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Home My WebLink AboutCC Policy No. 105 - Amended Oct 5 2021CITY COUNCIL POLICY CITY OF NATIONAL CITY AMENDED: October 5, 2021 ADOPTED: March 12, 1985 POLICY # 105 TITLE: Request by Member of City Council to Place an Item on a City Council Agenda PURPOSE In compliance with the Ralph M. Brown Act, items not already on the agenda cannot be discussed or considered during a City Council Meeting. Discussing without notice does not provide the public, staff, or other City Councilmembers time to review the subject matter, and contemplate a response for discussion or provide direction. This policy is to establish a clear and effective process for the City Councilmembers to place items on the City Council Agenda for consideration. POLICY 1. The City Councilmembers may request that an item be placed on a future City Council Meeting Agenda for discussion and possible action. 2. For any item to be placed on the City Council Meeting Agenda, by the City Councilmembers, the following will assist in the City Manager in the agenda planning process: a. A single page Council Item Request Form to agendize the request to be discussed, and the City Councilmember’s recommended action to address the matter. No additional material other than the single page request may be submitted to be agendized at the initial City Council Meeting in which the matter will be heard. b. The request must be submitted no later than 5:00 p.m. on the Tuesday prior to the regularly scheduled City Council Meeting to allow the City Manager and City Attorney time to review the item and determine, if the matter as written, in the single page request, should be placed on the open or closed session of the City Council Agenda. c. If the City Manager, in consultation with the City Attorney, determines the matter is appropriate to be included in the open session agenda it will be added to the agenda as written. If the City Attorney, determines the matter should be discussed in Closed Session, the City Manager’s Office will draft the required agenda wording for listing the matter under Closed Session on the City Council Meeting Agenda. The single page request, written by the City Councilmember, will be provided to the entire City Council in Closed Session. CITY COUNCIL POLICY CITY OF NATIONAL CITY AMENDED: October 5, 2021 ADOPTED: March 12, 1985 POLICY # 105 TITLE: Request by Member of City Council to Place an Item on a City Council Agenda d. Discussion would be limited to whether an item should be added to an agenda and a date, not the merit of the item. e. If a majority of the City Council votes to include the item as an action item at a subsequent City Council meeting it will be determined who will provide the report: i. The City Councilmember prepares a report including supporting information and documentation, and a presentation of the item to be discussed at the meeting, with City Manager and City Attorney review; or ii. The City staff will be directed to provide a report analysis including fiscal review, legal review, and policy review of the action by the City Councilmember, requesting and recommendation (if any) among alternatives (if any) as soon as the research and staff report can be reasonably completed at a subsequent City Council Meeting. f. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days to prepare, unless otherwise directed by the City Council. Status updates will be provided to the City Council every sixty (60) days as an informational memo. g. This policy would provide the City Manager the authority to determine placement and timing, unless City Council direction is time-sensitive, and requires immediate placement on the next regularly scheduled City Council Meeting. Related Policy References National City Municipal Code, Chapter 2.04 Ralph M. Brown Act Prior Policy Amendments June 11, 2013 (Revised – No Resolution – Refer to Meeting Minutes) October 8, 2013 (Resolution No. 2013-147) March 21, 2017 (Resolution No. 2017-37) October 5, 2021 (Resolution No. 2021-148) CITY COUNCIL POLICY CITY OF NATIONAL CITY AMENDED: October 5, 2021 ADOPTED: March 12, 1985 POLICY # 105 TITLE: Request by Member of City Council to Place an Item on a City Council Agenda CITY COUNCIL ITEM REQUEST The City Council Item Request Form is for members of the City Council to submit written requests to the City Manager’s Office for inclusion of an item on a future City Council Meeting Agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to a future City Council Meeting Agenda for action. Requesting Member of City Council: _____________________________________________________ Today’s Date: _______________________________________________________________________ Is this matter considered Time-Sensitive by another entity deadline? ____________________________ WRITTEN REQUEST I, _______________________________, hereby request that the following item be placed on the City of National City – City Council meeting agenda for consideration. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________