HomeMy WebLinkAboutCC Policy No. 106 Preparation of City Council Meeting Minutes Amended August 15 2023CITY COUNCIL POLICY
CITY OF NATIONAL CITY
AMENDED: August 15, 2023
ADOPTED: June 17, 1986
POLICY # 106 TITLE: Preparation of City Council Meeting Minutes
PURPOSE
To establish the format of the official minutes of the City Council (and all their subsidiary
functions) and the disposition of video recordings of those proceedings.
POLICY
The meeting minutes will be action only minutes and will include the item title, staff
recommendations, Board, Commission and Committee recommendations, the Council action and
the vote.
Public Hearings will include a list of people speaking in favor and in opposition to the item for
consideration.
The record of all items of business considered by the City Council (or their other subsidiary
functions) shall consist solely of a brief title identifying each item of business, the recommendation
of any Board, Commission or Committee, the recommendation of staff, the motion made, and
the vote taken. The record of that portion of the City Council meeting devoted to reports from the
Mayor, the City Attorney, and the other staff shall consist of a brief description of the subject
matter of the report and of any description, provided that the record or any part thereof shall be
verbatim if so requested by a member of the City Council prior to approval of the minutes.
It is the goal of the City Clerk's Office to post the recording or webinar of the meeting within 24
hours of the meeting. The City Council meeting minutes will be posted once adopted by the City
Council.. Hard copies of the City Council meeting agendas and minutes are available in the City
Clerk's Office. Minutes and recordings will be maintained on the City's website according to the
City’s most current Records Retention Schedule.
Related Policy References
None.
Prior Policy Amendments
June 11, 2013 (Revised – No Resolution – Refer to Meeting Minutes)
October 8, 2013 (Resolution No. 2013-147)