and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by Owner and copies thereof shall be furnished to Owner if requested. 9. INDEPENDENT CONTRACTOR At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee, agent, partner or joint venturer of the Owner. Owner shall have the right to control Contractor insofar as the results of Contractor's 141 of 419 services rendered pursuant to this Agreement; however, Owner shall not have the right to control the means by which Contractor accomplishes such services. 10. LICENSES AND PERMITS Contractor represents and declares to Owner that it has all licenses, permits, qualifications and approvals of whatever nature which are legally required to practice its profession. Contractor represents and warrants to Owner that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, qualifications or approvals which are legally required for Contractor to practice its profession. 11. GOVERNING LAW, VENUE This Agreement and the Contract Documents shall be construed under and in accordance with the laws of the State of California, and the appropriate venue for any action or proceeding arising from this Agreement and/or the Contract Documents shall be had in the Superior Court of San Diego, Central Branch. 12. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall for all purposes be deemed to be an original. 13. FALSE CLAIMS Contractor acknowledges that if a false claim is submitted to the Owner, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the Owner seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys' fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. I have read and understood all of the provisions of this Section 15, above: (Initial) (Initial) 142 of 419 14. AGREEMENT MODIFICATION This Agreement and the Contract Documents may not be modified orally or in any manner other than by an amendment in writing and signed by the Owner and the Contractor. IN WITNESS WHEREOF this Agreement is executed as of the date first written above. Owner: Contractor: APR Construction, Inc. (Tic- Sca4.44.eug Alejandra Sotelo-Solis (Owner/Officer signature) Mayor Eric Scarbrough APPROVED AS TO FORM: By: Print name and t!t e (Second officer signature if a corporation) Angil P. Morris -Jones Print name and title City Attorney 940 651 Contractor's City Business License No. 940 651 State Contractor's License No. and Class 3916 Murray Hill Rd Business street address La Mesa Ca 91941 City, State and Zip Code 143 of 419 EXHIBIT A CONTRACT DOCUMENTS Owner/Contractor Agreement Bid Schedule Addenda Plans Special Provisions (Specifications) San Diego County Regional Standard Drawings City of National City Standard Drawings Standard Specifications for Public Works Construction and Regional Supplements (Greenbook) State Standard Specifications State Standard Plans California Building, Mechanical, Plumbing and Electrical Codes Permits issued by jurisdictional regulatory agencies Electric, gas, and communications companies specifications and standards Sweetwater Authority specifications and standards Specifications, standards and requirements of MTS, BNSF, SANDAG, Port of San Diego and all other agencies that may be adjacent and/or affected by the project. 144 of 419 EXHIBIT B CONTRACT PRICE (NOTE - TO BE COMPLETED TO CONFORM WITH BID SCHEDULE ITEMS) 145 of 419 Bid Results for Civic Center ADA Accessibility project ICIP No. 19-45 Item No. Description Unit Qty. APR Construction, Inc. Base Bid 1 Mobilization/Demobilization LS 1 $15,000.00 $15,000.00 2 3 Surveying and Construction Staking Traffic Control and Pedestrian Control LS LS 1 1 $2,000.00 $1,000,00 $2,000.00 $1,000.00 4 Clearing and Grubbing LS 1 $5,000.00 $ 5,000.00 5 Water Pollution Control LS 1 $1,700.00 $1,700.00 6 Unclassified Excavation LS 1 $2,000.00 $ 2,000.00 7 Removal, Disposal and Replacement of Unsuitable Material CY 7 $ 9, 500.00 $66,500.00 8 Construct Concrete ADA Accessible Walkway SF 365 $ 68.00 $24,820.00 9 10 Construct Retaining Wall (All Types) Per City of San Diego Information Bulletins 221 and 222 Construct Curb Ramp Type C Per SDRSD G-29 SF EACH 424 2 $19.00 $2,000.00 $8,056.00 $4,000.00 11 Signing and Striping LS 1 $2,000.00 $2,000.00 12 Furnish and Install Pedestrian Protective Railing Per SDRSD M-24 & M-25 LF 152 $30.00 $4,560,00 13 Mill & Overlay of ADA Parking Stalls SF 2,014 $10.00 $ 20,140.00 14 Fine Grading, Irrigation Adjustments and Landscape SF 70 $60.00 $4,200.00 15 Construct 4" PCC Sidewalk per SDRSD G-7, G-9, G-10 SF 743 $10.00 $7,430.00 16 Construct 6" Curb per SDRSD G-1 LF 27 $ 50.00 $1,350.00 17 Construct Concrete Step Per SDRSD M-26 EACH 2 $1,000.00 $2,000.00 18 Construct Concrete Ramp with Steel Plate Per Construction Detail B EACH 1 $2,500.00 $2,500.00 19 Fill Cells Completely with Non -Shrink Grout, Texture to Match Existing, Paint over Grout to Match Existing, See Detail C on Sheet 02 Total LS 1 $3,000.00 $3,000.00 $177,256.00 146 of 419 j, Eric -Scarbrough CORPORATE CERTIFICATE certify that I am the Secretary of the - .. Corporation named as Contractor in the foregoing Contract; that Eric Scarbrough , who signed said contract on behalf of the Contractor, was then Eric Scarbrough of said Corporation; that said contract was duly signed for and in behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. I, Eric Scarbrough certify that I am the Secretary of the Corporation named as Con rector i`n the foregoing Contract; t -at Eric Scarbrough Contractor, was then Eric Scarbrough who signed said contract on behalf of the of said Corporation; that said contract was duly signed for and in behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. Corporate Seal: 147 of 419 PARTNERSHIP CERTIFICATE STATE OF COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for said County and State, personally appeared: ) SS (Notary Seal) known to me to be of the partners of the partnership that executed the within instrument, and acknowledged to me that such partnership executed the same. Signature: Name (Type or Print): (Notary Public in and for said County and State) My Commission expires: 148 of 419 PERFORMANCE BOND WHEREAS, the City Council of the City of National City, on the 16th day of June, 2020, has awarded APR Construction, Inc., hereinafter designated as the "Principal", the CIVIC CENTER ADA ACCESSIBILITY PROJECT, CIP NO. 19-45. WHEREAS, said Principal is required under the terms of said contract to furnish a bond for the faithful performance of said contract. NOW, THEREFORE, we, the Principal and _ ... w . ... ..... as surety -fare held -and -firmly bound bound unto the City of National City, hereinafter called the "City", in the penal sum of One Hundred Seventy Seven Thousand Two Hundred Fifty Six i($177,256.001 [awful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT if the above bounden Principal, his/her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the said contract any alteration thereof made as therein provides, on his or their part, to be kept and performed at the time and in the amount therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of National City, its officers, agents, employees, and volunteers as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed herein or the specifications accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or additions to the terms of the contract or to the work or to the specifications. 149 of 419 In the event suit is brought upon this bond by the City and judgment is recovered, the surety shall pay all costs incurred by the City in such suit, including a reasonable attorney's fee to be fixed by the Court. IN WITNESS WHEREOF three identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named, on the day of , 20 (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) Surety Principal 150 of 419 PERFORMANCE BOND ATTORNEY -IN -FACT ACKNOWLEDGEMENT OFSURETY - STATE OF ) ss COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for said County and State, personally appeared known to me to be the person whose name is subscribed to the within instrument as the attorney -in -fact of the , the corporation named as Surety in sa trinstrumenrrand- ackritiWiedgarto--iiie` tf artre abrai 3 - —t a rfia —o y sai corporation thereto as Surety, and his own name as attorney -in -fact. NOTE: Signature of those executing for Surety must be properly acknowledged. NOTE: The Attorney -in -fact must attach a certified copy of the Power of Attorney. Signature: Name (Type or Print): Notary Public in and for said County and State My Commission expires: 151 of 419 PAYMENT BOND WHEREAS, the City Council of the City of National City, on the 16th day of June, 2020, has awarded APR Construction, Inc., hereinafter designated as the "Principal", the CIVIC CENTER ACCESSIBILITY PROJECT, CIP NO. 19-45. WHEREAS, said Principal is required by Chapter 5 (commencing at Section 3225) and Chapter 7 (commencing at Section 3247), Title 15, Part 4, Division 3 of the California Civil Code to furnish a bond in connection with said contract; NOW, THEREFORE, we, the Principal and as surety, are held and firmly bound unto the City of National City, hereinafter called the "City", in the penal sum of One Hundred Seventy Seven Thousand Two Hundred Fifty Six ($177,256.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his/her or its subcontractors, heirs, executors, administrators, successors, or assigns, shall fail to pay any of the persons named in Section 3181 of the California Civil Code, or amounts due under the Unemployment Insurance Code with respect to work or labor performed by any such claimant, or for any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board from the wages of employees of the Contractor and his subcontractors pursuant to Section 18806 of the Revenue and Taxation Code, with respect to such work and labor the Surety will pay for the same in an amount not exceeding the sum hereinafter specified, and also, in case suit is brought upon this bond, a reasonable attorney's fee, to be fixed by the Court. This Bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil Code, so as to give a right of action to such persons or their assigns in any suit brought upon this bond. 152 of 419 It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension bf time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement hereinabove described or pertaining or relating to the furnishing of labor, materials, or equipment therefore, not by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement hereinabove described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be r_eleased_fr_om_liability_.to_.those for_whose_benefitsush bondmhas been given, by reason of any breach of contract between the owner of Public Entity and original contractor or on the part of any obliges named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 3110 or 3112 of the California Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned. IN WITNESS WHEREOF three identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named, on the day of , 20 (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) Surety Principal 153 of 419 ATTORNEY -IN -FACT ACKNOWLEDGEMENT OF SURETY STATE OF ) ss COUNTY OF On this day of , 20 , before me, the undersigned, a Notary Public in and for said County and State, personally appeared known to me to be the person whose name is subscribed to the within instrument as the attorney -in -fact of the , the corporation named as Surety in said instrument, and acknowledged to me that he subscribed the name of said corporation thereto as Surety, and his own name as attorney -in -fact. NOTE: Signature of those executing for Surety must be properly acknowledged. NOTE: The Attorney -in -fact must attach a certified copy of the Power of Attorney. Signature: Name (Type or Print): (Notary Public in and for said County and State) My Commission expires: ATTACH ALL BONDS 154 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AWARDING A CONTRACT TO APR CONSTRUCTION, INC. IN THE NOT -TO -EXCEED AMOUNT OF $177,256.00 FOR THE CIVIC CENTER ADA ACCESSIBILITY PROJECT, CIP NO. 19-45; 2) AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $26,588.40 FOR ANY UNFORESEEN CHANGES; AND 3) AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT WHEREAS, the Civic Center ADA Accessibility Project, CIP No. 19-45, will upgrade the first floor exterior access into the Civic Center; and WHEREAS, the project will construct an ADA accessible path of travel to the main entrance of the building located on the first floor, the side entrances located on the north and south sides of the building and install two (2) ADA parking stalls in the building parking lot; and WHEREAS, City staff will coordinate appropriate placement of signage during construction directing all members of the public and staff to the nearest entrance, as access may be limited at the north and south building entrance while they are being improved; and WHEREAS, on April 30, 2020, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors and advertised in local newspapers on May 5, 2020 and May 11, 2020; and WHEREAS, on May 21, 2020, eight (8) bids were received electronically by the Engineering Department for the Civic Center ADA Accessibility Project; and WHEREAS, APR Construction, Inc., was the lowest responsive bidder qualified to perform the work as described in the project specifications with a total bid amount of $177,256.00; and WHEREAS, City staff recommends awarding the contract to APR Construction, Inc., who is the lowest bidder qualified to perform the work as described in the project specifications with a total bid amount of $177,256.00; and WHEREAS, a 15% contingency amount up to $26,588.40 for any unforeseen changes to the Project is recommended. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the Civic Center ADA Accessibility Project, CIP No. 19-45, to the lowest responsive, responsible bidder, to wit: APR CONSTRUCTION, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City herby authorizes the Mayor to execute on behalf of the City a contract in the amount of $177,256.00 with APR Construction, Inc. for the Civic Center ADA Accessibility Project. Said contract is on file in the Office of the City Clerk. 155 of 419 Resolution No. 2020 — Page Two BE IT FURTHER RESOLVED that the City Council hereby authorizes a 15% contingency in the amount of up to $26,588.40 for any unforeseen changes. PASSED and ADOPTED this 16th day of June, 2020 Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris Jones, City Attorney 156 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab in a not -to -exceed amount of $44,649.19. (Engineering/Public Works) Please scroll down to view the backup material. 157 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab in a not -to -exceed amount of $44,649.19. PREPARED BY: Tirza Gonzales, Management Analyst II Vt EPARTMENT: Engin PHONE: 619-339-4318 APPROVED BY: EXPLANATION: See staff report. lic Works FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MI5 644-411-000-511-0000 (Equipment Replacement Reserve - Police) $44,649.19 Funds are appropriated and available through prior City Council Appropriations. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION ❑ FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab for the National City Police Department. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. Sourcewell Contract # 120716-NAF 4. Resolution 1 158 of 41 Explanation: The current Traffic truck used by the National City Police Department has exceeded its useful life and is scheduled to be replaced. Staff desires to purchase a new 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #120716- NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the Mayor to award the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab to National Auto Fleet Group in an amount not to exceed $44,649.19 consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2019 annual budget and these funds were carried over from FY19 to FY20. 159 of 419 1/1312020 :Soil, service, .and deliver letter 1 /7./2020 1/13/2020 Re -Configured National Auto Fleet G.roup A DDvlsiralt of tat,ovvoitiG of W•atoaravillo 490 Auto Center Orlve, Watsonville, CA 85076 (855) 289-9 .7 «.(881) 480.8497 Fax FleetiNVationniAuto isetOro�up oorin Quote ID: 12443 R1 Order Cut Off Date: TBA Mr Ruben Huerta City of National City 1726Wilson Ave National City, California, 91950 Dear Ruben Huerta, National Auto Fleet Group is pleased to quotethe following vehicle(s) for your consideration. One (1) New/Unused (2020 Cord Super Duty F.260 SRW (W2A) XL 2WD Crew Cab 8' Box 176" WS, Harbor installed Camper & C-Slider) and delivered to your specified location, each for One. Unit $35,447.78 $5,000, 90 $600.00 $3,591.76 $•8.75 $44,649,19 Contract Price Harbor installed 'Camper & C-Slider 3•additional key(s) Tax (8.7500 %) Tire fee Total '- per the attached specifications. `This vehicle(s) .is .availableunder the Sourcewell (Formerly Known as WA) Contract 120716-NAF .. Ploase. reiF 'ri tc'e .this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days afterreceipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Jesse Coope Account Man � Email: Fleet i atlonalA Office: (855) 289-6572 Fax: (831) 480-8497 toFleetGrou.p.com Quoting Department Account Manager Fleet@NationalAutoFleetGroup.com (855) 289-5572 TOYOTA 3111 Mies://nationalau toileetproup. comlOrderRequest/S SRPri nt11244Mws-lrue&te=true&sedType=QuickQu ote 160 of 419 1/13/2020 Seri, sorvICa, and deliver letter In order to Finalize your Quote,_please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by: Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@nationalautofleetgroup.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 https;llnationalautoflaetcg roup,aorn/OrdorRequ esUSSDPrintli 24437ws=true&se »true&ssdType=QuickQuote 4111 161 of 419 255 Voyager Ave Brea, CA 52821 Phone:. 714-996.04.11 Sales Quote 5Q34523 Fux; 714:4$96.0Iir3.5 Sales•Quote Date: 1/1012020 Inside Sales Rep,: KIrnberiy 9a3itnnty.:.. •_.... Sell Ship To: NATIONAL.AL1TQ-FLE..LJ CiftO:11P,CI1Y-OF NATIONAL CITY To: CITY OF NATIONAL CITY DEALER 1A 71l 061 172e WILSON AVE 1330 W,.MAlN ST, ALHAMBRA,CA 91801 626=41.4. 0O0 Tax kfent, Type Legal Entity Sales Quote Page 1 of '1 NATIONAL CITY, CA 9150 Customer 1D Dealer Number ship Via HARBOR SalesPerson Terms 2% 10 Days, Net 30 V1N Location: BREAi Territory REGION 1 Harbor -Truck Bodies is Not Held .Resp.o.ns.Ibie for:trny item, not listed on this order/gLitito. Pricing on quoteis valid 30 days front.sai.es, quote da te. Item No. DesCrlptian Exp, Notes FLWOI JENNIFER ilirft ptyt Unit.Prit* Net Pike FORD;056.C;..S1tW FORD ..5.6" CA CREW 4A0 SRW GAS.,- EACH 1 SEC) 1 ARE* MODEL LACK .CA?iPFL SHELL INSTALLED .EACH 1 2'.640.40 2,1540,40 SEO_2 1000 it CAR O:SLIDE lNsTAU.Et ,EACH 1 1035,50 1;935,50 MVDI P0I OR NEW VEHICLE EACH 1 225,00 225.00 FREIGHT Freight EACH 1 125.00 12:5.00 FUEL CHARGE FUEL CHARGE. EACH 7 75.00 25.00 Amount Subject to Sales'Tex 0 Ain Unt Exempt.from Sales Tax 5,000,90 Authorized Signature Dealer VlN/VON P.O, Date Subtotal: 5;00.0t30 Invoke DIscOunt; 0A0 Total Sales Tax 0.00 Total: 5,000,90 162 of 419 1l'l3/202o Sell, service, and deliver letter Vehicle Configuration Options ENGINE Code Description 99N • TRANSMISSION ENGINE: 7.3L 2V DECVT NA PFI V8 GAS, -Inc: Heavy -Duty Alternator (240 Amp },.3 55 Axle Aa} Ratio Code Description 44G TRANSMISSION: TORQSH.IFT 10-SPEED AUTOMATIC, -inc: SelectShift and selectable drive modes: normal, tow/haul, eco and deep sand/snow WHEELS . .. .. Code 64A Description WHEELS: 17' ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments (STD) -..'' TIRES Code Description ,.. . TDB _ ,N.— TIRES: LT245/75RX17E BSW NS (4), (STD) � w PRIMARY PAINT . .. • ... ° ode w,.a. Description UM AGATE SLACK METALLIC u.: tPAINTSCHEME..,, Code Description ,! STANDARD PAINT .. � . .,„_ SEAT TYPE - ... j1 W- w Cede �.... , wy.... 1 't4S _Description MEDIUM EARTH GRAY, CLOTH 40/MINI-CONSOLE/4O FRONT SEAT, -Inc: driver's sidn„�nanuaf lumbar �' Ft AXLE RATIO >i n Code Description _ - , ... v. A X35 3,55 AXLE RATIO , ;: EQUIPMENT .,,.-4! 5 ADDITIONAL Code Description 90L POWER EQUIPMENROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim� panel, Accessory Delay,Advanced Security Pack, SecuriLacic Passive Antl-Theft Syster i-(PA"(NS p and Inclinationtintrusion, sensors, Power Locks, Remote Keyless Entry, Manual ; htips;!!nation aid utefleetg roup.coml0 rd arRequest/SSD Pnn024437ws-true&s ertrue &ssaypa=Qu I akq cote 163 of 419 1/13/2020 Sell, serviCe, aid deliver letter Telescoping/Folding Trailer Tow Mirrors, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock „ •471 CAMPER PACKAGE, -Inc: extra heavy -service front springs (2 up upgrade above the spring computer selected as a consequence of options chosen, Not included if maximum spring § have been computer selected as standard equipment), rear auxiliary springs and slide -in camper certification, NOTE 1: Salesperson's Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer towing or camper limits and corresponding required equipment, axle''"''kl'°' ratios and model availability, NOTE 2: May result In deterioration of ride quality when vehicle is not equipped w/camper, Rear Stabilizer Bar 1•. 52B 76C 13.5s f6R -66S: TRAILER BRAKE CONTROLLER, -inc: Verified to be compatible w/select electric over hydraulic- brakes, smart trailer tow connector EXTERIOR BACKUP ALARM (PRE -INSTALLED), -Inc: Custom accessory TOUGH BED SPRAY-1N BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks: and • black bed attachment bolts • REVERSE SENSING SYSTEM UPFITTER SVVITCHES (6), -Inc: Located in overhead console 60B BLIND SPOT INFORMATION SYSTEM (BUS), -Inc: cross -traffic alert and trailer tow (B1_;',:8 sensor in taillamp) OPTION PACKAGE Code 600A •4 Description ORDER COD 600A https://nallortalautofleetgroup.corri/OrderRequestiSSDPrint/12443?we=truease=true&ssdTyper-QuickQuote • '1 .tefm,r, Or,vmvk • • • - . . -C;i1 • 6/11 164 of 419 1/13/2020 Sell, service, and deliver letter N'tiNea .. uru;!47�s1Y 2020 Fleet/Non-Retail Ford Super Duty i;-250 SRW XL 2WD Crew Cab 8' Box 176" WB WINDOW STICKER 2020 Ford Super Duty F-250 SRW XL. 2WD Crew Cab 8' Box 176" WB CODE MODEL. MSRP W2A 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab 8' Box 176" WB $37,495.00 OPTIONS 99N ENGINE: 7.3L 2V DECVT NA PFI V8 GAS, -Inc: Heavy-Duty.Alterriator (240 Amp), 3.55 Axle Ratio $2,045.00 44G TRANSMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -Inc: SelectShift and selectable drive modes: $0.00 normal, tow/haul, eco and deep sand/snow ..64A WHEELS: 17" ARGENT PAINTED STEEL., -Inc painted hub covers/center ornaments (STD) :1`D8 TIRES: LT245/75RX17l BSW A/S.(4), (STD) UM AGATE BLACK METALLIC STANDARD PAINT 45 MEDIUM EARTH GRAY, CLOTH 40/MINI-CQNSOLE/40 FRONT SEAT, wine: driver's side manual lumbar X35 3.55 AXLE RAT3O 90L POWER EQUIPMENT GROUP, -Inc: Deletes passenger -side lock cylinder, upgraded door trim panel, Accessory Delay,. Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) and Inclination/Intrusion sensors, Power Locks, Remote Keyless Entry, Manual Telescoping/Folding Trailer Tow Mirrors, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock $0.00.:.,, $0.00 $0::ioet. . : $615. 70 INC $1,125.00 471 CAMPER PACKAGE, -Inc: extra heavy -service front springs (2 up upgrade above the spring computer $16' :00 , selected as a consequence of options chosen, Not Included if maximum springs have been computer selected as standard equipment), rear auxiliary springs and slide -In camper certification, NOTE 1:. . . Salesperson's Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer -• towing or camper limits and corresponding required equipment, axle ratios and model availability, NOTE 2: May result in deterioration of ridequality when vehicle Is not equipped w/camper, Rear Stabilizer Bar j : { i. fi 52B TRAILER. BRAKE CONTROLLER, -inc: Verified to be compatible. w/select electric over hydraulic brakes, $270,00 1 smart trailer tow connector 76C EXTERIOR BACKUP ALARM (PRE -INSTALLED), -Inc: Custom accessory $;140.O0 3:. 855 TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and black bed •$55.00 1 attachment bolts 76R REVERSE SENSING SYSTEM $245.00 ji 66S UPFITTER SWITCHES (6), -Inc: Located in overhead console $:it,Y;Ur e. 1 60B BLIND SPOT INFORMATION. SYSTEM (BLIS),.-inc: cross -traffic alert and trailer tow (BUS sensor in $54.0.00 f taillamp) 600A ORDER CODE 600A Please note selected options override standard equipment blips://natienaleuto0aetgroup.cem/OrderRequest/SSDPrint/12443?ws Atrue&se4true&sserype=QuickQuote 165 of 419 1113/2020 Sell, service, and deliverletter SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL PRICE Est City: N/A MPG Est Highway: N/A MPG Est Highway. Cruising Range: NIA mi $43,395.00 $0.00. $1,5.95..00' $44,990.00: ;Any performance -related calculations are offered solely•as guidelines. Actual unit performance will depend on your operating»conditiona:i Dy t.. https:/Ma ti onal autoflee lgrou p.com/OrderReq uest/SS D PrinU124437ws=true &se=true&ssdT'ype=Qu lcki1 u ote 8/11 166 of 419 • • 110.•.M411. 1/13/2020 Standard Equipment MECHANICAL Soli, service, and deliver etier Engine: 6,2L 2-Valve SOHC EFI NA V8 Flex -Fuel , Transmission:TorqShift-G 6-Spd Auto w/SelectShift 3.73 Axle Ratio GVWR: 10,000 Ib Payload Package 50-State Emissions System Transmission w/Oil Cooler Lear -Wheel Drive (2-Amp/Hr 660CCA Maintenance -Free Battery w/Run Down Protection 1 t'i 57 Amp Alternator Class V Towing Equipment -inc: Hitch and Trailer Sway Control „. Trailer Wiring Harness 3660# Maximum Payload HD Shock Absorbers Front Anti -Roll Bar . Firm Suspension ,Hydraulic Power -Assist Steering .... , 'Single Stainless Steel Exhaust . -48 Gal. Fuel Tank _..., 1,.. Front Suspension w/Coil Springs Leaf Rear Suspension w/Leaf Springs 4Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control. EXTERIOR Wheels: 17" Argent Painted Steel -Inc:. painted hub covers/center ornaments :'-Tires: LT246/75Rx17E BSW A/S.(4). Regular Box Style 1Steel Spare Wh—eel Full -Size Spare Tire Stored •Underbody w/Crankdown Clearcoat Paint Black Front Bumper w/13Iack Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear •Step Bumper Black Side Windows Trim and Black Front Windshield Trim Black Door Handles Black Manual Side Mirrors w/Manual Folding • LManual Extendable Trailer Style Mirrors ;-Fixed Rear Window littps://nationalautoileelyrgup.comtOrdeeR0quesUSSDPrintt12443?ws=true&ser4truassdTypE).--4QuIckQuate • • mrouley.a • , ..,Fou.A.ritamuakritad,..1.44 I i 1.0.01*W.rahr,Nicoaatuoidminamty.4 gItt".1 .•1: A 167of419 1113/2020 Light Tinted Glass Variable Intermittent Wipers Sell, service, and deliver latter Aluminum Panels .lack Grille u ront License Plate Bracket aiigate Rear Cargo Access Manual Tailgate/Rear Door Lock Autolamp Fully.A.utoniatic Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off, Cargo Lamp wlHigh Mount Stop Light ;:ENTERTAINMENT adio AM/FM Stereo w/MP3 Player -inc: 4 speakers er,tadio w/Se.ek-Scan �. Fixed Antenna 04341 . SYNC Communications &.Entertainment System -inc: enhanced voice recognition wI911 Assist, 4,2" LCD center stack screen, AppLink and 1 smart -charging USB-C port il. INTERIOR 4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement :4 Way Passenger P_v er Seat -inc:Manual Recline and Fore/Aft Movement Irk .,�0-40 Folding Split -Bench Front Facing Fold Up Cushion Rear Seat €'Manual Tilt/Telescoping Steering Column 'Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmi,ssiQ:n Fluid...4 Temp, Engine Hour Meter, Trip Odometer and Trip Computer Manual Rear Windows FQrdPass Connect 4G LTE WiFI Mobile Hatspot Internet Access Rear Cupholder Manual Air Conditioning xixotcswe HVAC -inc: Underseat Ducts ;Illuminated Locking Glove Box €:interior Trim -Inc: Chrome. Interior Accents '.;Fu1I Cloth Headliner ....:................ ........ . Urethane Gear Shift Knob ,HD I7 Vinyl 40/20140 Split Bench"Seat -inc: center armrest, cu holder, storage and driver's side manual lumba fi P Day -Night Rearview Mirror Passenger Visor Vanity Mirror 2 12V DC Power Outlets Full Overhead Console w/Storage and 2 12V DC Power Outlets v..� ;Fade -To -Off Interior Lighting lo, https:llnalianalaulnileetgraup.comic}rderRequestlSSnPrintl124437ws-true&se=truet3<ssdType= G2uickQunte 168 of 419 1/13/2020 Sell, service, and deliver letter . Front And Rear Map Lights :. Full Vinyl/Rubber Floor Covering Undfw.rhood And Pickup Cargo Box Lights Smart Device Remote Engine Start ..... l : strument Panel Covered Bin and Dashboard Storage ... an 1st. Row Windows • systems Monitor „.... .�, xrngr. .WON VIM Trip Computer Outside Temp Gauge . , .._...... ... •Analog Display . Seats. wlVinyl Back Material _° Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints ...... ,.. ._... M4aai{r.w.YAy ._.,. .. ... .. ..... ,' .. -.,. . .... .........•...... 'Seoul-Hook.Anti-Theft Ignition (pats) Engine Immobilizer .!. ... _.... _... Air Filtration AFETY AdvanceTrac w/Roll Stability Control Electronic Stabi ABS And Driveline Traction Control Side Impact Beams .. ESC) And Roll Stability Control (RSC) S':5:�75iS:6 • Dual Stage Driver And Passenger Seat -Mounted Side Airbags Tire Specific Low Tire Pressure Warning OSA Mykey System -Inc: Top Speed Limiter; Audio Volume Limiter, Early Low Fuel Warning, Programmable Soun .i`. .d...i Nimes and Beltminder w/Audio Mute :Safety Canopy System Curtain 1st And 2nd Row Airbags. ;3 : utboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point and. Height Adjusters Dual Stage. Driver And Passenger Front Airbags Back -Up Camera https://natiana lautoff ee tgrou p.co mTord erRequ es t/SS UPri nt/ 124437ws=tru a&se=true&ssdType=.QuickQuote 169 of 419 , • FORM E CONTRACT ACCRPIANCE AND AWARD frop portion of thli,tprm'ot oomplerod. tyvPlJA li ih V0,11i;for Is FiWoxfoci oohjrocil, Thd vertdorlhouja complpte PM VdOrCluflloitzedIslonolumn Q p1rhDflie:RPP•rtgpOraer). NJPA onlrioI 1207d 6-NAP Propogor's. tu le•jal tome; 72 Hour LLC,dlho kelionatAutoll'oef s')roup • . »pied m JPR yobwe'beert.crWttrded.a..cohlrowt,A n worded venOpy,•4'eou: ogrou tp,prol410 the'Vedooft:eiitki,A01144 t.efficilii Inycl ur riropOricil atirrio 0°41; pli ortho trirro$ and crivialoftaltilnifl) Irt fh.11; tFit, 61 tiny uhieklM4t))1$:10 fiPs,itrIto cinttlii tiny q>0;.tiplion.s• that •Dto 000,50,00 by. )4.40,Xl,t/i.0 • • rho fleollVe ilote•or 1h0. Qnlrciol will' b.° JculVory 1:Zt 2017 cod wmqxpke:on-JO)uaty 17, 201 .(tiolalerthqn ipler oflourynor4frorn ihe'wcplrollon de otte Qurrenily owarcie0 'contract i;:ir tour y.ecIrs•fromptho. dote .thho 1,1.I efileffr.000torrion1 Offropr llwcrcis• the ControGI), This Cohlratif 'inejr 4e,0xlbocled for a h y'Cot 1‘1,1PWs dsoroffor). NJPA Authorized $41,11dIu're.st • RIPA DIEM Ofin(*(1,0302a •QtirliACTS AMI) P110`074EV:136-FON611:0 - r WPA•E) XEcAfficlitIR,OrbRA:111:04,1011A1.10 AWardecl on RiritiOlyt, 201'7' Jaren' S.ohwari.tx Mira)) Chool 'Cockleto (MAKI PINTED9ATYPeD) •F1/41.JPA oritq:lp 120716-NAP ......... ..... Vini dor Auflrotfocl jtUtGs .The Yondor.horoby (10cps this Ctoniroot owor41noludirig iIl cpte exo5ptions aocl amorTsimera. Vonclor Name ./4),r.C,4*/ Atp_,;(19,774-,X;•tyl Authorize SlstnatotYls.pne rriAregyr,,#?e,./ VL1�R AUTHORIZED $1G1'IAtU E 1.;,xeci,vicgi Cft [6. 20E1 lifAe• eve,4j4 (NAME' PREAND OR TVEO) 14.114A Corifivol *12011641AF • 170 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #120716-NAF WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE AND BUILD -OUT OF ONE (1) 2020 FORD SUPER DUTY F-250 SRW (W2A) XL 2WD CREW CAB IN A NOT -TO -EXCEED AMOUNT OF $44,649.19 WHEREAS, the current Traffic truck used by the National City Police Department has exceeded its useful life and is scheduled to be replaced; and WHEREAS, City staff desires to purchase a new 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab; and WHEREAS, the City of National City has an opportunity to piggyback onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab; and WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City's procurement procedures, and such a determination has been made in this case, therefore, it is recommended that the purchase be made without complying with the competitive bidding procedure set forth in the Municipal Code; and WHEREAS, National City's Purchasing staff has confirmed that the Sourcewell Contract #120716-NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City; and WHEREAS, City staff recommends that the City Council approves the award of the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab to National Auto Fleet Group in an amount not to exceed $44,649.19 consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby affirms the Purchasing agent's determination that the Sourcewell Contract #120716-NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. 171 of 419 Resolution No. 2020 — Page Two BE IT FURTHER RESOLVED that the City Council of the City of National City hereby waives the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and hereby authorizes the Mayor to execute an Agreement that piggybacks onto the Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab in a not -to -exceed amount of $44,649.19. PASSED and ADOPTED this 16th day of June 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 172 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab in a not -to -exceed amount of $81,777.66. (Engineering/Public Works) Please scroll down to view the backup material. 173 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab in a not -to -exceed amount of $81,777.66. PREPARED BY: Tirza Gonzales, Management Analyst I PHONE: 619-339-4318 EXPLANATION: See staff report. EPARTMENT: Engineerin /Pu Iic Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-411-000-511-0000 (Equipment Replacement Reserve - Police) $81, 777.66 Funds are appropriated and available through prior City Council Appropriations. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab for the National City Police Department. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. Sourcewell Contract # 120716-NAF 4. Resolution 174 of 419 Explanation: The current Special Weapons and Tactics (SWAT) vehicle used by the National City Police Department has exceeded its useful life and is scheduled to be replaced. Staff desires to purchase a new 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #120716- NAF with National Auto Fleet Group was competitively bid through a Request i Proposals (RFP) process, and that the State of California Department of General Service procurement procedures are in substantial compliance with those of National City. .f Therefore, staff requests that City Council authorize the Mayor to award the purchase di one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab to National Auto Fleet Group in an amount not to exceed $81,777.66, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. The funding to purchase this vehicle was approved by City Council through adoption of; the FY 2020 annual budget.:'.. 175 of 419 n..... w....q w...^..M^.•^•..'iv�»».,... »r.�.,.x»..•. y.y' .'+5.-» .•x•v' .�rr»w.» r•5'.»'t'"'^ � . F . S WA nm-•xtr.�rw.r»w,-.r^.;."--„.•...y,r.�»,.,.w.wv+..........av�, r+. i .. gland Auto .Fleet Group A Ofui clan of r,.halrroJ t UtlnCrinnvtile 4SCi Auto Cr f t<or4 C titve, Wat onville, CA 85076 (t'. ts i) 208.86 1 (83'1) 4804497 Fox Her t:t National,lut c rle taeou room Yvf.FYRF,i1r 1N<lrlavRRSmYranrn+M'NrN+k•M»nt»�a•.»a*wvea}vr\ N 617/202O 618/2020 Re -Configured 'ri+WlMi+{9aAF,yMVNMfIifN 1YYAMn.pYlvntevia l»aYnRewaxafFvitvrysw�y..ManJM++,rrennYnFwu'uaµnvfva{tl�NrF�ldmnwJnla�nvYmnv�avarflFu/NFYiNW-}a+y�gvu�M�R{tlmWi;µ�FyyrNr,ewvyN Quote ID: 13565 R1 Order Cut Off Cate: TEA Mr Ruben Huerta City of National City 1726 Wilson Ave National City, California, 91050 Derr Ruben Huertn, National Auto Fleet Group is pleased to quote the following vehicie(s) for your consideration. Ono (1) New/Unused (2020 Ford Super Duty F.250 SRW (W2A) XL 2WD Crew Cab 8' Box 176" W; , TriVan Body Proposal (details enclosed)) and delivered to your specified location, each for Chao Unit One Unit Total % (M$RP) Savings Contract Price $42,895.00 $33,524.10 21.846 % "T"rhV to Body Proposal $40,465,70 $40,465.70 (details enclosed) 6 additional key(s) $1,200,00 Tex (8Y7500 %) $6,679.11 Tire fee $8.75 Total $81, 77'7.66 Total Savings $9, 370.90 - per the attached speciflcatians. This vehicie(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716-11AF { Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment: terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration, Should you have any. questions, please do not hesitate to call, Sincerely, Jesse Cooper Account Manager Crtt iL l=leet }NetionalAutoPleetGroup.corrr Office. (855) 289-0.572 Fax: (8 31) 480.8497 clamour Quoting Department Account Manager bleat ationalAuterleetf roup.co n (855) 289-6572 TOYOTA Maps://www nationalsurogootgroup,com/OrdortRovesfiSSDPrint1135657wsmirue&so=true&sWTypeLIQuickQuole 176 of 419 ,In order Jo Fina[izesour Quote, pleasq_sjtiqiit tbis plc sa e packet to your mmig boily foLPurc as Order Approval. Once yam sue a Purchase Order pleas,e send by: Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@NationalAutoFleetGrouom We will then send a W-9 if you need one Please contact our main office with any questions. 1-855-289-6572 baps://www.nalIonaloutoflaelgroup.corn/OrderRequesUSSDPrint/135657w o=lruo&so~irua&asdTypo=Cluio& luols 4/11 177 of 419 TrlVan Truck Body 1365 West Smith Rood Ferndale, WA 96248 Ph (300) 380-0773 www.trlvati.com Fax (360) 3'12-1398 National Auto f"iaet Group 400 Auto 'enter Watsonville, CA 95076 DESCRiPTtQN e National Clty Fleet Office 1726 Wilson Avenue National City, CA 91960 �f. `,41. 1 i5. ,,. i+i +a+r' MiI Y'!„yiy r tart,��` 0s PROJECT DESCRIPTION; SWAT Support Trcick SWAT Supply Truck NOTE; TriVan Ford Drop Ship Coda is BSV,i+lf3 E str%" to !"lased on 2020 Ford F260 with the following specifications (see Sourcewell Chassis Quote from Nell Carrel on May 7, 2020) Super Duty F250 SRW XL 2WD Crew Cab 8' Sox 176" WS Bed i)olete (56" Cab to Axle dimension) Oxford White 7,3 Gas V8 Torgcshift 0 speed automatic transmission 17" Steel painted wheels Grey Cloth Interior 8.73 Pd.ear Axle Ratio Power Equipment Group 240Amp Alternator Duni 78Amp Hour F3atteries 'trailer Brake Controller (but not trailer hitch) Heavy Duty Front Suspension Exterior Backup Alarm Spare Tiro 1 wheel / Jack Running Boards Upflttcar Switches Fear Vlow Camara & Prep kit Uptltter Interface Module TriVan upfit consists of the following details; Reading 98" Service I3ocly White Powder Coated to match Ford OEM White With 3 storage compartments on either side (Including adjustable hei,9ht shelves and dividers in each compartment) With sliding lockable cover for open area of service body Subtotal Total 178 of 419 'rrlVan Truck Body 1385 Want Smith Road Ferndale, WA 98240 Ph Fax Ntiartal Auto Fleet Group 490 Auto Center Watsonville, CA 95076 (360) 300-0773 (360) 312 1398 t lI iV''V'Ptit::1f-1i• 1 esi.. y 4rt, 1, Wit) painted stee rear buuSper With LED lighting inside each compartment With Automatic Locking on Service Body With Pullout Arunia Box installed above electrical components in LEFT FRONT Compartment With '120VAC power provided by either shorepower plug or 3000W inverter With RED / BLUE Emergency Lighting mounted in Grille and on rear face of body switched using OEM Uplifter switch in truck cab wwwtriven.com National City fleet Office 172.E Wilson Avenue National City, CA 91950 ;?SiA i�l�tj�fT11 to t,r 1 la ;i With PA and Sired Incorporated Into chassis With 12VDC Scone Lighting on Service Body Mounted as i'oliows: 2 scene tights rrrourrted on each side of service body, painted outwards - 2 sonne lights mounted on rear race of service body, pointed backwards switched using OEM Upfitter switch in truck crab With Auxiliary 12VDC House Battery installed in LEFT FRONT Storage Conipaiiment (on floor of compartment) connected to chassis batteries via battery separator to ensure no cross draining between chassis batteries arid house battery includes Shorepower Connection et left front of body Includes manual master disconnect for body power Blue Sea Systems Auto Eject Plug . Buttery Charger / inverter to provide charging when shorepower connected, and to provtde 12OVAC power from house battery with (4) 120VAC duplex piuge on body, in both rear exterior compartments, RIGHT FRONT exterior compartment, and one external OFCI plug at right rear corner of body (on rear race) Includes Pre Delivery Inspection (PDI) at Bellingham Ford Lincoln in Bellingham, WA Includes Certified Weight Slip includes Delivery to National City PD !J}}akk ", ,,jam 7$(� tr a x�p VY Page 2 Subtotal S rlms Tax (0.0ala) Total TOVan Truck Body 1385 West Smith Road ViVsL1 Ferndaie, WA 98248 Pi (860) 380-0773 www,triven.corn Fax (380) 312-1398 National Auto Pleat Gro 490 Auto Center Watsonville, CA 95076 hE-7ADINQ BODY riADINC40 READING 11.1IN4. •••••-• National City Fleet Office 1726 Wilson Avenue National City, CA 91950 'goo READING SERVICE BODY Reading 9fr sm Classic if steel service body A60 Oven/waled steel construction powclercoated white • -18ga steel double paneled doors stainless stool rotary locks Dual -Pro seal compartment doors - Hidden hinges reduce forcible entry fill receptacle Acrylio .coat priming process - Nitrogen strut door holders all vertical decors Recessed, white, pocched steel rear step bumper 364 .4114. .cton? kkrr.sysIom* :.009.0Pog:Ar Div `skJ ftttVP01,0,1;*:0hjat Et) on&Ijght" tii.P00,161000if-46idgsOCi.vtlqq r:Ckitr.gry diir. RETRACTABLE UTIJTY BED COVER Manually operated retractable utility bed cover installed enclosing bed area of service body. Hcavy-cluty aluminum slat construction powderccated black With tailgate lock EstMI ate 61612020 876 14.*••••.1../.1•N•M14 •1, Page 3 Subtotal Sales Tox (0.0%) Total 1111•1.11. •—•••4 a! t's • L 180 of 419 Tir!Van Truck Body 1385 W est Smith Roacl Ferndale, WA 9B248 Ph (360) 380.0713 Fax (MO) 312-13963 National Auto Fleet Group 40O Auto Center Watsonville, CA 06078 MOUNTING 12V EL,E75'TRI... •r4,i44.4,0af�a'%o-.a�l',r,?.,J;;.flk MOUNTING; Mounted by 1 rlVan on customer supplied chassis TriVari rnudflaps w w.trIvari•oom ...0, it (4E)`Q i';a .. F.th>G > }y�� ca.f vrd q r�. 9:.-,of' i.; '# , frylI:rs r o, ro vir4.1 rrr g nti z 't1c r r <v •i0l) e:.:..:•..: a,... ..•S[>y2S.:•t_�.:°i:t a,. li _ ...k•I L . .. Mn�+S!fy z. „::$'r,';` h. =:>.� ::ir'e ai; i. : ki>ACJ.. ,.ve,f,R <'•: :it :a':r5i i'fr gf3i+[-' r . � iR - ',Y'F,:• - '`-•=�'e .'.- , �-�,.-::.: aa., ',:k;:`:�:'!Y•:.s�..t .. t.,i:Fje'r:':k'k:i i`,.i:?.: ..w-,,!....... .. 1...�r,�>M.::.rw: 12V EL.F.:013ICAL. AS FOLLOWS; Auxiliary 12VDDC "Housee Battery mounted on floor of FRONT LEFT COMPARTMI NT ncludes tie down provisions r10tude1) fnttster disconnect switch (manual) noludes SurePowor 1:3attery Separator connection to chassis batteries nciudes ell oable / connectors / straps 1•Io00n / crtc: nciudss 3000 Wattirtvertsr nolucles Auto Eject Shorepowerr Ptucg (Blur Sea Systems) ncludes (4) 120V Duplex plugs - 3 in interior compartments (Left Rear, Right Rear and Right Front) 1 exterior OFOI at right rear exterior of body 'a,:.st h rat National City Fleet Office 1726 Wilson Avenue National ,City, CA 91950 "051 i1 ii i1, :r' j�� e;a'=Yrit�i �'•'itlrli�i7}?i Page 4 Subtotal Sales Tax (O.U%) To.taE...- -- 181 of 419 TriVan Truck Body 138$ West Smith Road Forndale, WA 98248 Estimate Ph (360)380.0773 Fax (360) 3'12.1396 National Auto Fleet Group 400 Auto Center Watsonviilo, CA 95076 12V ELECTRI... DELIVERY "turitpolri 1tt r,s!!'It •fern: afa'` SIREN: Wht Ien 295SLSA6 Siren Amp 9 switch control w/ slide sw11cii www.trivawt.;om National City Fleet Office 1726 Wilson Avenue National City, CA 91950 SA3'I5P siren speaker SAI< L. stylo universal speaker bracket kit ;It cit.w ;r t7;lLvary'.1..i . r 41. cf43i:( 01. i ,t4 W#gM 6e1 s`FL orin ;car.: 11on01:,,.!4 DELIVERY, includes Delivery of finished vehicle io National City Fleet Offices 1726 Wilson Avenue National City, CA 91960 Page 5 }:140t1160' ham 06i:411; 4tci0ir"i.iri .41 iln hual r..' Subtotal LJSD 40,465.70 Sales Tax (0.0%) use o.00 Total....._ _. - .... USD 40 465-:7p- - 182 of 419 Vehicle Configuration anon Options ENGINE �i�YMn.F. W•M�M�AMMWMMW.W4�%MW'MMYI/.MIMVFAVYwMwW4 Code Description . ... .. .. - �w.MWfueWMMYe+MYWwR'M1rtAnM'W�'M•/rM9 I+.W�.gMY.0..4WWPl.MM.i.YmMMrAYMaMM .• 1 1 996 • ENGINE: 6.2L -VALVE, SOHO EFI NA V8 FLEX -FUEL, (STD) N!M - wr"+r� • bw+�nw�wwwa..101 Mwwrxu.+.�wwwwrww.�t�w.w'w nMwxwurww�aw�nuxwwwKuwwnn TRANSMISSION . N.IrK.w.wu xawouw+�n+�m�.mtw•w.ur.rwuwAwwv+rraww+m+wnr nrrmt..+a�wsmxw.. .... .. .. .... .. Code Description T�.�MnW.hMMwAwN#BMW.arMwMrtnhwM�x�nNMninNnnimWARe+FwYk�AM�n.PKSNNW.IMN NIFMNMApdIIWMfbW✓MM .WMXMPMYMMI'RtAWTWA •�• • �-•• MN%W.YrMw 44S . TF ANSMISSION; TORQSHiFT G 6-SPD AUTO W/S LECTSHII~T, (STD) WHEELS Description ldvniP.' WHEELS: 17" ARGENT PAINTED STEEL, -Ina: painted hub covers/center ornaments (STD) TIRES iNMA4IAMWMW W.YMM1N1Yl,�,�1M fMVNM W p,N M11N•(AP'M W tlM W Code I Description ri.M.!IA+NTwNMMYNM�/XM4WWWnepMWrNnMrMvpwXA....M.wxnA'M�4nMrOwvilwMrM4*+b'e. J •. •A •• ' J /A +. +.'4 Y'NIW4VxUvyawy.ly�ryyy..11pFMMMIw'wevu• TIRES: LT24W178RXI 7 . E SW A/S (4), -Inc: Spare may not be the same as roast tire (STD) PRIMARY PAINT Description N.AI'N AVIANIWWIAIYAPPMYA'MWNOAMIWN' M WAIWIINVIX4 5.14 ,MpMN.YM' ..WPWNW4Ki *was* OXFORD WHITE uwwaww.Vcv.wwwwwurw�rM..'.xw',MMM AINT S**Cr1 EME SEAT TYPE Description WI-":.:AMA.64' I.RhWei.../ 1.wMwww+MY4wbSMwW'bW.V.14r*in(gn}VRXW.X,W'kttWMIYaWNYYrYQArwWYxW.ssgr _—.:...V.Os•IAIMIAPNNiAN4 MVki,¢iMNi STANDARD PAINT A�H�W.,nWMMNIMMf�M4WN/M4��Wk'NMMN'M�4Ai%MMW�.i+.,M1.YWYMrMtir..M �YFY�'M.H.�WMMM.MpY4WrM..M.PF.b.,.nMa.i..mwA•c. Description MWA 1AkG4W."JfMIYIrNM1b4 Nmi"-.• . fW. W 43ftM4,A01rr3pMxw411xlwwuwa MEDIUM EARTH GRAY, CLOTH 40/20/40 SPLIT BENCH SEAT, -Inc: center armrest, cupholder, storage and driver's side manual lumbar w.wawa'w..,wru•.�xwa..rww:�wNxwwurwlaw..uNawrxwwww.r�wr.wnwxw.u�.wwwv.wrM . .. aw a r n r - AXLE RA110 AY W'J'• %AM . Code Description gm* .ww,w..w.v�rw'«+.'xx.i�%✓.wa�anrwM.wxoW X37 3,73 AXLE RATIO, (STD) ADt) T ONAl i iwl iCode Description . :,*4......................MnN.NMW+..i+IMMM4nrA, i'MNMVWRMW+W.+.+++MIiM1InK+xMv.xwYN.dW+NWtViM. poL' POWER EQUIPMENT GROUP, -Inc: Deletes passenger -side lock cylinder, upgraded door" trim panel, Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System,,. (PATS) and inclination/Intrusion sensors, Power Locks, Remote Keyless Entry, Manual is> Telescoping/Folding Trailer Tow Mirrors, power heated glass, heated convex spotter mirror and integrated clearance lights and turn -signal Indicators, Power Front &-Rear` Seat-Wlndows;- •-touch up/down driver/passengerwindow, Power Tailgate Lock 4 ttpowww.naUonalautoflrietcgroup.comforderRequestissoprlrtUl sows=true&se.true&oed'rype=dufckouoto .1 6111 183 of 419 V•AMPWxrwIMxNWYMxxvxw•,........,.. ".w.••, h .M•••• •••"0WM ••••t Manfm.•••...••••• IYWMM. *(MMry ••••FM,a1M✓ '•.N ..W WM4YMWWMwVNMuuvly{�y,�,yMpWJWYrYiWYYMM� 67240 AMP ALTERNATOR XInw.K.•...aH � xpwMvekOA•x,.YuwMif. �nNNM.xY�aNrxwxN.w.Whry�.�Wf.MYru wuww..www ewe.wVwnumwvµ.y+w..rxr.Y.W�A.w.wr 06M DUAL 78 Ail BATTER nNM../Nail 52B 66D WIJY%4..IMTr 67H TRAILER BRAKE CONTROLLER, -inc: Verified to be compatible w/seiect electric over hydraulic brakes, smart trailer tow connector ' !W!.'M W4MXWW`A1w.vMu%raA,�4WWYg1✓MY.:MKIWYYIiA Mw�AWWVWNM.MFiNMAgWR1.MMYwMYM1AY r•Irv•••.....v..'XMNYMIAMWMMIXM:Wxwr..WWWw4riFWIpM�' PICKUP BOX DELETE, -inc: Deletes tie -down hooks, tailgate, rearview camera, 7/4 pin connector and center high -mounted stop Tamp (CHMSL) (only on vehicles over 10,000 Ibs, GVWR), Incomplete vehicle package requires further manufacture and certification by.a final stage manufacturer, in addition, Ford urges manufacturers to follow the recommendations of the Ford Incomplete Vehicle Manual and the Ford Truck Body Builder's Layout Book (and. applicable supplements), Rear Bumper Delete, Spare Wheel, Tire, Carrier & Jack Delete �WriNM15ttM.1N�.XN'..MYYIN.YIVM4.MWOM.NP4m'MWWPM.WMNIVxM.M WWNWHftWpWW1PN0V,WtlXMYY.wuNw.A.�.XM'.RYWWFrMNTXWIMO'MIIWC! '. 'wWX.wK'AMaIMMk .•—..___._ yyWNx1W{.mnmui.y,...p. FIEAVY-SERVICE FRONT SUSPENSION PACKAGE, -inc: heavy -service front springs (1 up upgrade above the spring computer selected as a con,equence of options chosen, Not s't included If maximum springs have been computer selected as standard equipment), Recommended only on vehicles which will permanently utilize aftermarket equipment such as heavy-duty winches, brush guards or other apparatus which loads the front axle to the specified Gross Axle Weight Rating (GAWK), NOTE 1: Vehicle ride height will increase w/the addition of this package, NOTE 2: May result In detterioration of ride quality when vehicle is not equipped w/front end utility attachment •w*Nw••.. WnMIM•••woh•w wywl EXTERIOR BACKUP ALARM (PRE -INSTALLED), Wino, Custom accessory INXMYX anagh Matvl...n .00061A•.9i*VM1.1. ralnwwMamvaana uvmau•.y .irroV .o... Np.11VN�N' 1a�No9MiY0.aYM"N1Nynn{N'NMN'MMAyPSWeFNXY1WMMWMWCMItMneU y,�Xyµrt+Rrft'm xi+nemXvn. SPARE TIRE, WHEEL, CARRIR & JACK PLATFORM RUNNING BOARDS "'RE -COLLISION ASSIST, -Inc: Automatic Emergency Braking (AE ), automatic high beam - and forward collision warning x�..xX.X�N�xX.W,».��...•�,.�N.�.��xM��w.>�,.�._.__�_—:�>,"•.�X.�•,�„J...Nd�.wN UF'f=iTTER SWITCHES (6), -Inc: Located In overhead console .�.wx�,l,•,��X«�.XM�.,,..M�J..�..�,�l�w�XX��W.W�.. W.W,..�..:X.:�Xw�,�.lx,Y�N�.��.,.,.........._...�..,�._._...�....�.,ww.�.•„xx,,�.,,,�� REAR VIEW CAMERA & PREP KiT, -Inc: Pre -installed content Includes cab wiring, frame wiring to the rear most cross member and video display w/4" display, Upfitters kit includes camera w/mountirtcj bracket, 14' lurnper wire, and camera mounting, aiming Instructions and olectrochromic mirror n•M+NMw'WWMrYfWa4'YYaJ..er•�tin=�NYW:WYX+qm.xfYN,N..K>..MWFNMafaawuiw._vM•••Y"' 18A UPFITTER INTERFACE MODULE F4WXYKWNN4LLS4M%M,NRF -.[lwy.i�•�YW'.v%.W+'Yf'AWJA,RYYN•YAWniYMhtvxkxrwW�•••y�•yapM..wrHlsslWxm'+W.'IFWHI OPTION PACKAGE Code 600A Y••wXwXM...1% uµ pX•X YMI,,,Awy4•,,,,,.••••*waPNV+.'aJ r•gt emomlix:WYy.f.1• YAW1*WX3+wwRNxY.4.14....MAVIN¢ovpWiffil MM1*1....0,'*•••••N.M.av•••....J'X'xtW1raN.yeamme... Description ,�.,,.Y.•1��,�.�.�N�.X,�.,,.,�„x.x��.Y.xN„a•>�X�.w��..X�,Y.,....�,�,.>�W.>Y..�x�X�.�W,�,,.�..x�w,.�l�„�,�.�.X,YA.,.,X,wX�..,�w.,,�.a.�•X,��•Y,riW.,.�:w:. ORDER CODE 600A +.•xwauraxamxMvw+warm:ulwa+a+wvur.omawYn�—:.�r::_:.w,mwNvw�w�.w,w.w..mixauwmx,ww,�r�wwvwa..ara-w,e'.uwrwaam, XxamrXwwsary • htlps:lh,, mnatlonaloutofloolgroup.aomfOrderRequesVSSDPrinf/13565Twsttruatsemtrue&ssdTypevtQuidauote 184 of 419 2020 Fleet/Non-Retail Ford Super Duty F 250 SRW XL 2WD Crew Cab 8? Box 176" WB WINDOW STICKER 2020 Ford Super Duty F-2,50 SRW XL 2WD Crew Crib 8' Box 176" We CODE MODEL W2A 2020 Ford Super Duty F 250 SRW XL 2WD Crew Crib 8' Box 170" WE3 OPTIONS 996 ENGINE: 6,21. 2-VALVE SOHC EFI NA V8 FLEX -FUEL, (STD) 44S TRANSMISSION: TORCQSHIFT G 6- SPD AUTO W1SELECTSHIFT, (STD) 04A WHEELS: 17" ARGENT PAINTED STE.E ., -inc; pointed hub covers/center ornaments (STi.7) TD8 TIRES: LT24517 aRX'i7i E)SW A/S (4), -Inc: Spare may not be the same as road tire (STD) Z1 OXFORD WHITE STANDARD PAINT 1 S MEDIUM EARTH GRAY, CLOTH 40/20/4.0 SPLLT BENCH SEAT, -Ina: canter armrest, (upholder, storage and driver's side manual lumbar X37 3.73 AXLE RATIO, (x"rt7) 901. POWER. EQUIPMENT GROUP, -lac: Deletes passenger -side lock cylinder; upgraded door trim panel, Accessory Delay, Advanced Security Peck, SeouriLook Passive Anti -Theft System (PATS) and inciirltrtiorilintrusion sensors, Power Looks, Remote Keyless Entry, Manual Telescoping/Folding Trailer Tow Mirrors, lower heated glass, heated convex spotter mirror and Integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power 'Tailgate Look 07E 240 AMP AL 'RNATOft 86M DUAL 78 AI-1 BATTERY Y 626 TRAILER BRAKE CONTROLLER, -irra: Vorificeci to be compatible w/selsot electric over hydraulto brakes, smart troller tow connector 66D PICKUP BOX DELETE, -Inc: Deletes tie -down hooks, tailgate, rearview camera, 714 pin connector and center high -Mounted stop lamp (CHMSL) (only on vehicles over 10,000 Ibs, GVWR), Incomplete vehicle package - requires farther manufacture and certification by a final stage manaifacttirer, in addition, Ford urges manufacturers to follow the recommendations of the Ford Incomplete Vehicle Manual and the Ford Truck Body Builder's Layout took (and applicable supplements), Roar Bumper Delete, Spare Wheel, Tire, Carrier & Jack Delete M $RP $37,026.00 . $0.00 $0.00 $0.00 $0.00 $0,00 $0,00 $31 0 $0.00 $1,12i3.00 $86.00 $210.00 $270,0(; ($€i26.00) 871~H HEAVY -SERVICE FRONT SUSPENSION PACKAGE, -Inc: heavy -service front spring (1 up upgrade $125.00 above the spring computer selected as a consequence of options chosen, Not included if maximum springs have bean computer selected as standard equipment), Recommended only on vehicles which will permanently utilize afterrnaarket equipment atoll es heavy-duty winches, brush guards or other apparatus which loads the front axle to the specified Gross Axis Weight Rating (GAWK), NOTE 1: Vehicle ride height will increase w/iho addition of this package, NOTE 2: May result in deterioration of ride quality when vehicle is not equipped w/front end utility attachment 78C . EXTERIOR BACKUP ALARM (PRE -INSTALLED), -ino: Custom accessory $140,00 512 SPARE TIDE, WHEEL, CARRIER & JACK $295:00,; ;:18B PLATFORM RUNNING BOARDS $446.00 94P PRE -COLLISION ASSIST, -Inc: Automatic Emergency Braking (ACT,B), automatic high beeirri and $118,00 `----- --- --- forward-collision-wtamin 568 UPFITTER SWITCHES (6), -inc: Located in overhead console pp s;llwww.notiono louiolkea ergroup.cornibrd©rRequesifSSDPrin t/13:5657wsa red&co-tru a StsedTypo:: QuiekQuotn $165.00 7/11 185 of 419 • 872 DEAR VIEW CAMERA & PREP KIT, -Inc: Pre -installed content Includes cab wiring, frame wiring to $416.'00 the rear most cross member and video display w/4" display, Upfitterq kit includes camera w/rnountirtj bracket, 14' jumper wire and camera mounting, aiming Instructions sand electrochromic mirror 1t3A UPFITTI R INTERFACE MODULE $295.00 600A ORDER CODE.; 600A $0.00 Please note selected options override standard equipment SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL~ PRICE Est city: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A rni • Any performance -related calculations era offered sorely as guidelines. Actu.ti unit perfcrrmanca will depend on your operatlnq conditions. httpslivvvyw pia Efonaleuteffeelgroup,corn/Ord orRequesti$SDP(1013 5657ws=true 4serrrrue&ssdtyper f)uid(Ouute 186 of 419 Standard Equipment 48 Gal, Fuel rank .aMrsm>nMnx.XAaW,YPwaP.wMwaR.anNrawM4RW Front Suspension w/Coii Springs �q'41W�WWNYHfPUM�nWPNWap.M%�vtaV v I .ax.hwMrunpPMWbAUWrRNY .. ""�...:..�1VXPYmy.PWnW�9FP4W1 n. txsrWnwV.PPauxWPPMYNYMw;IWM .m.4 uXaPu gFHnu.wP.xuxm/P.rrnaisagesmPgsxwn.nwwrnrrr.w.../0 .Y..YwM.�wnw Leaf Rear Suspension w/Leaf Springs MWN,gx....xu.WrMIWMAA.BiB .SWPRfl...•,.c.�.�_4.= •...4..kr•. sNMIIVtl W.101. W/AIMRF .V.iH 4d4/RMMN�AMflixMff.kffA/III.I ..«aMPA1.A11,WJ.fa:GowW..slkNAP.....ffA .A.f . 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control 0/0440ka4MAbNH1..."..M/pNYNgIRW.41.YWAM.YF 1SMAIAMI NWPWW .mar mmiah r.I I1Wti4vOrAARiAivWCPR7. 11W2/ 41 I144,46ANMW%;1010 1%pBTA1.0.1...101WWr'MVAPONNA IUiYNNMMH EXTERIOR .I.Ptl N,I.I MNNNMWM.... 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(2-Amp/Hr 660CCA Maintenance -Free Battery w/Riga Down Protection .........................................,..........................w.......w....w.wr.w.__...........-...................Y._..... e.urWPmxwvmnieYa . a�'MwxxhPYFhW�1MN.i'hWPruW�l.4M1kiPMrMMW.WnPMOlttlb 1ST Arnp Alternator 'MYrxwrNPnAiMNT1,V�WPvMYMYiPwMwMalPuw.vP.nuaNarYiulwMrfAWM1WM�ruwpw=".-"—"L•..•`�•._-••_.wanwnmwcuwHWN.aW.wawrMUNwCMwArMY.*M1NwWmP�7MNM.NWMM.+FrML.MP+Nw�'MPPMM 1ipY••••,•,•0vurxr Class V Towing Equipment -inc: Hitch and Trailer Sway Control rvl.�prMMYa1AYIfYYWK'A,MrPM,WP0.rP...vw..PwaYlis,NMYAMM4nY'Ff11,WMaN1.YMPYM•',' P', PMMMHNHA/044 +pM1F.P.Yp11XMM.I014.4. MV.MM.tl.MYpMMN••••,.., 11*,..Aq.. Trailer Wiring Harness R.wP.w,.Prww.aPw�...a.•P+tawPYPw 3S50# Maxinum Payload « 4 , a•,MP.P.,0...41,0*x *1MPP.gXCIllfW M.P,P, VMHP. xr._.__ WAIIarw� HD Shock Absorbers J.AWAl11X{i,W'+bM'kIWMP.WHRM�MwWtMd.9W.Mrp4rwmrMVWw.MN.m1MNM.MIYMMWMPN.MxMW WWMN•nr+r=�<�- „P,',, . ' e I •^.•, P+.ew.annw.Mv...nrraa..wnsnnwr. 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'N,,)PA Qat)trpgi 120716-NAP :w.wr.uN..M. to I Vandor Avthvrizgci SISJlitatwrt t .ThO Vandor.hereby oocopts lhls Oonlraot dworid;'lndudinp all lgcsiplca1 alw43.1311ons cir7d cariondrnp.rlls, Valor 14drrl r -- ? �1. C7 ...1. ,fro • / iio .lft'r41-4f ye,/ Authorizo Sig natory,'s'T11te • VD1 A&T1-1O8t7R01IGNAFUI .L v.clltkcf.arl , I /. . r 2012 (hlO M PRINTri[) ON TYPT 1 ) NJ A (.7oftroot)f• •12b11614AF 190 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #120716-NAF WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE AND BUILD -OUT OF ONE (1) 2020 FORD SUPER DUTY F-250 SRW XL 2WD CREW CAB IN A NOT -TO -EXCEED AMOUNT OF $81,777.66 WHEREAS, the current Special Weapons and Tactics (SWAT) vehicle used by the National City Police Department has exceeded its useful life and is scheduled to be replaced; and WHEREAS, City staff desires to purchase a new 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab; and WHEREAS, the City of National City has an opportunity to piggyback onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab; and WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City's procurement procedures, and such a determination has been made in this case, therefore, it is recommended that the purchase be made without complying with the competitive bidding procedure set forth in the Municipal Code; and WHEREAS, National City's Purchasing staff has confirmed that the Sourcewell Contract #120716-NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City; and WHEREAS, City staff recommends that the City Council approves the award of the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab to National Auto Fleet Group in an amount not to exceed $81,777.66, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby affirms the Purchasing agent's determination that the Sourcewell Contract #120716-NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. 191 of 419 Resolution No. 2020 — Page Two BE IT FURTHER RESOLVED that the City Council of the City of National City hereby waives the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and hereby authorizes the Mayor to execute an Agreement that piggybacks onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City in an amount not -to -exceed of $81,777.66. PASSED and ADOPTED this 16th day of June 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 192 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Transit Cargo Van in a not -to -exceed amount of $138,317.62. (Engineering/Public Works) Please scroll down to view the backup material. 193 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Transit Cargo Van in a not -to -exceed amount of $138,317.62. PREPARED BY: Tirza Gonzales, Management Analyst II PHONE: 619-339-4318 EXPLANATION: See staff report. EPARTMENT: Engi PPROVED BY: bli Works FINANCIAL STATEMENT: APPROVED: (—P/ G_AnieKFINANCE ACCOUNT NO. APPROVED: MIS 644-411-000-511-0000 (Equipment Replacement Reserve - Police) $138,317.62. Funds are appropriated and available through prior City Council Appropriations. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of one (1) 2020 Ford Transit Cargo Van for the National City Police Department. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. Sourcewell Contract # 120716-NAF 4. Resolution 194of41! Explanation: The current Crisis Negotiations Team (CNT) vehicle used by the National City Police Department has exceeded its useful life and is scheduled to be replaced. Staff desires to purchase a new 2020 Ford Transit Cargo Van (S4X) T-350. Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #120716- NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Transit Cargo Van (S4X) T-350. NCMC Section 2.60,260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #120716- NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the Mayor to award the purchase'd one (1) 2020 Ford Transit Cargo Van (S4X) T-350 to National Auto Fleet Group in an amount not to exceed $138,317.62, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2020 annual budget. 195 of 419 5/13/2020 selr soivice, and dam' latter CUT tile ' *ZIO(**4.:.°4**lit'. lxwNrMSwx:tF[rt.?RWf4++X1 National Aul Auto Fleet Gu A .r]rvinlan of t'Y'I:nurnlo4 of WAuuonvtltu 490 .Auto Center Drive, Watsonville, OA 95076 (a6 ),2 I•6571 (881) 480.8497 Fax Flaot eN ationalAutorleetaroup.oare 4/29/2020 5/13/2020 Re -Configured AWANIMMA 401.141.4.V.¢A.V.VWAlft.1.40w'.fYK4.YlNMMWIWry"xWMMHANJNMXN..W,XrRMXMU.LnnNIhMHFYNY�oiVFWVhW.4tl:IMY,MNnwuYwuvrwFm�WIR�NUMNiV1%+ Quote ID: 13510 RI Order Cut Off Date: TBA Mr National City Police Department National City Police Department 1243 National City Blvd National City., California, 91950 Dear National City Police; Department, National Auto Fleet Group Is pleased to quota the following veh1cle(s) for your consideration. One (1) New/Unused (2020 Ford "Transit Cargo Van (34X) T.350 HD 148" EL Hi Rf 10360 GVWR ORW RWD, TriVan Crisis Negotiation Body (details enclosed).) and delivered to your specified location, each for Contract Price TrlVan Crisis Negotiation Body (details enclosed). One Unit WIMP) P) $47,560.00 $86,234.95 One Unit Total % Savings $40,945.62 13.907 % $86,234.05 'Total Savings $3,614.36 Tax (8,7500 %) $11,128.30 Tire foe $8.75 Total $138,317.62 per the attached specifications. This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716wNAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call, Sincerely, Je9se Cooper Account Manager Email: Fleet NatIonalAutoFleetGroup.Gem Office: (855) 289-6572 Fax: (831) 480.8497 MEMO Quoting Department Account Manager Fleet c NationalAutoFIeetGroup,com (855) 289-6572 t TOYOTA httpslAvww.natIonolattloileotgroup.com/OrdOMarpost/SSDPrintil 36 107wv-truelkgra;true&sedl'ypemQuickQuote 3111 196 of 419 15/13/2O20 Sell, service, and deliver letter i LO..r, l r to Finalize your. Quote, please . submit this purchase packet to your governingbody for Purchase Order r ou issue a Purchase er please send by: Fax: (831) 48 -8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@NationalAutoFleptGroup.com We will then send a W-9 of you need one Please contact our main office with any questions: 1-85.5.289-6 72 hitps,ljwww,nalicnalavtofleelgrpup.com/OrderReyuest/SSOPrint/i s510/ws,true&sowirue&ssd7ypo� QulakQuote 4/11 197 of 419 5/13/2,020 Sell, varvioa, and cielivur Inner Vehicle Configuration Options ENGINE .. Code 990 TRANSMISSION Code Description _ ENGINE: 3,5L PIwDI V6 FLEX -FUEL, -Inc: port Infection (STD) ,I Description 44U ..... ........ .I, TRANSMISSION: 10µSPD AUTOMATIC W/OD & SELECTSHIPT, -Inc; auxiliary transmission all cooler (STD) _. a.... ... ox y...wi ...... 1� , . W ... k«rxNnrcxr xwx..wxrvruel, . . , •........ .•ex.h..�+re m PRIMARY'PAINT Code 'Si'Z PAINT SCHEME I escripti-on OXFORD WHITE . ..,.... W Code Description STANDARD PAINT ' � � � ,u .. •/ .4• �. .. gyvxN.�vuwuwuM SEAT T�y/1.y�I r:r._wMwxrw_. Code CK ./ wrlMw�rrlwvwnHmMr nin 1 n .. ' . �i�++V�hww.Y-/+ •.^ y. •• ••.. r •<W.....l.x.'uwnaw'xa.+ ... .- - ..w - u ,y t r-+wa4 .,.,..'t ....'P i escriptioi1 DARK PAL.AZZO GRAY, CLOTH FRONT BUCKET SEATS AXLE RATIO w... Coc1m..,./ i..uu+n..xw t7escriptial� ..F., .„ .,,....... yy ..,............. .r• ywu. ... ... ,.y.. ... ... r.. X4L ... • .. ./aYMrvua..•rx 4.10 LIMITED -SLIP AXLE RATIO, (STD) *I.w SEATING ARRANGEMENT .. ruwumMxwrrw.+wlwxyuxwus+u.••....-_ -.•4 __ `_ - _ ... Code rrwrw.-v..MMrww+hr 21 L lin... Description .. MY..�.uwuuP....WMuwww..vx .., , w..u..r...w.+x.ttw.wxWMYMwMrF+WrxxMwtw.wrxs+ DARK PALA .ZO GRAY CLOTH BUCKET SEATS, •-Inc: 2-way manual driver seat w/furriba;7, 2-way manual passenger seat and driver and passenger armrest OPTION PACKAGE Code Description 101A ORDER CODE 101A ... _ " .� w 4.4 '..W+.VW+,w♦w»u. •��4W .AV.FN'e~1....a ..., ,- Y• ,V rA4wrxw.wr4Aw..w.w.xw...wWw..a.w.Wwx.+aN..+'AA'+�M W'/++I xVw�.NSlwvhwwe ADDITIONAL EQUIPMENT` ..... , "A'...V, Code n. aw- l. n . .komos....................weas.winerfne, Description 63E DUAL AGM BATTERIES (70 AMID -FIR EACH) 543 LONG -ARM MANUAL -FOLDING POWER ADJUSTING MIRRORS . . ° tiR 153 FRONT LICENSE PLATE BRACKET 85A SCUFF PLATE KIT, -Inc: plastic scuffs for rear cargo doors and side cargo door (60/40 hinged Ilp s://www• nalionalautoitaetcgrou p, com/ord ©rRoy u est/SSDPrint/ 136107wvutruoase=lrue&ss tl7ypor4ulokCl up le 6/1 198 of 419 6/13/2020 $011, aurvice, and deliver letter 86F passenger -side door or sliding passenger -side door), Scuff plate kit is not Installed on vehicle needs to be installed by upfitter/dealership 2 ADDITIONAL KEYS (4 TOTAL), -lno: key fobs 57G 53K INNA YWCA. 670 �,..• 67E 87E 65A 43S DRIVER CONTROLLED FRONT/REAR AUX A/C & HEATER, .inc: Haat is distributed from rear of front -passenger seat, AIC is distributed from the rear of van MODIFIED VEHICLE WIRING SYSTEM, -Inc: modified vehicle connections for customized wiring harness provisions UPFJTTER PACKAGE, -Inc: high capacity upfitter switches, Large Center Console, an Integrated shifter, a dual cup holder and an additional storage area LARGE, CENTER CONSOLE, -Inc: an integrated shifter, a dual cup holder and an additional . storage area AUXILIARY FUSE PANEL, -inc: high spec interface connector, Modified Vehicle Wiring System, modified vehicle connections for customized wiring harness provisions UPFITTER INTERFACE MODULE (UIM), -inc: This technology makes Et easy for upfitters"'to operate aftermarket equipment, such as lift buckets or cranes, Upfitters can connect/program the optional upfitter switches to operate aftermarket-installed equipment w/up to 9 digitally configurable inputs, Please sop fleet,ford,com/partsandservice/upfitter-interface for additional Information BACK UP ALARM, wInc: 102 dB(A) warning capability tilipsJr'www,raalionaiautafleatgroup,con/OrdorRequest/$$DPrint/1351U?ws=true&sa=trua sstilypo=QuiakWuole n 199 of 419 5/13/2020 Sell, aoivinu, and delver letter 2020 eel/Won.Re aUU Ford Transit Cargo Van 1.350 HD 148" EL Hi Rf 10360 GVWR DRW RWD WINDOW STICKER 2020 Ford Transit Cargo Van T 350 HO 148" EL Hi Rf 10360 GVWR DRW RWIJ CODE MODEL . S4X 2020 Ford Transit Cargo Van T 350 HD 148" EL. HI Rf 10360 GVWR DRW RWD OPTIONS 998 ENGINE: 3.5L PFDI V6 FLEX -FUEL, -ins: port Injection (STD) 44U TRANSMISSION: 10-SPO AUTOMATIC W/OD & SELECTSHIFT, -Inc: auxiliary transmission oil cooler (STD) YZ OXFORD WHITE $0.00 STANDARD PAINT .00 $0 CK DARK PALAZZO GRAY, CLOTH FRONT BUCKET SEATS 0.00 X4L 4.10 LIMITED -SLIP AXLE RATIO, (STD) :$ r 21L DARK PALAZZO GRAY CLOTH E3UCKET SEATS, -Inc: 2-way manual driver seat w/lumbar, 2-way $11 manual passenger seat and driver and passenger armrest 101A ORDER CODE 101A 63E DUAL AGM BATTERIES (70 AMP -FIR EACH) 643 LONG -ARM MANUAL -FOLDING POWER ADJUSTING MIRRORS 163 FRONT LICENSE PLATE BRACKET 85A SCUFF PLATE KIT, -Inc: plastic scuffs far rear cargo doors and side cargo door (60140 hinged passenger -side door or sliding passenger -side door), Scuff plate kit is not installed on vehicle, needs to be installed by upfitter/daaiership 86F 2 ADDITIONAL KEYS (4 TOTAL), -inc: key fobs 57G nruvER CONTROLLED FRONT/REAR AUX NC & HEATER, -Inc: Heat is distributed from rear of front -passenger seat, NC Is distributed from the rear of van 53K MODIFIED VEHICLE WIRING SYSTEM, -Inc: modified vehicle connections for customized wiring harness provisions 67C UPPITTER PACKAGE-;, Arlo; high capacity upfitter switches, Large Center Console, an integrated $610.00 shifter, a dual cup holder and an additional storage area 67E~, LARGE CENTER CONSOLE, -ino: en integrated shifter, a dual cup holder and an additional storage INC area 87EE AUXILIARY FUSE PANEL, -Inc: high spec Interface connector, Modified Vehicle Wiring System, IN4� modified vehicle connections for customized wiring harness provisions 55A UPFITTER INTERFACE MODULE (UIM), -Inc: This technology makes it easy for upfltters to operate $255,00 afterrrterket equipment, such as lift buckets or cranes, Upfitters can Connect/program the optional uplifter switches to operate afterrarket-installed equipment w/up to 9 digitally configurable inputs, Please see flest.ford.corn/partsandservicelupfitter-interface for additional Information • 43B BACK UP ALARM, -Inc: 102 dB(A) warning capability $125,00 Please note selected options override standard equipment $0,00 INC $66.00 $0.00 $150,00 tINC ;: tittps:fiwww:naflonalautolleetgroup.eorntOrdorReque sI/SSDPrintt13510?ws.4rue&semtruo&sstt"rype=ClutnkOuote 200 of 419 0/13/2020 8011, stovieo, end deliver letter SUBTOTAL $45,00r.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $1,095.00 TOTAL PRICE $47,500.00 Est tatty: N/A MPG Est Highway: N/A MPG Est Highway Casing Range: N/A mi Any perforrnance-related caicuiations are offered solely as guidoIinas. Actual unit performance will depond on your operating ® conditions, hltps:/hvww.nationalatdofientgroup,com/UrderRequesUSSl prinU4851d7ws=true&7e=ano&ssd7ype=QuickQuato t3/11 201 of 419 5113/2020 SeII, scrvlco, and deliver (pilot Standard Equipment MECHANICAL Engine: 3>5L PFDI VS Flex -Fuel . no: port Injection Transmission: 1 O-Spd Automatic w/OD & SelectShift -Inc: auxiliary transmission oil cooler 4.10 Lirnited-Slip Axle Ratio Wm* V V' vw GVWR: 10,360 Ibs 5O-State Emissions System Rear -Wheel Drive 70-Amp/Hr Maintenance -Free Battery w/Run Down Protection .. ..4'- . Y 1. �`O. Mt"•4Y YMaY1MMCWMWW44fNMN..whWr 250 Amp Alternator 4530# Maximum Payload Front Anti -Rolf Bar MY4YMIA •• +••'. V"•'YVYYgW'• "'4 "W'4.. V'I.IMMtWr.�NvxW.M.HWMV.�MM'+.uw�wM>N�M�Mr`xl Electric Power -Assist Steering .,�„.. 25.1 Gal. Fuel Tank Single Stainless Steel Exhaust Strut Front Suspension wlCoil Springs Leaf Rear Suspension w/Lear Springs ' v u�n..eN.rnww+MMnxe ln.w.Mew.vw.. to - � ., . , ,ww...wraawr..wn 4-Wheel Disc Brakes w/4-Wheel ABS, Front Vented Discs, 'Brake Assist and Hill Hold Control EXTERIOR Wheals: 16" Heavy Duty Sliver Steel -ino: exposed lug nuts, The center ornament only comes on the front wheals, and not on the rear wheels mires: 205/75R.15C 113/111 AS DSW Steel Spare Wheel FuIIMSIze Sparc Tire Stored Underbody w/Crankdown Clearcoat Paint Black Front Bumper iw.,...r4..�'M'.V•I.WMiMV�M4MM Mack Rear Bumper w/1 "low Hook Blacks 3odyslde Cladding and Black. Wheel Well Trine Black Side Windows Trim and Black Front Windshield Trim .. .. �.. V. . Y ., .. . *OwFMrtwnm, Black Door Handles Black Side Mirrors w/Convex Spotter Short -Arm Manual -Folding Power Adjust Mirrors • ••••ti Y t 4 xM NrWr..W1wwM.l Light Tinted Glass Variable Intermittent Wipers Fully Galvanized Steel panels Black Grille Front License Plate -Bracket Aiding Rear Passenger Side Door W:�rxvt�vryey WwWw,wYMYw,MWW�M.Awxawtx/rwwxme) I MI htttrs:llwwva.natIctial$tatalleelgraup.cam/nrderflequest/sSOPlintl13a10?wsatrue&ae trua&asciypenQuick( uote 202 of 419 511512020 Soil, sorvIce, and (Inver letter Split Swing -Out Rear Cargo Access Taligate/Rear Door Look Included w/Power Door Looks Aero-Composite Halogen Auto High -Beam Headlamps Cab Clearance Lights Laminated Glass ENTERTAINMENT Radio: AM/FM Stereo -Inc: Bluetooth, dual USB ports, a 4.0" multi-funotion display and 4 speakers (front ••.. Radio w/Seek-Scan, Clock, Aux Audio Input Jack, Steering Wheel Controls and External Memory Cont•oi - . Streaming Audio , - Fixed Antenna Bluetooth Wireless Phone Connectivity 1 LCD Monitor In Tha Front INTERIOR 11.6.11.Mr..44.0.Wrif ekl. Own. Va. Dark Palazzo Gray Vinyl Bucket Seats -Inc: 2-way manual driver seat, 2-way manual passenger sea(04 - driver armrest 4-Way Driver Seat 4-Way Passenger Seat . £.1^ lvlanual Tilt/Telescoping Steering Column Gauges -Inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer and Trip Odon eter FordPass Connect 40 Mobile Hotspot Internet Access ONW;VIL./4144'0 4 n I Front Cupholder Mon.. Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button ivlanual Air Conditioning Locking Glove Box Driver Foot Rest Interior Trim -ino: Metal -Look Instrument Panel Insert Front Cloth Headliner Urethane Gear Shifter Material Vinyl Front Bucket Seats • Partial Floor Console w/Storage, Full Overhead Console w/Storage and 2 12V DC Power Outlets R Front Map Lights Fade -To -Off Interior Lighting Front Only Vinyl/Rubber Floor Covering Cargo Space Lights Instrument Panel Bin, Driver And Passenger Door Bins Power 1st Row Windows w/Driver 1-Touch Down Power Door Locks- w/Autolook Feature _ Analog Display Flups.kmvw,nationelat)to fleetgroup.corn/OrderRequest/S5DPrInt/13510?wat,,,Irue&selgtrue&sedTypv----OulkQuote 10111 203 of 419 5/13/2020 Manua! Adjustable Front Head Restraints Securilock Anti -Theft Ignition (pats) Engine Immobilizer 2 92V DC Power Outlets Sall, servioe, and deriver Iettor SAFTY mw�xrmm••vr.�nrn •• 1 Y ' '" .,rwvwiwrk.xnxrenwwemww - ., . ! 4 ABS And Drivaline Traction Control Ford Co-PIIat36O w/Side Wind Stabilization Electronic Stability Control (E C) And Roll Stability Control. (RSC) Side impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Emergency Sos Ford Co Pllot363 Pre -Collision Assist with Automatic Emergency Braking (AEB) Ford Co Pliot36O - Lane -Keeping Assist Lane Departure Warning �. 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National City Police Department CNT Vehicle (Crisis Negotiation Team) as discussed with Sergeant Wade Walters Conversion on Customer Supplied Ford Transit T350 CUSTOM FORD T350 TRANSIT VAN UPf IT: END.USER; NATIONAL OrTY POLICE DEPARTMENT PURCHASE ORDER 0 MD DELIVERY REQUIRED: TBD CHASSIS STATUS: TBD Due Data 5/1/20 �:q^ '.:tjitZJ. vt.J-, C.R.. {{.:°4'iLF`'4' .`.[.r ,`��" _: •r � • e'i. 's;•' �'f .'W:$c+^ .F 'ri ��S5 ( {{�� pz�"y.l �'.1..> .;';�,:- ::.'�.•'k;:,' t . ,'z: W{:. +.7 .StxV r.r:: ��•: ,iAi ^ y'iF,{ �;';. - 4i�c�Witi�l"n:,: t7.[Syj ��'!({f .g*rl E^l ..a�,.. `i::, iSc_,s •.,a �. ;..�"�" :L,.'�•3;0: •. •.+})� 1, -R...�'.:t ,�f,r?i1..i,'��.. 1��: .ri_,: .J ��:S�J:�" ✓Y?:.J S •:l .!ilrr(::�1•♦.I. ::T, • � ::! ... S nn}-L . •.. .. W . �, x.:.l�::•:::"':=::. 'lff. 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El:J9 WJiglan..Lym: r:. eK.Q :I(f ' o�i�<�i � rttrlt 4 E�efen p> 4; C: 4 {)y� ° 9"lit i ic.1L`[�; .� . . �ix,..:l:." i.i-.i��: <F•.. �. � �'�L.a -n"r•� . � . � ir�,'^_ •:p.: :.i5: �,Je•:r �il.•lil� {{. `�:..1. ::.{..• =d• ,i 1. .,:. .ram::' :r.. tit;.••;,'•-r �G�:a-S��.-'1 • f .. w., .. .A:r!: bra -. , ,•... -. , r ;:s'",•.;Y`•:, . ... . ... �,,., a. ..: ':cr:.:.r..:.-se .,.. ._..... ._....v.. .,. .._.r:_. .,..z .. r._.. .... ,. .... ... ..u.... r;e.<.. _.. ....... ].-...:A`�' UPFITTIN.,.' riCO I- f is 'ti14EuO f k c<. y_ a i of 4,v .TT i: l r, r _ g, a is ". F^ r 4.;* •45,,,,..: •e .+(f .,;x'Oxr,:n'' :.;1:eti.:;.wa y s fl•,�,,4'Z r gt7:.�ry� y+s....:a.:•,: fie.. ..:,-,. .. . •-: , th:•-•S,e�.:�;3F4,.:i..ti.r:Lr�+3`'�,.iti:tiS: �: �.?Pi-..... .,.••:-:i'. ,. .:.Te. .i..: P ._:.___ TRANSIT VAN PEEP; of Prep NAFG-supplied Ford Transit High Roof T350 Van for pre -wiring, prop for Interior lining & provide anchor point;3s'irir Installation of partition & counters, etc. !. Includes removal of crab area headliner to run nil neoessary l nes & Ming. ::..rail', r:t. Q. e:gc,0 0d. uv4t; xfi a :t? . i i :l f ' 3 4.0 a ra;<.'.� t([i �ii'ittEg".rs'p1tca'#ii�. .4"� . <:-. jt. ,.::°• . . �....�.• .,, :;d." ..�: Page 1 if 206 of 419 1385 West Smith toad Ferndale, WA 98248 rem Name i Address National Auto Fleet Group 490 Auto Center Watsonville, CA 95076 1.44 P.C. No. SPEC Rep Work Order SPEC Ship To: National City P1 Order Date 4/24/2020 Duo Data 5/1120 �k-Y;P4ly.WFIN 1!}r11 ,: \IWyW :1 rA •w�e�a•,�e!,.:�. 2!r:�a i,.• :;r� e . c:Ngs a :.�c: •"Cc« :i' r` :: • .L..:ii::,R:; ei iF i` . r•:,r�:Y�a*t:l:iyc�v,iti ;a w ><:.r.�.. ,. ; 11'; ! T;?.,i L' = aP ._ t �� : :`+,` _ '" �liaa^, ;ri •4!1-n� l: is.ea _,5 s:, INSULAT ONi - wails end ceiling of entire. vehicle Insulated using 1..5" to 2" (structure permitting) urethane spray foam Insulation.. • this provides exco1IAnt thermal stability Inside the unit, as welf•as excellent sound attenuation Inside the van - NOT the sheet of plywood on the floor will preclude the necessity For tnsufetion in the floor -there Will be no additional insulation. In the. floor. • �:istia:q:LT;;a:,r.5i::.c��i��r':�C::=3;^..-:. _.3i.6,a:. `,=F �ie,`L •. ra :::ii::i:ao: rr_is:.�i: '3••:�. -' - �. }..v= FLOORING: Spray on bedfiner (black) applied by TriVan on full floor of van (from cab .guard wall back) and in the step wells, Includes 4" dish up at base of wails and bench -seat frames, where possible. Includes adding a plywood subtloor to futi Interior floor space of vans t ]�� .fly arts. .T:4"fh:,�'3,"4`�i:1\Y�i .'.�A�'2'�:;�'��i'-�.y�L M1^y'�_:�.Z•.��:tiK�lw._.?e111�{_J,'[i��:�`�• . �y��i, .� (�`!� rts. �• .. `•,x� � crk• rc,: , ",•L,- :c•:bra?+ ;�` �x .=,.'-ab51i.., at �,s 01 Y :: 4 It>t= ;'! 11.if? m pariifidn ta: s i r e r:7�,ykxs e t a s ...,5 . § i.y r, ` a.=!Ca 3; :r�+.5?-i;�cM��, _,. .4 }!t:%£ ya -ie•.''i .irtcil€tfe •U���;�: BENCH SEAT: (CURBSIDE REAR OF BODY): Supply & Install (1) bench -seat at curbside rear of body , Aluminum framed construction (box storage with lift up >::• cushion). Bench -seat Includes a high -density foam cushion wrapped in black (or choice of colors) marine -grade vimkl cover, Matching backrests installed against back wall. NOTE: this will be used to house the (4) 6VDC batteries as well as the 3000W Inverter. The area under the bench will be vented to provide sir circulation -for equipment underit, Page 2 207 of 419 1385 West Smith Road Ferndale, WA 98248 r11 OK OP I' Name 1 Address National Auto Meet Group 490 Auto Center Watsonville, CA 95076 ArirNET,:. iNE[li.T.�: Rep CNES SPEC 4/2417020 Cason •.^+ 'xw:.4v�WWv+ry %+h,w.i iwrwnnWiAa:u:'pF%J.••`:Gi:.i«1r %..«wr''�.w1•P'+•1wri.•Y'•V•�r iY w4t .N::bnwA wliltrn w..w...�� w.:•.nrw. �'2ixwii`Mu.�.y.',++Jliw r::'NYitriw,i4,:wru� '..--.x,w.n..,. N, a .. 0N:I . s;ctt i,1�l:ta11l`s19'::'s: Ott' pf' :'iri . ,',1:: �: 'ioi •= all�rric(rhf dd 'rtr F ,r 0..; i . do J ` .f?� y;; � t�.,�.:F �!� . pt4t�:i , , �d��iiisrt� ;�A+a t��i�'r��it�l. �.'. iif.�C+�r.��t.. ���ftt�:.�,rr�r��a�' � ors"( �ritxt�e�a Co in ctr`i 'r o Or "p 7: d WtrtlI.wt e tcfl'' fill( : r t, -f'. w• it . t ..4.: h, ��„f��? k:" w .���r :tt����.:�C�.�4�.i��. ��%c��+�lt�l�trir�����'�.�ri',���-•`p�s��{T>rail9tirziirr:'>.;,r ca l i'j it ':': ra ,"f x; ° "tree ` �: ,r` o.ura f `El f 'fit k`. r `� r: • egg r t 1~; is °•.. : r-. ' : o ;S � r : i;.y: :Y .-'-� -o .. , l�T..r.'+.....r�,� .��.7���` da'; lr Wilkr�u . ? h. furi i rrT a l Mktg" .s wCtir l �ryy ltiIn tic ' . r ` t. fr . t3f jpaWW •b!i ., r .: 1�x i• +t., .yz , ".,;.. ,Y.; F'� � �q�B; �. ..h. eA�th ! •. _ .J _ {J:.'. :'.'S.•C. .M.- r':F'�:: Y.•.'S.A':wrw>!; 't�:" Ylr: ',�:3y: r'�4'r.`. �:I:. K. a. IWTERIOR VERTICAL C AEINET: 7 ' ' TriVan to fabricate a vertical storage cabinet above the generator. ompartment (approx. 48" W x 24" D x 48" H). With two hinged doors, suitable latching hardware and two infinitely adjustable height shelves. :L ir'M �y�r x$'i:'.:3:s'r:' •".+h-•.fi; ".!;i' ,3.c.:i+' :ir`i ::x+&?taT:r ;•.c+ /N pp epq ;�. ,!:-.;t'•` �f.i.: .F"°tir ^;i. ,-f;7 ,i3�y;; _ .-i..:.•Z`: ^e-- . ,r,�T . ':�� ' i. •��' •�� ~a �pP`�►`�i?°ehao. �d.�.t� ��1�r3.t''�a� �'g���� . �>� Yz.:•r!.:G�rtt..,.: �;� .�, �,� ,. . ��;s,--f:.:�.. - ..x. �; �,�,.-:� ri' r. � : td r' d tr{�1!1 .anti 40.r(''�iI :Oc.1 us0a0ft� irK,6,00:..0ty �r:}o�/.erf>: r.g.):11f -. 4:3 - .�i. ,.-+?'�r:r:. .. 3�... .. v. .•.c:, .4,!N:Jy:f'!.!'!: �-, l.t ..� .K, �1, ry4,yA.Ff4i\i 1�41.,r-'*:`-C,�•`:.�'i•�e:-..f.i e''�+�i„?�i.x �Z'•,�S... 'r2.'..:.f ..-4..�... - ...'�','f •...y.. ....�,.i2 ., ,..4 ..:... - ..i; .} ,h .�:.•�.::1,,:,�5��:'•.:..� e t: fratlaa.t �` i`r fo a ti�Autxt: c 'F►tl;slir�aF d ?bi : ire rireift c ?, bar .Mat hitf e11Cr fig i� n7 l rim .ors: t4. '•::: Yt• _ �.�Y•.Y3:+,rtii :� `-L' :t'��:<l:":'9�.. t' :.'I�'t Y(t•:ft'i •��'•' .•T�i}:4 y]?l:.F�l'.1Sis _ �•:� • ":b', ��•?: ,.f�:r.,?;:iy_,._!r..�.: -'t.•: .:: .:. yy �� .A•�. :• ar�,.�.,..+.:: ri::•.:d�:�:r. " � •x ;tr.+ .•.:L.vr}'•L: F }.dJ.i . .?. r tom[.':>� .,�• >�.4airi'Oaf:AOPar.''~ . .'�r•r" - •`f?'.i:.: •,.r�. ,..' .r. '1... ?S ..1:::•a i..d. - -: -.t ,f:. GENERATOR COMPARTMENT: TrlVan to build a generator compartment at Ll r'FT FRONT corner of Transit. This compartment sized to accoroodatt'- Cummins 1 Onan 7KW Quiet Gas Goneretor. It is sound attenuated and vented to provide proper airflow for generator. With access dears facing INTERIOR of vehicle C Ship To: National City PtD Work SPEC Order Dato Due pate 4124/2020 °%.c' .7`Tsfurijc f Page 3 208 of 419 138$ West Smith Road Ferndale, WA 98248 manor Name / Address National Auto Fleet Group 400 Auto Center Watsonville, CA 95076 P,O, No, 12V ELEC.+, Work Order_y�...._.. SPEC Ship To: National City Pr) $PEc Duo Date 4/24/2020 Cason Order Date 4/24/2020 Duo Date 5/1/20 ' ELECTRICA, SYSTEM: Note: The supplied Ford Transit van will coma factory.equlpped with (2) batteries and an auto -charge relay ACR, • TriVen to supply & install (4) additional 6V batteries (to power all lighting and the inverter). These batteries to be installed In storage area under bench on curbsides rear side of body: The 2 OEM Ford batteries to be Isolated forchaasis start antl.all OEM lighting (plus emergency lighting) All batteries to recharge whenever truck is running, whenever It's plugged into shore power, or when the generator is running. 12V ELECTRICAL: BATTERY CHARGE RELAY; Whenever truck is running, ail batteries to recharge through the Ford OEM ACR. The purpose of this system is to Isolate the chassis start battery from tits auxiliary battery, and &ao determines which battery needs to be charged: This relay ties into the remote rockerswltoh In cab, Supply & install (1) meltable, weatherproof, ignition -protected 200A Buss model MRCB breaker, mounted In engine compartment as space permits, along with the Blue Sea chargte relay mentioned above. 110V ELECTRICAL: INVERTER: Supply & install (1) Xantrex 3000W Freedom series Inverter -Charger (model Freedom SW-2012) w/ built -In charger & transfer switch. This unit will power up (4) interior 110V outlets inside the van and (2) exterior weatherproof outlets. 110V ELECTRICAL: SHORE INLET: Supply & Install a basic 16'A weatherproof shore power inlet (to bring shore power Into the van from extension cord) This will allow the house battery to recharge each time the truck i, parked and not being used. 110V ELECTRICAL: OUTLETS: Supply & Install (4) 110V Interior outlets (3) above the work surface, and (1) on curbside wall far fridge (Just aft of sliding door). Plugs above countertop will each have built-in USB charge outlets, • a,�-{ "ti5^:x- :'a>g7 ..wN.- e4:2x Ta ys-4,-:-�`� },' .`4Yin'..'�-to??C:y ";y; q.' �. ;•4.�:.r, .,,�,..._ay£yt J.. x . � , - .: ,„i t °.7.i.. /e , . : •,-.,,,;......:;" :p..'f; . �4y. i •\: `S,` le11, 411.44,t .;;-3'S t :1; .r a kv.Vt. •.. .-,41.:� ,�....• L.c�a >ip E it�� ra,L y.. �,k.;r..: �`•0'0 $?)'ge�;w�gxa� - � �� �3 �:4Y-�.j ,.ar.t �_+�->.�{?�. �. a?� Y' 1:71 ,5t ,: `�_-..k."3r. � r ••c:+r ,f t r• t , : iN 3; s >'. Sri . i1: srr% f t era. o aC od. j � ..',.?f• _Ya t,: :., - �' . ice;.:. •.;: P . -:r •r::... ly..a. : , ~i ':t p .. t• 't > y�• ..1" i„'".''3r:?4,�Y:7s�;ai.,��r:..s-S`'Y!?i,: '`yS�r a. _ - �'F��- i tit �. 1's'•- � •:rr�rtil}e z.�c5�' E?..j;.�[}rlU.i'1�y� ':�.•,.;.�� ..,�.��;: -,- +.L. :i3lrti" � :.�`. tw_', ems: ^, , �. • Y• n:^r i �•j + j tr. f -�: k5d'� i:,;zeF_�:..:- ` i.%, 4:� ::.t_i, + e•y ,'S:N.. . i. : �:.-.<:�•rs:£-4,:-. a'e''•�,.`�: =�+k :;4 ' 1: ,7c-i�-•' ie. :$. ..', .: SY - . ,. i,::LvS2: ...$ .. • - . x:rc..+:•L - - -.i •; ae� Y. .e•. •`s'a.., y. . �,�-;-. �`- > '. x _ >:+ :. ;sue .- "',i`r ". it ,!:&nF.•.:l n s'i �4iH..,.... ;�..•;;: ,:.::�:% •' .v:;>"r;r'ti� i' :;!`•�^r =S`a� �T'`�y'•� • ::�i•:�1_-.....is�i.,�"!.�':..... g�S.�:,S ���,t.•�-. _. _�4::Y�`.-�..1....,ti,....,3.:: wi-...,7.+- .:.a,.a+,.,,... .. r. ., F)ATflrRIE... 12V ELECTRICAL: 6V BATTERIES: Supply & Inetalt (4) 6VDC 0A002 Absorbed Glass Mat (ACM) batteries, 200AH capacity, including cabling connectors, °lanmps. .., Installed to power the TrlVan body lighting. gV;: Ins _G . yt ,/A.�:,rr` Trl4.13640. :E Ci`1M4,66'd .. ,t. .0 �•.r RY �i�aq £.', 0. �?z'+.*, n. Rli:,i3t ry : . �}f t1,r� ' i pE :. r�lci .b i't ''► ip rt�:.s 1 Q Se . ?�. k Ln. .S t':I,'r ia:l,��.':h- "h: ;..�y:1i':i;�:�.:•k-�:i x�..:�.d 3.= {< Page 4 209 of 419 1385 West Smith Road Ferndale, WA 98248 TWO' BOGY Name 1 Address Natlortal Auto Fleet Group 490 Auto Canter Watsonville, CA 95076 P.O. No. ,11141411.41410..441/ SPEC Rep • Cason 12V ELECTRICAL: INTERIOR LIGHTING: Supply & Instarl (8) interior LED red/white round Interior cargo lights, 5.6" round. 6 lights on ceiling, and 3 lights above work surface: 6 ceiling tights all switched by single switch near sliming door (RED / OFF / WHITE), and 3 under cabinet lights to be switched by single switch above work surface (RED / OFF / WHTE) SPEC 444414.4444 Ship To: National City PD sa(Ijt(f7. Order Data 1 Due Date 4124/2020 5/1/20 .,;;F.'Yr.W'{.Vf.tJA�,FF'T:�NY,1i.^1.1L:'�.T.{th .r,,W.�y.• u Iy & Irt tail 44 ill{el0 .. P4. a 0r t~rro.* 12V ELECTRICAL: POWER AWNING: Supply & Install (1) motorized power fawning on curbside roof, with bracket to suit Ford Transit roof. Switch controls just inside curbside slider door, 00 i �.01:iM ija.1 • #p On- 1 x • y`�rii. r�kl r t1:� -UCfit y{y�(h<{�03rt11 �v 11 =§, hod : ,' _ :bliMsic �i i ri : :c r>,:n-4• ,Rl tfinf ream s Eyn,f ; � . ce 7. ":.*-.,4 .4!>�`.-.4:F ::early.: ::F`1.f. xri.:-7 iys :,r. rk7-^7'.S'S°r:1p•;;,:�:7:-S. `L c::7'3. � ., .:r�r!•�::.:':�..:. .• <<- .�•3rt;'�'`. HVAC SYSTEM; Customerrsuppliod Transit Van will be ordered with factory option 570 (OEM optional roar AC/host system)The evaporator/blower is Ioaatoct at the rear driver side interior corner, operated from cab) TrIVan to connect Into this rear evaporator/blower unit and run ducts under countertop. System requires the van engine to be running, (Price includes' use of Havls vent adaptor kit, AT-A-503) _ "t?.7v� `tine � e:trri.r -_" - _:�C��.-•` } .� .a,. r.l ..5. 'a'`� 'r�tn „. t5. - .i-.,.�tri!c`.+•i�H �?':t>r??ft4tL� TO: h bi{��.�: 4�" [ki �'nl �:[t �:"�-� <=':,_ - . M:: ;=�:�•.,:s 'r _� _ - .:t ..•s: •.:n.�x, .•;ia.�..e�::•'.'rw �4�. .,fd�a � �'!-,"•!:'::Y,'.fJ': -4'S+�i.. tl�'i���r'r'; ��)1(e�`fi�"c+��ift'4�i�ti t:�. .,:.. ;.���.,. _ �-��..:.,:• ;as���:a;;� - •�n: t-k r:.,•..1f•d.. .':F�nd-;fni�t:i"� fr;` r`t r.:i+±:_I ra�l�i?!:.5I'�1,r'-•.�.ii:'�:r::1: ,•'I;Sr' ir'M1i -'.�di'•'- i c f r.e vri �Y'^ ... .• '".iYt'.. .. h..'�i .r.w rr: .....r... ...:�i-r ._s..l .L.a .. ..... .yi.: ..1 ^:S:(...e.... .. .. ..:'r'i:l.£::. upply & Install (2) magnetic dry -erase whlteboarda (38"W x 24°H/ee) on exterior curbside of body, Including hangar braakote on interior of body `' y �.{�riy +�[.ig}�e�y 5 y.( ..e:3t g41.0 , • ii N:Al hptiti-yi :tiF �4 .i6; :{''fir -:'..:•g :! • ir: Iw�i�,.1l�kJFl . �wII�Aj%.,};J;ke?t�. ,,,li:.7:a' a`,'7'l�..^'*"F�e'4`': iF••�eeL ``�:-Ls�;."."t_' n�P. ... ;i..�tk.. ;�. ..�. . 1-: �-•` :::�•;� 5: ..?'aC:h W.ii:ti"�i::.EG'-},.vtP.L. ` tt,.v:� Suiip y i €i# !_ 1 f. . lgn c rj+WOra e', v( Etsf o kirA. • s 4"h l tarr`br, t. Obi* r�0#00. , .*1. tm' It t .14 i:44144tt ri!1V age 5 210 of 419 TtIaii 1385 West Smith Road Ferndale, WA 98248 TRUCK fJ QY Name / Address National Auto Fleet Group 490 Auto Canter Watsonville, CA 95070 P,O. No, Due bate Rap SPEC 4/24/2020 Cason GRAf3HAN.., OTHER OTHER DETAIL GRAB HANDLES: Supply & Install chrome drab handles as necessary at side entry door (van already is equipped with handles at rear) Work Order ...V.ry nvi SPEC Ship To: National City PD Order Date 4/24/2020 Due Date G1'1120 P DI: Completed van receives PIN at Bellingham Ford Lincoln, Includes certified weight ellp e:. oa, :.P" :r,.' .a;'.aai,W}r::1"r.._ .at:aE;rr' �i;',:p•:'Y. •c•Cn e`' etc:: '^�%,y�.r /g'`p�e. `�, ,�'rt•5 {y' y�• �t:'•'C. a.s-:+e;. .;xi :,��.�ai:i. y�,,y��:r R� rt':, a..�+-,avq, ,jt� ,�, .:�5•Y' .. r, A`•�i; t �a �;` rye', .- �' : �c„•?F � e; �; :141.4t4�`tY57�rti��TFS�S.!:G�1,�1�•�.�.rL�i�,F:.�.w,..:.P}��ir+'r'C'�Fa•N �v�'�Fi-S'�:�..7x'n:r::^,•.;3.:rwa.. ,:.:;•,: r..:•:t.:�;o. T S 74Ra.� DCLIVF <RY: Completed van Is delivered to National City PD MANUALS &.DOCUMENTATION: Vehicle Is,deilvered with a full operator's manual and all orim manuals.Included. b`r�itl.M WtiY., : • •: '' :'S•-S->:�i :: L:iF: ._:.,..7n4•±ZYrS`%�•w -•4:' � �a's;: .'�5•q. sr �` � •{fi . ;"'l: _ �!i':. �r4gi�+t �-�t . ixs Y. -'� _,- •)- w: :.:4. iak r w" ,00 i` troy �t0�l g 1 r1 illy f. I A I o i , A r, ±• ..�y. .. Kr 'r .a. r .?'±3Y ^ie:rs<.,na� • , .>•::. "' , : 1 `' ":`- y '? `5 �+: . 5°.:,1 ,?��`' i' i ..', v l -�:' �i 4ty'q `$`'-- �r ikn it'r rev vZ;�:.. :' `� a";'.. •�:::� ajy.� _. tom h?:.. ,,.„i. f r6'7��k�y�t: t �+iS.`� '� �" •_r.• �:5 i++++�.a_r+r�'�7�rK.iis a o.�rTV.e.'`@id�' �iRY�r':�!-:.._},£etr.7r,'ia3i�.`'rp'• • cra i�•�k_rcr,�.a. �� �q T'i. J �• 5.i,ax.._ S>�� �i rr , u'�*_�:: "i�.�ai?r?:: ``�t 'km+,r Aikra7Ln U�r fa.�.•" Price of cortlpleted vehicle (not Inciudin customtzr suppilod chassis): $86,234.95 •p;, - � ., y,•r; :.S ,r •"� �`.a.• .�, r c ��r "t,14.t?': ',`v'T ' t--t:�-rr, :;tir. ;:Y':,'C.t•.gi_ce;ci rn� ^i• _ 5•".'.. .}. x •;c:• v .a:'x:3 :�;i;- ;'�i�''r ...'.L?:Cct. L. %..�s.^iti ^; .. �i. s•3.• . ;•^.k;S3"s..:.; '',�•i'<' g , u�:d=.: h�ry ��'yr i �y /�'=i':t...-..rK ���•j kpa•'S���S•i..�•: .a ,t�'''rmC�. >-.. •.r::.5 , f ., �..,� •�- -.aa' �`'....c-c,-s.`�.-aFr i �• :t•�•.. -:cam. ,,,�a�2-S,..a;y,.F,... , ..' .SrE';i� �I��? i�!S:N',ti^t.'ra. ...�'• �aY?Zs:.�4,Pm:.•' •:F;ti?=:.w%:''rer..:7y�.1..,,..6'n.r.�� h�Fsa.1t.-.._'t: {.�:3:s�7u•,c.... h.._.,... _..�. c..,?C..... 1+.12G•+tee eS.i.... _...�. t.1�;.7: �... Pave 8 211 of 419 FORM E , CONTRACT ACCEPTANCE AND AWARD {,rop portion :ear 1h!s,(arm- iilb'O.e rn (' 34' l k IJ['.A if ,the ygfloor is pwc`xrd'od ci 00rtiird i. Thk vOfldor.shc,IJlct' camplpre the v6nclor ofafhertzed:slpncaivr.o,s a$ port •Af i11e,14P0,responso,)• IVVJPA C':anlraoi Jt 120? 16f4Aw proppsar's,fullTarn! rramTrat t2 H0ur1.1;C, di.kt hloaffc7rlcf Auto 'Roe t;3roup i; Oasod on NirAYs'0vaiv:girpri your,prbpo;d.lr yetthave'beer.ctwaicted•a,vaatmicl, A; cln awarded vorfclar,,you;.1 #o,ree tttiii?todr. E Mi oorde0 •q01't'sclii6d In your Elrrrpoocii is xtio 100 al! Oilto ft)rrc $ and • the e1113a11Ye r)a(n.of ItTo fthPrpdt wilFbe Jprvttry .1:712017 c t d will. exph.e.4n.lcthuaty 17, 2O 1 'Cho laterirtgn 1k1 Iciterofloury dr$,(i.crn1t'la'expirizrtian(tctte oral e+ wrrentlyrawardvdoQniraci'Pr four yedtrs•fro.mn,the.doteitidi'il'1Q RI PA Ctirefln.00010nlonl Officer I wprds. the C niroct), Thls CQrtlrat:rl may 40..ex) nded far a-fi6111 yetir•at N:1PAIs dlscrel1on, ct�titliftarla s { ottlf iri lhis it r frt dny alt101) iM »I5'tb gny'exklep'ttarls'titri•c,ra trCeep1.0d y Ey fu ry 6 y;, N A AuttrodZ c , linaturg,s1. ' Nlr'A DIRE, Alb 13ft C1JE l; < � . , � �.• Jarenly SGhwirfx 6 IS N,S1' JJ a� cGc.UTivtratP,P0r(71.;(0 p gI IAru Avlarded on. J Inuctry xb, 20.17 Chgd'C6c)u0lfo (1.1AMr;PI;I'TI:F, OA VYr' D) hl�f'A pontragf €120716+1AF ✓- n „u....+..wwi.wn„ .411,: �wr n $. u 1 I. ..t r..wwi,•n..1-...„.,urr.r:.....wyn.Lrr�....ti.xW�......-w..+..,y...i.�i Vendor Aothlvrlxtd S1otiaturasa .The Y mdor.hereby 00cepts lhIs dontrool awcara inc,fuctfrig aq deo0ptel ex0.13tions and crmr ncknertls, Vendor Herne L "/ .. `rf "4 f ; sL° ''T 4X.P4 Authorized $19natoty's•T)I#e � � 7: iP1, ' . ./ .,— N R AUTHORIZED SIGiNNW RE aeovtqd on, 6 , 20L C1'W v : PRINT al OR rYPEN NJPA Coilhroot it. •I20714+NAF 212of419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #120716-NAF WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE AND BUILD -OUT OF ONE (1) 2020 FORD TRANSIT CARGO VAN IN A NOT -TO -EXCEED AMOUNT OF $138,317.62 WHEREAS, the current Crisis Negotiations Team (CNT) vehicle used by the National City Police Department has exceeded its useful life and is scheduled to be replaced; and WHEREAS, City staff desires to purchase a new 2020 Ford Transit Cargo Van (S4X) T-350; and WHEREAS, the City of National City has an opportunity to piggyback onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Transit Cargo Van (S4X) T-350; and WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City's procurement procedures, and such a determination has been made in this case, therefore, it is recommended that the purchase be made without complying with the competitive bidding procedure set forth in the Municipal Code; and WHEREAS, National City's Purchasing staff has confirmed that the Sourcewell Contract #120716-NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City; and WHEREAS, City staff recommends that the City Council approves the award of the purchase of one (1) 2020 Ford Transit Cargo Van (S4X) T-350 to National Auto Fleet Group in an amount not to exceed $138,317.62, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby affirms the Purchasing agent's determination that the Sourcewell Contract #120716-NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. 213 of 419 Resolution No. 2020 — Page Two BE IT FURTHER RESOLVED that the City Council of the City of National City hereby waives the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and hereby authorizes the Mayor execute an Agreement that piggybacks onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Transit Cargo Van (S4X) T-350 in an amount not -to -exceed amount of $138,317.62. PASSED and ADOPTED this 16th day of June 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 214 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. (Engineering/Public Works) Please scroll down to view the backup material. 215 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. PREPARED BY: Tirza Gonzales, Management Analyst PHONE: 619-336-4318 EXPLANATION: See attached. PARTMENT: E PROVED BY: g. /Public Works FINANCIAL STATEMENT: APPROVED: 7///G FINANCE ACCOUNT NO. APPROVED: MIS 001-416-221-285-0000 (R&M Traffic Control Devices) - $20,174.41 This appropriation requires the use of General Fund unassigned fund balance of $20,174.41. Approval of this appropriation will increase the fiscal -year-to-date use of General Fund unassigned fund balance from $4,231,744 to $4,251,919. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION n FINAL ADOPTION n STAFF RECOMMENDATION: Adopt Resolution approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by recovery liability claims. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation/Exhibit 2. Resolution 216 of 41 Explanation The Engineering & Public Works Department receives an approximate $220,000 appropriation for repair and maintenance of traffic control devices annually. This budget provides the Public Works Streets Division with the necessary funding required to restore damaged equipment caused by traffic accidents and/or natural disasters such as street lights and traffic signals, crosswalk solar lighting, power boxes, and breaker boxes, plus regular preventative maintenance and repairs, and mark -outs. On average, ten (10) citywide street lights and traffic signals require repair or replacement per year due to knockdowns caused by traffic accidents and/or natural disasters and cost approximately $15,000 each. Some of these costs associated with traffic accidents are unrecoverable, such as in hit-and-run incidents, and some are recoverable, though not at full -cost recovery, through insurance claims. These unforeseen traffic accident expenses deplete the Streets Division's budget, as funding must be repurposed to cover the immediate safety need. When liability revenues are recoverable, the Risk Management Department (Risk) manages these claims and the revenues received are deposited into the General Fund Unassigned Fund Balance. In 2019, Risk recovered $20,174.41 in revenues from insurance claims for street lights and traffic signal knockdowns. This revenue can assist in covering expenses incurred by Public Works Streets Division in the repair and/or replacement of these city assets as well as allow crews to continue to complete ongoing asset repairs. If this resolution is adopted, staff will be appropriating the funds to provide additional necessary asset repairs throughout the City Staff recommends that the City Council adopt the resolution approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. 217 of 419 # CASE FILE NAME RECOVERY LIABILITY FILES 2019 RECOVERED FOR NAME ON CHECK DATE OF CHECK AMOUNT 1 R-300-0012-18 CNC v. Ortiz, Rosado center median San Diego Superior Court 4/11/2019 $ 204.87 2 R-300-0009-19 CNC v. Ramirez, Ivan traffic Tight pole Claims Service Center 5/3/2019 $ 622.78 3 R-300-0012-19 CNC v. Rodriguez -Ramirez, Yesenia City sign Infinity Insurance Company 4/30/2019 $ 192.37 4 R-300-0048-18 CNC v. Zarate, Maria traffic sign Wawanesa 6/11/2019 $ 119.16 5 R-300-0031-18 CNC v.Ferrer, Imelda C. city electrical box Alliance United Ins. Company 7/30/2019 $ 5,723.09 6 R-300-0010-19 CNC v. Garcia -Santos, Marinury traffic signal Alliance United Ins. Company 9/24/2019 $ 7,603.01 7 R-300-0028-19 CNC v. Abon, Bernie A. street sign Alliance United Ins. Company 10/9/2019 $ 335.22 8 R-300-0029-19 CNC v. Avila, Ruth traffic signal State Farm Mutual Automobile Ins. Co. 12/12/2019 $ 5,373.91 TOTAL $ 20,174.41 6Ltto8LZ Updated by Elena on 6/10/2020 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE ESTABLISHMENT OF A GENERAL FUND APPROPRIATION OF $20,174.41 AND USE OF GENERAL FUND UNASSIGNED FUND BALANCE FOR CITYWIDE STREET LIGHT AND TRAFFIC SIGNAL KNOCKDOWN REPAIRS AND REPLACEMENTS PARTIALLY FUNDED BY REVENUES COLLECTED FROM RECOVERY LIABILITY CLAIMS WHEREAS, the Engineering & Public Works Department receives an approximate $220,000 appropriation for repair and maintenance of traffic control devices annually; and WHEREAS, this budget provides the Public Works Streets Division with the necessary funding required to restore damaged equipment caused by traffic accidents and/or natural disasters such as street lights and traffic signals, crosswalk solar lighting, power boxes, and breaker boxes, plus regular preventative maintenance and repairs, and mark -outs; and WHEREAS, on average, ten (10) citywide street lights and traffic signals require repair or replacement per year due to knockdowns caused by traffic accidents and/or natural disasters and cost approximately $15,000 each; and WHEREAS, some of these costs associated with traffic accidents are unrecoverable, such as in hit-and-run incidents, and some are recoverable, though not at full -cost recovery, through insurance claims; and WHEREAS, when liability revenues are recoverable, the Risk Management Department (Risk) manages these claims and the revenues received are deposited into the General Fund Unassigned Fund Balance; and WHEREAS, in 2019, Risk recovered $20,174.41 in revenues from insurance claims for street lights and traffic signal knockdowns; and WHEREAS, City staff recommends that the City Council adopt the resolution approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. PASSED and ADOPTED this 16th day of June, 2020 Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris Jones, City Attorney 219 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute the Second Amendment to the Agreement by and between the City of National City and Financial Credit Network, Inc. for collection services, extending the Agreement to June 30, 2021. (Finance) Please scroll down to view the backup material. 220 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute the Second Amendment to the Agreement by and between the City of National City and Financial Credit Network, Inc. for collection services, extending the Agreement to June 30, 2021. PREPARED BY: Karim Galeana, Finance Manager DEPARTMENT: Finance 7 PHONE: 619-336-4330 APPROVED BY: - EXPLANATION: On December 6, 2016, the City of National City entered into an agreement with Financial Credit Network, Inc. for collection services for the City for the period of December 6, 2016 through June 30, 2019 with an option for the City to extend the agreement under the same terms and conditions for up to two (2) additional years beyond the initial contract expiration date. On January 21, 2020, the City Council approved the First Amendment to the Agreement, extending the Agreement for one year, through June 30, 2020. Staff seeks approval to exercise the second one (1) year option. This Amendment would extend the Agreement for a one-year term ending June 30, 2021. FINANCIAL STATEMENT: APPROVED: L-04-4% / FINANCE APPROVED: Collections fees vary by collection type; however, for most collections, the fee is 24%. The City incurs no direct cost for these services. Fees are deducted from monies collected. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Adopt the resolution, authorizing the Mayor to execute the Second Amendment to the Agreement by and between the City of National City and Financial Credit Network, Inc. for collection services, extending the Agreement to June 30, 2021. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Financial Credit Network, Inc. agreement 2. First extension 3. Second extension 4. Resolution 221 of 419 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND FINANCIAL CREDIT NETWORK, INC. THIS AGREEMENT is entered into on this 6th day of December, 2016, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and FINANCIAL CREDIT NETWORK, INC., (the "CONSULTANT"), a California corporation. RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide collection services for delinquent accounts receivable for the City. WHEREAS, the CITY has determined that the CONSULTANT is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT, and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on December 6, 2016. The duration of this Agreement is for the period of December 6, 2016 through June 30, 2019. This Agreement may be extended by mutual agreement upon the same terms and conditions for two (2) additional one (1) year terms. 3. SCOPE OF SERVICES. The CONSULTANT shall provide collection services for delinquent account receivables. The CONSULTANT will perform services as set forth in the attached Exhibit "A." The CONSULTANT shall not have full rights to accounts in that these accounts are due to the CITY. CONSULTANT shall be able to pursue collections, as permitted by applicable law, only on behalf of the CITY. CONSULTANT shall not have the authority to accept a compromise or settlement on any account without written consent of the Director of Finance, or designee. The CITY may establish parameters in which accounts may be setted by CONSULTANT on CITY's behalf. The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings as specified in Exhibit "A" to keep staff and City Council advised of the progress on the Project. 222 of 419 The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. The Director of Finance is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Kris Davisson is hereby designated as the Project Director for the CONSULTANT. The City reserves the right to perform periodic audits to ensure all amounts collected are accurately reported and remitted. The Director of Finance, or designee, shall be allowed access to CONSULTANT's debtor account information for the purpose of generating recovery analysis reports or auditing files at any time. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT is contingent upon collection of moniesby the CONSULTANT, as permitted by law, and shall be based on charges covering actual work performed in accordance with the fee rates in the attached Exhibit "B." All monies due to the CONSULTANT shall be deducted from collections received by the CONSULTANT; and the CONSULTANT shall submit a monthly invoice to the City documenting amounts collected and fees deducted on all accounts. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The City shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the City cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the City or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the City shall each prepare a report which supports their position and file the same with the other party. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance, and/or the compensation payable to the CONSULTANT. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. 2 223 of 419 Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S written work product for the CITY'S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as herein set forth, and the CONSULTANT or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONSULTANT its agents, servants, and employees are as to the CITY wholly independent CONSULTANT, and that the CONSULTANT'S obligations to the CITY are solely such as are prescribed by this Agreement. 3 224 of 419 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, including, but not limited to, the provisions of the federal Fair Debt Collection Practices Act and California's Rosenthal Fair Debt Collection Practices Act, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment 4 225 of 419 advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions, or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm, or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers, employees, or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, 5 226 of 419 and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following checked insurance policies: A. 171 If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location." The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. Insurance shall be written with only California admitted companies that hold a current policy holder's alphabetic and financial size category rating of not less than A-VII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted 6 227 of 419 "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. H. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, filed with, and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. I. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of ey's fees incurred by the prevailing party. ) ) va va vuvu uava vv a, controversy. The expenses of the arbitration shall b b "i`'""ll•J Y ' by the ""`ties to th.e " bitratio" 3 ) speeified-paftylas-part-ef-the-arbitration-awafd7 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in 7 228 of 419 connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: To CONSULTANT: Director of Finance City of National City 1243 National City Boulevard National City, CA 91950-4397 Kris Davisson, Vice President Financial Credit Network, Inc. 1300 West Main Street Visalia, CA 93292 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request, or communication sent. Any notice, request, demand, direction or other communication 8 229 of 419 sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process, or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ® If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 22 by the CONSULTANT. 23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. 9 230 of 419 E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits or schedules or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent, or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or Subconsultants. The City is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the City in writing. In the event any portion of the work under this Agreement is subcontracted, the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor of the City, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. [Signature Page to Follow] 10 231 of 419 CITY OF NATIONAL CITY By: Ron Morrison, Mayor APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney FINANCIAL CREDIT NETWORK, INC. (Corporation — signatures of two corporate officers required) By: By: AIM (Name) (Print) ?7resrc.v„x' (Title) CAL4 (Name) (Print) (Cit—itk}+ (Title) 232 of 419 Exhibit A FINANCIAL AL CREDIT NETWORK, INC. SCOPE OF SERVICES A. General Services: Financial Credit Network, Inc. ("FCN") shall provide collection services for unpaid and delinquent accounts receivable for the City of National City ("City") which includes: 1. administrative citations; 2. code enforcement citations; 3. business licenses; 4. false alarm billing; 5. property damage; 6. returned checks; and 7. miscellaneous receivables. B. Specific Services: FCN shall perform the following specific services: 1. Accept automated or manual transfers of delinquent accounts information from the City or City -authorized vendor's database (during which times FCN will work, at no additional cost, with the City, and City software, to ensure accurate and timely transmission of data); 2. Perform a minimum of two written or telephone contacts for each account within sixty (60) days of receipt of delinquent account information from the City; 3. Conduct skip tracing on delinquent accounts using tools provided by FCN; 4. Accrue interest on outstanding balances at a rate established by the City as authorized by the National City Municipal Code or by resolution of the City Council of the City of National City; 5. Provide consumer with multiple payment options; 6. Remit monies due to the City at least monthly, providing a detailed accounting of collections less City -owed fees with each remittance; 7. Report, in accordance with all applicable federal and California laws, all uncollected accounts pursued for collection by FCN for not less than 60 days to the major credit bureaus, except for types of accounts excluded from reporting by the National City Director of Finance ("Director"); 8. In accordance with the Fair Credit Reporting Act, remove account notifications from all affected bureaus at the request of the Director and provide a copy of the account notification removal letter or form submitted to each bureau to the Director; 9. Provide on -going training and education opportunities and provide updates to City staff on changes in state and federal laws related to credit and collections; Page 1 of 3 233 of 419 Exhibit A 10. Meet at least annually with the Director and other City staff to review and discuss all services and collection results; 11. Provide recommendations on how the City can reduce future bad debt; 12. Maintain accurate records of all correspondence, accounting records, banking records, and other relative evidence for each assigned account for at least seven (7) years after termination of the collection action and make said records available to the City for review upon request by the Director of Finance, or designee. C. Additional Collection Requirements: 1. The City reserves the right to withdraw a delinquent account from FCN at any time. In such cases, FCN shall cease all collection and/or legal activities related to the account. If an account is withdrawn prior to collection activity on the part of FCN, no fees shall be due. 2. The City requires FCN to exercise high ethical standards in its collection efforts. The FCN shall conduct its collection business in a professional manner and shall not use tactics which may be interpreted as harassment or as demeaning or that otherwise may reflect poorly on the City's image. The City prohibits any collection enforcement procedures not consistent with the City's requirements. 3. FCN shall make contacts with delinquent accountholders under FCN's name. 4. FCN shall instruct delinquent accountholders to submit payment to the collection agency. Any payments received by the City directly from accountholders will be forwarded to FCN for processing. FCN will be notified of any payment forwarded by the City. Funds received by FCN must be maintained in a trust fund until remitted to the City and the collection fee can be deducted at the time of remittance. D. Reporting Requirements: FCN shall provide the City with the following reports: 1. Monthly status report detailing all its collection activities for the previous month that shall include detailed accounting information, including: a. original placed value of debt; b. current value of debt; c. amount(s) and date(s) of all payment(s) received; d. interest charged; e. charges waived; f. balance due; 2. Invoices detailing collections received for the previous month, less all fees deducted (as set forth in Exhibit B) shall be sent to the City on a monthly basis. Page2of3 234 of 419 Exhibit A 3. Period -to -date and fiscal year-to-date financial summary reports reflecting pertinent information, such as receipts, total accounts receivable, net accounts receivable, and collection percentage. 4. Annual report detailing the previous fiscal year's activities (July 1 through June 30), including detailed listings of the following: a. all accounts by type; b. all accounts closed in the past year by type; c. all activity by account in past year by account type; and d. summary of those reports mentioned in subsections 3(a)-3(c) 5. Ad hoc reports upon the City's request. 6. Detailed and summarized aging report, upon the City's request. E. Administrative Provisions: 1. FCN shall guarantee the confidentiality, security, and safety of all files, documents, computer files, etc. 2. FCN shall not subcontract work covered by this Exhibit A, or the Agreement between the City and FCN, without the prior written consent of the City. Page 3 of 3 235 of 419 Exhibit B FINANCIAL CREDIT NETWORK, INC. RATES TO PERFORM COLLECTION SERVICES Fees for collections services for delinquent accounts receivable forwarded by the City of National City ("City") to Financial Credit Network, Inc. ("FCN") are contingent upon collection on said delinquent accounts receivable. Fees will be deducted from collections in accordance with the following schedule: Description Contingency Fee Primary Placements for: 1. Administrative citations 24% 2. Business licenses 24% 3. False alarm billing 24% 4. Property damage 24% 5. Returned checks 24% 6. Miscellaneous receivables 24% Court action for primary placements for all account types (if required) 34% Transfer of account to an out -of -area agency for collection (forwarding) 34% Franchise Tax Board Intercept Program finder's fee 8% Future Primary Placements not enumerated in 1-6 in this Exhibit B 24% Future court action for Primary Placements not enumerated in 1-6 in this Exhibit B 34% The City shall not incur any costs for collection services. All monies due to FCN shall be deducted from collections by the Consultant; however, the City shall be invoiced for all fees deducted on a monthly basis. A detailed accounting of collections, less City -owed fees will accompany each remittance to the City. Additional fees may not be added to the principal amount of any debt to the City without prior written approval from the City. Notwithstanding approval by the City, additions must be in accordance with all applicable federal and state laws. Page 1 of 1 236 of 419 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND FINANCIAL CREDIT NETWORK, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 21' day of January, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and FINANCIAL CREDIT NETWORK, INC., a California corporation (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an Agreement on December 6, 2016, ("the Agreement") wherein the CONSULTANT agreed to provide collection services for the City for the period of December 6, 2016 through June 30, 2019 with two additional one- year options; and WHEREAS, the parties desire to amend the Agreement to extend the term of the Agreement for one year to June 30, 2020. AGREEMENT NOW, THEREFORE, the CITY and CONSULTANT parties agree as follows: This Amendment extends the term of the Agreement through June 30, 2020; and The parties agree that each and every term and provision of the agreement dated December 6, 2016 not specifically amended shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. [Signature Page to Follow] 237 of 419 CITY OF NATIONAL CITY By: Alejandra Sotelo-Solis, Mayor FINANCIAL C' jT NETWORK, INC. ame) ic--/a SfilDS7Woni / / Yapir-4/1 Angil M ''!Tines / By: City limey (Name) APPROVED AS TO FORM: (Ti le) (Print) (Title) 238 of 419 SECOND AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND FINANCIAL CREDIT NETWORK, INC. THIS SECOND AMENDMENT TO THE AGREEMENT, is entered into this 16'h day of June, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and FINANCIAL CREDIT NETWORK, INC., a California corporation (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an Agreement on December 6, 2016, ("the Agreement") wherein the CONSULTANT agreed to provide collection services for the City for the period of December 6, 2016 through June 30, 2019 with two additional one-year options; and WHEREAS, on January 21, 2020, the CITY and the CONSULTANT agreed to extend the Agreement for one year through June 30, 2020; and WHEREAS, the parties desire to amend the Agreement to extend the term of the Agreement for one year to June 30, 2021. AGREEMENT NOW, THEREFORE, the CITY and CONSULTANT parties agree as follows: This Amendment extends the term of the Agreement through June 30, 2021; and The parties agree that each and every term and provision of the agreement dated December 6, 2016 not specifically amended shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY FINANCIAL CREDIT NETWORK, INC. By: By: Alejandra Sotelo-Solis, Mayor (Name) APPROVED AS TO FORM: Angil Morris -Jones City Attorney (Print) (Title) By: (Name) (Print) (Title) 239 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE THE SECOND AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND FINANCIAL CREDIT NETWORK, INC. FOR COLLECTION SERVICES, EXTENDING THE AGREEMENT TO JUNE 30, 2021 WHEREAS, the City of National City ("City") desired to engage a consultant to provide debt collection services for collection of delinquent indebtedness owed to the City; and WHEREAS, the City determined that Financial Credit Network, Inc., is a professional collection agency and is qualified by experience and ability to perform the services desired by the City; and WHEREAS, on December 6, 2016, the City entered into an Agreement with Financial Credit Network, Inc. to perform such services for a period of December 6, 2016 through June 30, 2019 with an option to extend for two additional one-year terms; and WHEREAS, on January 21, 2020 the City Council approved the First Amendment to the Agreement extending the Agreement retroactively from July 1, 2019 to June 30, 2020; and WHEREAS, City staff recommends that Council exercise the option to extend the Agreement from July 1, 2020 to June 30, 2021. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Second one (1) year amendment to extend the Agreement with Financial Credit Network, Inc., for a one (1) year term ending June 30, 2021 for debt collection services for collection of delinquent indebtedness owed to the City of National City. Said Second amendment to the Agreement is on file in the Office of the City Clerk. PASSED and ADOPTED this 16th day of June, 2020 Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 240 of 419 The following page(s) contain the backup material for Agenda Item: Investment Report for the quarter ended March 31, 2020. (Finance) Please scroll down to view the backup material. 241 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Investment Report for the quarter ended March 31, 2020. PREPARED BY: gosedd Gail PHONE: 619-336-4346 EXPLANATION: See attached staff report. DEPARTMENT: Finance APPROVED BY: 1 FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: `614�G!Z2 FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and File the Investment Report for the Quarter ended March 31, 2020. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. Investment Listings 242 of 419 CALIFORNIA NATIONAL Orr � aco INCORPORATED City Council Staff Report June 16, 2020 ITEM Staff Report: Investment Report for the quarter ended March 31, 2020. BACKGROUND The California Government Code (§53646(b)) requires that, when the treasurer or the chief fiscal officer of a local agency renders to the legislative body of the agency a quarterly report on the agency's investment portfolio, such report shall include the following information regarding all securities, investments, and moneys held by the local agency: ➢ type of investment; ➢ issuer (bank or institution); ➢ date of maturity; ➢ dollar amount invested; and ➢ current market valuation as of the date of the report. In addition, the Government Code (§53646(b)(2)) requires that the report state the City's compliance with its investment policy and include a statement regarding the ability of the local agency to meet its pool's ability to meet its expenditure requirements Code (§53646(b)(3)). OVERVIEW OF CITY INVESTMENTS The City's pooled investment portfolio balance as of March 31, 2020 is summarized below and compared to the balance as of March 31, 2019. Table 1 3/31/2020 3/31/2019 Book Value 1 $ 74,343,807 $ 59,259,861 Market Value 2 $ 75,642,986 $ 59,462,038 (1) actual cost of investments (2) amount at which the investments could be sold The County of San Diego Pooled Money Fund and Chandler Asset Management comprise 90.04% of the City of National City's total investment portfolio (47.73% and 42.31%, respectively). These are liquid investment pools that allow participants to earn market rate returns, while retaining access to funds within 24 to 48 hours of a withdrawal request with no penalty. The remainder of the City's portfolio is composed of investments that may be 243 of 419 Page 2 Staff Report: Investment Report for the quarter ended March 31, 2020. June 16, 2020 liquidated at any time. However, these investments likely do not provide the short liquidity (i.e., quick access to funds) of the pooled money funds, and liquidation/withdrawal of these investments is at the risk of loss and/or penalty to the City. Summaries of the City's investment portfolio are illustrated below. INVESTMENT PORTFOLIO SUMMARY BY ISSUER/MANAGER As of March 31, 2020 Table 2 Issuer/Manager Total Market % of Book Value Market Value' YTM Portfolio Chandler Asset Management County of San Diego Local Agency Investment Fund Neighborhood National Bank (CDARS) 31,074,155 32,004,832 0.88% 42.31% 35,793,937 36,104,777 1.90% 47.73% $5,464,989 $5,533,377 2 2.03% 7.32% 2,010,726 2,000,000 1.48% 2.64% Totals for March 31, 2020 $74,343,807 $75,642,986 100.00% ' includes accrued interest 2 includes LAIF participation factor of 1.007481015 3 calculated on 30/360 basis TOTAL MARKET VALUE $75,642,986 LAIF CDARS $5,533,377_� $2,000,000 Chandler Asset Management $32,004,832 INVESTMENT PERFORMANCE BY ISSUER/MANAGER 244 of 419 Page 3 Staff Report: Investment Report for the quarter ended March 31, 2020. June 16, 2020 Table 3 For the Quarter Ended March 31, 2020 Total Market Value' Issuer/Manager Period Yield 3/31/20 12/31/19 Change Return (Net)3 Chandler Asset Management $32,004,832 $31,416,655 $588,177 1.89% NA County of San Diego $36,104,777 $35,629,887 474,890 0.50% 2.03% Local Agency Investment Fund $5,533,377 $5,474,607 $58,769 0.51% 2.05% Neighborhood National Bank (CDARS) $2,000,000 $2,000,000 $0 0.001% 0.00% Totals for March 31, 2020 $75,642,986 $72,521,149 $1,121,8362 0.93% 4 ' includes accrued interest 2 total include withdrawal(s) of: (no withdrawals) 3 annualized 4 weighted COMPLIANCE STATEMENT All of the City's investments are in compliance with the City's investment policy (City Council Policy No. 203) and the California Government Code (§53601 et seq). FINANCIAL STATEMENT Realized and unrealized gains for the period, reflected below, were $268,148. These changes include changes in security market values, gain or loss from the sale of assets, accrued interest, and reinvested interest/earnings. Table 4 Issuer/Manager Gain/(Loss) Chandler Asset Management $ 54,142 County of San Diego 179,678 Neighborhood National Bank (CDARS) 6,824 LA1F 27,504 Totals for March 31, 2020 $ 268,148 The difference between the changes reflected in the previous two tables is attributable to the purchase and sale of securities for which the first of the tables accounts but the second table typically does not (unless an investment is sold before maturity). STAFF CERTIFICATION Staff certifies that there are sufficient funds to meet the pool's expenditure requirements. RECOMMENDATIONS Accept and file the Investment Report for the quarter ended March 31, 2020. 245 of 419 5/4/2020 LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 March 2020 Statement Effective Transaction Tran Date Date Type 3/25/2020 4/23/2020 Account Summary Total Deposit: Total Withdrawal: Confirm Number QRDA 1640333 May 04, 2020 LAIF Home PMIA Average Monthly Yields Web Confirm Number N/A SYSTEM -0.09 Beginning Balance: 0.00 Ending Balance: Tran Type Definitions Authorized Caller Amount -0.09 5,464,989.30 5,464,989.21 https://laifms.treasurer.ca.gov/RegularStatementaspx 246 of 419 4/8/2020 LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 February 2020 Statement Account Summary Total Deposit: Total Withdrawal: April 08, 2020 LAIF Home PMIA Average Monthly Yields Tran Type Definitions 0.00 Beginning Balance: 0.00 Ending Balance: 5,464,989.30 5,464,989.30 https://laifms.treasurer.ca.gov/RegularStatementaspx 247 of 419 2/19/2020 LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 February 19, 2020 LAIF Home PMIA Average Monthly. Yields CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 January 2020 Statement Effective Transaction Tran Confirm Date Date Type Number Tran Type Definitions Authorized Caller 1/15/2020 1/14/2020 QRD 1629744 SYSTEM Account Summary Total Deposit: Total Withdrawal: 31,974.47 Beginning Balance: 0.00 Ending Balance: Amount 31,974.47 5,433,014.83 5,464,989.30 https://laifms.treasurerca.gov/RegularStatementaspx 248 of 419 4/30/2020 Untitled Page BETTY T. YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name NATIONAL CITY Account Number 98-37-576 As of 04/15/2020, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 03/31/2020. Earnings Ratio Interest Rate Dollar Day Total Quarter End Principal Balance Quarterly Interest Earned $ $ .00005535460693046 2.03% 496,866,383.09 5,464,989.21 27,503.84 https://laif.sco.ca.gov/Result.aspx 249 of 419 0,..k%%VESTiyj, State of California W PM�A '� Pooled Money Investment Account *0114 d y Market Valuation ,9,r �6 '� A FTV. (IQ UIDRV 3/31/2020 Carrying Cost Plus Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury: Bills $ 12,823,871,548.59 $ 12,920,450,177.77 $ 12,994,847,000.00 NA Notes $ 33,119,951,799.65 $ 33,113,778,380.29 $ 33,687,518,000.00 $ 140,637,607.00 Federal Agency: SBA $ 525,135,261.64 $ 525,135,261.64 $ 522,232,337.71 $ 880,056.18 MBS-REMICs $ 18,063,052.24 $ 18,063,052.24 $ 19,088,647.00 $ 84,337.25 Debentures $ 2,105,162,090.64 $ 2,105,042,298.98 $ 2,132,896,450.00 $ 10,524,714.25 Debentures FR $ - $ - $ - $ - Debentures CL $ 925,000,000.00 $ 925,000,000.00 $ 929,988,750.00 $ 3,544,917.00 Discount Notes $ 17,515,361,340.24 $ 17,575,787,257.02 $ 17,620,985,750.00 NA Supranational Debentures $ 714,280,614.68 $ 714,249,336.90 $ 721,116,650.00 $ 2,940,049.25 Supranational Debentures FR $ 200,158,861.65 $ 200,158,861.65 $ 200,117,030.04 $ 608,243.35 CDs and YCDs FR $ 300,000,000.00 $ 300,000,000.00 $ 299,053,000.00 $ 292,521.92 Bank Notes $ 500,000,000.00 $ 500,000,000.00 $ 500,078,465.32 $ 4,119,416.67 CDs and YCDs $ 13,300,000,000.00 $ 13,300,000,000.00 $ 13,305,153,219.71 $ 66,002,000.01 Commercial Paper $ 10,115,069,047.16 $ 10,145,768,286.22 $ 10,145,738,569.17 NA Corporate: Bonds FR $ - $ - $ - $ - Bonds $ - $ - $ - $ - Repurchase Agreements $ - $ - $ - $ - Reverse Repurchase $ - $ - $ - $ - Time Deposits $ 5,331,990,000.00 $ 5,331,990,000.00 $ 5,331,990,000.00 NA AB 55 & GF Loans $ 624,194,000.00 $ 624,194,000.00 $ 624,194,000.00 NA TOTAL $ 98,118,237,616.49 $ 98,299,616,912.71 $ 99,034,997,868.95 $ 229,633,862.88 Fair Value Including Accrued Interest * Governmental Accounting Standards Board (GASB) Statement #72 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). $ 99,264,631,731.83 The value of each participating dollar equals the fair value divided by the amortized cost (1.007481015). As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $20,149,620.31 or $20,000,000.00 x 1.007481015. 250 of 419 ICity of National City -Account #10162 MONTHLY ACCOUNT STATEMENT MARCH 1, 2020 TH UUGH MARCH 31, 2020 Chandler Team: For questions about your account, please call (800) 317-4747, or contact operations@chandlerasset.com Custodian Bank of New York Mellon Lauren Dehner (904) 645-1918 CHANDLER ASSET MANAGEMENT chandlerasset,com Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures. 251 of 419 City of National City Account#10162 Portfolio Summary As of March 31, 2020 CM PORTFOLIO CHARACTERISTICS Average Modified Duration Average Coupon Average Purchase YTM Average Market YTM Average S&P/Moody Rating Average Final Maturity Average Life 1.80 2.03% 2.02% 0.88% AA/Aa1 2.00 yrs 1.86 yrs SECTOR ALLOCATION Agency US Treasury Corporate ABS 7.1% Money Mkt Fd 12.2% supras' 1.6% PERFORMANCE REVIEW 23.2% 34.5% 31.5% ACCOUNT SUMMARY Beg. Values as of 2/29/20 End Values as of 3/31/20 Market Value Accrued Interest Total Market Value Income Earned Cont/WD Par Book Value Cost Value 31,664,257 160,824 31,864,816 140,016 31,825,081 53,304 31,017,876 30,999,161 30,999,161 32,004,832 54,142 -2,281 31,050,958 31, 074,155 31, 074,155 MATURITY DISTRIBUTION 30% 25% 20% 15% 10% 5% 29.8% 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5+ Maturity (Yrs) TOP ISSUERS Government of United States Federal Home Loan Bank Federal Home Loan Mortgage Corp Federal National Mortgage Assoc Apple Inc Federated Govt Obligation Money Honda ABS International Finance Corp Total 31.5% 14.1% 10.6% 9.9% 2.3% 2.2% 2.1% 1.6% 74.2% CREDIT QUALITY (S&P) Annualized TOTAL RATE OF RETURN 1M 3M YTD 1YR 2YRS 3YRS SYRS 10YRS 2/29/2012 City of National City ICE BAML 1-3 Yr US Treasury/Agency Index ICE BAML 1-3 Yr US Corp/Govt Rated AAA -A Index 0.57% 1.35% 0.84% 1.89% 2.78% 2.22% 1.89% 2.78% 2.22% 4.65% 5.39% 4.97% 3.83% 4.05% 3.95% 2.66% 2.70% 2.68% 1.90% 1.85% 1.91% N/A N/A N/A 1.42% 1.39% 1.51% Chandler Asset Management - CONFIDENTIAL Page 1 Execution Time: 4/1/202( 252 of 419 Statement of Compliance As of March 31, 2020 City of National City Assets managed by Chandler Asset Management are in full compliance with state law and with the City's investment policy. ca Category Standard Comment Municipal Securities Treasury Issues Agency Issues Supranationals Banker's Acceptances Commercial Paper FDIC insured Time Deposits/ Certificates of Deposit Negotiable Certificates of Deposit Corporate Medium Term Notes Money Market Mutual Funds Mortgage Pass-throughs and Asset Backed Securities Local Agency Investment Fund (LAIF) Local Government Investment Pools Prohibited Securities Callable Securities Maximum Issuer Maximum maturity "A" rated or better by two NRSROs; 30% maximum; 5% max per issuer; Include bonds of the City, the State of California, any other state, and any local agency within the State of California; Bonds will be registered in the name of the City or held Complies under a custodial agreement at a bank. No Limitation Complies No Limitation Complies "AA" rated category or higher by a NRSRO; 30% maximum; 10% max per issuer; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by IBRD, IFC, IADB "A-1" short-term debt rated or higher by at least two NRSROs; and "A" long term debt rated by two NRSROs; 40% maximum; 5% max per issuer; 180 days max maturity Complies "A-1" rated or higher by at least two NRSROs; and "A" rated long term debt by two NRSROs; 25% maximum; 5% max per issuer; 270 days max maturity; Issuer is a corporation organized and operating in the U.S. with assets > $500 million. Amount per institution limited to the max covered under FDIC; 30% maximum combined certificates of deposit including CDARS "A" long-term debt rated or higher by at least two NRSROs; and/or "Al" short-term debt rated or higher by at least two NRSROs; 30% maximum; 5% max per issuer "A" rated category or better by at least two NRSROs; 30% maximum; 5% max per issuer; Issued by corporations organized and operating within the U.S. or by depository institutions licensed by U.S. or any state and operating within the U.S. Highest rating or AAA rated or equivalent by at least two NRSROs; 20% maximum; SEC registered with assets under management in excess of $500 million "AA" rating category or better by a NRSRO; 20% maximum Maximum permitted amount in LAIF; Currently not used by investment adviser San Diego County Investment Pool Inverse floaters; Ranges notes; Interest -only strips from mortgaged backed securities; Zero interest accrual securities; Reverse Repurchase Agreements; Foreign currency denominated sec 20% maximum (does not include "make whole call" securities) 5% max per issuer, except as noted in Section VIII of the investment policy 5 years Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies 253 of 419 City of National City Account #10162 Reconciliation Summary As of March 31, 2020 BOOK VALUE RECONCILIATION BEGINNING BOOK VALUE Acquisition + Security Purchases + Money Market Fund Purchases + Money Market Contributions + Security Contributions + Security Transfers Total Acquisitions $2,784,587.27 $1,777,650.95 $0.00 $0.00 $0.00 $30,999,160.56 Dispositions - Security Sales - Money Market Fund Sales - MMF Withdrawals - Security Withdrawals - Security Transfers - Other Dispositions - Maturites - Calls - Principal Paydowns Total Dispositions $0.00 $2,790,885.811 $2,280.83 $0.00 $0.00 $0.00 $1, 600, 000.00 $0.00 $96,402.76 $4,562,238.22 $4,489,569.40 Amortization/Accretion +/- Net Accretion $0.00 $0.00 Gain/Loss on Dispositions +/- Realized Gain/Loss $2,325.34 ENDING BOOK VALUE $2,325.34 $31,074,154.72 CAI CASH TRANSACTION SUMMARY BEGINNING BALANCE Acquisition Contributions Security Sale Proceeds Accrued Interest Received Interest Received Dividend Received Principal on Maturities Interest on Maturities Calls/Redemption (Principal) Interest from Calls/Redemption Principal Paydown Total Acquisitions Dispositions Withdrawals Security Purchase Accrued Interest Paid Total Dispositions $0.00 $0.00 $0.00 $64,084.53 $904.99 $1, 600, 000.00 $16,258.67 $0.00 $0.00 $96,402.76 $1,777,650.95 $2,280.83 $2,784,587.27 $6,298.54 $2,793,166.64 $1,719,991.74 ENDING BOOK VALUE $704,476.05 Chandler Asset Management - CONFIDENTIAL Page 3 Execution Time: 4/1/202( 254 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Accr. Of Discount Inc. Received Amort. Of Premium Ending Accrued Net Accret/Amort Total Interest Income Earned Total Income FIXED INCOME 02582JHE3 02665 W AZ4 American Express Credit Trust 2017-3 A 1.77% Due 11/15/2022 American Honda Finance Note 2.45% Due 09/24/2020 07/03/2018 07/06/2018 190,000.00 186,318.75 0.00 0.00 186,318.75 149.47 280.25 149.47 280.25 0.00 0.00 0.00 280.25 07/11/2017 405,848.00 4,273.89 0.00 07/14/2017 0.00 4,900.00 0.00 400,000.00 0.00 190.56 0.00 405,848.00 816.67 816.67 280.25 816.67 037833AK6 Apple Inc Note 2.4% Due 05/03/2023 Various 700,739.00 5,506.67 0.00 Various 0.00 0.00 0.00 700,000.00 0.00 6,906.67 0.00 700, 739.00 1,400.00 1,400.00 1,400.00 06051GEU9 Bank of America Corp Note 3.3% Due 01/11/2023 12/27/2018 393,500.00 1,833.33 0.00 12/31/2018 0.00 0.00 0.00 400,000.00 0.00 2,933.33 0.00 393,500.00 1,100.00 1,100.00 1,100.00 06406RAA5 084670BR8 Bank of NY Mellon Corp Callable Note Cont 1/7/2022 2.6% Due 02/07/2022 Berkshire Hathaway Callable Note Cont 1/15/2023 2.75% Due 03/15/2023 08/14/2018 392,152.00 693.33 0.00 08/16/2018 0.00 0.00 0.00 400,000.00 0.00 1,560.00 0.00 392,152.00 866.67 866.67 866.67 08/26/2019 412,068.00 5,072.22 0.00 08/28/2019 0.00 5,500.00 0.00 400,000.00 0.00 488.89 0.00 412,068.00 916.67 916.67 916.67 161571GX6 Chase Issuance Trust 2015-A4 A4 1.84% Due 04/15/2022 11/19/2019 399,937.50 327.11 0.00 11/21/2019 0.00 613.33 0.00 400,000.00 0.00 327.11 0.00 399,937.50 613.33 613.33 613.33 166764AR1 Chevron Corp Callable Note Cont 2/3/2020 Due 03/03/2020 12/13/2017 399,064.00 3,878.42 0.00 12/15/2017 0.00 3,922.00 0.00 0.00 399,064.00 0.00 0.00 0.00 43.58 43.58 43.58 22160KAJ4 Costco Wholesale Corp Callable Note Cont 4/18/2021 2.15% Due 05/18/2021 07/25/2017 401,208.00 2,460.56 0.00 07/28/2017 0.00 0.00 0.00 400,000.00 0.00 3,177.22 0.00 401, 208.00 716.66 716.66 716.66 Chandler Asset Management - CONFIDENTIAL Page 15 Execution Time: 4/1/202( 255 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 24422EUR8 3130A0F70 John Deere Capital Corp Note 3.45% Due 01/10/2024 FHLB Note 3.375% Due 12/08/2023 03/14/2019 03/18/2019 400,000.00 01/30/2019 01/31/2019 525,000.00 408,860.00 0.00 0.00 408,860.00 1,955.00 0.00 3,105.00 1,150.00 0.00 0.00 0.00 1,150.00 1,150.00 540,734.25 0.00 0.00 540,734.25 4,085.16 0.00 5,561.72 1,476.56 0.00 0.00 0.00 1,476.56 1,476.56 3130A1XJ2 FHLB Note 2.875% Due 06/14/2024 Various 605,009.60 3,566.60 0.00 Various 0.00 0.00 0.00 580,000.00 0.00 4,956.18 0.00 605,009.60 1,389.58 1,389.58 1,389.58 3130A2UW4 FHLB 10/29/2019 315,474.00 4,025.00 0.00 Note 10/30/2019 0.00 4,312.50 0.00 2.875% Due 09/13/2024 300,000.00 0.00 431.25 0.00 315,474.00 718.75 718.75 718.75 3130A3KM5 FHLB 09/10/2019 591,174.75 3,274.31 0.00 Note 09/13/2019 0.00 0.00 0.00 2.5% Due 12/09/2022 575,000.00 0.00 4,472.22 0.00 591,174.75 1,197.91 1,197.91 3130A7CV5 FHLB Note 1.375% Due 02/18/2021 1,197.91 10/13/2016 490,960.40 243.30 0.00 10/14/2016 0.00 0.00 0.00 490,000.00 0.00 804.76 0.00 490,960.40 561.46 561.46 561.46 3130AABG2 FHLB Note 1.875% Due 11/29/2021 03/08/2017 559,044.90 2,707.29 0.00 03/09/2017 0.00 0.00 0.00 565,000.00 0.00 3,590.10 0.00 559,044.90 882.81 882.81 882.81 313378WG2 FHLB 03/13/2018 596,646.00 7,083.33 0.00 Note 03/14/2018 0.00 7,500.00 0.00 2.5% Due 03/11/2022 600,000.00 0.00 833.33 0.00 596,646.00 1,250.00 1,250.00 1,250.00 313379Q69 FHLB Note 2.125% Due 06/10/2022 06/20/2017 607,110.00 2,868.75 0.00 06/21/2017 0.00 0.00 0.00 600,000.00 0.00 3,931.25 0.00 607,110.00 1,062.50 1,062.50 1,062.50 Chandler Asset Management - CONFIDENTIAL Page 16 Execution Time: 4/1/202( 256 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3135G0D75 3135G0N82 FNMA Note 1.5% Due 06/22/2020 FNMA Note 1.25% Due 08/17/2021 12/17/2015 12/21/2015 575,000.00 568, 778.50 0.00 0.00 568,778.50 01/26/2017 425,444.80 01/31/2017 0.00 440,000.00 0.00 425,444.80 1,653.13 0.00 2,371.88 718.75 0.00 0.00 0.00 718.75 718.75 213.89 0.00 672.22 458.33 0.00 0.00 0.00 458.33 458.33 3135G0T78 FNMA Note 2% Due 10/05/2022 12/12/2017 494,215.00 4,055.56 0.00 12/13/2017 0.00 0.00 0.00 500,000.00 0.00 4,888.89 0.00 494,215.00 833.33 833.33 833.33 3135G0U27 FNMA Note 2.5% Due 04/13/2021 07/23/2018 297,771.00 2,875.00 0.00 07/24/2018 0.00 0.00 0.00 300,000.00 0.00 3,500.00 0.00 297,771.00 625.00 625.00 625.00 3135G0W33 FNMA 09/05/2019 622,825.00 4,177.52 0.00 Note 09/06/2019 0.00 4,296.88 0.00 1.375% Due 09/06/2022 625,000.00 0.00 596.79 0.00 622,825.00 716.15 716.15 3135G0X24 FNMA Note 1.625% Due 01/07/2025 716.15 01/16/2020 623,050.00 1,438.80 0.00 01/17/2020 0.00 0.00 0.00 625,000.00 0.00 2,285.16 0.00 623,050.00 846.36 846.36 846.36 3137EADB2 FHLMC Note 2.375% Due 01/13/2022 Various 585,310.00 1,820.83 0.00 Various 0.00 0.00 0.00 575,000.00 0.00 2,958.86 0.00 585,310.00 1,138.03 1,138.03 1,138.03 3137EADR7 FHLMC Note 1.375% Due 05/01/2020 08/24/2016 460,332.60 2,085.42 0.00 08/25/2016 0.00 0.00 0.00 455,000.00 0.00 2,606.77 0.00 460,332.60 521.35 521.35 521.35 3137EAEF2 FHLMC Note 1.375% Due 04/20/2020 04/27/2017 457,741.40 2,301.60 0.00 04/28/2017 0.00 0.00 0.00 460,000.00 0.00 2,828.68 0.00 457,741.40 527.08 527.08 527.08 Chandler Asset Management - CONFIDENTIAL Page 17 Execution Time: 4/1/202( 257 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3137EAEK1 3137EAEL9 FHLMC Note 1.875% Due 11/17/2020 FHLMC Note 2.375% Due 02/16/2021 01/18/2018 01/19/2018 600,000.00 594, 780.00 0.00 0.00 594,780.00 3,250.00 0.00 4,187.50 937.50 0.00 0.00 0.00 937.50 937.50 03/13/2018 598,068.00 03/14/2018 0.00 600,000.00 0.00 598,068.00 593.75 0.00 1,781.25 1,187.50 0.00 0.00 0.00 1,187.50 1,187.50 3137EAEN5 FHLMC Note 2.75% Due 06/19/2023 11/26/2018 593,214.00 3,300.00 0.00 11/27/2018 0.00 0.00 0.00 600,000.00 0.00 4,675.00 0.00 593,214.00 1,375.00 1,375.00 1,375.00 369550BE7 General Dynamics Corp Note 3% Due 05/11/2021 Various 397,216.30 3,666.66 0.00 Various 0.00 0.00 0.00 400,000.00 0.00 4,666.66 0.00 397,216.30 1,000.00 1,000.00 1,000.00 40428HPV8 HSBC USA Inc Note 2.75% Due 08/07/2020 43813RAC1 Honda Auto Receivables 2020-1 A3 1.61% Due 04/22/2024 11/16/2017 293,569.90 531.67 0.00 11/20/2017 0.00 0.00 0.00 290,000.00 0.00 1,196.25 0.00 293,569.90 664.58 664.58 664.58 02/19/2020 69,986.28 15.65 0.00 02/26/2020 0.00 78.26 0.00 70,000.00 0.00 31.31 0.00 69,986.28 93.92 93.92 93.92 43814UAG4 Honda Auto Receivables Trust 2018-2 A3 3.01% Due 05/18/2022 05/22/2018 174,996.19 190.22 0.00 05/30/2018 0.00 438.96 0.00 165,887.77 9,112.03 180.31 0.00 165,884.16 429.05 429.05 429.05 43814WAB1 Honda Auto Receivables Trust 2019-1 A2 2.75% Due 09/20/2021 02/19/2019 94,420.77 93.77 0.00 02/27/2019 0.00 216.39 0.00 83,935.93 10,490.24 83.35 0.00 83,930.53 205.97 205.97 205.97 43815HAC1 Honda Auto Receivables Trust 2018-3 A3 2.95% Due 08/22/2022 08/21/2018 254,965.01 208.96 0.00 08/28/2018 0.00 626.87 0.00 251,675.56 3,323.98 206.23 0.00 251,641.03 624.14 624.14 624.14 Chandler Asset Management - CONFIDENTIAL Page 18 Execution Time: 4/1/202( 258 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 CA% Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 43815NAC8 Honda Auto Receivables Trust 2019-3 A3 1.78% Due 08/15/2023 459200HM6 IBM Corp Note 1.625% Due 05/15/2020 08/20/2019 08/27/2019 100,000.00 99,999.17 0.00 0.00 99,999.17 79.11 148.33 79.11 148.33 0.00 0.00 0.00 148.33 148.33 02/07/2018 02/09/2018 400,000.00 392,596.00 0.00 0.00 392,596.00 1,913.89 0.00 2,455.56 541.67 0.00 0.00 0.00 541.67 541.67 45950KCM0 International Finance Corp Note 2.25% Due 01/25/2021 01/24/2018 498, 580.00 1,125.00 0.00 01/26/2018 0.00 0.00 0.00 500,000.00 0.00 2,062.50 0.00 498,580.00 937.50 937.50 937.50 46625HJE1 JP Morgan Chase Note 3.25% Due 09/23/2022 12/19/2019 413,076.00 5,705.56 0.00 12/24/2019 0.00 6,500.00 0.00 400,000.00 0.00 288.89 0.00 413,076.00 1,083.33 1,083.33 1,083.33 477870AC3 John Deere Owner Trust 2019-B A3 2.21% Due 12/15/2023 47788EAB4 07/16/2019 114,975.59 112.96 0.00 07/24/2019 0.00 211.79 0.00 115,000.00 0.00 112.96 0.00 114,975.59 211.79 211.79 John Deere Owner Trust 2018-B A2 2.83% Due 04/15/2021 211.79 07/18/2018 36,676.12 46.13 0.00 07/25/2018 0.00 86.50 0.00 1,463.32 35,212.86 1.84 0.00 1,463.26 42.21 42.21 42.21 47789JA62 John Deere Owner Trust 2019-A A2 2.85% Due 12/15/2021 03/05/2019 130,512.06 165.32 0.00 03/13/2019 0.00 309.98 0.00 115,152.21 15, 365.10 145.86 0.00 115,146.96 290.52 290.52 290.52 47789KAC7 John Deere Owner Trust 2020-A A3 1.1% Due 08/15/2024 03/04/2020 0.00 0.00 0.00 03/11/2020 169,989.61 0.00 0.00 170,000.00 0.00 103.89 0.00 169,989.61 103.89 103.89 103.89 594918BG8 Microsoft Callable Note Cont. 10/3/2020 2% Due 11/03/2020 07/11/2017 270,999.00 1,770.00 0.00 07/14/2017 0.00 0.00 0.00 270,000.00 0.00 2,220.00 0.00 270,999.00 450.00 450.00 450.00 Chandler Asset Management - CONFIDENTIAL Page 19 Execution Time: 4/1/202( 259 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 65479JAD5 Nissan Auto Receivables Owner 2019-C A3 1.93% Due 07/15/2024 68389XBK0 Oracle Corp Callable Note Cont 8/15/2021 1.9% Due 09/15/2021 10/16/2019 10/23/2019 360,000.00 10/26/2017 10/31/2017 400,000.00 359,980.99 0.00 0.00 359,980.99 308.80 579.00 308.80 579.00 0.00 0.00 0.00 579.00 579.00 395,816.00 0.00 0.00 395,816.00 3,504.44 3,800.00 337.78 633.34 0.00 0.00 0.00 633.34 633.34 69353RFE3 PNC Bank Callable Note Cont 6/28/2022 2.45% Due 07/28/2022 04/24/2018 385,792.00 898.33 0.00 04/26/2018 0.00 0.00 0.00 400,000.00 0.00 1,715.00 0.00 385,792.00 816.67 816.67 816.67 857477AV5 State Street Bank Note 1.95% Due 05/19/2021 07/12/2017 396,056.00 2,210.00 0.00 07/17/2017 0.00 0.00 0.00 400,000.00 0.00 2,860.00 0.00 396,056.00 650.00 650.00 650.00 89236TFS9 Toyota Motor Credit Corp Note 3.35% Due 01/08/2024 89238KAD4 Toyota Auto Receivables Trust 2017-D A3 1.93% Due 01/18/2022 05/20/2019 411,444.00 1,972.78 0.00 05/22/2019 0.00 0.00 0.00 400,000.00 0.00 3,089.44 0.00 411,444.00 1,116.66 1,116.66 1,116.66 Various 250,565.30 175.12 0.00 Various 0.00 404.11 0.00 228,367.08 22,831.57 159.16 0.00 227,733.73 388.15 388.15 388.15 91159HHL7 US Bancorp Callable Note 1X 12/29/2020 2.35% Due 01/29/2021 07/19/2017 404,036.00 835.56 0.00 07/24/2017 0.00 0.00 0.00 400,000.00 0.00 1,618.89 0.00 404,036.00 783.33 783.33 783.33 9128284D9 US Treasury Note 2.5% Due 03/31/2023 12/27/2018 448,505.86 4,702.87 0.00 12/28/2018 0.00 5,625.00 0.00 450,000.00 0.00 30.74 0.00 448,505.86 952.87 952.87 952.87 912828G53 US Treasury Note 1.875% Due 11/30/2021 08/28/2017 604,994.20 2,827.87 0.00 08/29/2017 0.00 0.00 0.00 600,000.00 0.00 3,780.74 0.00 604,994.20 952.87 952.87 952.87 Chandler Asset Management - CONFIDENTIAL Page 20 Execution Time: 4/1/202( 260 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828L24 912828L32 US Treasury Note 1.875% Due 08/31/2022 US Treasury Note 1.375% Due 08/31/2020 09/06/2018 09/07/2018 450,000.00 435,445.31 0.00 0.00 435,445.31 22.93 0.00 733.70 710.77 0.00 0.00 0.00 710.77 710.77 Various 600,184.82 Various 0.00 600,000.00 0.00 600,184.82 22.42 0.00 717.39 694.97 0.00 0.00 0.00 694.97 694.97 912828M80 US Treasury Note 2% Due 11/30/2022 04/11/2019 593,554.69 3,016.39 0.00 04/15/2019 0.00 0.00 0.00 600,000.00 0.00 4,032.79 0.00 593,554.69 1,016.40 1,016.40 1,016.40 912828M98 US Treasury Note 1.625% Due 11/30/2020 11/29/2016 568,331.99 2,328.28 0.00 11/30/2016 0.00 0.00 0.00 570,000.00 0.00 3,112.81 0.00 568,331.99 784.53 784.53 784.53 912828Q37 US Treasury Note 1.25% Due 03/31/2021 912828Q78 US Treasury Note 1.375% Due 04/30/2021 04/27/2017 369,024.69 1,959.53 0.00 04/28/2017 0.00 2,343.75 0.00 375,000.00 0.00 12.81 0.00 369,024.69 397.03 397.03 397.03 05/25/2017 494,650.11 2,304.26 0.00 05/31/2017 0.00 0.00 0.00 500,000.00 0.00 2,889.77 0.00 494,650.11 585.51 585.51 585.51 912828576 US Treasury Note 1.125% Due 07/31/2021 08/28/2018 573,375.00 556.32 0.00 08/29/2018 0.00 0.00 0.00 600,000.00 0.00 1,131.18 0.00 573, 375.00 574.86 574.86 574.86 912828TY6 US Treasury Note 1.625% Due 11/15/2022 03/03/2020 0.00 0.00 0.00 03/04/2020 614,484.38 (2,946.43) 0.00 600,000.00 0.00 3,696.43 0.00 614,484.38 750.00 750.00 750.00 912828UV0 US Treasury Note Due 03/31/2020 Various 596,517.64 2,821.72 0.00 Various 0.00 3,375.00 0.00 0.00 596, 517.64 0.00 0.00 0.00 553.28 553.28 553.28 Chandler Asset Management - CONFIDENTIAL Page 21 Execution Time: 4/1/202( 261 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828V72 912828W71 US Treasury Note 1.875% Due 01/31/2022 US Treasury Note 2.125% Due 03/31/2024 09/17/2018 09/18/2018 450,000.00 12/05/2019 12/06/2019 225,000.00 435, 744.14 0.00 0.00 435,744.14 695.40 0.00 1,413.98 718.58 229,640.63 0.00 0.00 229, 640.63 1,998.72 2,390.63 13.06 404.97 0.00 0.00 0.00 718.58 718.58 0.00 0.00 0.00 404.97 404.97 912828W89 US Treasury Note 1.875% Due 03/31/2022 04/26/2018 580,593.75 4,702.87 0.00 04/30/2018 0.00 5,625.00 0.00 600,000.00 0.00 30.74 0.00 580,593.75 952.87 952.87 952.87 912828WE6 US Treasury Note 2.75% Due 11/15/2023 07/22/2019 624,000.00 4,850.27 0.00 07/23/2019 0.00 0.00 0.00 600,000.00 0.00 6,255.49 0.00 624,000.00 1,405.22 1,405.22 1,405.22 912828WN6 US Treasury Note 2% Due 05/31/2021 912828XR6 US Treasury Note 1.75% Due 05/31/2022 04/29/2019 546,755.86 2,765.03 0.00 04/30/2019 0.00 0.00 0.00 550,000.00 0.00 3,696.72 0.00 546,755.86 931.69 931.69 931.69 03/03/2020 0.00 0.00 0.00 03/04/2020 613,710.94 (2,725.41) 0.00 600,000.00 0.00 3,528.69 0.00 613, 710.94 803.28 803.28 803.28 912828ZA1 US Treasury Note 1.125% Due 02/28/2022 03/24/2020 0.00 0.00 0.00 03/25/2020 709,925.78 (534.99) 0.00 700,000.00 0.00 684.78 0.00 709,925.78 149.79 149.79 149.79 912828ZD5 US Treasury Note 0.5% Due 03/15/2023 03/24/2020 0.00 0.00 0.00 03/25/2020 676,476.56 (91.71) 0.00 675,000.00 0.00 155.91 0.00 676,476.56 64.20 64.20 64.20 931142E18 Wal-Mart Stores Note 3.125% Due 06/23/2021 07/02/2018 402,052.00 2,361.11 0.00 07/05/2018 0.00 0.00 0.00 400,000.00 0.00 3,402.78 0.00 402,052.00 1,041.67 1,041.67 1,041.67 Chandler Asset Management - CONFIDENTIAL Page 22 Execution Time: 4/1/202( 262 of 419 City of National City Account #10162 Income Earned As of March 31, 2020 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income Total Fixed Income 30,346,481.87 28,677,008.82 2,784,587.27 1,091,917.42 30,369,678.67 145,235.16 57,785.99 140,016.36 52,567.19 0.00 0.00 0.00 52,567.19 52,567.19 CASH & EQUIVALENT 60934N807 Federated Investors Govt Oblig Fund Inst. Various 1,719,991.74 0.00 0.00 Various 1,777,650.95 904.99 0.00 704,476.05 2,793,166.64 0.00 0.00 704,476.05 904.99 904.99 904.99 89114MXX0 Toronto Dominion Bank Yankee CD Due 03/16/2020 08/12/2019 602,160.00 15,588.67 0.00 08/13/2019 0.00 16,258.67 0.00 0.00 602,160.00 0.00 0.00 0.00 670.00 670.00 670.00 Total Cash & Equivalent 704,476.05 2,322,151.74 1,777,650.95 3,395,326.64 704,476.05 15,588.67 17,163.66 0.00 1,574.99 0.00 0.00 0.00 1,574.99 1,574.99 30,999,160.56 4,562,238.22 4,487,244.06 TOTAL PORTFOLIO 31,050,957.92 31,074,154.72 160,823.83 74,949.65 140,016.36 54,142.18 0.00 0.00 0.00 54,142.18 54,142.18 Chandler Asset Management - CONFIDENTIAL Page 23 Execution Time: 4/1/202( 263 of 419 ..«... Y1$IW'UM1 matt . • 1t Mtn4; • a . . h ttltih f 11 111174• 1 rlgls • • • ..i COUNTY OFAN D END I tfESTMENT POOL MAR TREASURY IN l�STMENT RESULTS 20 County of San Diego Treasurer -Tax Collector 11600 Pacific Hwy, San Diego, CA 92101 I www.sdttc.coi 264 of 419 PARTICIPANT PARTICIPANT CASH BALANCES County of San Diego Pooled Money Fund As of March 31, 2020 ($000) FMV FMV FMV % of 01/31/20 02/29/20 03/31/20 Total COUNTY COUNTY - SPECIAL TRUST FUNDS NON -COUNTY INVESTMENT FUNDS SCHOOLS - (K THRU 12) COMMUNITY COLLEGES San Diego Grossmont-Cuyamaca MiraCosta Palomar Southwestern $ 883,365 $ 1,031,829 2,855,260 2,742,726 121,689 122,287 4,962,658 4,639,470 188,609 161,301 124,711 245,596 156,531 157,574 152,751 113,816 217,677 143,406 PARTICIPANT FMV FMV FMV % of 01/31/20 02/29/20 03/31/20 Total $ 1,590,758 15.31% Lake Cuyamaca Rec & Park District 2,606,124 25.08% Lakeside FPD 128,949 1.24% Leucadia Wastewater District 4,445,032 42.78% Lower Sweetwater FPD Metropolitan Transit System Mission Resource Conservation District 142,885 1.39% North County Cemetery District 149,742 1.44% North County Dispatch 101,628 0.98% North County FPD 219,199 2.11% Otay Water District 144,935 1.40% Pomerado Cemetery District Total Community Colleges FIRST 5 COMMISSION SANCAL SDCERA CITIES Chula Vista Coronado Del Mar El Cajon Encinitas National City Oceanside INDEPENDENT AGENCIES Alpine FPD Bonita-Sunnyside FPD Borrego Springs FPD Canebrake County Water District Deer Springs FPD Fallbrook Public Utility District Grossmont Healthcare District Julian-Cuyamaca FPD 876,749 785,225 758,389 7.30% Public Agencies Self -Insurance System Ramona Cemetery District 41,996 40,422 49,462 Rancho Santa Fe FPD 3,841 3,843 3,877 Rincon del Diablo Municipal Water District 604 604 2,169 SANDAG SD County Regional Airport Authority San Diego Housing Commission 41,260 38,067 38,361 San Diego Geographic Information Source 44,703 44,741 20,817 San Diego Law Library 2,732 2,734 2,752 San Diego Local Agency Formation Comm 5,111 5,116 5,150 San Diego Regional Training Center 4,142 4,146 4,173 San Dieguito River Park 35,825 35,856 36,105 San Marcos FPD 21 21 51 San Miguel Consolidated FPD 1,883 1,749 1,273 6,121 6,202 5,787 1,389 1,327 1,174 54 54 54 12,931 13,082 11,895 15 15 16 2 2 2 366 373 375 Santa Fe Irrigation District Serra Cooperative Library System Upper San Luis Rey Resource Consery Dist Vallecitos Water District Valley Center FPD Valley Center Cemetery District Valley Center Water District Vista FPD 107 9,234 3,924 675 39,733 159 6,253 4,420 2,647 288 2,062 3,575 949 13,583 4,749 100,917 200,552 21,830 634 4,105 2,036 660 1,172 1 12,337 4,444 2 66 5,459 2,185 467 22,104 4,762 93 9,109 3,927 684 38,656 148 6,299 4,371 2,413 288 2,020 3,578 919 12,476 4,753 206,339 309,508 21,848 726 4,163 1,924 680 1,112 1 12,606 4,448 2 66 5,463 2,221 468 21,480 3,157 38 7,405 3,953 688 38,192 149 6,335 4,203 2,251 290 1,973 3,602 897 11,572 4,784 195,946 315,293 21,994 1,007 4,299 1,782 556 904 1 11,541 4,478 2 66 5,500 2,002 471 21,282 3,178 Total Voluntary Participants 679,081 884,301 860,126 8.28% Pooled Money Fund Total $ 10,378,803 $ 10,205,838 $ 10,389,378 100.00% 265 of 419 5 Below is the market price for National City. Let me know if you need anything else. National City PoolYTM: 1.902 Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended March 31st, 2020 Current Month Prior Month Prior Quarter Prior Year 3/31/2020 2/29/2020 11/31/19 2/28/2019 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool 101.179% 100.120% 100.529% 99.456% 10,389,378,044 10,166,427, 750 9,054,664,921 9,469, 312,765 0.3475% 0.3513% 0.4475% 0.0876% Fund Description Oracle Cash Balance Market Value Market Value Market Value Market Value 44077 NATIONAL CITY INVESTMENT FUND 35,793,937 36,104,777 35,714,661 40,519,626 8,295,118 Total for National City 35,793,937 36,104,777 35,714,661 40,519,626 8,295,118 Please note that the National City Market Value reported above is a prorate share of National City in the CDSD Investment Pool and based on National City Cash Balance. Thank you, Tommy Trinh Student Worker San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 I San Diego, CA 92101 Phone: 619.531.5275 I Fax: 619.446.8222 www.sdttc.com 266 of 419 Below is the market price for National City in February 2020. Sorry for the delay, I just got back from the office. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended February 29th, 2020 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description Oracle Cash Balance 44077 NATIONAL CITY INVESTMENT FUND 35,672,963 Total for National City 35,672,963 Current Month 2/29/2020 Prior Month 1/31/2020 Pool YTM: 1.981 Prior Quarter Prior Year 11/31/19 2/28/2019 100.120% 100.396% 100.52995 99.456% 10,166,427,750 10,974,168,588 9,054,664,921 9,469,312,765 0.3513% 0.3247% 0.4475% 0.0876% Market Value 35,714,6611 35,714,661 Market Value Market Value Market Value 35,629,8871 40,519,626 8,295,118 35,629,887 40,519,626 8,295,118 Pkase note that the National City Market Value reported above is a prorate share of National City in the COSD Investment Pool and based on National City Cash Balance. Thank you, http://www.sdtreastax.com/" style='position:absolute;margin-left:0;margin-top:0;width:52.55pt;height:52.55pt;z- index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0;mso-wrap- distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal- relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width- relative:page;mso-height-relative:page' o:button="t"> Tommy Trinh Student Worker San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 I San Diego, CA 92101 Phone: 619.531.5275 I Fax: 619.446.8 267 of 419 My apologies. I sent you January 2019 price. Below is January 2020 Market Price. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended January 31st, 2020 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description 44077 NATIONAL CITY INVESTMENT FUND Total for National City Oracle Cash Balance 35,672,963 35, 572,963 Current Month 1/31/2020 Market Value 35,825,247 35,825,247 Prior Month 12/31/2019 Market Value 35,629,887 35, 629,887 Pool YTM: 2.023 Prior Quarter 10/31/2019 Market Value 40,519, 626 40,519,626 Prior Year 1/31/2019 Market Value 8,298,554 8,298,554 * Please note that the National City Market Value reported above is a prorate share of National City in the COSD Investment Pool and based on National City Cash Balance. Thank you, http://www.sdtreastax.com/" style='position:absolute;margin-left:0;margin-top:0;width:52.55pt;height:52.55pt;z- index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0; mso-wrap-distance-top:0;mso- wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal deft;mso-position-horizontal-reIative:text;mso-position-verticaI:absolate;mso- position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:button="t"> Tommy Trinh Student Worker San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 I San Diego, CA 92101 Phone: 619.531.5275 I Fax: 619.446.8222 I www.sdttc.com 268 of 419 Neighborhood National Bank 780 Bay Blvd Suite 205 Chula Vista, CA 91910 CITY OF NATIONAL CITY 1243 NATIONAL CITY BLVD. NATIONAL CITY, CA 91950 Subject: CDARS® Customer Statement Legal Account Title: CITY OF NATIONAL CITY Date 03/31/20 Page 1 of 3 Below is a summary of your certificate(s) of deposit, which we are holding for youas your custodian. These certificate(s) of deposit have been issued through CDARS by one or more FDIC —insured depository institutions. Should you have any questions, please contact us at 619-789-4422 or send an email to dwarren@mynnb.com. Summary of Accounts Reflecting Placements Through CDARS Account ID Effective Date Maturity Date Interest Rate Opening Balance Ending Balance 1022941778 08/22/19 08/20/20 1.47904% $2,010,726.22 $2,010,726.22 TOTAL $2,010,726.22 $2,010,726.22 CDARS® is a registered service mark of Promontory interfinancial Network, LLC. CONTAINS CONFIDENTIAL INFORMATION 269 of 419 Account ID: Product Name: Interest Rate: Account Balance: ACCOUNT OVERVIEW 1022941778 52-WEEK PUBLIC FUND CD 1.47904% $2,010,726.22 The Annual Percentage Yield Earned is 1.49%. CD Issued by Amalgamated Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: CD Issued by Bank of China YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 $0.00 $895.08 $305.29 CD Issued by Bank Hapoalim B.M. YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: CD Issued by Bank OZK YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 $0.00 $895.08 $305.29 CD Issued by BOKF, National Association YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 CD Issued by Cadence Bank, N.A. YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 CD Issued by Franklin Synergy Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: CD Issued by Simmons Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $233.16 $79.53 $0.00 $895.08 $305.29 CD Issued by Southern States Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $34.24 $11.68 Date 03/31/20 Page 2 of 3 Effective Date: Maturity Date: YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 08/22/19 08/20/20 $0.00 $7,428.04 $2,533.53 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242, 292.51 $242,292.51 $242,292.51 $63,116.12 $63,116.12 $242, 292.51 $242,292.51 $9,270.02 $9,270.02 CDARSO is a registered service mark of Promontory Interfinancial Network, LLC. CONTAINS CONFIDENTIAL INFORMATION 270 of 419 CD Issued by TowneBank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: Thank you for your business. $0.00 $895.08 $305.29 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE Date 03/31/20 Page 3 of 3 $242,292.51 $242,292.51 CDARSO1 is a registered service mark of Promontory Interfinancial Network, LLC. CONTAINS CONFIDENTIAL INFORMATION 271 of 419 The following page(s) contain the backup material for Agenda Item: Warrant Register #44 for the period of 4/22/20 through 4/28/20 in the amount of $178,868.49. (Finance) Please scroll down to view the backup material. 272 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #44 for the period of 4/22/20 through 4/28/20 in the amount of $178,868.49. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: Per Government Section Code 37208, attached are the warrants issued for the period 4/22/20 - 4/28/20. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation No warrants over $50,000 processed for this period FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $178,868.49. APPROVED: `4/U/-4 , Ea FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $178,868.49. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 44 273 of 419 PAYEE CALIFORNIA DEPARTMENT OF TAX ADMINSURE INC AT&T AT&T AT&T BCL TECHNOLOGIES BIDDLE CONSULTING GROUP INC CIRCULATE SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS DE LAGE LANDEN DEPARTMENT OF JUSTICE EPIC LAND SOLUTIONS INC GRAINGER HOME DEPOT CREDIT SERVICES IDEMIA IDENTITY & SECURITY USA KIMLEY HORN KREPPS, B KTUA LEFORT'S SMALL ENGINE REPAIR PARTS AUTHORITY METRO LLC PENSKE FORD POWERSTRIDE BATTERY CO INC PROFESSIONAL SEARCH GROUP LLC PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC RELY ENVIRONMENTAL SAN DIEGO UNION TRIBUNE SDG&E SHARP REES STEALY MED GROUP SOUTH BAY COMMUNITY SERVICES SOUTHERN CALIF TRUCK STOP STAPLES BUSINESS ADVANTAGE STARTECH COMPUTERS SUPERIOR READY MIX SWAGIT PRODUCTION LLC SWEETWATER AUTHORITY THE SHERWIN WILLIAMS CO U S BANK UNDERGROUND SERVICE ALERT UNITED ROTARY BRUSH CORP VERIZON WIRELESS VISTA PAINT WATSON, S WAXIE SANITARY SUPPLY WETMORES / CALIFORNIA 1- NATIONAL airy INCORPORATED WARRANT REGISTER # 44 4/28/2020 DESCRIPTION SALES TAX LIABILITY PERIOD JAN-MAR 2020 AGREEMENT TO PROVIDE MONTHLY SERVICES AT&T SBC ANNUAL PHONE SERVICE FOR FY20 AT&T SBC ANNUAL PHONE SERVICE FOR FY20 AT&T SBC ANNUAL PHONE SERVICE FOR FY20 BCL EASY PDF SDK- CRITICALL ELITE ONLINE SOFTWARE DISPATCH 224 -SRTS NEXTGEN REGIONAL COMMUNICATIONS SYSTEM COX DATA VIDEO SERVICES FY20 LEASE 20 SHARP COPIERS FOR FY20. NEW EMPLOYEE FINGERPRINT TEST RESULTS APPRAISAL OF STEAMED BEAN & ED CENTER MOP 65179 GENERAL SUPPLIES - PW GENERAL SUPPLIES NEEDED FOR BUILDING NEW EMPLOYEE FINGERPRINT TEST SUBMISSION ROOSEVELT PSE SMART GROWTH EDUCATION REIMBURSEMENT INTRA-CONNECT - ENG MOP 80702 PAINT SPRAYER REPAIR / NSD MOP 75943 AUTO SUPPLIES - PW R&M CITY VEHICLES FOR FY 2019 MOP 75943 AUTO SUPPLIES - PW TEMP SERVICES MOP 45742 LAUNDRY SVC / NSD PD STANDBY POWER CONVERSION HAZARDOUS WASTE PICK UP - ENG LEGAL NOTICE IN THE UNION TRIBUNE HEARING GAS & ELECTRIC UTILITIES FOR PW FY 2020 DMV EXAM / HR FY 2017-2018 HOME TBRA PROGRAM MOP 45758 GENERAL AUTO SUPPLIES - PW OFFICE SUPPLIES / PD MOP FY20. SUPPLIES FOR MIS ASPHALT, TACK 3/8 SHEET FY 2020 SWAGIT WEBCASTING FOR FY20 WATER BILL FOR STREETS AND WASTEWATER MOP 77816 PAINT SUPPLIES - PW CREDIT CARD EXPENSES / PD UNDERGROUND SERVICE ALERT FY 2020 MOP 62683 GENERAL SUPPLIES - PW VERIZON CELLULAR SERVICES FOR FY20 MOP 68834 GENERAL SUPPLIES - PW MILE & MEAL REIMBURSEMENT / NSD MISCELLANEOUS JANITORIAL SUPPLIES MOP 80333 GENERAL SUPPLIES - PW CHK NO DATE AMOUNT 347273 4/28/20 1,876.00 347274 4/28/20 7,631.25 347275 4/28/20 9,189.89 347276 4/28/20 592.28 347277 4/28/20 81.13 347278 4/28/20 899.40 347279 4/28/20 1,465.00 347280 4/28/20 7,195.34 347281 4/28/20 9,063.00 347282 4/28/20 4,305.28 347283 4/28/20 2,939.63 347284 4/28/20 32.00 347285 4/28/20 2,800.00 347286 4/28/20 212.94 347287 4/28/20 507.91 347288 4/28/20 2.00 347289 4/28/20 30,172.50 347290 4/28/20 850.50 347291 4/28/20 16,617.37 347292 4/28/20 55.00 347293 4/28/20 5.97 347294 4/28/20 2,764.54 347295 4/28/20 502.75 347296 4/28/20 2,240.00 347297 4/28/20 102.20 347298 4/28/20 20,125.00 347299 4/28/20 405.00 347300 4/28/20 1,404.24 347301 4/28/20 6,216.39 347302 4/28/20 110.00 347303 4/28/20 15,865.58 347304 4/28/20 334.69 347305 4/28/20 282.65 347306 4/28/20 58.95 347307 4/28/20 183.39 347308 4/28/20 1,920.83 347309 4/28/20 174.68 347310 4/28/20 101.56 347311 4/28/20 40.00 347312 4/28/20 575.89 347313 4/28/20 138.67 347314 4/28/20 3,979.40 347315 4/28/20 65.23 347316 4/28/20 142.11 347317 4/28/20 2,418.42 347318 4/28/20 454.44 1/2 274 of 419 PAYEE WSP USA INC CALIFORNIA -+- NATIONAL airy I1VCoRPORATVi WARRANT REGISTER # 44 4/28/2020 DESCRIPTION HUD FIVE YEAR CONSOLIDATION PLAN CHK NO DATE AMOUNT 347319 4/28/20 21,767.49 A/P Total 178,868.49 GRAND TOTAL $ 178,868.49 2/2 275 of 419 CERTIFICATION IN ACCORDANCE WITH SECTIONS 37202, 37208, AND 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, DIRECTOR OF FINANCE BRAD RAULSTON, CITY MANAGER FINANCE COMMITTEE ALEJANDRA SOTELO-SOLIS, MAYOR/CHAIRWOMAN MONA RIOS, VICE MAYOR JERRY CANO, COUNCILMEMBER GONZALO QUINTERO, COUNCILMEMBER RONALD J. MORRISON, COUNCILMEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16TH OF JUNE 2020. AYES NAYS ABSENT 276 of 419 The following page(s) contain the backup material for Agenda Item: Warrant Register #45 for the period of 4/29/20 through 5/5/20 in the amount of $2,528,145.34. (Finance) Please scroll down to view the backup material. 277 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #45 for the period of 4/29/20 through 5/5/20 in the amount of $2,528,145.34. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Financ PHONE: 619-336-4572 APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period 4/29/20 - 5/5/20. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Tritech Software System 347430 92,432.70 Whillock Contracting 347436 232,846.12 Tritech Cad Licensing Renewal Paradise Creek Park Site Rem FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $2,528,145.34. APPROVED: `WA / Z FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $2,528,145.34. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 45 278 of 419 PAYEE ACEDO, I ANDERSON, E BEARD, P BECK, L BISHOP, R BOEGLER, C BULL, P CAMEON, C CARRILLO, R COLE, L COLLINSON, C CONDON, D CORDERO, E DANESHFAR, Z DEESE, L DESROCHERS, P DIAZ, M DILLARD, S DREDGE, J EISER III, G ESPIRITU, D ETZLER, J FABINSKI, D FERNANDEZ, R FIFIELD, K GAUT, A GELSKEY, K GIBBS JR, R GONZALES, M HANSON, E HARLAN, M HAUG, S HERNANDEZ, G HERNANDEZ, M HERNANDEZ, R HODGES, B IBARRA, J JAMES, R JONES, D JUNIEL, R KIMBLE, R KLOS, F LEACH, D LIMFUECO, M MATIENZO, M MC CABE, T MCDANIEL, P MEDINA, R / CALIFORNIA 1- NATIONAL airy INCORPORATED WARRANT REGISTER # 45 5/5/2020 DESCRIPTION CHK NO DATE AMOUNT RETIREE HEALTH BENEFITS / MAY 2020 347320 5/5/20 160.00 RETIREE HEALTH BENEFITS / MAY 2020 347321 5/5/20 110.00 RETIREE HEALTH BENEFITS / MAY 2020 347322 5/5/20 70.00 RETIREE HEALTH BENEFITS / MAY 2020 347323 5/5/20 140.00 RETIREE HEALTH BENEFITS / MAY 2020 347324 5/5/20 110.00 RETIREE HEALTH BENEFITS / MAY 2020 347325 5/5/20 260.00 RETIREE HEALTH BENEFITS / MAY 2020 347326 5/5/20 580.00 RETIREE HEALTH BENEFITS / MAY 2020 347327 5/5/20 400.00 RETIREE HEALTH BENEFITS / MAY 2020 347328 5/5/20 290.00 RETIREE HEALTH BENEFITS / MAY 2020 347329 5/5/20 165.00 RETIREE HEALTH BENEFITS / MAY 2020 347330 5/5/20 420.00 RETIREE HEALTH BENEFITS / MAY 2020 347331 5/5/20 280.00 RETIREE HEALTH BENEFITS / MAY 2020 347332 5/5/20 520.00 RETIREE HEALTH BENEFITS / MAY 2020 347333 5/5/20 250.00 RETIREE HEALTH BENEFITS / MAY 2020 347334 5/5/20 660.00 RETIREE HEALTH BENEFITS / MAY 2020 347335 5/5/20 110.00 RETIREE HEALTH BENEFITS / MAY 2020 347336 5/5/20 680.00 RETIREE HEALTH BENEFITS / MAY 2020 347337 5/5/20 480.00 RETIREE HEALTH BENEFITS / MAY 2020 347338 5/5/20 250.00 RETIREE HEALTH BENEFITS / MAY 2020 347339 5/5/20 250.00 RETIREE HEALTH BENEFITS / MAY 2020 347340 5/5/20 620.00 RETIREE HEALTH BENEFITS / MAY 2020 347341 5/5/20 460.00 RETIREE HEALTH BENEFITS / MAY 2020 347342 5/5/20 220.00 RETIREE HEALTH BENEFITS / MAY 2020 347343 5/5/20 270.00 RETIREE HEALTH BENEFITS / MAY 2020 347344 5/5/20 540.00 RETIREE HEALTH BENEFITS / MAY 2020 347345 5/5/20 700.00 RETIREE HEALTH BENEFITS / MAY 2020 347346 5/5/20 115.00 RETIREE HEALTH BENEFITS / MAY 2020 347347 5/5/20 120.00 RETIREE HEALTH BENEFITS / MAY 2020 347348 5/5/20 480.00 RETIREE HEALTH BENEFITS / MAY 2020 347349 5/5/20 135.00 RETIREE HEALTH BENEFITS / MAY 2020 347350 5/5/20 500.00 RETIREE HEALTH BENEFITS / MAY 2020 347351 5/5/20 120.00 RETIREE HEALTH BENEFITS / MAY 2020 347352 5/5/20 500.00 RETIREE HEALTH BENEFITS / MAY 2020 347353 5/5/20 600.00 RETIREE HEALTH BENEFITS / MAY 2020 347354 5/5/20 400.00 RETIREE HEALTH BENEFITS / MAY 2020 347355 5/5/20 200.00 RETIREE HEALTH BENEFITS / MAY 2020 347356 5/5/20 780.00 RETIREE HEALTH BENEFITS / MAY 2020 347357 5/5/20 140.00 RETIREE HEALTH BENEFITS / MAY 2020 347358 5/5/20 480.00 RETIREE HEALTH BENEFITS / MAY 2020 347359 5/5/20 50.00 RETIREE HEALTH BENEFITS / MAY 2020 347360 5/5/20 300.00 RETIREE HEALTH BENEFITS / MAY 2020 347361 5/5/20 480.00 RETIREE HEALTH BENEFITS / MAY 2020 347362 5/5/20 600.00 RETIREE HEALTH BENEFITS / MAY 2020 347363 5/5/20 160.00 RETIREE HEALTH BENEFITS / MAY 2020 347364 5/5/20 100.00 RETIREE HEALTH BENEFITS / MAY 2020 347365 5/5/20 280.00 RETIREE HEALTH BENEFITS / MAY 2020 347366 5/5/20 290.00 RETIREE HEALTH BENEFITS / MAY 2020 347367 5/5/20 105.00 1/3 279 of 419 PAYEE MENDOZA, G MINER, D MORRISON, R NAGLE, D NOTEWARE, D OLIVARES, G OLIVERIA, H PAUU JR, P PEASE JR, D PETERS, S POST, R RAY, S ROARK, L RODRIGUEZ, M RUIZ, J SANCHEZ, L SERVATIUS, J SHOEMSKER, M SHORT, C SMITH, J STEWART, W STRASEN, W TIPTON, B VERRY, L VILLAGOMEZ, J WHITE, J YBARRA, A ACE UNIFORMS & ACCESSORIES INC ALL FRESH PRODUCTS AT&T CHEN RYAN ASSOCIATES INC COUNTY OF SAN DIEGO CSA SAN DIEGO COUNTY DANIELS TIRE SERVICE DEXON COMPUTER INC FERNANDO, V GBS FENCE GRAINGER HOME DEPOT CREDIT SERVICES JANI-KING OF CALIFORNIA INC KALANKIEWICZ, C KIMLEY HORN KTUA LIEBERT CASSIDY WHITMORE MAINTEX INC OFFICE SOLUTIONS BUSINESS O'REILLY AUTO PARTS / CALIFORNIA 1- NATIONAL airy I1VCoRPORATVi WARRANT REGISTER # 45 5/5/2020 DESCRIPTION RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 RETIREE HEALTH BENEFITS / MAY 2020 UNIFORM SHIRTS / PD FOOD NUTRITION AT&T SBC ANNUAL PHONE SERVICE FOR FY20 24TH TODO 1800 E. 22ND ST. RENEWAL FEE CDBG AGREEMENT: CSA SAN DIEGO COUNTY TIRES FOR CITY FLEET FOR FY 2020- EQUIPMENT SUPPLIES / PW TRAINING REIM CHIA FVINCENT / PD T&A#90293 KP 16TH ST. VARIOUS SAFETY SUPPLIES / PW VARIOUS SAFETY SUPPLIES / PW JANITORIAL SERVICES / NUTRITION TRAINING REIM POST SWAT TM LDR PARADISE CREEK P. EXT. WATERFRONT TO HOMEFRONT PERSONNEL MATTER CORNER TURKISH TOWELS / NSD MOP OFFICE SUPPLIES HED MOP 75877 AUTO SUPPLIES - PW CHK NO 347368 347369 347370 347371 347372 347373 347374 347375 347376 347377 347378 347379 347380 347381 347382 347383 347384 347385 347386 347387 347388 347389 347390 347391 347392 347393 347394 DATE 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 RETIREE HEALTH BENEFITS: 347397 347398 347399 347400 347402 347403 347404 347405 347406 347407 347409 347410 347411 347412 347413 347414 347415 347416 347417 347418 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 5/5/20 AMOUNT 290.00 580.00 520.00 460.00 120.00 280.00 360.00 340.00 140.00 290.00 280.00 190.00 135.00 260.00 310.00 330.00 340.00 480.00 300.00 320.00 200.00 135.00 250.00 280.00 480.00 230.00 220.00 24,050.00 517.07 851.58 2,286.60 12,207.00 50.00 3,237.36 11,359.14 340.00 119.70 1,301.87 425.62 569.95 4,217.82 105.55 14,253.07 16,450.00 3,584.00 568.26 74.40 298.50 2/3 280 of 419 PAYEE PRO BUILD COMPANY PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SEAPORT MEAT COMPANY SMART SOURCE OF CALIFORNIA LLC STAPLES BUSINESS ADVANTAGE SYSCO SAN DIEGO INC THE STAR NEWS TRITECH SOFTWARE SYSTEMS U S BANK US BANK VERIZON WIRELESS WAXIE SANITARY SUPPLY WESTERN INDUSTRIAL SUPPLY CORP WHILLOCK CONTRACTING SECTION 8 HAPS PAYROLL Pay period Start Date 8 4/7/2020 / CALIFORNIA +- NATIONAL airy I1VCoRPORATVi WARRANT REGISTER # 45 5/5/2020 DESCRIPTION MOP 45707 GENERAL SUPPLIES - PW MOP 45742. LAUNDRY SERVICES / PARKS P.D. STANDBY POWER CONVERSION LAS PALMAS POOL SDG&E NUTRITION FOOD NUTRITION BUSINESS CARDS - LUIS SAINZ - MOP 63845 MOP45704 OFFICE SUPPLIES/ENG. FOOD NUTRITION ADVERTISING NOTICES FOR FY20 TRITECH CAD LICENSING RENEWAL CREDIT CARD EXPENSES / PD CREDIT CARD EXPENSES / HR VERIZON CELLULAR SERVICES FOR FY20 COVID 19 CLEANING AND DISINFECTING POCKETMOONSET / PD PARADISE CREEK PARK SITE REM. Start Date End Date 4/29/2020 5/5/2020 End Date Check Date 4/20/2020 4/29/2020 CHK NO DATE AMOUNT 347419 5/5/20 582.43 347420 5/5/20 923.02 347421 5/5/20 3,700.00 347422 5/5/20 3,760.00 347423 5/5/20 1,932.52 347424 5/5/20 1,737.60 347425 5/5/20 55.66 347426 5/5/20 94.85 347428 5/5/20 7,899.84 347429 5/5/20 369.00 347430 5/5/20 92,432.70 347431 5/5/20 6,659.96 347432 5/5/20 13.16 347433 5/5/20 10,592.79 347434 5/5/20 5,560.07 347435 5/5/20 1,182.83 347436 5/5/20 232,846.12 A/P Total 467,210.04 1,022,883.09 1,038,052.21 GRAND TOTAL $ 2,528,145.34 3/3 281 of 419 CERTIFICATION IN ACCORDANCE WITH SECTIONS 37202, 37208, AND 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, DIRECTOR OF FINANCE BRAD RAULSTON, CITY MANAGER FINANCE COMMITTEE ALEJANDRA SOTELO-SOLIS, MAYOR/CHAIRWOMAN MONA RIOS, VICE MAYOR JERRY CANO, COUNCILMEMBER GONZALO QUINTERO, COUNCILMEMBER RONALD J. MORRISON, COUNCILMEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16TH OF JUNE 2020. AYES NAYS ABSENT 282 of 419 The following page(s) contain the backup material for Agenda Item: Warrant Register #46 for the period of 5/6/20 through 5/12/20 in the amount of $1,262,403.10. (Finance) Please scroll down to view the backup material. 283 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #46 for the period of 5/6/20 through 5/12/20 in the amount of $1,262,403.10. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: Per Government Section Code 37208, attached are the warrants issued for the period 5/6/20 - 5/12/20. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Health Net Inc 347470 77,908.77 Grp# R1192A — May 2020 Kaiser Foundation HP 347479 187,225.02 Grp# 104220-002 / April 2020 Next Stage Engineering 347486 381,710.00 City Hall Ceiling Replacement Prjct Next Stage Engineering 347487 56,351.96 City Hall Ceiling Replacement Prjct SDG&E 347498 62,689.35 Gas and Electric Utilities Select Electric Inc 347500 164,213.67 Citywide Traffic Signal FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,262,403.10. APPROVED: `d'*, FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $1,262,403.10. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 46 284 of 419 PAYEE DELGADO, E GURROLA, V ACE UNIFORMS & ACCESSORIES INC ACME SAFETY & SUPPLY CORP AETNA BEHAVIORAL HEALTH ALL FRESH PRODUCTS ALLSTAR FIRE EQUIPMENT INC ALVAREZ, DAVID AMERICAN MEDICAL RESPONSE AZTECA SYSTEMS LLC BJ'S RENTALS INC BSN SPORTS LLC CAPF CAPF CALIFORNIA LAW ENFORCEMENT CALIFORNIA LAW ENFORCEMENT CASAS, LAURA CHRISTENSEN & SPATH LLP COUNTYWIDE MECHANICAL SYSTEMS DELTA DENTAL DELTA DENTAL DEPARTMENT OF TRANSPORTATION DISCOUNT SPECIALTY CHEMICALS D-MAX ENGINEERING INC EDCO DISPOSAL CORPORATION ENSAFE INC G & A AUTOMOTIVE INC GRAINGER GRUPO FOLKLORICO HERENCIA HAAKER EQUIPMENT COMPANY HANDY METAL MART HEALTH NET HEALTH NET HEALTH NET HEALTH NET HEALTH NET INC HEALTH NET INC HEALTH NET INC HEALTH NET INC HUB CONSTRUCTION INTERNATIONAL CODE COUNCIL JAMES, R JED CONSTRUCTION JJJ ENTERPRISES KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS LOPEZ, TERESA YOLANDA MAINTEX INC / CALIFORNIA 1- NATIONAL airy INCORPORATED WARRANT REGISTER # 46 5/12/2020 DESCRIPTION REIMBUREMENT YOUTH CASA DE SALUD PROFESSIONAL SERVICES / LEGAL STATION UNIFORMS SAFETY VEST WITH BLACK BOTTOM /PW EMPLOYEE ASSISTANCE PROGRAM - MAY 2020 FOOD NUTRITION TURNOUTS / PW VIDEO PRODCUTION / STATE OF THE CITY STRYKER STAIR PRO WEB BASED PROGRAM GENERATOR TOWABLE / ENG CAMACHO REC CENTER SUPPLIES FIRE FTD / MAY 2020 FIRE LTD / APRIL 2020 PD LTD / MAY 2020 PD LTD / APRIL 2020 INTERPRETING SERVICES LEGAL SERVICES FOR AFFORDABLE HOUSING CITYWIDE ON -SITE HVAC SERVICES BE003887992 / 05-0908600000 / MAY 2020 GRP# 05-0908601002 / MAY 2020 HIGHWAY LIGHTING FOR FY 2020 SUPPLIES / PW PARADISE CREEK REMEDIATION WASTE AND RECYCLE SERVICES PARADISE CREEK REMEDIATION PARTS / PW MOP 65179 GENERAL SUPPLIES - PW EL TOYON REC CENTER MIRRIORS HAND GUN / PD 3/16" BASE PLATE 4X4" W / HOLES GRP# R1192Q / MAY 2020 GRP# N7177A - MAY 2020 GRP# N7176F / MAY 2020 GRP# R1192R - MAY 2020 GRP# R1192A - MAY 2020 GRP# 57135A - APRIL 2020 GRP# 57135M - MAY 2020 GRP# LB439A - MAY 2020 HARD HAT / PW INTERNATIONAL CODE COUNCIL - BOOKS REFUND / CALPERS INSURANCE DEDUCTION T&A90435 1011 N.C.B. BOND FIRE AND SECURITY ALARM MONITORING GROUP# 104220-002 / APRIL 2020 GROUP NO. 104220-05 - APRIL 2020 INTERPRETING SERVICES CITYWIDE JANITORIAL SUPPLIES & PARTS CHK NO 347395 347396 347437 347438 347439 347440 347441 347442 347443 347444 347445 347446 347447 347448 347449 347450 347451 347452 347453 347454 347455 347456 347457 347458 347459 347460 347461 347462 347463 347464 347465 347466 347467 347468 347469 347470 347471 347472 347473 347474 347475 347476 347477 347478 347479 347480 347481 347482 DATE 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 AMOUNT 1,023.02 12,870.45 247.72 116.47 1,009.56 2,153.53 42,328.06 2,000.00 2,694.29 1,600.00 4,788.98 1,435.50 1,062.00 1,062.00 2,132.50 2,058.00 125.00 8,606.25 43,972.73 14,861.07 416.11 11,864.05 226.09 951.65 365.04 2,775.00 1,824.54 1,942.60 875.00 1,522.98 35.46 1,969.92 1,860.36 1,598.46 832.36 77,908.77 2,504.29 1,252.16 595.15 950.85 124.81 646.76 4,633.40 135.00 187,225.02 5,830.46 160.00 334.12 1/3 285 of 419 PAYEE METEAU JR, R MEYERS NAVE NATIONAL CITY ELECTRIC NEXT STAGE ENGINEERING NEXT STAGE ENGINEERING OFFICE SOLUTIONS BUSINESS PACIFIC TRUCK EQUIPMENT INC PARTS AUTHORITY METRO LLC PLUMBERS DEPOT INC PRO BUILD COMPANY PROFESSIONAL SEARCH GROUP LLC PRUDENTIAL OVERALL SUPPLY RELY ENVIRONMENTAL RIA 1736-1740 E PLAZA BLVD LLC SABALA, A SDG&E SEAPORT MEAT COMPANY SELECT ELECTRIC INC SHANAHAN, M SIEMENS INDUSTRY INC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SMITH, M SOTELO SOLIS, A SOUTH COAST EMERGENCY SOUTHERN CALIF TRUCK STOP SOUTHWEST SIGNAL SERVICE SPEEDPRESS SPEEDPRO IMAGING STAPLES BUSINESS ADVANTAGE STATEWIDE TRAFFIC SAFETY SUPERIOR READY MIX SWEETWATER AUTHORITY SYSCO SAN DIEGO INC THE ALTUM GROUP THE BUMPER GUY INC THE COUNSELING TEAM THE LINCOLN NATIONAL LIFE INS THE STAR NEWS U S BANK U S POSTMASTER UNITED LABORATORIES INC VALDIVIA-OCHOA, N VALLEY INDUSTRIAL SPECIALTIES VELOCITY TRUCK CENTERS VISTA PAINT VULCAN MATERIALS COMPANY WAXIE SANITARY SUPPLY / CALIFORNIA 1- NATIONAL airy INCORPORATED WARRANT REGISTER # 46 5/12/2020 DESCRIPTION TRAVEL EXPENSE REPORT CONSULTING SERVICES CITYWIDE ON -SITE ELECTRICAL CITY HALL CEILING REPLACEMENT PROJECT CITY HALL CEILING REPLC. OFFICE SUPPLES / POLICE DEPT DOOR WITH HANDLE MOP 75943 AUTO SUPPLIES - PW ROLLER, SAFETY MANHOLE COVER PLEXIGLASS MOP 45707. SUPPLIES / PD TEMP SERVICES MOP 45742 LAUNDRY SERVICES - PW HAARDOUS WASTE SIGNAGE AND FACADE IMPROVEMENT DESIGN TRAINING REIMB K9 SABALA GAS AND ELECTRIC UTILITIES FOOD NUTRITION CITYWIDE TRAFFIC SIGNAL TRAINING REIMB K9 SHANAHAN ADDITIONAL FIRE AND SECURITY ALARM MOP 45756, FIRE CHARGES BUSINESS CARDS RETIREE HEALTH BENEFITS \ MAY 2020 STATE OF THE CITY SUPPLIES SWITH ROCK DPDT BLK MOP 45758 GENERAL AUTO SUPPLIES - PW STREET LIGHT SERVICES / PW APPLICATION FILM - 36X150' SPEEDPRESS DECALS - CITY LOGO NEW VEHICLES MOP 45704 - OFFICE SUPPLIES - STAPLES 28" CONES OR/BLACK 7 LB / PW DG BASE WATER BILL FOR FACILITIES FY 2020 FOOD NUTRITION THE ALTUM GROUP - AMORTIZATION VEHICLE REPAIR FOR PD PERSONNEL COUNSELING GRP# 415491 - MAY 2020 PUBLIC NOTICING - STAR NEWS CREDIT CARD SERVICES / PD US POST - STAMPS FOR MAILERS HAND SANITIZER / PW REIMB /STATE OF THE CITY DESSERTS MOP 46453 CLEANING SUPPLIES - PW 290 V/ABP N83 CONTROL ASSY HVAC MOP 68834 PAINT SUPPLIES - PW COLD MIX ASPHALT MISCELLANEOUS JANITORIAL SUPPLIES / PW CHK NO 347483 347484 347485 347486 347487 347488 347489 347490 347491 347492 347493 347494 347495 347496 347497 347498 347499 347500 347501 347502 347503 347504 347505 347506 347507 347508 347509 347510 347511 347512 347513 347514 347515 347516 347517 347518 347519 347520 347521 347522 347523 347524 347525 347526 347527 347528 347529 347530 DATE 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 5/12/20 AMOUNT 1,569.91 7,752.00 1,420.00 381,710.00 56,351.96 435.69 514.99 358.04 735.76 146.26 5,814.00 644.67 5,741.40 10,000.00 94.25 62,689.35 539.87 164,213.67 194.90 3,265.00 300.03 36.98 1,120.00 270.64 187.77 153.70 26,799.11 276.62 2,584.16 221.42 499.96 244.60 22,184.24 5,609.23 810.00 1,976.81 975.00 9,529.99 82.00 3,516.69 1,100.00 242.53 127.91 488.98 129.40 381.84 2,207.96 2,597.72 2/3 286 of 419 CALIFORNIA +- NATIONAL I' I1VCoRPORATVi WARRANT REGISTER # 46 5/12/2020 PAYEE DESCRIPTION CHK NO DATE AMOUNT WESTFLEX INDUSTRIAL MOP 63850 GENERAL AUTO SUPPLIES - PW 347531 5/12/20 448.36 WETMORES NORCO SHOP LIFT 347532 5/12/20 815.63 WETMORES 8 HEAD LED AMBER LIGHT 347533 5/12/20 1,924.45 WILLY'S ELECTRONIC SUPPLY MOP 45763 ELECTRIC SUPPLIES - PW 347534 5/12/20 154.84 WSP USA INC FOCUSED GENERAL PLAN UPDATE 347535 5/12/20 12,705.27 A/P Total 1,262,403.10 GRAND TOTAL $ 1,262,403.10 3/3 287 of 419 CERTIFICATION IN ACCORDANCE WITH SECTIONS 37202, 37208, AND 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, DIRECTOR OF FINANCE BRAD RAULSTON, CITY MANAGER FINANCE COMMITTEE ALEJANDRA SOTELO-SOLIS, MAYOR/CHAIRWOMAN MONA RIOS, VICE MAYOR JERRY CANO, COUNCILMEMBER GONZALO QUINTERO, COUNCILMEMBER RONALD J. MORRISON, COUNCILMEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16TH OF JUNE 2020. AYES NAYS ABSENT 288 of 419 The following page(s) contain the backup material for Agenda Item: Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). (Housing Authority) Please scroll down to view the backup material. 289 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in CARES Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). PREPARED BY: Angelita Palma, Acting Housing Manager DEPARTMENT: Housing Authority PHONE: 619-336-4219 APPROVED BY: EXPLANATION: See attachment number one for explanation. FINANCIAL STATEMENT: The City will receive $464,017 in HUD CDBG-CV entitlement funds to be used in FY 2020-2021. The grant funds will be appropriated to accounts 301-409-000-650-* and 301-419-462-* and corresponding revenue account 301-45922-3498. ACCOUNT NO. Revenue: 301-45922-3498 Expenditure: 301-409-000-650-* and 301-419-462 * APPROVED: MIS ENVIRONMENTAL REVIEW: An environmental review is not required. APPROVED: `0 , XeZic FINANCE ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Conduct the Public Hearing, approve the funding recommendations, establish budget appropriations and corresponding revenue budget from the source identified in the Financial Statement above, and authorize the submission of the First Amendment to the 2019-2020 Action Plan to HUD for the CDBG-CV programs. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: 1. Explanation 2. Public Hearing Notice 3. Action Plan Funding Recommendations 4. Resolution 290 of 419 Attachment No. 1 City of National City June 16, 2020 Staff Report Explanation Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in CARES Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). A Public Hearing on the Draft First Amendment to the 2019-2020 Action Plan will be conducted to review public comments received during the 10-day public review period from June 5 through June 15 and to provide interested persons and community groups with an opportunity to share their thoughts regarding the Plan. Draft First Amendment to the 2019-2020 Action Plan In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to submit a Substantial Amendment to Program Year 2019-2020 Action Plan to for its Community Development Block Grant Program funded by the U.S. Department of Housing and Urban Development (HUD). On March 27, 2020, the President signed the Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136), providing $2.2 trillion in federal funds to respond to the COVID-19 emergency. The CARES Act included $5 billion to HUD for the Community Development Block Grant (CDBG) program to prevent, prepare for, and respond to the coronavirus. As a CPD formula entitlement grantee, the City of National City received $464,017 in CDBG from the CARES Act funds (CDBG-CV). The CARES Act provides CDBG grantees with flexibilities to make it easier to use CDBG- CV grants for coronavirus response and authorizes HUD to grant waivers and alternative requirements. HUD has waived the 30-day public review requirement provided that no less than five (5) days are provided for public comments on each substantial amendment. Also, for expedited use of the CDBG-CV funding, the bill eliminates the cap on the amount of funds a grantee can spend on Public Services and removes the requirement to hold in -person public hearings to comply with national and local social gathering requirements. The Draft First Amendment to the 2019-2020 Action Plan outlines how the City intends to spend $464,017 in CDBG-CV entitlement funds for Public Services. Funding recommendations are provided (Attachment No. 2) to serve the urgent need of the community to prevent, prepare for, and respond to coronavirus. Document Review Due to the COVID-19 global pandemic the funding recommendations and Draft First Amendment to the 2019-2020 Action Plan will be available to the public on the City of National City CDBG and HOME webpage at http://www.nationalcityca.gov/cdbq-home. Page 1 of 1 291 of 419 Attachment No. 2 \ \, d / er h- CALIFORNIArj �N rnv o.vo srC9 PUBLIC NOTICE CITY OF NATIONAL CITY 10 DAY PUBLIC REVIEW AND COMMENT PERIOD AND PUBLIC HEARING FOR THE DRAFT FIRST AMENDMENT TO THE 2019-2020 ACTION PLAN TO ADD COMMUNITY DEVELOPMENT BLOCK GRANT CARES ACT FUNDS In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to submit a Substantial Amendment to Program Year (PY) 2019-2020 Action Plan to for its Community Development Block Grant Program funded by the U.S. Department of Housing and Urban Development (HUD). On March 27, 2020, the President signed the Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136). The bill provided $5 billion for CDBG to rapidly respond to COVID-19. The City will receive $464,017 in Community Development Block Grant CARES Act funding (CDBG—CV) to prevent, prepare for, and respond to the coronavirus. Funds are intended to primarily serve low and moderate -income residents and areas. The City is making the CDBG-CV funds available for additional Public Service programming. A thirty (30) day public comment period is required, however, HUD has waived this requirement provided that no less than five (5) days are provided for public comments on each substantial amendment. In addition, for expedited use of the CDBG-CV funding, the bill eliminates the cap on the amount of funds a grantee can spend on Public Services and removes the requirement to hold in -person public hearings to comply with national and local social gathering requirements. A 10-day review of the Draft First Amendment to the 2019-2020 Action Plan will be available for public comment June 5 to 15, 2020 on the City's website www.nationalcityca.gov/cdbg-home. To provide an opportunity for public comment during the 10-day review period of the Action Plan, you must submit comments referencing the Draft First Amendment to the 2019-2020 Action Plan via e-mail to clerk@nationalcityca.gov. Notice is hereby given that the City Council of the City of National City will hold a Public Hearing for the Draft First Amendment to the 2019-2020 Action Plan on Tuesday, June 16, 2020, at 6:00 p.m. The purpose of the Public Hearing is to provide the opportunity for public comment on the needs and priorities identified for the Plan, on City Council's recommendations for funding of the CDBG-CV Program activities. Public participation is an essential part of the development of the Action Plan process. Due to the COVID-19 global pandemic interested persons and community groups are invited to view both Public Hearings live via webcast at www.nationalcityca.gov. To provide an opportunity for public comment at this meeting, comments may be submitted via e-mail to clerk@nationalcityca.gov. E-mails that are received by 2:00 p.m. will be distributed to the City Council before the meeting. You must reference the Draft First Amendment to the 2019- 2020 Action Plan when submitting a comment. For more information regarding this process, please contact the National City Housing Authority at (619) 336-4219. Hearing -impaired persons please use the CAL Relay Service Number 711. Asistencia en Espanol: Para que le interpreten la informacion en espafiol, llame al (619) 336-4391. Brad Raulston, City Manager City of National City June 2, 2020 Page 1 of 1 292 of 419 Attachment No. 3 Funding Recommendations for the First Amendment to the 2019-2020 Action Plan U.S. Department of Housing and Urban Development (HUD) Community Develolpment Block Grant CARES Act (CDBG-CV) entitlement award is $464,017 for activities to prepare, prevent, and respond to COVID-19. Public Service activites are recommended for this funding. Applicant Name Program name Requested Amount Funding Recommendation CSA San Diego County Covid-19 Fair Housing and Tenant Landlord Mitigation $ 46,700.00 $ 20,000.00 National City Public Library Distance Learning Via Online Tutoring and Online Classroom $ 51,500.00 $ 51,500.00 South Bay Community Services Domestic Violence Response Team $ 24,185.00 $ MAAC Economic and Workforce Development Services $ 65,556.00 $ 65,556.00 South Bay Community Services Emergency Family Assistance $ 150,000.00 $ 146,456.00 San Ysidro Health COVID-19 Testing $ 110,000.00 $ 107,702.00 National City Housing Authority CDBG-CV Administration $ 72,803.00 $ 72,803.00 Total $ 520,744.00 $ 464,017.00 Page 1 of 1 293 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE SUBMISSION OF THE FIRST AMENDMENT TO THE 2019-2020 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) TO ADD THE COMMUNITY DEVELOPMENT BLOCK GRANT CARES ACT (CDBG-CV) FUNDS WHEREAS, as an entitlement community, the City of National City ("City") administers the Community Development Block Grant ("CDBG") for the Federal Government under the United States Department of Housing and Urban Development ("HUD"); and WHEREAS, on March 27, 2020, the President signed the Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136); and WHEREAS, the bill provided $5 billion for CDBG to rapidly respond to COVID-19; and WHEREAS, the City will receive $464,017 in Community Development Block Grant CARES Act funding (CDBG—CV) to prevent, prepare for, and respond to the coronavirus; and WHEREAS, in accordance with the federal regulations at 24 CFR, Part 91, the City is required to prepare and submit a First Amendment to the 2019-2020 Action Plan to add CARES Act CDBG-CV funds; and WHEREAS, HUD requires that all CDBG entitlement communities, such as the City of National City, hold one public hearing and a 30-day public comment period to solicit input on the First Amendment to the 2019-2020 Action Plan; and WHEREAS, HUD waived the 30-day requirement provided that no less than five (5) days are provided for public comments on each substantial amendment; and WHEREAS, the City provided a 10-day public comment period for the First Amendment to the 2019-2020 Action Plan; and WHEREAS, HUD waived the requirement to hold in -person public hearings to comply with national and local social gathering requirements; and WHEREAS, the City will hold a virtual Public Hearing on June 16, 2020; and WHEREAS, the City will incorporate public comments received into the First Amendment to the 2019-2020 Action Plan for the final submission to HUD; and WHEREAS, HUD waived the cap on the amount of funds a grantee can spend on Public Services to expedite the use of grant funds for coronavirus response; and WHEREAS, HUD has notified the City of its CARES Act CDBG entitlement allocation in the amount of $464,017 for CDBG-CV Program that will be appropriated to the 2019-2020 Action Plan activities in Fiscal Year 2020-2021, hereto attached as Exhibit "A"; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of National City hereby adopts the First Amendment to the 2019-2020 Action for submission to HUD. 294 of 419 Resolution No. 2020 — Page Two BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes CARES Act CDBG-CV entitlement funds in the amount of $464,017 for its CDBG Program to be appropriated to the 2019-2020 Action Plan activities in Fiscal Year 2020-2021, as set forth in Exhibit "A"; and BE IT FURTHER RESOLVED that the City Council of the City of National City authorizes the submission of the First Amendment to the 2019-2020 Action Plan for the expenditure of said funds to HUD. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the final submission of the of the First Amendment to the 2019-2020 Action Plan, certifications, and agreements required by HUD for the full implementation of the activities funded under said Plan. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute budget adjustments as necessary to reflect the funding allocations to the First Amendment to the 2019-2020 Action Plan in FY 2020-2021. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 295 of 419 Exhibit "A" First Amendment to the 2019-2020 Action Plan CARES Act CDBG-CV Funds U.S. Department of Housing and Urban Development (HUD) Community Develolpment Block Grant CARES Act (CDBG-CV) entitlement award is $464,017 for activities to prepare, prevent, and respond to COVID-19. Public Service activites are recommended for this funding. Applicant Name Program name Funding Recommendation CSA San Diego County Covid-19 Fair Housing and Tenant Landlord Mitigation $ 20,000.00 National City Public Library Distance Learning Via Online Tutoring and Online Classroom $ 51,500.00 South Bay Community Services Domestic Violence Response Team $ - MAAC Economic and Workforce Development Services $ 65,556.00 South Bay Community Services Emergency Family Assistance $ 146,456.00 San Ysidro Health COVID-19 Testing $ 107,702.00 National City Housing Authority CDBG-CV Administration $ 72,803.00 Total $ 464,017.00 Page 1 of 1 296 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) approving a Service Agreement between the City of National City and EXOS Community Services, LLC to provide aquatic programs and services at Las Palmas Pool located at 1800 East 22nd Street for a term of one year ending June 30, 2021, and 2) authorizing the City Manager to execute the Service Agreement with EXOS. (Community Services) Please scroll down to view the backup material. 297 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City 1) approving a Service Agreement between the City of National City and EXOS Community Services, LLC to provide aquatic programs and services at Las Palmas Pool located at 1800 East 22nd Street for a term of one year ending June 30, 2021 and 2) authorizing the City Manager to execute the Service Agreement with EXOS. PREPARED BY: Audrey Denham DEPARTMENT: PHONE: 619-336-4243 APPROVED BY: EXPLANATION: On April 28, 2020, City Council voted to close Las Palmas Pool for fiscal year 2021 due to COVID-19 and as a cost cutting measure. The closure is expected to save the City approximately $370,000. However, annual fixed costs for pool utilities and chemicals remain at $200,000 whether open or closed. On May 13, 2020 the City gave EXOS notice that the Service Agreement between the City and EXOS for the operation of Las Palmas Pool would be terminated without cause effective July 17. On June 2, 2020 City staff presented a proposal to operate Las Palmas Pool with a net neutral budget. The proposal is based on extensive analysis of past usage, and a plan to reduce operating expenses and increase revenues. Per City Council direction, City staff are providing a more in depth analysis of the estimated FY 21 revenue with letters and/or emails from rental groups requesting pool space once the pool reopens. Should City Council approve the Las Palmas Pool proposal, City staff would return in January 2021 with recommendations for existing capital improvement projects and operating options for FY 22. FINANCIAL STATEMENT: APPROVED: L—W2,d Xeda-. FINANCE ACCOUNT NO. APPROVED: MIS 001-41000-3574 (Swimming Pool Revenue) - $314,900 001-441-058-299 (Contract Services) - $312,300 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION n FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution of the City Council of the City of National City approving the City Manager to 1) approving a Service Agreement between the City of National City and EXOS Community Services, LLC to provide aquatic programs and services at Las Palmas Pool located at 1800 East 22nd Street for a term of one year ending June 30, 2021 and 2) authorizing the City Manager to execute the Service Agreement with EXOS. BOARD 1 COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Agreement with EXOS to operate Las Palmas Pool 2. Presentation 3. Letters/Emails requesting use of Las Palmas Pool 298 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 SHORT FORM SERVICES AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND EXOS COMMUNITY SERVICES, LLC THIS SHORT FORM SERVICES AGREEMENT (this "Agreement") is entered into this 18th day of July, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and EXOS COMMUNITY SERVICES, LLC, a New Jersey limited liability company ("CONTRACTOR"). NOW, THEREFORE, CITY agrees to engage CONTRACTOR to perform the services set forth herein in accordance with the following terms and conditions: 1. Description of Services. CONTRACTOR shall provide the scope of services as outlined in the attachment marked as Exhibit "A" and by this reference incorporated herein as though set forth in full (the "Services"). 2. Length of Agreement. The duration of this Agreement is from July 18, 2020 (the "Commencement Date") through June 30, 2021. 3. Compensation. CITY shall pay CONTRACTOR a monthly fee of $5,164 plus an additional $966.89 per month for the third grade learn to swim program from August through December. The total compensation to CONTRACTOR for providing the Services set forth herein shall not exceed an annual total cost of $66,802.45. The compensation for CONTRACTOR'S Services shall be based upon and not exceed the rates set forth in Exhibit "B" which is attached hereto (the Management Fee) without prior written authorization from CITY. 4. Payment Schedule. CITY will make payment within thirty (30) days of receiving and approving a billing statement for completed services of CONTRACTOR. 5. Termination. CITY may terminate this Agreement without cause by providing thirty (30) day's written notice to CONTRACTOR. This Agreement may be terminated by either party in the event of a material breach by the other party, by providing fifteen (15) day's written notice to CONTRACTOR setting forth such breach. However, if such breach is cured, or all necessary action to cure such breach shall be promptly and diligently pursued, in the reasonable judgement of the non -breaching party, within such fifteen (15) day period, then such notice shall be deemed withdrawn and of no further action. CONTRACTOR may terminate this Agreement by providing written notice to CITY, at any time if (1) CITY becomes insolvent or admits its inability to pay its debts generally as they become due, (2) CITY becomes subject, voluntarily or involuntarily, to any proceeding under any domestic or foreign bankruptcy or insolvency law, which is not fully stayed within seven (7) days or is not discussed or vacated within forty-five (45) days after filing, (3) CITY is dissolved or liquidated or takes any action for such purpose, (4) CITY makes a general assignment for the benefit of creditors, (5) CITY has a receiver, trustee, custodian or similar agent appointed by order of any court of competent jurisdiction to take charge of or sell any material portion of its property or business, or (6) Any amounts due hereunder to CONTRACTOR are more than thirty (60) days past due. 6. Independent Contractor. It is agreed that CONTRACTOR is an independent Standard Short Form Agreement Page 1 of City of National City and Revised May 2019 EXOS Community Services, LLC 299 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 Contractor, and all persons working for or under the direction of CONTRACTOR are CONTRACTOR'S agents, servants and employees, and said persons shall not be deemed agents, servants, or employees of CITY. 7. Equipment. CITY will be solely responsible for providing and equipping the Premises (including, without limitation, Automatic External Defibrillators) so that the Services may be rendered by CONTRACTOR in accordance with this Agreement and in compliance with all applicable rules and regulations relating to the Premises and the Services. CITY shall provide such items as office furniture and equipment, telephones, computers and software for the Premises. CITY will also be responsible for purchasing or leasing all aquatic related exercise equipment and safety and first aid equipment necessary to operate the Premises as reasonably requested by CONTRACTOR. CITY also agrees to, at its sole expense, maintain such equipment to the best of their ability. CITY will consider the nature and priority of the maintenance and available funding to determine if and when such repairs and maintenance will be completed. CONTRACTOR shall, provide general administrative supplies and marketing materials necessary for the operation of the Premises at the City's sole cost and expense. City shall pay for such supplies and materials within thirty (30) days of receipt of CONTRACTOR's invoice therefor. CONTRACTOR shall prepare and distribute marketing materials and CITY shall assist with the distribution of marketing materials. 8. Utilities. CITY shall be responsible for maintaining utility services to the Premises, and shall provide and pay for all utilities or services necessary for its use and operation of the Premises during the term of this Agreement, including but not limited to gas, water, electricity, trash, sewer charges and telephone. CITY shall pay directly to the applicable utility company such charges, and CONTRACTOR shall have no obligation to pay for such utility services. 9. Insurance. CONTRACTOR shall obtain: A. ® If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned, and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $5,000,000 per occurrence and $10,000,000 aggregate, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. The Commercial General Liability required by this Section must include Sexual Misconduct Liability coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. For the avoidance of doubt, the CITY understands that part of the coverage limits hereunder shall be satisfied by CONTRACTOR's excess umbrella policy. CONTRACTOR represents to CITY that its excess umbrella policy does not exclude coverage for Sexual Misconduct Liability. D. Workers' compensation insurance in an amount sufficient to meet statutory Standard Short Form Agreement Page 2 of City of National City and Revised May 2019 EXOS Community Services, LLC 300 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONTRACTOR has no employees subject to the California Workers' Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY. E The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change, except in the event of non-payment of premium which is ten (10) days. F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and separate additional insured endorsements shall be provided. G The Certificate Holder for all policies of insurance required by this Section shall be: City of National City C/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. I Insurance shall be written with only insurers authorized to conduct business in California which hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the City's Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent List of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with, and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all insurance policies required by this Section 9 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. K All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Section 9, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. L If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Standard Short Form Agreement Page 3 of City of National City and Revised May 2019 EXOS Community Services, LLC 301 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 10. Indemnification and Hold Harmless. To the maximum extent provided by law, the CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers employees, or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 11. EMPLOYEE PAYMENTS AND INDEMNIFICATION. 11.1 PERS Eligibility Indemnification. If CONTRACTOR's employee(s) providing services under this Agreement claims, or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. CONTRACTOR'S employees providing service under this Agreement shall not: (1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contributions paid by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would accrue to a CITY employee. CONTRACTOR's employees hereby waive any claims to benefits or compensation described in this Section 11. This Section 11 applies to CONTRACTOR notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary. 11.2 Limitation of CITY Liability. The payment made to CONTRACTOR under this Agreement shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR's officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither CONTRACTOR nor CONTRACTOR's officers, employees, agents, and subcontractors are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required to pay any workers' compensation insurance on behalf of CONTRACTOR. 11.3 Indemnification for Employee Payments. CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make on behalf of (1) CONTRACTOR, (2) any employee of CONTRACTOR, or (3) any employee of CONTRACTOR construed to be an employee of the CITY, for work performed under this Agreement. This is a Standard Short Form Agreement Page 4 of City of National City and Revised May 2019 EXOS Community Services, LLC 302 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 continuing obligation that survives the termination of this Agreement. 12. Acceptability of Work. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance, and/or the compensation payable to the CONTRACTOR. 13. Business License. CONTRACTOR must possess or shall obtain business license from National City Finance Department before beginning work. 14. Prevailin2 Wafts. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. CONTRACTOR is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 15. Administrative Provisions. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement will control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Assignment & Assumption of Rights. CONTRACTOR shall not assign this Agreement, in whole or in part, to any other party without first obtaining the written consent of CITY. H. Force Majeure. If either party is prevented or delayed from performing any act or discharging any obligation hereunder, because of any and all causes beyond either party's reasonable control, including unusual delays in deliveries, abnormally adverse weather conditions, unavoidable casualties, strikes, labor disputes, inability to obtain labor, materials or equipment, acts of God, governmental restrictions, regulations or controls, any hostile government actions, civil commotion, acts of terrorism, and fire or other casualty, legal actions attacking the validity of this Service Agreement or the CITY or EXOS operations of the Premises, or any other casualties beyond the reasonable control of either party ("Force Majeure"), performance of such act shall be excused for the period of such delay, and the period for performance of such act shall be extended for a period equivalent to the period of such delay. Standard Short Form Agreement Page 5 of City of National City and Revised May 2019 EXOS Community Services, LLC 303 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 Force Majeure shall not include any bankruptcy, insolvency, or other financial inability on the part of either party hereto. I. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. J. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any legal action arising under this Agreement shall be in either state or federal court in the County of San Diego, State of California. The CONTRACTOR shall comply with all laws, including federal, state, and local laws, whether now in force or subsequently enacted. K. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. L. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent, or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. M. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. N. Subcontractors or Subconsultants. The CITY is engaging the Services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY. In the event any portion of the Services under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 9 and the indemnification and hold harmless provision of Sectionl0 of this Agreement. O. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. [Signature page to follow] Standard Short Form Agreement Page 6 of City of National City and Revised May 2019 EXOS Community Services, LLC 304 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 IN WITNESS WHEREOF, this Agreement is executed by CITY and by CONTRACTOR on the date and year first above written. CITY OF NATIONAL CITY By: Brad Raulston, City Manager APPROVED AS TO FORM: EXOS COMMUNITY SERVICES, LLC (Corporation — signatures of two corporate officers required) (Partnership or Sole proprietorship — one signature) rDocuSigned by: By: I be, Nl&Y'a (Name) E5885B0865FB439... (Print) Bill Bourque Chief operations Officer By: (Title) Angil P. Morris -Jones City Attorney CONTACT INFORMATION CITY OF NATIONAL CITY 1243 National City Boulevard National City, CA 91950-4397 Phone: (619) 336-4256 Fax: (619) 336-4327 Contact: Brad Raulston Title: City Manager Dep.: City Manager's Office Email: braulston@nationalcityca.gov Standard Short Form Agreement By: (Name) DocuSigned by: Cava S6�W' C70F214701884BE... cara soffer (Print) Associate General Counsel (Title) EXOS COMMUNITY SERVICES, LLC 25 Hanover Road, Building A, Suite 104 Florham Park, New Jersey 07932 Phone: (978) 257-2953 Contact: Bill Bourque Title: Chief Operations Officer Email: bbourque@teamexos.com Taxpayer I.D. No.: Page 7 of City of National City and Revised May 2019 EXOS Community Services, LLC 305 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 EXHIBIT "A" SCOPE OF SERVICES 1. The CITY owns the real property commonly known as Las Palmas Pool, located at 1800 East 22nd Street, National City, California (the "Premises"). The CITY hereby engages CONTRACTOR to operate the Premises as of the Commencement Date. CONTRACTOR will operate the Premises for the benefit of the citizens of National City. Facilities to be operated include: the Olympic -size pool; the activity pool; the locker rooms; concession stand; pump and storage rooms; lobby; and administrative offices. 2. CONTRACTOR shall operate the Premises by providing for and facilitating open swim, learn to swim classes, learn -to -swim classes for third grade students in the National School District, aquatic exercise classes, lap swimming, and facility rentals for athletic teams or clubs. 3. CONTRACTOR shall endeavor to meet agreed upon benchmarks for expenses and revenues as outlined in Exhibit B. CONTRACTOR shall meet or exceed budgeted net operating surplus goals as set forth in Exhibit B. Financial results will be monitored by and reviewed with the CITY on a monthly, quarterly and annual basis. Budget adjustments shall be made monthly and quarterly, in order to meet budgeted net operating surplus goals. 4. CONTRACTOR shall provide an annual report to the City, which must contain the total number of National City residents who participated in CONTRACTOR events; all participants who participated in CONTRACTOR events; events and programs coordinated; facility rentals for athletic teams or clubs; and any other pertinent statistics. 5. CONTRACTOR shall recruit, hire and employ, as employees of CONTRACTOR, all persons who will work at, or provide services to the Premises, managed by CONTRACTOR. 6. CONTRACTOR is not responsible for repair and maintenance of the Premises, which includes improvements, landscaping, facility maintenance, janitorial maintenance, chemical maintenance and information technology. 7. The CITY shall pay CONTRACTOR a monthly management fee, actual payroll and staffing expenses, and marketing and administrative costs as set forth in Exhibit B. 8. Revenue collected by CONTRACTOR for its programing of open swim, learn to swim, aquatic exercise classes, lap swim, and facility rentals will be collected and handled by CONTRACTOR and deposited with the CITY. 9. CONTRACTOR shall assist the CITY with assessing current capital improvement needs and timelines for completion. In addition, CONTRACTOR shall assist CITY with identifying potential funding options for future Capital Improvement Projects, including but not limited to grants, capital campaigns, and fundraising. Standard Short Form Agreement Page 8 of City of National City and Revised May 2019 EXOS Community Services, LLC 306 of 419 DocuSign Envelope ID: 3FDB6AA8-AC5F-4D83-B6E1-068DFB43B427 EXHIBIT "B" - MANAGEMENT FEE Las Palmas P501 Budget 2020 2020 2020 2020 2020 2033 2021 2021 2021 July August.eptember October November December Jamey Fel.ay Mach APM 2021 2021 May June FYZO2111 To ah Revenue N (Based oB 20130 3rd Grede Leam to Swim $45,000 Swim Lessens 5120.000.00 Masters Swim 50 Pool Rentals 575,000.00 $18,000.00 S43,000.00 $3.300.00 American Red Cross Lingua. Courses Pool Check -in (Lap/Group ExmdWRec) Misc. (Food, Drink Products. etc.) .pause Payroll and Slalffng Expense SelayMacegsrs Wages -Gus,. for iemeadonal swim end lessons' Wages-Admims0 live staff M mcr.timal awimtpuac scass Wages Masters Wages -Swim Team Wages-Coumes1Cedifi.tioNClimi. Wages -Guards for Sweetwater Unified High School Dist cl programs Wages -Guards for Renhat Groups Wages-AOustio Group Exercise Clesses Payroll Burden-27N of pay. SubTolal Marketing and Administmdve Costs Adv 8 MMgOewr Dues 6 Membership Meeting Expense (mandatory monthly sWg meetings) Uniforms Locker Roam Supplies2laniforial JanikxiM Service Office Supplies 6 Expenses Trowel-Mleage ReimbursemenVPeding.oils Pmgmm Supplies 8 Expenses Sub -Total Base Management Fee 4.950.00 13,000.00 2400.00 9.ao 5.00 0.00 3.000.00 1,000.00 6.331.00 30.681.00 4.950.00 4.950.00 4,050.00 4,950A0 4.950.00 4.950.00 4.950.00 4.000.00 4,950.00 4.950.00 5.940.00 10,330.00 10,300.00 1,750.00 0.00 0.00 0.00 000 650.00 1,750.00 1,750.00 13.000.00 1,920.00 1,920.00 1,030.00 0.00 0.00 0.00 000 650.00 1.000.00 1,000.00 2400.00 0.30 0.00 0.00 000 0.00 0.00 000 0.00 ODO 0.00 0.00 0.00 0.00 0.00 000 000 0.00 000 0.00 000 0.00 0.00 0.03 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 000 0.00 0.00 3.OW.00 3.000.00 3.000.00 2.500.00 1.03000 3.000.00 3.000.00 3,10300 3,000.00 3.300.00 3.000.00 1,000.00 1000.00 50000 000 0.00 0.00 000 500.00 500.00 500.00 1,500.00 5.9J34.20 5.504.20 2.912.00 1,937.00 1.710.80 2.067.00 2.067.00 2.53500 291200 2,912.00 6,588.40 26,674.20 20,874.20 14.112.00 0.387.00 8.290.80 10.017.00 10.017.00 12.285.00 14,11200 14.112.00 31.920.40 560,380.00 552,500.00 512,290.00 50.00 30.00 50.00 50.00 534.130.00 56,500.00 542,980.60 5208390.00 300.00 310.00 200.00 150.00 150.00 150.00 150.00 150.00 250.51 200.00 200.00 200.00 52,250.00 200.00 20000 200.00 200.00 200.00 200.00 20000 20000 200.00 200.00 20000 200.00 52400.00 250.00 100.00 100.00 100.00 000 500.00 0.00 150.00 150.51 150.00 150.00 350.00 52000.00 0.00 0.00 0.00 250.00 0.00 0.00 0.00 0.00 0.00 500.00 0.00 0.00 5150.00 330.00 200.00 200.00 10000 50.00 000 0.00 50.00 100.00 200.00 200.50 200.00 $1,500.00 0.00 0.00 0.00 0.00 000 000 0.00 000 000 000 0.00 0.00 30.00 150.00 153.00 150.00 100.00 50.00 50.00 50.00 50.00 50.00 50.00 150.30 150.00 51.150.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 000 0.00 0.00 $0.00 200.00 200.00 2a0.0o 10000 100.00 0.00 0.00 000 100.00 200.00 200.01 200.00 51,500.00 1,300.00 1,050.00 1,050.00 1,000.00 550.00 000.53 400.00 600.00 800.00 1,500.00 1,100.00 1,300.00 511,650.00 5...00 5.164.00 5,1..00 5,1..00 5.164.03 5.1..00 5.16430 5164.00 5.164.00 5,169 00 5,164.. 5./64.00 Sub Total Expenses 37.145.00 32,596.20 0255820 20,2760015,1010014,3628015,5810015.7810018,2..00 2027600 2037500 38,39240 521.808.60 561,968.00 National CO, School Otct1ct Learn to Swim Payroll and Staffing Expenses Salary -Managers 400.00 400.00 400.00 400.00 400.00 50a8e1,0..5. DSO 2,048.67 1,837.52 2,200.85 1,415.22 1,41532 Wa9ewAtlminotrative staff for NSo 0.00 0.00 0.00 0.00 0.30 Wages-Leam to Swim Gasses - DSO 2,051.00 1.839.00 2.203.00 1.416.00 IP1600 Payrelt Burden 1.169.91 1,p59.90 1.200.20 840.12 840.12 51,0.70e1 5,069.58 5.136.42 5,204.05 4.O71.34 4,07134 r 20,1527 Program Supplies 6 Expenses 530.00 0.00 0.00 0.00 0.00 500,0 TofNAddSonal Expense brNGSO Management Fee 6,169.58 5,130.42 6.204.05 4,071.34 4,071.34 25,552.720 I 96699 I 966.89 I 966 09 I 966.. 966.89 4,834463 Total Expenses 37.145.00 40.02468 38.991.51 27..694 20,13923 19,393.03 15,581.00 15.781.00 18.249.00 20776.0020376.00 38,392.40 312295.791 Rmestional Swine - Weekdays: July 2020, August 2020, September 2020 and June 2021 - Week.dz October 2020, March 2l#- May21502021 Swim Lessons: -July through September 20201 Weekdays and Saturday) - April through May 2021(Saturdays) Lap Swim: - July through September 2020, June 2021 (Daily) - October 2020, Mardl through allay 2021(1 days per week) 631(Classes: -July through September 2020, June 2021 (5 classes per week) - October 2020, March through May 2021(3 class per week) Standard Short Form Agreement Page 9 of Ratans 314,900.008 Variance 2,604.213 City of National City and Revised May 2019 EXOS Community Services, LLC 307 of 419 Las Palmas Pool Reduced Operations & Budget Proposal June 16, 2020 308 of 419 FY21 Budget Proposal FY21 Pool Operations Expenses $520,000 $312,300 Revenue General Fund Subsidy $150,000 $314,900 $2,600 *Annual fixed costs of $200,000 in utilities and chemicals when open or closed • Increased rental revenue made possible by reducing community programs and increasing rental groups in months where participation decreases. • Lap swim, recreational swim, water aerobics and swim lessons offered June through September, with some programming in October and spring months. • Host rental clients and National School District learn to swim program during fall, winter and spring. 309 of 419 FY19 & FY20 Revenue Analysis FY19 Actual Revenue Swim Lessons $79,107 National School District 3rd $40,000 Grade Swim Lessons Rental Groups $51,239 Lap Swim, Rec Swim, & GEX $46,417 American Red Cross Courses Masters Swim Team Product & Food Sales $7,106 $3,705 $2,203 FY20 Estimated Revenue* Swim Lessons National School District 3rd Grade Swim Lessons Rental Groups Lap Swim, Rec Swim, & GEX American Red Cross Courses Masters Swim Team Product & Food Sales $120,000 $40,000 $60,000 $50,000 $13,000 $3,500 $4,500 *Pool closed beginning mid -December due to maintenance and COVID-19. Approximate increase of $61,000 in revenue from FY18-19. 310 of 419 FY21 Revenue Projections Swim Lessons Projected Revenue $120,000 National School District 3rd $45,000 Grade Swim Lessons Rental Groups $75,000 Difference from FY18-19 + $40,893 Increased participation due to .4 decreased rec swim hours + $5,000 Actual cost of expenses to host program + $23,761 Expand available hours for rental groups Lap Swim, Rec Swim, & GEX $53,000 + $6,583 American Red Cross Courses Masters Swim Team Product & Food Sales $18,600 $0 $3,300 $341,900 + $11,494 --j Offer additional courses with competitive pricing - $3,705 Cancel program + $1,097 + $85,123 Increased sales during team events i 311 of 419 Current & New Rental Group Revenue Current Rental Groups 1 Estimated FY20-21 Revenue South Bay Aquatics Swim Club* South Coast Water Polo Club High Tech High School $18,000 $24,000 $2,250 Estimated FY20-21 Revenue San Diego Shores Water Polo Club* $2,500 Sweetwater Union High School District $2,250 Southern Water Polo Club* $24,000 Tri Club of San Diego $1,000 San Diego Aquatics Club $1,000 *Received request for pool time 312 of 419 Questions or Comments 313 of 419 6/10/2020 EXOS Mail - [EXT] South Bay Aquatics Dillon Delaney <ddelaney@teamexos.com> [EXT] South Bay Aquatics tom@paradowskisswim.com <tom@paradowskisswim.com> Wed, Jun 10, 2020 at 2:29 PM To: ddelaney@teamexos.com Dear City of National City, South Bay Aquatics has been a rental group at the Las Palmas Pool since its inception in 2001 and then prior to that as the National City Swim Club since the 1950's. We have used the Las Palmas primarily for long course training in the summers and would like to do so in the future. During this time of limited numbers of people able to participate at any one time, the pool would become more attractive to our organization. We are a team of over 250 athletes that we will need to find space for these young athletes to continue to pursue their dreams of athletic excellence. If the Las Palmas Pool would become available, the South Bay Aquatics swim team would be interested in discussing the use of the facility as both a training center and an event venue. We encourage you to keep the Las Palmas Pool in operation for the use of both the young and old aquatic members of our community. Thank you, Tom Paradowski Head Coach, South Bay Aquatics https://mail.google.com/mail/u/0?ik=94ec8e318e&view=pt&search=all&permmsgid=msg-M3A1669149017441200738&simpl=msg-f%3A16691490 314 of 419 EXOS Mail - [EXT] Interest in renting las palmas pool https://mail.google.com/mail/u/0?ik=94ec8e318e&view=pt&search=all... Dillon Delaney <ddelaney@teamexos.com> [EXT] Interest in renting las palmas pool Edgard Espinosa <espinosaedgard@yahoo.com> Mon, Jun 8, 2020 at 12:23 PM To: Dillon Delaney <ddelaney@teamexos.com> Hello Dillon, Southern water polo is ready, willing and able to rent the pool as soon as you reopen, hopefully soon, as you know, we are an established USAWP club that serves the south san diego community. We have about 120 members, 7 teams, and we need the water time, thank you! If you have any questions, please feel free to reach out to me, I am the director and president of the club, thank you! Edgard R. Espinosa Realtor BRE License #: 01321476 Premier Properties 2400 Fenton St. Suite 125 Chula Vista CA 91914 Direct: 619.988.6468 Email: espinosaedgard@yahoo.com Website: www.edgardespinosa.com 315 of 419 From: Dan Way sdshoresboys@gmail.com Subject: [EXTj Date: June 3, 2020 al 10:41 AM To: Falon Leszczynski fleszczynski@teamexos.com Falon, San Diego Shores is looking for pool time and would like to rent the Las Palmas pool as soon as it will open. Dan Way San Diego Shores Boy's Director (858) 348-4400 316 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY 1) APPROVING A SERVICE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND EXOS COMMUNITY SERVICES, LLC TO PROVIDE AQUATIC PROGRAMS AND SERVICES AT LAS PALMAS POOL LOCATED AT 1800 EAST 22ND STREET FOR A TERM OF ONE YEAR ENDING JUNE 30, 2021 AND 2) AUTHORIZING THE CITY MANAGER TO EXECUTE THE SERVICE AGREEMENT WITH EXOS WHEREAS, on April 28, 2020, City Council voted to close Las Palmas Pool for Fiscal Year 2021 due to COVID-19 and as a cost saving measure; and WHEREAS, the closure of Las Palmas Pool is expected to save the City of National City ("City") approximately $370,000, however, annual fixed costs for pool utilities and chemicals remain at $200,000 whether the pool is open or closed; and WHEREAS, on May 13, 2020 the City gave EXOS notice that the Service Agreement between the City and EXOS for the operation of Las Palmas Pool would be terminated without cause effective July 17, 2020; and WHEREAS, on June 2, 2020 City staff presented a proposal to operate Las Palmas Pool with a net neutral budget based on extensive analysis of past usage, and a plan to reduce operating expenses and increase revenue; and WHEREAS, City staff recommends City Council's approval on a Service Agreement between the City of National City and EXOS Community Services, LLC to provide aquatic programs and services at Las Palmas Pool located at 1800 East 22nd Street for a term of one (1) year ending June 30, 2021. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City does hereby approve a Service Agreement between the City of National City and EXOS Community Services, LLC to provide aquatic programs and services at Las Palmas Pool located at 1800 East 22nd Street for a term of one year ending June 30, 2021. BE IT FURTHER RESOLVED by the City Council of the City of National City does hereby authorize the City Manager to execute the Service Agreement between the City of National City and EXOS Community Services, LLC. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney 317 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. (Finance) Please scroll down to view the backup material. 318 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. PREPARED BY: Paul Valadez, Budget Manager PHONE: 619-336-4332 EXPLANATION: See attached staff report. DEPARTMENT: Finance� APPROVED BY: `�%�*6t /eez.Z FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: Lva/ate �o Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the City of National City Fiscal Year 2021 Proposed Budget, as presented. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff Report 2. Resolution The City of National City Fiscal Year 2021 Proposed Budget, is available for review at www.nationalcityca.gov; City Hall at the City Clerk's office, National City Library, and Police Department. 319 of 419 CALIFORNIA --rt NATIONAL GET 'NCORPORATEI City Council Staff Report June 16, 2020 ITEM Staff Report: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. BACKGROUND After a series of internal staff meetings and a City Council workshop, staff presents for adoption the Fiscal Year 2021 Proposed Budget for the City of National City. Preparation of the City's budget is a multi -step process, occurring over several months. Development of the fiscal year 2021 capital budget began in November 2019 with meetings of the City's CIP (Capital Improvements Program) Committee, to discuss prioritization of capital projects and vehicle fleet needs. Development of the City's operating budget began in December 2019 with direction to City departments to review their current fiscal year budgets and expenditures and to submit appropriation requests by early February 2020. Subsequently the City Manager, Assistant City Manager and Finance staff met with representatives from each department to review operating budget requests and to finalize the preliminary budget. While the process described above is generally the same as in previous years, it became more complicated because it was during this time that the COVID-19 pandemic emerged, creating both a medical and financial crisis around the world. FISCAL YEAR BUDGET A workshop to present the preliminary budget was held on April 28, 2020 that focused on the City's fiscal and budgetary health as a result of the COVID-19 pandemic and the actions taken by State and local officials deemed necessary to curb its spread. The City Manager described going from a "pre -crisis" outlook of a strong economy and revenue growth that were expected to help address the City's budget, pension and capital needs to a "mid -crisis" situation of uncertainty and anticipated significant revenue losses in both the current and upcoming fiscal year. He recommended taking a two-year budget approach to this unprecedented situation that takes into account the best available data regarding relief and recovery, avoids hasty cuts to core services that would have long term repercussions, but implements some short term measures followed by developing longer -term contingency plans as more information becomes available. In the short term there will be tighter controls on discretionary spending, some positions will be frozen and spending on certain capital projects and new vehicles will be deferred. The City Council accepted the City Manager's recommendation to defer $2.5 million in needed repairs on the municipal pool and keep it closed for fiscal year 2021 (a savings of $370,000), defer $200,000 in drainage improvements, defer the acquisition of certain vehicles (a savings of $94,000), and to not implement a paid internship/fellowship program. 320 of 419 Sage 2 taff Report: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. June 16, 2020 Having incorporated the Council -authorized changes to the Preliminary Budget, as well as adjustments, corrections, and other refinements deemed necessary (see table below for changes), staff now presents the City of National City's Fiscal Year 2021 Proposed Budget for adoption. The proposed budget estimates General Fund revenues and transfers -in totaling $51.8 million and recommends General Fund expenditures and transfers out totaling $58.5 million. The proposed budget estimates overall revenues and transfers in totaling $99.5 million and recommends overall expenditures and transfers out totaling $107.4 million. Budget Adjustments & Refinements General Fund Expenditures & Transfers Out — Increase/(Decrease) Personnel Services $ (31,728) Maintenance & Operations (525,947) Capital Improvement Projects (200,000) Allocated Costs & Internal Service Charges 416,653 Transfers Out 392,532 Total Changes: Expenditures & Transfers -Out — Increase/(Decrease) $ 51,510 Revenues & Transfers In — Increase/(Decrease) 0 Sales & Use Tax 411,000 District Transactions & Use Tax 269,000 Other Revenues (183,747) Total Changes: Revenues & Transfers -In — Increase/(Decrease) 496,253 Net Increase/(Decrease) in Use of GF Fund Balance $ (444,743) FINANCIAL STATEMENT The estimated change in the fund balance of the General Fund expected as the result of the projected revenues, expenditures, and transfers reflected in the proposed budget for fiscal year 2021 is a decrease of $6.7 million. This use of fund balance falls entirely within the unassigned category to support operational costs and maintenance of effort requirements for the receipt of gas tax and TransNet revenues. The need to use fund balance as a funding source results primarily from ongoing revenues not keeping pace with growth in personnel costs, the most significant portion of the City's budget. Had the COVID-19 pandemic not occurred, the use of General Fund unassigned fund balance would have been about $4.8 million less. General Fund unassigned fund balance is projected to end the fiscal year 2020 at approximately $8.8 million. The use of fund balance estimated for fiscal year 2021 will reduce unassigned fund balance to approximately $2.1 million. RECOMMENDATIONS 2 321 of 419 Sage 3 taff Report: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. June 16, 2020 Adopt the City of National City Fiscal Year 2021 Proposed Budget, as presented. ATTACHMENTS Resolution 3 322 of 419 CITY OF NATIONAL CITY EXPENDITURE SUMMARY BY OBJECT- ALL FUNDS FISCAL YEAR 2021 Fund Fund Name • ersonnef-filla Services inr--.F-ii-/C----a-aj'Atif Operations' Outlay Improvements Alloc Costs & Expenditure Internal Chrgs' Total 001 General Fund Department 413 Building 401 City Council 402 City Clerk 410 City Treasurer 403 City Manager 405 City Attorney 441 Community Services 416 Engineering & Public Works 404 Finance 412 Fire 419 Housing & Economic Development 407 Human Resources 420 Neighborhood Services 409 Non -Departmental 443 Planning I 411 Police $ 548,834 $ 341,532 148,093 29,124 1,165,237 832,308 611,619 1,113,598 1,564,906 8,986,549 62,362 524,739 1,170,472 - 425,716 23,532,428 $ 612,280 $ 45,176 48,415 960 55,865 97,350 128,010 1,310,550 137,615 1,326,818 67,100 72,922 70,804 925,434 82,950 1,542,937 $ - $ - - - - - - - 31,930 - - - - - - 143,500 $ - $ - - - - - - - - - - - - 800,000 - - $ 93,040 $ 113,557 46,317 17,760 114,383 88,079 684,391 1,284,541 236,248 1,026,031 108,209 156,209 173,749 125,000 63,659 3,493,696 $ 1,254,154 $ 500,265 242,825 47,844 1,335,485 1,017,737 1,424,020 3,708,689 1,970,699 11,339,398 237,671 753,870 1,415,025 1,850,434 572,325 28,712,561 001 General Fund Total $ 41,057,517 $ 6,525,186 $ 175,430 S 800,000 $ 7,824,869 $ 56,383,002 104 Library Fund $ 1,189,222 $ 121,100 $ - $ - $ 776,281 $ 2,086,603 105 Parks Maintenance Fund $ 1,199,671 $ 205,800 $ - $ - $ 202,790 $ 1,608,261 108 Library Capital Outlay Fund $ - $ 55,400 $ 11,000 $ - $ - $ 66,400 109 Gas Taxes Fund $ 697,620 $ 500,629 $ - $ 1,180,000 $ 210,730 $ 2,588,979 125 Sewer Service Fund $ 1,018,065 $ 6,677,633 $ - $ 2,000,000 $ 383,984 $ 10,079,682 130 EMT-D Revolving Fund $ 291,550 $ 16,964 $ - $ - $ - $ 308,514 166 Nutrition Fund $ 602,838 $ 376,400 $ 40,000 $ - $ 20,695 $ 1,039,933 172 Trash Rate Stabilization Fund $ 177,149 $ 22,365 $ - $ - $ 642 $ 200,156 195 Mile of Cars Landscape Maint. Dist. Fund $ - $ 164,165 $ - $ - $ - $ 164,165 212 Post -Employment Benefits Fund $ 300,000 $ - $ - $ - $ - $ 300,000 259 Library Bonds Debt Service Fund $ - $ 384,225 $ - $ - $ - $ 384,225 277 National City Public Library Donations Fund $ - $ 3,000 $ - $ - $ - $ 3,000 301 Community Development Block Grant Fund $ 296,858 $ 633,642 $ - $ - $ - $ 930,500 307 Proposition "A" Fund $ - $ - $ - $ 1,430,000 $ - $ 1,430,000 320 Library Grants Fund $ - $ - $ - $ - $ - $ - 501 Housing Authority $ 255,159 $ 1,080,000 $ - $ - $ - $ 1,335,159 502 Housing Choice Voucher Fund $ 793,034 $ 12,260,169 $ 10,000 $ - $ 116,509 $ 13,179,712 505 HOME Fund $ - $ 355,936 $ - $ - $ - $ 355,936 532 Low & Moderate Income Housing Asset Fund $ 280,364 $ 75,650 $ - $ - $ 2,344 $ 358,358 626 Facilities Maintenance Fund $ 956,795 $ 1,856,624 $ - $ - $ 116,899 $ 2,930,318 627 Liability Insurance Fund $ 3,805 $ 4,083,495 $ - $ - $ - $ 4,087,300 629 Information Systems Maintenance Fund * $ 549,017 $ 1,764,530 $ 151,350 $ - $ 4,287 $ 2,469,184 643 Motor Vehicle Service Fund * $ 508,801 $ 609,550 $ - $ - $ 3,210 $ 1,121,561 644 Vehicle Replacement Fund * - - 871410 - - 871,410 Other Funds Total $ 9,119,948 $ 31,247,277 $ 1,083,760 $ 4,610,000 $ 1,838,371 $ 47,899,356 Total, All Funds $ 50,177,465 $ 37,772,463 $ 1,259,190 $ 5,410,000 I $ 9,663,240 $ 104,282,358 City of National City 11-19 Fiscal Year 2020 Proposed Budget 323 of 419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADOPTING A BUDGET FOR FISCAL YEAR 2021 WHEREAS, on April 28, 2020, in accordance with National City Municipal Code §2.55.030, the City Manager submitted a preliminary budget for the 2021 fiscal year to the City Council and said budget was discussed and deliberated in public session; and WHEREAS, on June 16, 2020 the City Council received the budget proposed to be adopted for the 2021 fiscal year, the "Fiscal Year 2021 Proposed Budget," that incorporated adjustments to said preliminary budget as directed by the City Council or advised by the City Manager. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the budget for the fiscal year beginning July 1, 2020, with City expenditures totaling $104,282,358 is hereby approved, adopted, and appropriated. BE IT FURTHER RESOLVED that the amounts by fund set forth in the "Expenditure Total" column of Exhibit 1 attached hereto and incorporated herein by this reference shall be the maximum expenditures authorized for those funds for fiscal year 2021; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to make budgetary revisions between budget units within a fund subsequent to the adoption of this budget; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to transfer monies between funds up to the maximum set forth in the "Transfers" column in Exhibit 1 attached hereto and incorporated herein by this reference; and BE IT FURTHER RESOLVED that the estimated financing sources by fund available to meet the authorized expenditures and transfers are approved and adopted as detailed in the Fiscal Year 2021 Proposed Budget and incorporated herein by this reference; and BE IT FURTHER RESOLVED that the City Manager is authorized to adjust amounts of said financing sources subsequent to budget adoption in the event that any appropriation balances carried forward from prior fiscal years had an associated revenue source at the time the appropriation was established; and 324 of 419 Resolution No. 2020 — Page Two BE IT FURTHER RESOLVED that the City Council does hereby authorize and approve the number and classification of employees in the respective functions, departments, and/or activities as set forth in the Fiscal Year 2021 Proposed Budget and incorporated herein by this reference. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 325 of 419 Fund Fund Name CITY OF NATIONAL CITY EXPENDITURE SUMMARY BY OBJECT -ALL FUNDS EXHIBIT 1 FISCAL YEAR 2021 Personnel Maintenance & Capital Capital Alloc Costs & Expenditure Services Operations' Outlay Improvements Internal Chrgs' ; Total I 001 General Fund Department 413 Building $ 548,834 $ 612,280 $ 401 City Council $ 341,532 $ 45,176 $ 402 City Clerk 148,093 ' 48,415 - 410 City Treasurer 29,124 1 960 - 403 City Manager 1,165,237 1 55,865 405 CityAttomey 832,308I 97,350 441 Community Services 611,619 ; 128,010 416 Engineering & Public Works 1,113,598 1,310,550 i 404 Finance 1,564,906 137,615 , 412 Fire 8,986,549 I 1,326,818 419 Housing & Economic Development I 62,362 1 67,100 1 407 Human Resources 524,739 , 72,922 420 Neighborhood Services 1,170,472 70,804 409 Non -Departmental - 925,434 443 Planning 425,716 1 82,950 - 411 Police 23,532,428I 1,542,937 143,500 31,930 $ 93,040 $ 1,254,154 $ 113,557 $ 500,265 - 46,317 242,825 , 17,760 47,844 - • 114,383 1,335,485 88,079 1,017,737 - 684,391 1,424,020' 1,284,541 3,708,689 236,248 1,970,699 1 1,026,031 11,339,398 i - 108,209 237,671 i 156,209 753,870 173,749 1,415,025 ' 800,000 125,000 1,850,434 63,659 572,325 3,493,696 i 28,712,561 001 General Fund Total ; $ 41,057,517 1 $ 6,525,186 $ 104 Library Fund $ 1,189,222 I $ 121,100 $ 105 Parks Maintenance Fund $ 1,199,671 , $ 205,800 1 $ 108 • Library Capital Outlay Fund $ - j $ 55,400 • $ 109 Gas Taxes Fund $ 697,620 I $ 500,629 ; $ , 125 Sewer Service Fund $ 1,018,065 $ 6,677,633 $ 130 EMT-D Revolving Fund I $ 291,550 I $ 16,964 I $ i 166 Nutrition Fund ' $ 602,838 $ 376,400 , $ 172 ' Trash Rate Stabilization Fund I $ 177,149 I $ 22,365 $ 195 Mile of Cars Landscape Maint. Dist. Fund $ - I $ 164,165 $ 212 Post -Employment Benefits Fund $ 300,000 j $ - $ 259 Library Bonds Debt Service Fund $ - I $ 384,225 ' $ 277 ; National City Public Library Donations Fund $ - $ 3,000 $ 301 • Community Development Block Grant Fund $ 296,858 • $ 633,642 ' $ 307 !Proposition °A' Fund $ - $ - $ 320 Library Grants Fund $ - I $ $ 501 Housing Authority $ 255,159 ; $ 1,080,000 $ 502 Housing Choice Voucher Fund $ 793,034 $ 12,260,169 $ 505 HOME Fund $ - I $ 355,936 $ 532 Low & Moderate Income Housing Asset Fund ' $ 280,364 $ 75,650 I $ 626 Facilities Maintenance Fund . $ 956,795' $ 1,856,624 $ 627 Liability Insurance Fund $ 3,805 $ 4,083,495 $ 629 'Information Systems Maintenance Fund * $ 549,017 $ 1,764,530 $ 643 'Motor Vehicle Service Fund * $ 508,801 , $ 609,550 . $ , 644 Vehicle Replacement Fund * - 20,695 ; $ 1,039,933 $ 642 $ 200,156 $ 164,165 - $ 300,000 $ 384,225 $ i $ 3,000 - $ ' $ 930,500 1,430,000 $ $ 1,430,000 $ ,$ $ $ 1,335,159 $ 116,509 $ 13,179,712 $ - $ 355,936. $ 2,344 $ 358,358 $ 116,899 $ 2,930,318 $ $ 4,087,300 $ 4,287 , $ 2,469,184 - $ $ 3,210. $ 1,121,561 871,410 871,410 , 175,430 $ 800,000 $ 7,824,869 j $ 56,383,002 $ $ 776,281 $ 2,086,603 $ $ 202,790 $ 1,608,261 j 11,000 $ - S - $ 66,400 $ 1,180,000 • $ 210,730 $ 2,588,979 $ 2,000,000 $ 383,984 j $ 10,079,682 $ $ - ; $ 308,514 1 40,000 $ - $ - $ $ $ .$ - $ $ $ $ 10,000 $ - $ - $ - $ - $ 151,350 $ Other Funds Total $ 9,119,948 ' $ 31,247,277 $ 1,083,760 $ 4,610,000 . $ 1,838,371 $ 47,899,356 Total, All Funds $ 50,177,465 $ 37,772,463 . $ 1,259,190 $ 5,410,000 , $ 9,663,240 , $ 104,282,358 City of National City 11-19 Fiscal Year 2020 Proposed Budget 326 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving and adopting the annual appropriations limit for fiscal year 2021 in the amount of $67,397,825. (Finance) Please scroll down to view the backup material. 327 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving and adopting the annual appropriations limit for fiscal year 2021 in the amount of $67,397,825. PREPARED BY: Paul Valadez, Budget Manager DEPARTMENT: Finance��,nc� PHONE: 619-336-4332 APPROVED BY: ��!v/!t EXPLANATION: State law requires the governing body of each local jurisdiction to establish its annual appropriations limit, also known as the "Gann Limit," by resolution each year. The annual appropriations limit sets a cap on the amount of local government spending which may be financed from tax proceeds. The appropriations limit is calculated by multiplying the previous year's appropriations limit by the percentage change in the population of the local jurisdiction's county and the percentage change in the California per capita cost of living. Based on information provided by the State Department of Finance, the following percentage changes are used in establishing the fiscal year 2021 appropriations limit: California per capita cost of living change 3.73% Change in San Diego County population 0.27% FINANCIAL STATEMENT: ACCOUNT NO. Appropriations limit of $67,397,825 APPROVED: Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve and adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Annual Appropriations Limit — Fiscal Year 2021 calculation worksheet 2. Resolution 328of4191 Resolution No. June 16, 2020 City of National City Annual Appropriations Limit Fiscal Year 2021 Attachment 1 A. Fiscal Year 2020 Appropriations Limit $ 64,799,326 California Per Capita Cost of Living Change converted to a ratio *** 1.0373 Limit Sub -Total 67,216,341 San Diego County Population Change converted to a ratio *** 1.0027 Fiscal Year 2021 Appropriations Limit $ 67,397,825 Gann Limit Recap Total City Appropriations $ 93,049,735 Less: Non -Tax Proceeds 40,012,512 Estimated Appropriations Subject to the Limit $ 53,037,223 Fiscal Year 2021 Appropriations Limit 67,397,825 Amount of Appropriations Below the Limit $ 14,360,602 *** Source - State of California, Department of Finance http://www.dof.ca.gov/budgeting/ 6/9/2020 1 of 1 Appropns Limit 329of419 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT OF $67,397,825 FOR FISCAL YEAR 2021 WHEREAS, Article XIII-B of the California Constitution provides that appropriations made by State and local governments shall be changed annually by a factor comprised of the change in population and the change in the cost of living. NOW, THEREFORE, BE IT RESOLVED that the population change factors to be used in the calculating the appropriations limit for Fiscal Year 2021 as set forth hereto in Attachment "1." BE IT FURTHER RESOLVED that the cost of living factors to be used in the calculating the appropriations limit for Fiscal Year 2021 as set forth hereto in Attachment "1." BE IT FURTHER RESOLVED that the appropriations limit for Fiscal Year 2021 shall be $67,397,825, as set forth hereto in Attachment "1." PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 330 of 419 Resolution No. June 16, 2020 City of National City Annual Appropriations Limit Fiscal Year 2021 Attachment 1 A. Fiscal Year 2020 Appropriations Limit $ 64,799,326 California Per Capita Cost of Living Change converted to a ratio '" 1.0373 Limit Sub -Total 67,216,341 San Diego County Population Change converted to a ratio *** 1.0027 Fiscal Year 2021 Appropriations Limit $ 67,397,825 Gann Limit Recap Total City Appropriations $ 93,049,735 Less: Non -Tax Proceeds 40,012,512 Estimated Appropriations Subject to the Limit $ 53,037,223 Fiscal Year 2021 Appropriations Limit 67,397,825 Amount of Appropriations Below the Limit $ 14,360,602 *** Source - State of California, Department of Finance http://www.dof.ca.gov/budgeting/ 6/9/2020 1 of 1 Appropns Limit 331 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City extending the Urgency Ordinance enacting a temporary moratorium on evictions due to non-payment of rent for residential and commercial tenants as a result of the State of Emergency related to the novel coronavirus disease, COVID-19, through August 31, 2020 from June 30, 2020. (Housing Authority) Please scroll down to view the backup material. 332 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City extending the Urgency Ordinance enacting a temporary moratorium on evictions due to non-payment of rent for residential and commercial tenants as a result of the state of emergency related to the novel coronavirus disease, COVID-19, through August 31, 2020 from June 30, 2020. PREPARED BY: Carlos Aguirre, Director PHONE: (619) 336-4391 EXPLANATION: See Attachment No. 1. DEPARTMENT: Housing Authority APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. Not applicable. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: An extension of the Urgency Ordinance is not a Project pursuant to the California Environmental Quality Act of 1970. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: Not applicable. ATTACHMENTS: 1. Explanation 2. Resolution 333 of 419 Attachment No. 1 City of National City June 16, 2020 Staff Report Explanation Resolution of the City Council of the City of National City extending the Urgency Ordinance enacting a temporary moratorium on evictions due to non-payment of rent for residential and commercial tenants as a result of the state of emergency related to the novel coronavirus disease, COVID-19, through August 31, 2020 from June 30, 2020. The novel coronavirus, COVID-19, is an infectious disease and was first detected in December 2019. COVID-19 symptoms include fever, cough, and shortness of breath, and those afflicted have experienced anything from mild illness to death. The Centers for Disease Control and Prevention considers COVID-19 to be a severe public health threat, and the World Health Organization declared the COVID-19 outbreak to be a pandemic. COVID-19 is expected to have severe economic impacts on the residents and businesses of National City. These include the substantial loss of income due to the loss of compensable work hours or wages, layoffs, and business closures. On February 19, 2020, the San Diego County Board of Supervisors ratified a declaration of local health emergency related to COVID-19. On March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 16, 2020, Governor Newsom issued Executive Order N-28-20 suspending any provision of state law that would preempt or otherwise restrict a local government's exercise of its police power to impose substantive limitations on residential and commercial evictions when the basis for eviction is nonpayment of rent arising out of a documented substantial decrease in a household or business income or substantial out-of-pocket medical expenses caused by COVID-19 or by any local, state, or federal government response to COVID-19. On March 17, 2020, the City Council of the City of National City ("City Council") adopted a Resolution ratifying the Declaration of the Existence of a Local Emergency that was proclaimed on March 12, 2020, in the City of National City ("City") as a result of COVID-19. On March 19, 2020, Governor Newsom also issued Executive Order N-33-20, ordering all individuals living in the State of California to stay home or at their residence, except to obtain essential services. On March 27, 2020, Governor Newson issued Executive Order N-37-20 which bans the enforcement of eviction orders for renters affected by COVID-19 through May 31, 2020, prohibits landlords from evicting tenants for nonpayment of rent and prohibits enforcement of evictions by law enforcement or courts, and requires tenants to declare in writing, no more than seven days after the rent comes due, that the tenant cannot pay all or part of their rent due to COVID-19. On May 29, 2020, Governor Newsome issued Executive Order N-66-20, extending Executive Order N-28-20 Paragraph 1 and 2 for an additional 60 days from the date the executive order was signed. 1 of 2 334 of 419 Attachment No. 1 Staff recommends extending the Urgency Ordinance through August 31, 2020 from June 30, 2020 to continue implementing a temporary moratorium on residential and commercial evictions due to nonpayment of rent arising out of a substantial decrease in income or substantial out-of-pocket medical expenses caused by either the novel coronavirus, COVID- 19, or any governmental response to COVID-19. The proposed action would keep in place the adopted emergency ordinance which applies to all residential and commercial tenants renting within the City of National City. If amended, National City's Urgency Ordinance would extend the temporary ban on residential and commercial evictions whereby no landlord could take action to evict a tenant for not paying rent that was due on or after March 17, 2020, if the tenant provided written notice to the landlord, on or before the date the rent was due or within a reasonable period not to exceed seven days, that the tenant is unable to pay rent due to financial impacts or other financial reasons related to COVID-19 not limited to the following: • The tenant was unavailable to work because the tenant was sick with a suspected or confirmed case of COVID-19 or caring for a household or family member who was ill with a suspected or confirmed case of COVID-19; • The tenant experienced a layoff, loss of hours, or other income reduction resulting from COVID-19, the state of emergency, or related government response; or • The tenant needed to miss work to care for a child whose school was closed in response to COVID-19. As used in the Urgency Ordinance, "financial impacts" mean a substantial decrease in household income for a residential tenant, or business income for a commercial tenant, due to business closure and Toss of compensable hours of work or wages, layoffs, or substantial out-of-pocket medical expenses. A financial impact is "related to COVID-19" if it is caused by the COVID-19 pandemic or any government response to the COVID-19 pandemic. This includes complying with any public health orders or recommended guidance related to COVID-19 from local, state, or federal governmental authorities. Tenants who are afforded eviction protection under the Urgency Ordinance would have up to six months from the date when the Ordinance becomes effective or the withdrawal of Governor Newsom's Executive Order N-28-20 and N-66-20, whichever occurs soonest, to pay their landlords all unpaid rent. The proposed Urgency Ordinance also suspends statutory causes of action such as a judicial foreclosure that could be used to evict a residential or commercial tenant when the basis for eviction is due to a substantial loss of income caused by COVID-19. The Ordinance would be retroactive to March 17, 2020, following the City Council's ratification of the Declaration of the Existence of Local Emergency and in accordance the California Governor Executive Order N-28-20, and N-66-20 and would remain in effect through August 31, 2020, unless extended by Executive Order issued by the Governor of the State of California. Adoption of the Urgency Ordinance requires the affirmative vote of least four of the five members of the City Council. 2 of 2 335 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY EXTENDING THE URGENCY ORDINANCE ENACTING A TEMPORARY MORATORIUM ON EVICTIONS DUE TO NON-PAYMENT OF RENT FOR RESIDENTIAL AND COMMERCIAL TENANTS AS A RESULT OF THE STATE OF EMERGENCY RELATED TO THE NOVEL CORONAVIRUS DISEASE, COVID-19, THROUGH AUGUST 31, 2020 FROM JUNE 30, 2020 WHEREAS, on April 7, 2020, the City Council of National City ("City Council"); adopted Urgency Ordinance No. 2020 — 2479 (Ordinance) enacting a temporary moratorium on evictions for nonpayment of rent by residential and commercial tenants in the City of National City who are impacted by the novel coronavirus, COVID-19, as described in the Ordinance; and WHEREAS, the Ordinance is in effect through June 30, 2020; and WHEREAS, according to Section 1(f) of the Ordinance, the City Council may extend the Ordinance by Resolution, if conditions at the time warrant an extension; and WHEREAS, COVID-19 continues to cause and is expected to continue to cause serious negative impacts on the local economy and serious financial impacts on residents and businesses including substantial loss of income due to the loss of compensable work hours or wages, layoffs, and business closures; and WHEREAS, since the adoption of the Ordinance, the Governor, the San Diego County Public Health Officer, and the City Council have issued additional orders and directives to respond to the COVID-19 emergency that continues to curtail certain business operations; and WHEREAS, on March 27, 2020, the Governor issued Executive Order N-37-20 which adopted a statewide eviction moratorium that provided residential tenants with protections during the eviction process, including giving tenants more time to respond to a complaint; and WHEREAS, currently there are approximately more than 8,000 confirmed cases of COVID-19 within San Diego County, more than 131,000 in California, and at least 4,653 COVID-19-related deaths in California, and these statistics have been increasing daily since the adoption of the Ordinance; and WHEREAS, a result of the outbreak and governmental responses, the San Diego region has seen a significant increase in unemployment and job losses; and WHEREAS, the City Council desires to extend the temporary moratorium on residential and commercial evictions due to the uncertainty of the public health projections that require people to remain at home and the significant number of workers who have suddenly lost jobs, along with the instability in housing and the general economic forecasts all due to the impacts of the COVID-19 pandemic. 336 of 419 Resolution No. 2020 — Page Two NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of National City that Urgency Ordinance 2020-2479, adopted on April 7, 2020 is extended through August 31, 2020 from June 30, 2020 and said Urgency Ordinance is amended as follows: 1. Section 2 (b): The phrase "shall become inoperative effective June 30, 2020" is deleted. This phrase is amended with the phrase "shall become inoperative effective August 31, 2020" 2. Section 3: The phrase "in accordance with the California Governor Executive Order N-28-20 and shall remain in effect through June 30, 2020," is deleted and this phrase is amended with the phrase "in accordance with the California Governor Executive Order N-28-20 and N-66-20, and shall remain in effect through August 31, 2020. BE IT FURTHER RESOLVED that except as provided in Sections 2(b) and Section 3, each and every term and provision of the Ordinance dated April 7, 2020 shall remain in full force and effect. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones, City Attorney 337 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the City Manager to execute a Memorandum of Understanding between the City of National City and the South County Economic Development Council to administer small business loans to support the recovery of local retail outlets and restaurants devastated by economic impacts from COVID-19. (City Manager) Please scroll down to view the backup material. 338 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: (Resolution of the City Council of the City of National City authorizing the City Manager to execute a Memorandum of Understanding between the City of National City and the South County Economic Development Council to administer small business loans to support the recovery of local retail outlets and restaurants devastated by economic impacts from COVID-19. PREPARED BY: Brad Raulston, City Manager Lauren Maxilom, Management Analyst II DEPARTMENT: Cit ana.ers Office APPROVED BY: EXPLANATION: The City Council accepted a Coronavirus Aid, Relief, and Economic Security (CARES) Act Coronavirus Relief Fund (CRF) allocation of $1,095,124 from the County of San Diego on June 2, 2020. City staff submitted an allocation plan for the funding which included $200,000 for the creation of an Economic Development Recovery Grants to Small Business Program. The intent of the program is to provide economic relief and assist at risk business rebound from the economic impacts of COVID-19. The City of National City is offering a no -interest loan to National City businesses. The loans will be issued and serviced by the South County Economic Development Council (South County EDC). South County EDC will provide a one-time $5,000 no -interest loan with repayment due on April 1, 2021. At that time, the entire loan amount will be due. The loan can be converted to a forgivable grant if certain criteria are met. See attached Memorandum of Understanding and loan requirements. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The Finance Department will establish grant revenue and expenditure accounts upon receipt of funds from the County of San Diego. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the attached resolution authorizing the City Manager to execute the letter of intent with South County Economic Development Council to administer a small business loan program. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Memorandum Of Understanding 2. Resolution 3. Loan Requirements 339of411 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING ("Memorandum") is made and entered into as of the 16t' day of June, 2020, by and between CITY OF NATIONAL CITY, a [municipal corporation of the state of California} (the "City"), with an address at 1243 National City Boulevard, National City, CA 91950, and SOUTH COUNTY ECONOMIC DEVELOPMENT COUNCIL, a California nonprofit corporation (the "SCEDC"), with an address at 780 Bay Boulevard, Chula Vista, CA 91910. CITY and SCEDC may be referred to individually as the "Party", or collectively, the "Parties". I. MISSION The Parties intend to collaborate on the distribution of up to $200,000 of the City's CARES Act funding. The City has asked the SCEDC to facilitate the distribution of such funds through loans to small businesses with in the City's jurisdictional limits, similar to the loan program administered by the SCEDC to assist restaurants in the South County. II. PURPOSE AND SCOPE The Parties intend for this Memorandum to provide the cornerstone and structure for any and all future contracts being considered by the Parties and which may be related to the program. III. OBJECTIVES The Parties shall endeavor to work together to develop and establish policies and procedures that will promote the program to distribute loans to small business in the City. IV. RESPONSIBILITIES AND OBLIGATIONS OF THE PARTIES The following are the services that the Parties are agreeing to provide for the loan program. SCEDC responsibilities will include: a. Distribution of the City's CARES Act funds up to $200,000 to small businesses within the City's jurisdictional limits pursuant to a loan program to be developed by the SCEDC in collaboration with the City. b. The loan program will be substantially similar to the program administered by the SCEDC and its Finance Committee to provide loans to restaurants in the South County impacted by the COVID-19 pandemic. c. The program will not allow loans to large businesses or any regional or national chains, as defined by the City of National City. 1 340 of 419 d. All loans will be forgivable under the same terms as Paycheck Protection Program ("PPP") loans administered under the CARES Act. e. SCEDC will utilize its existing loan documents for the loan program and such documents will be modified to reflect the terms of forgiveness consistent with PPP loans under the CARES Act. CITY responsibilities will include: a. Allow SCEDC to retain 5% of the principal amount of all loans made as a fee to offset the administrative costs. b. Pay 50% of the marketing/advertising costs to publicize the loans to the business community in the City. V. TERMS OF UNDERSTANDING The term of this Memorandum shall be for a period of 120 days from the date of this Memorandum and may be extended upon written mutual agreement of both Parties. VI. CONFIDENTIALITY The loan applications and all documents submitted for the purpose of evaluating whether applicants meet the requirements for receipt of the loan are confidential and shall be kept in the strictest of confidence by the parties of this MOU. Such documents are submitted by the applicants with the understanding that they are confidential and shall be exempt from disclosure under the Public Records Act. VII. LEGAL COMPLIANCE The Parties acknowledge and understand that they must be able to fulfill their responsibilities under this Memorandum in accordance with the provisions of the law and regulations that govern their activities. Nothing in the Memorandum is intended to negate or otherwise render ineffective any such provisions or operating procedures. The Parties assume full responsibility for their performance under the terms of this Memorandum. If at any time either Party is unable to perform their duties or responsibilities under this Memorandum consistent with such Party's statutory and regulatory mandates, the affected Party shall immediately provide written notice to the other Party and seek to resolve the matter in good faith. VIII. LIMITATION OF LIABILITY No rights or limitation of rights shall arise or be assumed between the Parties as a result of the terms of this Memorandum. 2 341 of 419 IX. NOTICE Any notice or communication required or permitted under this Memorandum shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such address as one may have furnished to the other in writing. X. GOVERNING LAW This Memorandum shall be governed by and construed in accordance with the laws of the State of California. XI. AUTHORIZATION AND EXECUTION This Memorandum shall be signed by CITY and SCEDC as authorized by their respective Boards and shall be effective as of the date first written above. The CITY and SCEDC hereby agree to the terms, conditions and responsibilities of this Memorandum of Understanding for distribution and administration of small business loans program. CITY OF NATIONAL CITY SOUTH COUNTY ECONOMIC DEVELOPMENT COUNCIL (SCEDC) Bradford Raulston James O'Callaghan City Manager President & CEO 3 342 of 419 National City Loan Requirements The City of National City is offering a no -interest loan to businesses in National City to provide some economic relief during these difficult times. The loans will be issued and serviced by the South County Economic Development Council (South County EDC). This infusion of funds is intended to assist National City small businesses during this national emergency. South County EDC will provide a one-time $5,000 no -interest loan with repayment due on April 1, 2021. At that time, the entire loan amount will be due. The loan can be converted to a forgive -able grant if the following criteria are met. Loan criteria is as follows: • Business must be located in National City, CA. • Business must be currently open for business and in compliance with current San Diego County guidelines. South County EDC retains the right to verify this. • Business must be an independent establishment and not part of a franchise or chain • Business owners may not have a financial interest in more than 3 other locations in San Diego County • Please submit a copy of a National City current business license • Owner must provide legal documents reflecting they have the authority to sign a promissory note • Owner must reside in San Diego County and have a California Driver's License and another document that shows proof of residency (for example, residential utility bill, membership card, etc...) • Owner must be willing to sign promissory note and complete an application • Owner will provide South County EDC with a documented proof of how the funds were used. South County EDC reserves the right to share that information. • For loan to be forgiven all monies must be spent and documented prior to December 31, 2020. Monies spent on business rent and utilities will be forgiven up to forty percent of loan amount. The remaining funds can be forgiven if spent on payroll related expenses before December 31, 2020. • Applicants must complete a W-9 IRS form Loan applications can be obtained and completed loan requests submitted via email to: SCEDC@SouthCountyEDC.com CALIFORNIA NATIONAL-C Ce .<e .pro INCORPORATED SCEDC South County Economic Development Council 343 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF NATIONAL CITY AND THE SOUTH COUNTY ECONOMIC DEVELOPMENT COUNCIL TO ADMINISTER SMALL BUSINESS LOANS TO SUPPORT THE RECOVERY OF LOCAL RETAIL OUTLETS AND RESTAURANTS DEVASTATED BY ECONOMIC IMPACTS FROM COVID-19 WHEREAS, the City Council accepted a Coronavirus Aid, Relief, and Economic Security (CARES) Act Coronavirus Relief Fund (CRF) allocation of $1,095,124 from the County of San Diego on June 2, 2020; and WHEREAS, City staff submitted an allocation plan for the funding which included $200,000 for the creation of an Economic Development Recovery Grants to Small Business Program; and WHEREAS, the intent of the program is to provide economic relief and assist at risk business rebound from the economic impacts of COVID-19; and WHEREAS, the City of National City is offering a no -interest loan to National City businesses that will be issued and serviced by the South County Economic Development Council (South County EDC); and WHEREAS, South County EDC will provide a one-time $5,000 no -interest loan with repayment due on April 1, 2021; and WHEREAS, the loan can be converted to a forgivable grant if certain criteria are met. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of National City does hereby authorize the City Manager to execute a Memorandum of Understanding between the City of National City and the South County Economic Development Council (SCEDC) to administer small business loans to support the recovery of local retail outlets and restaurants devastated by economic impacts from COVID-19. PASSED and ADOPTED this 16' day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney 344 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending the compensation of the City Clerk. (City Manager) Please scroll down to view the backup material. 345 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending the compensation of the City Clerk. (City Manager) PREPARED BY: Tony Winney, Assistant City„Manager DEPARTMENT: City Mann er's Office PHONE: 619-336-4240 /.,l GJ /,/.i...... r. _ APPROVED BY: EXPLANATION: On November 3, 2020 a general election will be held for a new City Clerk. Mike Dalla, the city's current City Clerk/Records Manager, will subsequently retire on December 31 after 45 years of service. In preparation for Mr. Dalla's retirement, it is recommended that the roles of elected City Clerk and Records Manager once again be separated, with the City Clerk retaining those duties as outlined by state and local statute, and reverting to a part-time position. The role of Records Manager will be delegated to a new Deputy City Clerk (DCC) position. Details of the new DCC position would be considered by the City Council at the August 4 City Council meeting after consideration by the Civil Service Commission. To facilitate this change, the compensation for the elected City Clerk would be adjusted to reflect the part-time nature of the position as outlined in Exhibit 2, and would be equivalent to the current compensation for the City Treasurer. The position change would go into effect at the swearing -in ceremony of the new elected City Clerk on December 15, 2020. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS Pending adoption of the Fiscal Year 2021 Budget, sufficient funding will be allocated within the City Clerk department personnel budget to accommodate the compensation change. ENVIRONMENTAL REVIEW: This is not a project and not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the attached resolution of the City Council of the City of National City amending the compensation of the City Clerk. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Job Description Elected City Clerk 2. Resolution amending the compensation of the City Clerk 346 of 419 ,EC C i Y NAFIIIONAL crux, CA Thank you for your interest in serving as City Clerk for the City of National City! Below is a description of the elected City Clerk position, including the duties of the position. If you have any questions, please do not hesitate to contact Mike Dalla, City Clerk at mdalla@nationalcityca.gov or (619) 336-4228. The City Clerk is the local official who administers processes such as elections, access to city records, and all legislative actions ensuring transparencyto the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and arranges for ceremonial and official functions. The Role of the City Clerk Elections Official Public Notices & Meetings Political Reform Filing Officer Records & Archives Support Services The City Clerk has the responsibility of preserving and promoting democracy by documenting the legislative process and making records publicly accessible. 347 of 419 • City Clerk Salary & Benefits (established by City Resolution) Monthly $919 I Annually $11,031 CaIPERS Retirement (City does not participate in Social Security) Cafeteria -style medical & dental insurance (fixed amount) Group life insurance of $25,000 Minimum Qualifications to Fill Office 18 years old Qualified Elector Registered to Vote in National City Duties of the City Clerk Elections Official Per California Elections Code 320, the City Clerk is the Elections Official for the City responsible for the following: • Voter Registration • Conduct Elections for Council/Mayor/Treasurer/City Clerk • Ballot Measures/Initiatives • Referendums and Recalls Public Notices & Meetings Per Gov. Code, the City Clerk is responsible to help ensure that the Brown Act (Gov. Code 54950 et. seq.) is followed. The Brown Act was enacted to ensure all actions are taken openly and that all deliberations are conducted openly. It is a misdemeanor if an elected official deliberately deprives the public of information. The City Clerk: • Posts Public Notices • Certifies Ordinances & Resolutions • Processes updates to the Municipal Code and maintains Book of Ordinances • Administers Affirmations/Oaths of Office • Maintains Custody of City Seal • Accepts Subpoenas for Records and Complaints [2] 348 of 419 Political Reform Filing Officer The Political Reform Act of 1974 addresses the financial conflicts of interests of public officials through disclosure of the official's economic interests and prohibitions on participation in making decisions that the official knows or has reason to know will result in a material financial effect on one of the official's economic interests. The City Clerk serves as the compliance officer in matters pertaining to the Act, such as: • Serves as Filing Official for Form 700 - Statement of Economic Interests Records & Archives The City Clerk is responsible for ensuring Public Records Act requests are routed and responded to in a timely manner. • Receives Public Records Requests • Indexing, Research, Retrieval and Records Retention • Maintains and Produces Minutes of the Meetings of the City Council Support Services The City Clerk provides legislative support services such as: • Ceremonial Functions • Coordinates City Boards & Commissions [3] 349 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING THE COMPENSATION AND BENEFITS OF THE CITY CLERK WHEREAS, on November 3, 2020, a general election will be held for a new City Clerk for the City of National City; and WHEREAS, the current City Clerk, Michael Dalla will be retiring on December 31, 2020 after 44 years of service; and WHEREAS, City staff recommends that the roles of elected City Clerk and Records Management once again be separated with the City Clerk retaining those duties as outlined by state and local statue, and reverting to a part-time position. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of National City that pursuant to the provisions of Section 36517 of the California Government Code, the base monthly salary for the City Clerk shall be amended to $919 and have the same benefits as the City Treasurer. BE IT FURTHER RESOLVED that the salary and benefit change for the City Clerk will go into effect on December 15, 2020 upon the swearing in ceremony of the newly Elected City Clerk. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones, City Attorney 350 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2020, for the election of two members of the City Council, a City Treasurer and a City Clerk, as required by the provisions of the laws of the State of California relating to General Law Cities. (City Clerk) Please scroll down to view the backup material. 351 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2020, for the election of two members of the City Council, a City Treasurer and a City Clerk, as required by the provisions of the laws of the State of California relating to General Law Cities. (City Clerk) PREPARED BY: Michael R. Della PHONE: (619) 336-4226 EXPLANATION: The proposed Resolution would call and give notice of a General Municipal Election to be held on November 3, 2020, for the purpose of electing two (2) members of the City Council for a full term of four (4) years, a City Treasurer for a full term of four (4) years, and a City Clerk for a full term of four (4) years. DEPARTMENT: City Cle k APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. 001-402-021-212-000 $35,000 The above appropriation will be available upon adoption of the fiscal year 2021 budget. ENVIRONMENTAL REVIEW: N/A APPROVED: /an4 ,' Finance APPROVED: MIS ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. ATTACHMENTS: Proposed Resolution. 352 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY CALLING AND GIVING NOTICE FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTIONTO BE HELD ON TUESDAY, NOVEMBER 3, 2020, FOR THE ELECTION OFTWO (2) MEMBERS OF THE CITY COUNCIL, A CITY TREASURER AND A CITY CLERK, AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to General Law cities in the State of California, a General Municipal Election shall be held on Tuesday, November 3, 2020, for the purpose of electing two (2) members of the City Council for a full term of four (4) years each, a City Treasurer for a full term of four (4) years and a City Clerk for a full term of four (4) years. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law cities, there is called and ordered to be held in the City of National City, California, on Tuesday, November 3, 2020, a General Municipal Election for the purpose of electing two (2) members of the City Council for a full term of four (4) years each, a City Treasurer for a full term of four (4) years and a City Clerk for a full term of four (4) years. SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is hereby given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law. 353 of 419 Resolution No. 2020 — Page Two SECTION 7. That the City Clerk shall certify to the passage and adoption of the Resolution and enter it into the book of original Resolutions of the City. PASSED and ADOPTED this 16t' day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 354 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City requesting the Board of Supervisors of the County of San Diego to consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the California Elections Code. (City Clerk) Please scroll down to view the backup material. 355 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City requesting the Board of Supervisors of the County of San Diego to consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the California Elections Code. (City Clerk) PREPARED BY: Michael R. Dalla PHONE: (619) 336-4226 APPROVED BY: EXPLANATION: Section 10403 of the California Elections Code authorizes the City to place an election ballot on the same ballot as that provided for a statewide election, and to consolidate a General Municipal Election with a statewide election, upon the filing with the County Board of Supervisors of a resolution of the City Council requesting the consolidation. The proposed resolution would satisfy the requirements of Section 10403. DEPARTMENT: City Cle,{ k FINANCIAL STATEMENT: ACCOUNT NO. 001-402-021-212-000 $35,000 The above appropriation will be available upon adoption of the fiscal year 2021 budget. ENVIRONMENTAL REVIEW: N/A APPROVED: t KaL-Finance APPROVED: MIS ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. ATTACHMENTS: Proposed Resolution. 356 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO SECTION 10403 OF THE ELECTION CODE WHEREAS, the City Council of the City of National City called a General Municipal Election to be held on Tuesday, November 3, 2020, for the purpose of electing two (2) members of the City Council for a full term of four (4) years each, a City Treasurer for a full term of four (4) years and a City Clerk for a full term of four (4) years; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the statewide general election to be held on the same date, and that within the City the precincts, polling places and election officers for the elections be the same, and that the Registrar of Voters of the County of San Diego canvass the returns of the General Municipal Election, and that the election be held in all respects as if there were only one election. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Diego is hereby requested to consent and agree to the consolidation of a General Municipal Election with the statewide general election on Tuesday, November 3, 2020, for the purpose of the electing two (2) members of the City Council for a full term of four (4) years each, a City Treasurer for a full term of four (4) years and a City Clerk for a full term of four (4) years. SECTION 2. That the Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of National City recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any such costs. SECTION 5. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the Registrar of Voters of the County of San Diego. 357 of 419 Resolution No. 2020 — Page Two SECTION 6. That the City Clerk shall certify to the passage and adoption of this Resolution, and enter it into the book of original Resolutions of the City. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 358 of 419 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting regulations for candidates for elective office pertaining to Candidates' Statements of Qualifications submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2020. (City Clerk) Please scroll down to view the backup material. 359 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting regulations for candidates for elective office pertaining to Candidates' Statements of Qualifications submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2020. (City Clerk) PREPARED BY: Michael R. Dalla PHONE: (619) 336-4226 EXPLANATION: Section 13307 of the California Elections Code provides that the governing body of a local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the Candidate Statement. Such regulations must be adopted prior to each municipal election. DEPARTMENT: City Clerk APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: APPROVED: Finance APPROVED• MIS ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. ATTACHMENTS: Proposed Resolution. 360 of 419 RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES' STATEMENTS OF QUALIFICATIONS SUBMITTED TO THE VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates' statements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the City of National City, California on Tuesday, November 3, 2020, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the Office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 6:00 p.m. of the next working day after the close of the nomination period. SECTION 2. FOREIGN LANGUAGE POLICY. a. Pursuant to state law, the candidates' statement must be translated and printed in Spanish. b. Pursuant to the Voting Rights Act of 1965 (as amended) and the Memorandum of Agreement between the County of San Diego and the United States Department of Justice dated June 23, 2004, the City is required to translate candidates' statements into the following languages in addition to English: Spanish, Tagalog, Chinese, and Vietnamese. c. The City Clerk shall have all candidates' statements translated into the language specified in (b) above. SECTION 3. PAYMENT. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidates' statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro-rata share as a condition of having his 361 of 419 Resolution No. 2020 — Page Two or her statement included in the voter's pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro-rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall pro -rate the excess amount among the candidates and refund the excess amount paid within 30 days following the election. SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 5. COPY OF RESOLUTION. The City Clerk shall provide each candidate or the candidate's representative with a copy of this Resolution at the time nominating petitions are issued. SECTION 6. REPEAL OF PREVIOUS RESOLUTIONS. All previous resolutions establishing Council Policy on payment for candidates' statements are repealed. SECTION 7. APPLICABILITY. This Resolution shall apply only to the election to be held on November 3, 2020, and shall then be deemed repealed. SECTION 8. CERTIFICATION BY CITY CLERK. The City Clerk shall certify to the passage and adoption of this Resolution, and enter it into the book of original resolutions. PASSED and ADOPTED this 16' day of June, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 362 of 419 The following page(s) contain the backup material for Agenda Item: Notice of Decision — Planning Commission approval of a Conditional Use Permit (CUP) for the off -site sale of beer, wine, and distilled spirits at a proposed convenience store (7-Eleven) to be located at 110 National City Blvd. (Applicant: Steven Pollock) (Case File No. 2020-05 CUP) (Planning) Please scroll down to view the backup material. 363 of 419 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit (CUP) for the off -site sale of beer, wine, and distilled spirits at a proposed convenience store (7-Eleven) to be located at 110 National City Blvd. (Applicant: Steven Pollock) (Case File No. 2020-05 CUP) PREPARED BY: Martin Reeder, AICP — Principal Planner PHONE: 619-336-4310 EXPLANATION: The applicant has applied for a CUP and Downtown Specific Plan Consistency Review (DSP) to construct a 7-Eleven convenience store in a new 2,700 square -foot commercial building. The property is currently developed with a convenience store (One Ten Liquor), which is proposed to be demolished. One Ten Liquor has a legal non -conforming Type 21 (off -sale general) Alcohol Beverage Control (ABC) license. The convenience store proposes to sell beer, wine, and distilled spirits for off -site consumption from 6:00 a.m. to midnight daily. The Planning Commission conducted a public hearing on June 1, 2020. Commissioners asked questions regarding business operations, property access, and hours of alcohol sales. The Commission voted to approve the DSP and recommended approval to the City Council of the CUP, based on required findings and subject to Conditions of Approval. The attached Planning Commission staff report describes the proposal in detail. DEPARTMENT: C APPROVED BY: unity Development FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: Categorical Exemption — Class 32, Section 15332 (In -Fill Development Projects) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Dela Paz, Sendt, Natividad, Flores Nays: Yamane, Garcia ATTACHMENTS: 11. Overhead 2. Planning Commission Staff Report 3. Resolution No. 2020-05 4. Reduced Plans 364 of 419 2020-05 CUP, DSP — 110 National City Blvd. — Overhead ATTACHMENT 1 1 N Title: • CALIFORNIA ANTI CI, UJ Th1 NCORPORATED COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Item no. 5 June 1, 2020 PUBLIC HEARING — CONDITIONAL USE PERMIT FOR THE OFF -SITE SALE OF ALCOHOL AND A CONSISTENCY REVIEW FOR A NEW 7-ELEVEN LOCATED AT 110 NATIONAL CITY BOULEVARD. Case File No.: 2020-05 CUP, DSP Location: Southwest corner of National City Blvd. Assessor's Parcel No.: 555-020-15 Staff report by: Chris Stanley, Assistant Planner Applicant: Steven Pollock Property owner: Louis Attiq Zoning designation: Downtown Specific Plan Development Zone 1A Adjacent zoning / land use: North: Development Zone 1A / Gas station across National City Blvd. East: Development Zone 2 / Auto repair and commercial across National City Blvd. South: Development 1A / Auto upholstery with residential beyond West: Development Zone 1A / Multi- unit residential and commercial across alley Environmental review: Categorical Exemption — Class 32, Section 15332 (In -Fill Development Projects) Staff Recommendation: Approve subject to attached conditions ATTACHMENT 2 2 366 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 2 Staff Recommendation Staff recommends approval of the Conditional Use Permit (CUP) and Downtown Specific Plan Consistency Review (DSP) for a new 7-Eleven convenience store with the sale of beer, wine, and spirits for off -site consumption, based on the attached findings and subject to the attached Conditions of Approval. This recommendation includes approval of requested deviations from design guidelines related to minimum street frontage and floor area ratio (FAR) requirements. Executive Summary The project applicant has applied for a CUP and DSP to construct a 7-Eleven convenience store in a new 2,700 square -foot commercial building. The project site is currently a convenience store (One Ten Liquor) with a legal non -conforming Type 21 (off -sale general) Alcohol Beverage Control (ABC) license. The convenience store proposes to sell beer, wine, and distilled spirits for off -site consumption from 6:00 a.m. to 2:00 a.m. daily. Conditions of Approval recommend that alcohol sales hours end at midnight. Site Characteristics The project site is located at the intersection of National City Boulevard and Osborn Street in Development Zone 1A of the Downtown Specific Plan. The parcel has an existing convenience store (One Ten Liquor), which has a legal non -conforming (no CUP) Type 21 ABC license. The surrounding properties are a mixture of commercial, auto repair, and residential land uses. Proposed Use The applicant is proposing to demolish the existing building and construct a new 2,700 square -foot convenience store. The 13,500 square -foot property would have eight parking spaces and two one-way driveways for ingress and egress to and from National City Blvd. The property is a corner parcel with National City Blvd, wrapping around the north and east portion of the property line. The proposal also includes the sale of beer, wine, and spirits. Four six-foot tall coolers are proposed for the display of beer and one for the display of wine; there will also be a four -foot tall gondola with four shelves for a room temperature display of wine. These coolers are located approximately 30 feet from the entrance of the store. The display of spirits would be located behind the sales counter in a six-foot tall cabinet, which only 7-Eleven staff would have access. The applicant is requesting alcohol sales between the hours of 6:00 a.m. and 2:00 a.m. daily, the maximum permitted by the State. 3 367 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 3 Downtown Specific Plan Consistency Review Projects in the Downtown Specific Plan Area require Consistency Review, which is subject to one of three levels of approval with regard to process. A level one project meets all applicable General Plan, Specific Plan, and Municipal Code requirements; a Level Two project requests variances and/or deviations; a Level Three project requests an amendment to the Downtown Specific Plan that would necessitate additional environmental review (e.g. exceeding the maximum number of units permitted, changing the allowable type of development, etc.). This project is subject to a Level Two Consistency Review, due to the need for variances/deviations from the development standards — the zone requires a minimum 75% street wall and a minimum floor area ratio (FAR) of 3:1 (three times the lot size), both requirements that are not met by the proposed design. The Specific Plan designation and zoning for 110 National City Blvd. is Development Zone 1A of the Downtown Specific Plan, which allows for retail, entertainment or employment uses. These uses may be mixed either horizontally or vertically or developed on a parcel -by -parcel or block -by -block basis. Development may be "auto - oriented" (e.g. drive -through restaurant), but National City Boulevard is to have a pedestrian orientation. Mixed -use developments are highly encouraged. Since this development zone is part of the "gateway" to downtown, and National City Boulevard is intended to be its primary "ceremonial" artery, every effort should be made to strengthen the definition, streetscape and pedestrian character of National City Boulevard's pedestrian streetscape. While mixed -use developments are highly encouraged, they are not required. Development Zone 1A refers to the Major Mixed -Use Corridor (MXC-2) development standards for any development standards not specifically mentioned in the specific plan; as such, the mixed -use zones require buildings to be built to the property line to provide projects that are pedestrian friendly. The proposed 7-Eleven would not be built to the property line, but instead would be constructed with parking in the front and the structure to the rear of the property. The irregular shape of the parcel makes development that meets these requirements, difficult. Along with the requirement to build to the property line, a minimum 75% street wall is also required, meaning that the structure would need to be built along three fourths or more of the street frontage. The only viable automobile access would then be from the alley, meaning customers would need to turn into the alley to park and continue through the alley to exit; One Ten Liquor is currently configured this way and 4 368 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 4 suffers from circulation issues as a result. The current proposal would provide access to and from National City Blvd, which is more appropriate. Public Comment As discussed below, two emails were forwarded to staff related to the online project presentation, which was a requirement of the CUP application. One of which was from a local developer who stated that the proposal did not meet the goals and objectives of the Downtown Specific Plan, in particular as it relates to housing. While it is true that mixed -use development is highly encouraged in the Downtown Specific Plan area, stand-alone retail use is also permitted. Staff reached out to the project applicant about the possibility of including a residential element in the design (as suggested by the developer in the email previously mentioned); however, the applicant stated that it was not economically feasible for them to do so. It should be noted that this area is a gateway to the City and could be developed with a landmark project more in line with the overarching goals of the Downtown Specific Plan. However, it is ultimately up to property owners on what they can and cannot accomplish. Although a more ambitious project is possible, it would likely necessitate parcel assemblage and additional funding, things that the property owner has stated are not possible at this time. Parcel assemblage, in particular, is difficult, due to an alley to the west and established or long-term uses further south on the same block (a single-family residence, a long -operating auto upholstery shop, and a commercial building with a telecommunications facility located on the property). Architecture In order to take advantage of the unique shape of the property, the proposed building is roughly triangle in shape with the longest building frontage roughly parallel to National City Blvd. (this portion of National City Blvd. is angled at approximately 45 degrees to the northwest as it transitions into Main Street in the City of San Diego). While the building design and layout fits well on the lot, the design is very straightforward, being primarily a tan -colored painted Concrete Masonry Unit block wall. In order to be of more visual interest, as well as consistent with Land Use Code (LUC) design regulations, a condition has been added to require compliance with code requirements related to building aesthetics and materials, among others (No. 23). 5 369 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 5 Findings for Approval of the Consistency Review There are no formal findings for approval of a Consistency Review, other than determining consistency with the Downtown Specific Plan. However, the following three findings are included. 1. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. The building is new and will improve upon the existing convenience store design by moving it to a location on the property that allows for more function and accessibility. The parcel is an irregular shape that has non -conforming parking making access difficult. If the project adheres to all required standards, the main access would be an alley that would continue the trend of difficult accessibility. 2. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The proposed use is the same as that existing on -site and is a permitted use per the zoning. The project is far under the maximum Floor Area Ratio (FAR), meaning that both the density and intensity of the project is physically suitable for the site. The existing infrastructure is capable of handling the new development. 3. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). Per Section Class 32, Section 15332 (In -Fill Development Projects), the project is categorically exempt from CEQA analysis, as the proposed development replaces the existing use with the same type of use, and because the property can be adequately served by all required utilities and public services. Required Findings for Approval of the development standards exemptions While there are no formal findings for approval of the consistency review contained in the Specific Plan, there is the need for a finding to be made in order to approve an exemption from the required development standards. The approving body may approve the exemption based on one of the following findings: 1. The project includes a significant public amenity that would otherwise not be required or be achievable with the strict enforcement of these standards; or 6 370 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 6 2. The project makes a significant contribution to off -site public space in downtown National City, such as street improvements, public plazas, public park improvements and other improvements that are called for in the Specific Plan. In this case, the project would be required to contribute a significant amount of money (10% of the project valuation) towards off -site improvements (e.g. curb, gutter, and sidewalk). In addition, the project is providing significant landscape improvements, including street trees, along the property frontage, thus improving the current area's aesthetics. Findings for Denial of the Consistency Review 1. While the use itself is consistent with the Downtown Specific Plan, the proposed project does not meet all of the required development standards; the minimum FAR for Development Zone 1A is 3:1. The project also requires a street wall of at least 75% and a maximum street frontage setback of 10 feet, both aspects that the project does not meet. 2. The project does not include a significant public amenity that would otherwise not be required or be achievable with the strict enforcement of the standards contained in the Downtown Specific Plan 3. The project does not make a significant contribution to off -site public space in downtown National City, such as public plazas, public park improvements and other improvements that are called for in the Specific Plan, with the exception of required street improvements generally included as conditions of any development project. Alcohol Sales Section 18.30.050 of the LUC allows for the off -site sale of alcoholic beverages with an approved CUP. Additional requirements for alcohol CUPs include expanded notification, a community meeting, and distance requirements. Mailing - All property owners and occupants within a distance of 660 feet are required to be notified of a public hearing for alcohol -related CUP applications. Notice of this public hearing was sent to 190 occupants and owners. Community Meeting - Pursuant to LUC Section 18.30.050 (C), a community meeting is required to be held by the applicant prior to a public hearing at Planning Commission. 7 371 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 7 Because of the social distancing requirements necessary due to the COVID-19 pandemic, it was not possible to hold a traditional community meeting, as required. However, the applicant worked with Planning staff on finding an alternative solution to meet the requirement. The applicant posted a pre-recorded project description on YouTube and included the presentation link in the mailer informing all owners and occupants of the project. Comments received via the email address were forward to Planning staff for inclusion in the staff report. The video was uploaded on Monday, April 20, 2020 and the owners and occupants were given two weeks (May 4, 2020) to view the video and provide comment. There were 100 views of the video and, two emails received on the project, which were forwarded to staff. The meeting advertisement and comments are attached (Attachment 5). According to the applicant, the same 190 occupants and owners that were notified of the Planning Commission meeting were notified of the community meeting. One of the responses to the video is discussed above. The other was from a community member who supported the current business and stated they wished it to remain. Distance Requirements The LUC states that a business shall not be located within 660 feet of any public school. The closest public school is Central Elementary School, which is over 3,000 feet away. Alcohol Sales Concentration/Location — Per The California Department of Alcoholic Beverage Control, there are currently seven off -sale permits issued in the subject census tract (219). These permits are: Name Address LType*e CUP Close Arco Gas Station 133 W 8t" St. 20 Yes 11 p.m. Valero Gas Station 10 Osborn St. 20 Yes 12 a.m. One Ten Liquor & Market 110 National City Blvd. 21 No 2 a.m. Big B Market 1540 Coolidge Ave. 20 No 2 a.m. Cozine's Grocery 402 Civic Center Dr. 21 Yes 10 p.m. My Goody's 2424 Hoover Ave. Ste. `E' 20 Yes 9 p.m. Shell Gas Station 3230 National City Blvd. 20 Yes 10 p.m. * Type 20 - Off -Sale Beer and Wine Type 21 - Off -Sale General Three of the off -sale licenses are gas stations, and the remaining four are markets. The attached census tract map shows the location of the subject tract. ABC recommends 8 372 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 8 that a total of four off -sale alcohol permits be issued in this census tract, where seven exist. However, there will be no net increase in the number of licenses, due to the existing license carrying over to the new business. It should be noted that, while there is no existing CUP for the property, and thus no City conditions on the ABC license (as with conditionally -permitted businesses), conditions included in this CUP application will be placed on the ABC license when it is transferred to the new operator. It should be noted that there are nine other 7 Eleven locations in the City. All but one have an ABC Type 20 (off -sale beer and wine) license. Only the location at 3100 East Plaza Blvd. has a Type 21 (off -sale general) license, as is being requested in this case. Hours of operation As noted in the table above, only the two existing ABC licenses without a CUP (of which this CUP would replace one) have a closing time after midnight (the maximum allowed by the state is 2 a.m.). One of the five outlets with a CUP closes at 12 a.m. and is located across the street to the north of the project (10 Osborn Street). The remaining outlets close at 11 p.m. or before. The most recent CUP approval (3230 National City Blvd.), which was approved in 2019, has alcohol sales hours ending at 10 p.m. In order to be consistent with recent approvals, it is suggested that the proposed 7-Eleven have alcohol sales hours no later than midnight. Conditions of approval reflect this time (No. 8). Police Department Based on a Risk Assessment provided by the Police Department, 7-Eleven has a risk factor of 15 points, which is a medium risk (13-18 points) out of 24. Each category has a maximum of three points possible. The business received three points for hours of operation (closing after 11:00 pm), three points for crime rate (high), and three points for alcohol businesses per census tract. Institute for Public Strategies (IPS) IPS stated that they had no concerns in regards to the project and as such had no comments on the project. Required Findings for Approval of the CUP The Municipal Code contains six required findings for CUPs as follows: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. 9 373 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 9 The use is allowable within Development Zone 1A pursuant to a CUP, and the proposed use meets the required guidelines in the LUC for the sale of alcoholic beverages, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan. The commercial use is consistent with the General Plan and Downtown Specific Plan designation of Development Zone 1A, which allows for retail uses. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. The existing use of the property is a local market/liquor store, which is practically the same as the proposed use; there would be little change in operating characteristics related to alcohol sales other than the use coming into compliance with City Council Policy 707, which regulates alcohol sales. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The proposed 2,700 square -foot building can accommodate the proposed alcohol sales, without resulting in an increase in demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. There are conditions limiting the hours of alcohol sales and establishing operating regulations, which increase the compliance of the proposed business over the previous business, which did not have a CUP and was only regulated by ABC license requirements. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). 10 374 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 10 The alcohol sales portion of this application is not subject to CEQA, as it is not a considered a project per section 15378. The sale of alcohol would not result in a physical impact. The following conditions also apply to this CUP: 7. The proposed use is deemed essential and desirable to the public convenience or necessity. The alcohol sales will contribute to the viability of the convenience store, an allowed use in Development Zone 1A. Alcohol sales would also add to the convenience of the consumer, in that customers would be able to purchase alcohol at the same outlet that they are purchasing other products and not need to visit multiple locations, thus reducing vehicle trips. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Findings for Denial of the CUP 1. That granting the permit would constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because increased alcohol sales may contribute to the high crime rate in the area. 2. The proposed use is not deemed essential and desirable to the public convenience and necessity because there are six other off -sale alcohol outlets located in the same census tract as the subject property where alcohol can be purchased. 3. That based on findings 1 and 2 above, public convenience and necessity will not be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Conditions of Approval Comments were received from the Engineering and Fire departments; the comments focused on Building and Fire Code requirements. All comments are included as 11 375 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 11 Conditions of Approval. In addition, standard Council Policy 707 conditions for off -site alcohol sales have been included with this permit (hours of operation, employee training, accessory sales, etc.). In addition to the alcohol -related conditions, there are also Planning Division conditions related to development standards that will be reviewed during the building permit process (e.g. building design, site design, and landscaping. Summary The proposed convenience store meets all of the requirements of the LUC in regards to alcohol sales for off -site consumption due to the use being conditionally -allowed in Development Zone 1A. The project is not consistent with all of the development standards of the LUC and Downtown Specific Plan in regards to setbacks and FAR. However, it should be mentioned that the parcel suffers from an irregular shape and from access issues stemming from it being adjacent to a major access point to National City from the freeway (National City Boulevard). In addition, the alley adjacent to the westerly property line affects its ability to meet these standards. Furthermore, the project will contribute jobs and sales tax to the City. The addition of alcohol sales is not expected to increase the demand for parking, other services on the property, or have any significant effects on the area. Conditions of approval are intended to offset potential impacts which may result from operation of the business. The hours of alcohol sales, as recommended by staff, are from 6:00 a.m. to 12:00 a.m. daily. Staff is recommending approval based on the findings of this report. OPTIONS 1. Approve 2020-05 CUP, DSP subject to the conditions listed below, based on attached findings; or 2. Deny 2020-05 CUP, DSP based on attached findings and findings to be determined by the Planning Commission; or, 3. Continue the item for additional information. 12 376 of 419 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 12 ATTACHMENTS 1. Recommended Findings 2. Recommended Conditions 3. Overhead 4. Applicant's Plans (Exhibit A Case File No. 2020-05 CUP, DSP, dated 3/9/2020) 5. Public Hearing Notice (Sent to 190 property owners and occupants) 6. Community meeting advertisement and comments 7. Police Dept. comments 8. Census Tract and Police Beat maps 9. City Council Policy 707 10. CEQA Notice of Exemption 11. Resolutions CHRIS STANLEY Assistant Planner ARMANDO VERGARA Director of Community Development 13 377 of 419 RECOMMENDED FINDINGS FOR APPROVAL OF THE CONSISTENCY REVIEW 2020-05 CUP, DSP — 110 National City Blvd. 1. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the building is new and will improve upon the existing convenience store design by moving it to a location on the property that allows for more function and accessibility. 2. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed use is the same as that existing on -site and is a permitted use per the zoning. The project is also under the maximum permissible floor area ratio and provides excess parking on site. In addition, the existing infrastructure is capable of handling the new development. 3. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is considered to be categorically exempt from CEQA analysis per Section Class 32, Section 15332 (In -Fill Development Projects). The proposed development replaces the existing use with the same type of use and the property can be adequately served by all required utilities and public services. RECOMMENDED FINDING FOR APPROVAL OF THE EXEMPTIONS FROM THE DEVELOPMENT STANDARDS 1. The project would be required to contribute a significant amount of money (10% of the project valuation) towards off -site improvements (e.g. curb, gutter, sidewalk). In addition, the project is providing significant landscape improvements, including street trees, along the property frontage, thus improving the current area's aesthetics. RECOMMENDED FINDINGS FOR APPROVAL OF THE CONDITIONAL USE PERMIT 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is allowable within Development Zone 1A pursuant to a CUP, and the proposed use meets the required guidelines in the LUC for the sale of alcoholic beverages, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because the commercial use is consistent with the General Plan and 14 378 of 419 Downtown Specific Plan designation of Development Zone 1A, which allows for retail uses. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the existing use of the property is a local market/liquor store, which is practically the same as the proposed use; there would be little change in operating characteristics related to alcohol sales other than the use coming into compliance with City Council Policy 707, which regulates alcohol sales. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed 2,700 square -foot building can accommodate the proposed alcohol sales, without resulting in an increase in demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because issuance of the discretionary permit will increase the compliance of the proposed business over the previous business, which did not have a CUP and was only regulated by ABC license requirements, because they can lose the right to sell if all conditions are not met 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA), because the alcohol sales portion of this application is not subject to CEQA, as it is not a considered a project per section 15378. The sale of alcohol would not result in a physical impact. 7. The proposed use is deemed essential and desirable to the public convenience or necessity, because the alcohol sales will contribute to the viability of the convenience store, an allowed use in Development Zone 1A. Alcohol sales would also add to the convenience of the consumer, in that customers would be able to purchase alcohol at the same outlet that they are purchasing other products and not needing to visit multiple locations for their needs, thus reducing vehicle trips. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. 15 379 of 419 RECOMMENDED FINDING FOR DENIAL OF THE CONSISTENCY REVIEW 2020-05 CUP, DSP — 110 National City Blvd. 1. While the use itself is consistent with the Downtown Specific Plan, the proposed project does not meet all of the required development standards; the minimum FAR for Development Zone 1A is 3:1. The project also requires a street wall of at least 75% and a maximum street frontage setback of 10 feet, both aspects that the project does not meet. RECOMMENDED FINDINGS FOR DENIAL OF THE EXEMPTIONS FROM THE DEVELOPMENT STANDARDS 1. The project does not include a significant public amenity that would otherwise not be required or be achievable with the strict enforcement of the standards contained in the Downtown Specific Plan 2. The project does not make a significant contribution to off -site public space in downtown National City, such as public plazas, public park improvements and other improvements that are called for in the Specific Plan, with the exception of required street improvements generally included as conditions of any development project. RECOMMENDED FINDINGS FOR DENIAL OF THE CONDITIONAL USE PERMIT 1. That granting the permit would constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because increased alcohol sales may contribute to the high crime rate in the area. 2. The proposed use is not deemed essential and desirable to the public convenience and necessity because there are six other off -sale alcohol outlets located in the same census tract as the subject property where alcohol can be purchased. 3. That based on findings 1 and 2 above, public convenience and necessity will not be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. 16 380 of 419 RECOMMENDED CONDITIONS OF APPROVAL 2020-05 CUP, DSP — 110 National City Blvd. General 1. This Conditional Use Permit and Downtown Specific Plan Consistency Review authorizes the sale of alcohol for off -site consumption at 110 National City Blvd. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2020-05 CUP, DSP dated 3/9/2020. 2. Before this Conditional Use Permit and Downtown Specific Plan Consistency Review shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit and Downtown Specific Plan Consistency Review. The applicant shall also submit evidence to the satisfaction of the Planning Division that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit and Downtown Specific Plan Consistency Review are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. 6. Violation of the ABC license for the business located at this property shall constitute a violation of this Conditional Use Permit. Planning 7. The sale of alcohol shall be permitted only between the hours of 6 a.m. to 12 a.m. daily. 8. Coolers containing alcohol products shall be locked and made inaccessible to the public between the hours of 12:00 a.m. and 6:00 a.m. 17 381 of 419 9. The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 10. No beer products shall be sold of less than manufacturer's pre -packaged three -pack quantities of 24 ounce cans per sale. There shall be no sale of single cans or bottles. 11. No sale of wine shall be sold in containers of less than 750 milliliters. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 12. Flavored malt beverages, also known as premium malt beverages and flavored malt coolers, and sometimes commonly referred to as wine coolers, may be sold only by four -pack or other manufacturer's pre -packaged multi -unit quantities. 13. The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 14. All cups and containers shall be sold at or above prevailing prices and in their original multi -container packages of no fewer than 12, and no cups and containers shall be given free of charge. 15. Ice may be sold only at or about prevailing prices in the area and in quantities of not less than three pounds per sale. Ice shall not be provided free of charge. 16. The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit A, Case File No. 2020-05 CUP, DSP, dated 3/9/2020. 17. Permittee shall post signs on the exterior building walls in compliance with Chapter 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs, to be approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 17 by 22 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 18. Containers of alcohol may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 19. Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. 20. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records 18 382 of 419 which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 21 All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 22 A landscape and underground irrigation plan shall be submitted as part of the construction permitting process. All landscaping and irrigation improvements shall be maintained for the life of the project. 23. Plans submitted for construction shall conform to Land Use Code Sections 18.42.040 (Screening mechanical equipment and elevator housing), 18.42.050 (Commercial and institutional building design standards.), and 18.46 (Outdoor Lighting). 24. Security lighting shall be installed on the west elevation of the building along the alley. The lighting shall be shielded so as not to shine directly towards adjacent residential properties. 25. Plans submitted for construction permits shall show that a non-combustible cover for all trash enclosures be provided. Trash enclosure gates shall not open into the City right-of-way (i.e. alley). 26.AII proposed business signage shall be in conformance with Land Use Code requirements. Signs are limited to one sign per frontage along a street, freeway, parking lot, or alley. Engineering 27.A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City requirements. 28.The Storm Water BMP Requirements Applicability Form 1-1 and if required 1-2 checklist for the National Pollutant Discharge Elimination System (NPDES) is required to be completed and submitted to the Engineering Department. The checklist will be required when a project site is submitted for review of the City Departments. The checklist is available at the Engineering Division web site at the link below *. If it is determined that the project is subject to the "Priority Project Permanent Storm Water 19 383 of 419 BMP Requirements" and the City of National City Storm Water Best Management Practices of the Jurisdictional Urban Runoff Management Program (JURMP) approved Standard Urban Storm Water Mitigation Plan (SUSMP) documentation will be required prior to issuance of an applicable engineering permit. The SUSMP shall be prepared by a Registered Civil Engineer. *http://www.nationalcityca.gov/city-government/engineering-public- works/engineering-division/online-services-forms-fees. 29.AII existing and proposed curb inlet on property shall be provided with a "No Dumping" signage in accordance with the NPDES program. 30.A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of-way shall be of 6-inch size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 31. Separate street and sewer plans prepared by Registered Civil Engineer, shall be submitted showing all of the existing and proposed improvements. The plans shall be in accordance with City requirements. 32.The deteriorated portions of the existing street improvements along the property frontages shall be removed and replaced. Those portions of the alley and sidewalk adjacent to the property as marked in the field. 33. The existing street improvements along the property frontage(s) shall be kept free from weed growth by the use of special weed killers, or other approved methods. 34.AII existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, a licensed land surveyor or civil engineer shall restore them after completion of the work. A Corner Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the City of National City Engineering Department as soon as filed. 35.A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and any grading construction on private property. 36. Street improvements shall be in accordance with the City Standards. All missing street improvements shall be constructed. Abandoned driveway aprons shall be replaced with curb, gutter, and sidewalks. 20 384 of 419 37.A title report shall be submitted to the Engineering Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 38. The existing sewer lateral is not of the minimum size required by the City. The building shall have a new six inch lateral installed to the street main. Fire 39. Project shall be designed to the current editions of NFPA, CFC and CCR. Building 40. Plans submitted for demolition or construction improvements must comply with the current editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. 21 385 of 419 CALIFORNIA NATIONAL Ciryt acuti INCORPORATED COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF PUBLIC HEARING CONDITIONAL USE PERMIT FOR THE OFF -SITE SALE OF ALCOHOL AND A CONSISTENCY REVIEW FOR A NEW 7-ELEVEN LOCATED AT 110 NATIONAL CITY BOULEVARD. CASE FILE NO.: 2020-05 CUP, DSP APN: 555-020-15 The National City Planning Commission will hold a public hearing at their regular online meeting after the hour of 6:00 p.m. Monday, June 1, 2020 on the proposed request. The meeting will be LIVE WEBCAST from the City Council Chambers, Civic Center, 1243 National City Boulevard, National City, California. (Applicant: Steven Pollock) Due to the precautions taken to combat the spread of coronavirus (COVID-19), City Hall, including the City Council Chambers, are closed to the public. Anyone interested in this public hearing may observe it on the City's website at http://www. nationalcityca.gov/government/city-clerk/council-webcast. The project site is in Development Zone 1A of the Downtown Specific Plan The applicant is proposing to sell beer, wine, and spirits for off -site consumption (Type 21 License) in a new 2,700 square -foot commercial building. The applicant is proposing to demolish the existing 2,171 square -foot liquor store and construct the new 7-Eleven. The existing Type 21 license would transfer to the new business. The proposed hours for the sale of alcohol are 6 a.m. to 2 a.m. daily. Members of the public are invited to comment. Written comments should be received on or before 4:00 p.m., June 1, 2020 by the Planning Division, who can be contacted at 619-336-4310 or planninqanationalcityca.gov. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. NATIONAL CITY PLANNING DIVISION ARMANDO VERGARA Director of Community Development 22 386 of 419 MEMORANDUM To: Resident of National City Planning / Development Services Date: April 20th. 2020 Subject: 110 National City Blvd. — Community Presentation COMMUNITY INVOLVEMENT Dear Current Resident, would like to first apologize for the inconvenience of cancelling the previous community meeting. Amidst the COVID-19 situation, we were informed we needed to cancel all in person meetings, this being one of them. We are continuing with a virtual community meeting, to reach out to community members to obtain questions and concerns about our project. You are receiving this mailer as you are located within 600' of our proposed project, and we would like your input. Below is the link to a Youtube video: https://voutu.be/7wOe8LDLDik Please use the Zink to view the virtual community group presentation. If you have any questions, comments, or would like to show support of the project, email us at 110nationalblvd(a gmail.com. All correspondence will be included in the project submittal to the National City Planning Department. Only correspondence received by May 4th 2020 will be considered official concerns and submitted. The video will be removed following that date. We appreciate your time and input as a community member, and we look forward to hearing from you. Thank you, Steven Pollock, Project Manager (619) 272-7112 23 387 of 419 Hoffman, Scott From: Wolf Klauschie <wolfkla1 @cox.net> Sent: Thursday, April 30, 2020 3:00 PM To: 110nationalblvd@gmail.com Subject: NO! No, no, no! I love this liquor store and the people who own it! This email has been checked for viruses by AVG. https://www.avg.com Wolf Klauschie had also reached out by phone: Conversation: Thursday April 30, 2020 at 3:05PM Notes: "Wolf lives close by and enjoys the existing store •Believes it is the cornerstone of their community •Enjoys seeing it from his window, and likes the mural °Opposed to tearing the building down 24 388 of 419 Hoffman, Scott From: Colin Lowry <colin@cladinc.us> Sent: Sunday, May 3, 2020 9:59 PM To: 110nationalblvd@gmail.com Subject: 110 National City Blvd - community input Hello, I am the owner of 129 National City Blvd. I am also an architect and developer and have been involved with numerous residential and mixed use projects in and around National City. My input is based on the limited information I've been provided regarding the project. The video link provided in the last mail correspondence did not work. From what I understand, the project Is proposing a 7-11 convenience store. The proposed project does not meet many of the stated goals of National City's Downtown Specific Plan including the following: 1.2.1.1 GOAL: Significant Economic Investment and Revitalization in Downtown Objectives: A substantial increase of Navy personnel that live and shop in downtown. B. Housing densities that support local retail and service markets. C. Adequate affordable housing that increases housing ownership levels. 1.2.1.2 GOAL: Provide Housing. 1.2.1.3 GOAL: Effective Parking Management Objectives: F. Increased use of alternative transportation ve-hicles including motorcycles, scooters, bicy-cles, electric and other low emission vehicles, and small automobiles. G. Increased use of carsharing, ridesharing, van -pooling, autonomous vehicles, and valet services. 1.2.1.4 GOAL: Desirable Land Use and Quality Urban Design Objectives: A, Concentrated density closer to freeway on- ramps, lower volume roadways, and the trolley station. B. Street level activation through land use reg-ulations, development standards, and design guidelines. C. The creation of micro -units with appropriate amenities. D. High quality, intense, and dense development through land use regulations, development standards, and design guidelines. The project as I understand it does not provide any housing and the proposed use is car -centric and does not increase the use of alternative transportation or street level activation for pedestrian use. In my professional opinion and my knowledge of the National City's goals for the Downtown area, this proposed project is a missed opportunity, and a poor use of the location. The property is zoned for for high density residential (75 DU/A) and commercial uses, and could easily provide for a substantial number of new and sorely needed dwellings, in addition to a ground floor retail element. Housing costs are rising in National City, pushing out people who have lived here for decades. Adding housing, especially on a lot where no displacement would occur, is important to the well being of the City and provide a boost to local business. 25 389 of 419 recommend to the Owner that they reconsider the scope of the project to include a mixed use component, with residential units over ground floor retail. Due to the project's proximity to the Naval base, the 5, and downtown San Diego, National City's low vacancy and the .City's overall positive attitude toward density, the location is prime for residential development. Any project that does not include housing would be a mistake. Thank you for your consideration, feel free to call me if you would like to discuss further. Regards, Colin Lowry, AIA Architect/Owner 619 800 8105 E EEL _.3 ._ 26 390 of 419 NATIONAL CITY POLICE DEPARTMENT ALCOHOL BEVERAGE CONTROL RISK ASSESSMENT DATE: 03/18/2020 BUSINESS NAME: 7-Eleven Convenience Store ADDRESS: 110 National City Blvd, National City, CA 91950 OWNER NAME: Bobbie Jo King DOB: OWNER ADDRESS: 401 B Street, #600, San Diego, CA 92101 (add additional owners on page 2) I, Type of Business Restaurant (1 pt) ✓ Market (2 pts) Bar/Night Club (3 pts) Tasting Room (1pt) II. Hours of Operation Daytime hours (1 pt) Close by 11pm (2 pts) j Close after 1 1pm (3 pts) III. Entertainment Music (1 pt) Live Music (2 pts) Dancing/Live Music (3 pts) j .No Entertainment (0 pts). IV. Crime Rate Low (1 pt) Medium (2 pts) / High (3 pts) V. Alcohol Businesses per Census Tract Below (1 pt) Average (2 pts) / Above (3 pts) Notes: V. 4 off sale licenses are allowed. There are currently 7 active off sale licenses, Revised: 8/16 27 391 of 419 National City Police Department ABC Risk Assessment VI. Calls for Service at Location (for previous 6 months) Below (1 pt) d Average (2 pts) Above (3 pts) VII. Proximity Assessment (1/4 mile radius of location) Mostly commercial businesses (1 pt) J Some businesses, some residential (2 pts) Mostly residential (3 pts) VIII.Owner(s) records check J No criminal incidents (0 pts) Minor criminal incidents (2 pts) Multiple/Major criminal incidents (3 pts) Low Risk ( 12pts or less) Medium Risk (13 — l8pts) High Risk (19 — 24pts) Total Points 15 OWNER NAME: DOB: OWNER ADDRESS: OWNER NAME: DOB: OWNER ADDRESS: Recommendation: Completed by: W.Walters Revised: 8/16 Badge ID: 398 28 392 of 419 August 25, 2014 fl CensusTracts 2010 1:45,467 0 0.375 0.75 1 0 0.5 1 1.5 mi 2 km Sources: Esri, HERE, DeLovne, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esti Japan, METI, Esri China (Hong Kong), swisstopo, Mapmylndia, OpenStreetMap contributors, and the G IS User Community 29 393 of 419 tth S4 tY ntu� — Q i 1 �Wy r�1 It , C. Copyright ID and (P) 19884 6 Icrosoll Coparahon andlaits ssiipplie9 + r is resented\Portions © 990-2005 InstallShieldSoftware-Corporation. All rights r .igned tt. Certain mapping and direcllSrl {a.® 2005 NAVTEO. All rights reservgdrN 'j 0 and�NAVX Q ON BOAR.are trademarks of.NAV;KE0: ® 2005 Tele Atlas NortI Ame a:lnc.( II rights reserved. Tele Mac and Tele Atlas North America,are=Gademarks\oITke aAtI d 1inc. \\ Q- • t; Z�tV \\ _jl - \ Isuc r;s Source: Microsoft Mappoint NCPD CAU, 4/18/07 City of National City Beat 20 30 394 of 419 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 1 of 5 PURPOSE/BACKGROUND: To streamline the process of alcohollicense application review to ensure timely staff responses and/or protests to the Department of Alcoholic Beverage Control regarding these applications. The City Municipal Code requires Conditional Use Permits for the sale of alcohol. Such land use regulation is designed to ensure that the health, safety and welfare of the community does not become negatively impacted. In order to minimize any potential adverse effects of alcohol sales for both on and off -site consumption, including public drunkenness, disorderly conduct, illegal sales or domestic violence, the City adopts conditions of approvals and enact policies designed to protect the public from such effects. The following sets forth the City Council's policy on the applicable alcohol standards for Conditional Use Permit applications for both on and off -sale alcohol sales, as well as the Department of Alcoholic Beverage Control application notification requirements. POLICY: The Department of Alcoholic Beverage Control (ABC) sends copies of all alcoholic beverage license applications to the Police Department. The City has thirty days from the date of the ABC mailing to provide comments to the ABC. If no protests are received within that time period, the ABC issues the license. The Police Department is responsible for ensuring that an appropriate Conditional Use Permit (CUP) exists for the applicant business. If such a CUP exists, the copy of the application is simply filed by the Police Department in the existing file with the notation that there were no objections to the issuance of the license. If it is a new (in the case of an "original" license application) or expanding business or one seeking a license to effect a premises transfer, and no CUP exists, the Police Department is responsible for sending a letter to the ABC protesting the issuance of the license until a CUP is issued by the City. Whenever such a protest letter is sent to the ABC, that agency notifies the applicant that they must begin the process of obtaining a CUP with the City's Planning Division and that the issuance of the alcoholic beverage license will be delayed until such time as the protest is withdrawn. 31 395 of 419 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 2 of 5 Once a CUP has been issued, the Planning Division notifies the Police Department of that issuance and it is then the responsibility of the Police Department to notify the ABC that the protest is withdrawn. The CUP application, approval and issuance process is such that it provides all the checks, balances and controls necessary to ensure that businesses seeking alcoholic beverage licenses are in compliance with local standards. These conditions of approval shall apply to all new Conditional Use Permits (CUPs) for the sale of alcohol for on and/or off -site consumption and modifications of existing CUPs for such sales as specified by the preceding parenthetical references with each condition. These references specify to which type of alcohol CUP being applied for the conditions would apply to — on -sale (restaurant, bar, etc) or off -sale (market, grocery store, etc). Regulation of these conditions and allowances shall be enforced through the Conditional Use Permit process, specifically conditions of approval to read as follows: 1. (off -sale alcohol) The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 2. (off -sale alcohol) No beer products shall be sold of less than manufacturer's pre- packaged three -pack quantities of 24 ounce cans per sale. There shall be no sale of single cans or bottles. 3. (off -sale alcohol) No sale of wine shall be sold in containers of less than 750 milliliters. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 4. (off -sale alcohol) Flavored malt beverages, also known as premium malt beverages and flavored malt coolers, and sometimes commonly referred to as wine coolers, may be sold only by four -pack or other manufacturer's pre- packaged multi -unit quantities. 5. (off -sale alcohol) The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 6. (off -sale alcohol) All cups and containers shall be sold at or above prevailing prices and in their original multi -container packages of no fewer than 12, and no cups and containers shall be given free of charge. CITY OF NATIONAL CITY 32 396 of 419 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 3 of 5 7. (off -sale alcohol) Ice may be sold only at or about prevailing prices in the area and in quantities of not Tess than three pounds per sale. Ice shall not be provided free of charge. 8. (off -sale alcohol) The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit , Case File No. , dated 9. (off -sale alcohol) Permittee shall post signs on the exterior building walls in compliance with Chapter 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs, to be approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 17 by 22 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 10. (off -sale alcohol) Containers of alcohol may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 11. (off sale alcohol) Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition._- 12. (off -sale alcohol) The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 13. (on and off -sale alcohol) All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part - CITY OF NATIONAL CITY 33 397 of 419 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 4 of 5 - of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 14. (on -sale alcohol) The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgment to verify that the sale of alcohol does not exceed the sale of food. All information obtained by an investigation of records shall remain confidential. 15. (on -sale alcohol) Alcohol shall be available only in conjunction with the purchase of food. 16. (on -sale alcohol with patio) Permittee shall post signs in the patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises. 17. (tasting rooms) The requirements that alcohol be available only with the purchase of food and that alcohol sales not exceed food sales shall not apply to tasting rooms. 18. (tasting rooms) Sales of sealed bottles or containers (commonly known as growlers) for off -site consumption of the product manufactured by the master licensee may be sold and/or consumed at this location. 19. (tasting rooms) Hours of operation of tasting rooms shall be limited to between 10:00 a.m. to 10:00 p.m. with last call being at 9:00 p.m. 20. (tasting rooms) With the submittal of a business license for a tasting room, the Police Department shall provide an ABC Risk Assessment for each business applicant that indicates whether the business is considered a low, medium, or high risk. In the event that a risk assessment for the business allocates or more than 15 points, no business license shall be issued without the issuance of a Conditional Use Permit. CITY OF NATIONAL CITY 34 398 of 419 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 5 of 5 The sale of three -packs of 24-oz cans of beer shall apply retroactively to all existing off -sale CUPs where a condition exists limiting sales to no Tess than six-pack quantities. However, business wishing to avail themselves of this modification must conform with all regulations of the Department of Alcoholic Beverage Control (ABC). The Council may, at its sole discretion, choose to waive or modify any of the above conditions. CITY OF NATIONAL CITY 35 399 of 419 NOTICE OF EXEMPTION TO: Assessor/Recorder/County Clerk Attn: Fish and Wildlife Notices 1600 Pacific Highway, Suite 260 San Diego, CA 92101 MS: A-33 Lead Agency: City of National City. Project Title: 2020-05 CUP, DSP Project Location: 110 National City Boulevard, National City, CA 91950 Contact Person: Chris Stanley Telephone Number: (619) 336-4381 Description of Nature, Purpose and Beneficiaries of Project: Conditional Use Permit for the off -site sale of alcohol and Consistency Review for a new 7-Eleven convenience store. Applicant: Steven Pollock 401 `B' Street #600 San Diego, CA 92101 Exempt Status: Telephone Number: (619) 234-9411 ® Categorical Exemption. Class 32 Section 15332 (lnfil! Development Projects)_ _. Reasons why project is exempt: It can be seen with certainty that the project will not have a significant effect on the environment. The project involves new development that will not increase the density of the zone and is categorized as an infill development project. Date: CHRIS STANLEY Assistant Planner 36 400 of 419 RESOLUTION NO. 2020-05 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR THE OFF -SITE SALE OF ALCOHOL AND A CONSISTENCY REVIEW FOR A NEW 7-ELEVEN LOCATED AT 110 NATIONAL CITY BOULEVARD CASE FILE NO. 2020-05 CUP, DSP APN: 555-020-15 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit for the off -site sale of alcohol and a consistency review for a new 7-Eleven located at 110 National City Blvd. at a duly advertised public hearing held on June 1, 2020, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2020-05 CUP, DSP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on June 1, 2020, support the following findings: Findings for Approval of the Consistency Review 1. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the building is new and will improve upon the existing convenience store design by moving it to a location on the property that allows for more function and accessibility. 2. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed use is the same as that existing on -site and is a permitted use per the zoning. The project is also under the maximum permissible floor area ratio and provides excess parking on site. In addition, the existing infrastructure is capable of handling the new development. ATTACHMENT 3 44 401 of 419 3. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is considered to be categorically exempt from CEQA analysis per Section Class 32, Section 15332 (In -Fill Development Projects). The proposed development replaces the existing use with the same type of use and the property can be adequately served by all required utilities and public services. Findings for Approval of the Exemptions from Development Standards 1. The project would be required to contribute a significant amount of money (10% of the project valuation) towards off -site improvements (e.g. curb, gutter, sidewalk). In addition, the project is providing significant landscape improvements, including street trees, along the property frontage, thus improving the current area's aesthetics. Findings for Approval of the Conditional Use Permit 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is allowable within Development Zone 1A pursuant to a CUP, and the proposed use meets the required guidelines in the LUC for the sale of alcoholic beverages, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because the commercial use is consistent with the General Plan and Downtown Specific Plan designation of Development Zone 1A, which allows for retail uses. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the existing use of the property is a local market/liquor store, which is practically the same as the proposed use; there would be little change in operating characteristics related to alcohol sales other than the use coming into compliance with City Council Policy 707, which regulates alcohol sales. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed 2,700 square -foot building can accommodate the proposed alcohol sales, without resulting in an increase in demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is 45 402 of 419 located, because issuance of the discretionary permit will increase the compliance of the proposed business over the previous business, which did not have a CUP and was only regulated by ABC license requirements, because they can lose the right to sell if all conditions are not met 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA), because the alcohol sales portion of this application is not subject to CEQA, as it is not a considered a project per section 15378. The sale of alcohol would not result in a physical impact. 7. The proposed use is deemed essential and desirable to the public convenience or necessity, because the alcohol sales will contribute to the viability of the convenience store, an allowed use in Development Zone 1A. Alcohol sales would also add to the convenience of the consumer, in that customers would be able to purchase alcohol at the same outlet that they are purchasing other products and not needing to visit multiple locations for their needs, thus reducing vehicle trips. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit and Downtown Specific Plan Consistency Review authorizes the sale of alcohol for off -site consumption at 110 National City Blvd. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2020-05 CUP, DSP dated 3/9/2020. 2. Before this Conditional Use Permit and Downtown Specific Plan Consistency Review shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit and Downtown Specific Plan Consistency Review. The applicant shall also submit evidence to the satisfaction of the Planning Division that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit and Downtown Specific Plan Consistency Review are binding 46 403 of 419 on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. 6. Violation of the ABC license for the business located at this property shall constitute a violation of this Conditional Use Permit. Planning 7. The sale of alcohol shall be permitted only between the hours of 6 a.m. to 12 a.m. daily. 8. Coolers containing alcohol products shall be locked and made inaccessible to the public between the hours of 12:00 a.m. and 6:00 a.m. 9. The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 10. No beer products shall be sold of less than manufacturer's pre -packaged three -pack quantities of 24 ounce cans per sale. There shall be no sale of single cans or bottles. 11. No sale of wine shall be sold in containers of less than 750 milliliters. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 12. Flavored malt beverages, also known as premium malt beverages and flavored malt coolers, and sometimes commonly referred to as wine coolers, may be sold only by four -pack or other manufacturer's pre -packaged multi -unit quantities. 13. The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 14. All cups and containers shall be sold at or above prevailing prices and in their original multi -container packages of no fewer than 12, and no cups and containers shall be given free of charge. 15. Ice may be sold only at or about prevailing prices in the area and in quantities of not less than three pounds per sale. Ice shall not be provided free of charge. 47 404 of 419 16. The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit A, Case File No. 2020-05 CUP, DSP, dated 3/9/2020. 17. Permittee shall post signs on the exterior building walls in compliance with Chapter 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs, to be approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 17 by 22 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 18. Containers of alcohol may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 19. Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. 20. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 21.AII sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 22.A landscape and underground irrigation plan shall be submitted as part of the construction permitting process. All landscaping and irrigation improvements shall be maintained for the life of the project. 23. Plans submitted for construction shall conform to Land Use Code Sections 18.42.040 (Screening mechanical equipment and elevator housing), 18.42.050 (Commercial and institutional building design standards.), and 18.46 (Outdoor Lighting). 48 405 of 419 24.Security lighting shall be installed on the west elevation of the building along the alley. The lighting shall be shielded so as not to shine directly towards adjacent residential properties. 25. Plans submitted for construction permits shall show that a non-combustible cover for all trash enclosures be provided. Trash enclosure gates shall not open into the City right-of-way (i.e. alley). 26.AI1 proposed business signage shall be in conformance with Land Use Code requirements. Signs are limited to one sign per frontage along a street, freeway, parking lot, or alley. Engineering 27.A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City requirements. 28 The Storm Water BMP Requirements Applicability Form 1-1 and if required 1-2 checklist for the National Pollutant Discharge Elimination System (NPDES) is required to be completed and submitted to the Engineering Department. The checklist will be required when a project site is submitted for review of the City Departments. The checklist is available at the Engineering Division web site at the Zink below *. If it is determined that the project is subject to the "Priority Project Permanent Storm Water BMP Requirements" and the City of National City Storm Water Best Management Practices of the Jurisdictional Urban Runoff Management Program (JURMP) approved Standard Urban Storm Water Mitigation Plan (SUSMP) documentation will be required prior to issuance of an applicable engineering permit. The SUSMP shall be prepared by a Registered Civil Engineer. *http://www.nationalcityca.gov/city-government/engineering-public- works/engineering-division/online-services-forms-fees. 29.AII existing and proposed curb inlet on property shall be provided with a "No Dumping" signage in accordance with the NPDES program. 30.A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of- way shall be of 6-inch size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 49 406 of 419 31.Separate street and sewer plans prepared by Registered Civil Engineer, shall be submitted showing all of the existing and proposed improvements. The plans shall be in accordance with City requirements. 32.The deteriorated portions of the existing street improvements along the property frontages shall be removed and replaced. Those portions of the alley and sidewalk adjacent to the property as marked in the field. 33.The existing street improvements along the property frontage(s) shall be kept free from weed growth by the use of special weed killers, or other approved methods. 34.AII existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, a licensed land surveyor or civil engineer shall restore them after completion of the work. A Corner Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the City of National City Engineering Department as soon as filed. 35.A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and any grading construction on private property. 36. Street improvements shall be in accordance with the City Standards. All missing street improvements shall be constructed. Abandoned driveway aprons shall be replaced with curb, gutter, and sidewalks. 37.A title report shall be submitted to the Engineering Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 38. The existing sewer lateral is not of the minimum size required by the City. The building shall have a new six inch lateral installed to the street main. Fire 39. Project shall be designed to the current editions of NFPA, CFC and CCR. Building 40. Plans submitted for demolition or construction improvements must comply with the current editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. 50 407 of 419 BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of June 1, 2020, by the following vote: AYES: Dela Paz, Sendt, Natividad, Flores NAYS: Yamane, Garcia ABSENT: None. ABSTAIN: None. CHAIRPERSON 51 408 of 419 MITO ELEVEI1 0 VICINITY MAP 6 t N AiOEeT FGGi.09� TySay.N S5i . l .oF•—«_—o P .E 7-ELEVEN CONDITIONAL USE PERMIT FOR ALCOHOLIC BEVERAGE OUTLET 7-11. #1043592 110 NATIONAL CITY BLVD. NATIONAL CITY, CA 91950 SITE LOCATION MAP Kirnley>>> Horn ATTACHMENT 4 PROJECT DATA 6.1.6 CE9JE. ME GAFSOm11..iIlI.I. COM .C.JaCM. SOPS 1014EJFLCA,tA1El9NMO1.CON a.U.Bml1C MOE ldNGu.N... Rue.a4aCE ELEC4,4 NO. 99,eCOPO@w.O...60 Core -rfax*rM T1PE. 10 KAI 8...1E1C-0 RROPERTf.... TaI wi.E.A :F' SHEET INDEX REQUEST AE00O1»UL LrffiE 51.1. heal ..tan s•t cote le wa}}}wc. ALC.0K1,11,..“ wont.. 1)41AW.t.W1S Or Coe PATOIMie TOLE M.A.3i9AT. 11N9 A "SFrc DEVELOPMENT SUMMARY PROJECT 'ME MC0614100. mums MWEIX15iRtF:Eu:Na xmcn WJ ON, rt.tLp 9E'h.4.Fm,1. SPE N 1.4120.1583 Lea. oe9clmrlps FRE ma ®OEECn'EE6Nfd10A{6C10 106m.10DIMTEIMLC�TY.l7 EIE MVO. Of WI 9.0O *TATE OFC 10 0F. Call ell al AlpfF&TA}]&0 TO.0 Eft, w Mtn'.0/ . 110m, an.. a.P6lasw o.E.. 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MI OE MR WOMEL LIKpow., axiCala COY ISIR EXHIBIT: A CASE FILE NO.: 1010-05 "eld / �131° DATE: 3-et, xU January 28, 2020 7-ELEVEN SITE #1043592 NATIONAL CITY BLVD AND E 1ST STREET - COVER SHEET 37 ATTACHMENT 4 409 of 419 311.0..11. AMMO R111 MIMIC ISAIRt N Kimley*Horn Y.E}R cA P.M WRb•1Y�£o.l m+/hmc (bi.) fuse! \ -nano wins mitiAL XLIIMI VICINITY MAiF Lou. 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YNCIE1CM4B 9W4 1ALOTI NE EW%LWE1TLT Fatal OI 11A QW p TATM N1.iahwNOp4.ttvA. 111 WSGOWtEO NiTM TNECR1EAAON iW WAWA Tl?WM• LoACTICAPF OVIIWW5MWMFLEO r1L44r0H NEE A11O11 OBE. TM -.ER N Iti T4C111RVEE410 W1E4TIOn amok A0J2'Y4�J Kimley*Horn .r1m11 TWxur-APAM.4ATV MC 214-4111 January 22, 2020 7-ELEVEN SITE #1043592 NATIONAL CITY BLVD AND E 1ST STREET - CONCEPTUAL LANDSCAPE PLAN 39 411 of 419 1043592 - NATIONAL CITY, CA- LAYOUT 2 OCCUPANCY CALCULATION MERCHANDISE KITOHENYSALES STORAGE/ BACK ROOM OFFICE RESTROOM 08/05/18 110 NATIONAL CITY BLVD NATIONAL CITY, CA SCALE: Z =1'-v APPROVED; YES( NO if ti 00100118 LAYOUT INFORMATION ROLLER GRILLS 2 (SELF SERVE) SANDWICH CASE 9' VAULT DOORS 12 LOW TEMP DOORS 2 ICE MERCH. DOORS 1 NOVELTY CASE 1 BAKERY CASE 1(LG) SLURPEE BARRELS 8 GONDOLA UNITS (60'H) 28 END CAPS (60'H) 07 POWER WINGS (06) - NOT IN TOTAL LOW WALLS (3819 03 HIGH WALLS (721 1 ) 00 TOTAL 3� TOTAL$) FT SALES FLOOR AREA = 2,790 SF = 1,682 SF GAS: NO LIQUOR: YES SEER: YES WINE: YES OCCUPANCY LOAD (>49) = 53 TRAVEL DISTANCE (200) = 96' COMMON PATH OF TRAVEL (=76) = 30' RESTROOMS REQUIRED = 2 EXITS REQUIRED =2 OVERHEAD SHELVES = 37 FT FLOOR SHELVES = 32 FT WALL TYPE LEGEND CMU WALL WALL FURRING NEW WALL NEW PARTIAL HEIGHT WALL NEW COOLER WALL 1392 SF 299 SF 794 SF 57 SF 167 SF I 30 = 47PEOPLE 1 290 = 2 PEOPLE 300 = PEOPLE 1 100 = 1 PERSON ! WA = 0 PEOPLE TOTAL = 53 PEOPLE • 2 40 412 of 419 see; . SUES AREA • »SS mesa AMSA• it s MUSS SALESAREA. 98E xcexOL STOAM,4 MICA 1043592 - NATIONAL CITY, CA - LAYOUT 2 LAYOUTINFORMA1ION ROLLER GRILLS 2 (SELF SERVE) SANDWICH CASE 9' VAULT DOORS 12 LOW TEMP DOORS 2 ICE MERCH. DOORS 1 NOVELTY CASE 1 BAKERY CASE 1 (LG) SLURPEE BARRELS B GONDOLA UNITS (60-H) 211 END CAPS (60'H) 07 POWER. WINGS (06) - NOT IN TOTAL LOW WALLS (3E14) 03 HIGH WALLS (72-H) 00 TOTAL N6 TOTAL SO FT = 2,700 SF SALES FLOOR AREA = 1,682. SF GAS: NO BEER: YES LICUOR: YES WINE: YES OCCUPANCY LOAD (.49) 0 53 TRAVEL DISTANCE (<200) = 98' COMMON PATH OF TRAVEL (.d75) = 30' RESTROOMS REQUIRED = 2 EXITS REQUIRED =2 ovERHEADSHELVES =37 FT FLOOR SHELVES = 32 FT WALL TYPE LEGEND CMU WALL WALL FURRING NEW WALL NEW PARTIAL HEIGHT WALL NEW COOLER WALL OCCUPANCY CALCULATION MERCHANDISE 1392 SF / 30 = 47 PEOPLE KITCHEN / SALES 290 SF / 200 = 2 PEOPLE STORAGE/ BACK ROOM 794 SF / 300 = 3 PEOPLE OFFICE 57 SF / 100 = 1 PERSON RESTROOM 187 SF / N/A = 0 PEOPLE 110 NATIONAL CITY BLVD SCALE Y.=1'-0" NATIONAL CITY. CA 00100/16 APPROVED YES TOTAL 53 PEOPLE 41 413 of 419 a A 0 A II 0 1 IKMI::R:M:o:M:I/it CO N W CO Da Documents prepared by The Dimension Group are to be used only for the specific project and specific use for which they are intended. Any extension of use to other projects, by owner or any other party, without the expressed, written consent of The Dimension Group is done at the user's own risk. If used i.n a way other than that specifically intended, user will hold The Dimension Group harmless from all claims and losses. Job#: SEI-1905 Scale: AS NOTED Date: 1/24/2020 Drawn By: KC Checked By: RS 0 D I lit IASI C•]:t-/rt' J LLL� JET EFFETE [C M HHHHH LYONS WARREN engineers + architects 9560 Candida ST. San Diego, CA 92126-4560 Iwa@lyonswarren.com 858.573.8999 858.573.8998 fax IMPF • Hi lo • 02 111:It [•]:o►[D]PIYIst 0 0 02 co 5 xi H 11dWVt a]►Ir*!I[fl4'IMl IIrgfill►Z=[I1! Fr- enai 11 V, ren:P10ICt cn rn cn 11iNI' PI►11%G 0 z co 7-ELEVEN, INC. 3200 HACKBERRY ROAD, IRVING, TEXAS 75063 7-ELEVEN #1043592 110 NATIONAL BLVD., NATIONAL CITY, CA 91950 EXTERIOR ELEVATIONS Rev. # IliffeaPPOISIMODYIDEMILTD rn cn -o rn cn Date Description m rn H Documents prepared by The Dimension Group are to be used only for the specific project and specific use for which they are intended. Any extension of use to other projects, by owner or any other party, without the expressed, written consent of The Dimension Group is done at the user's own risk. If used in a way other than that specifically intended, user will hold The Dimension Group harmless from all claims and losses. Job#: SEI-1905 Scale: AS NOTED Date: 1 /24/2020 Drawn By: KC Checked By: RS LYONS WARREN Iwalyo nswarren.com engineers + architects 9560 Candida ST. San Diego. CA 92126-4560 858.573.8999 858.573,8998 fax zX AO z N m 0, 0 m TI O Z H Tm D r T� V cn m STORE FRONT - ALUMINUM GLAZING f1WO 031NIVd f1WO 031NIVd 0 N �{ m m0 c zm �z a Col cc ccc DARK BRONZE STOREFRONT Tm D r T� L r m 7-ELEVEN, INC. 3200 HACKBERRY ROAD, IRVING, TEXAS 75063 7-ELEVEN #1043592 110 NATIONAL BLVD., NATIONAL CITY, CA 91950 EXTERIOR ELEVATIONS Date Description The following page(s) contain the backup material for Agenda Item: Paradise Creek Community Garden Update. (Community Services) Please scroll down to view the backup material. 416 of 419 Item # 06/16/20 PARADISE CREEK COMMUNITY GARDEN UPDATE (Community Services) 417 of 419 The following page(s) contain the backup material for Agenda Item: COVID- 19 Update. (City Manager) Please scroll down to view the backup material. 418 of 419 Item # 06/16/20 COVID-19 Update (City Manager) 419 of 419