HomeMy WebLinkAboutCC RESO 2024-48 Sonsray Machinery for the Purchase of a Case 521G2 ZBar Stage 5 Large Front LoaderRESOLUTION NO. 2024 - 48
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA,
WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL
CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND
AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL CONTRACT #011723
WITH SONSRAY MACHINERY FOR THE PURCHASE OF A CASE 521G2 ZBAR STAGE
5 LARGE FRONT LOADER IN A NOT -TO -EXCEED AMOUNT OF $171,000 FOR THE
PUBLIC WORKS STREETS AND WASTEWATER DIVISION: AUTHORIZING A
TRANSFER FROM THE SEWER FUND TO THE VEHICLE ACQUISITION FUND OF UP
TO $47,025; AND AUTHORIZING THE CITY MANAGER TO APPROVE ADJUSTMENTS
OF UP TO $17,100 TO THE NOT -TO -EXCEED AMOUNT FOR THE PURCHASE AS A 10%
CONTINGENCY FOR UNFORESEEN FLUCTUATIONS IN PRICING.
WHEREAS, the Public Works Streets and Wastewater Division utilizes a front loader
to assist with maintenance and repairs in asphalt work, alley clean-up and grading, drainage
channels, and post storm event clean-ups citywide; and
WHEREAS, City staff desires to purchase a new large front loader as the current front
loader has exceeded its useful life of fifteen years and is scheduled to be replaced; and
WHEREAS, through adoption of the Fiscal Year 2024 annual budget, City Council
approved $250,000 for the purchase of a new front loader and the City of National City has
an opportunity to piggyback onto the Sourcewell Contract # 011723 with Sonsray Machinery
to allow for the purchase of a CASE 521 G2 ZBAR STAGE 5 large front loader; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the
City may buy directly from a vendor at a price established through competitive bidding by
another public agency whose procedures have been determined to be in substantial
compliance with the City's procurement procedures, and such a determination has been
made in this case, therefore, it is recommended that the purchase be made without complying
with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, National City's Purchasing staff has confirmed that the Sourcewell
Contract # 011723 with Sonsray Machinery was competitively bid through a Request for
Proposals (RFP) process, and that Sourcewell procurement procedures are in substantial
compliance with those of National City; and
WHEREAS, City staff recommends that 25% of the cost be charged to the Sewer
Fund, which entails making an adjustment to the Sewer Fund's budget for Fiscal Year 2024
by transferring up to $47,025 to the vehicle acquisition fund; and
WHEREAS, City staff recommends adoption of the Resolution as stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
(v.
Section 1: That the City Council hereby authorizes waiving the formal bid process
pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing
and authorizing the City to piggyback onto Sourcewell Contract # 011723 with Sonsray
Machinery to allow for the purchase of a CASE 521 G2 ZBAR STAGE 5 large front loader for
the Public Works Streets and Wastewater Division in a not -to -exceed amount of $171,000.
Section 2: That the City Council hereby authorizes the City Manager to approve
adjustments of up to $17,100 to the not -to -exceed amount for the purchase as a 10%
contingency for unforeseen fluctuations in pricing.
Section 3: That the City Council hereby authorizes a Fiscal Year 2024 budget
adjustment by transferring up to $47,025 from the Sewer Fund to the Vehicle Acq. Automotive
Equipment — Streets fund to pay for 25% of the cost of the front loader.
Section 4: That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 21st day of May, 2024.
ATTEST:
Shelley Ciabel, MMC, City Clerk
APPROVED AS TO FORM:
City Attorn
Morrison, Mayor
Passed and adopted by the City Council of the City of National City, California, on
May 21, 2024 by the following vote, to -wit:
Ayes: Bush, Molina, Rodriguez, Yamane, Morrison
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
Shelley Chapel
City Clerk of the City of National City, California
BY:
Shelley Chap' I, MMC, City Clerk