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Home My WebLink AboutCC Policy No. 502 - Change Orders As adopted October 5 2021CITY COUNCIL POLICY CITY OF NATIONAL CITY AMENDED OR REVISED: October 5, 2021 ADOPTED: FEBRUARY 6, 1990 POLICY #502 TITLE: PUBLIC IMPROVEMENTS OR PROFESSIONAL SERVICE CONTRACT CHANGE ORDERS PURPOSE The purpose of this policy is to establish authorization limits and standard methods for the approval of changes in contracts. DEFINITIONS Construction Contract: A written contract with a properly licensed contractor to construct public improvements within the City of National City that conforms to the Standard Specifications for Public Works Construction (hereinafter, "Green book") and special provisions. Construction Change Order: A Construction Change Order is a written directive to the contractor to make changes in the work within the general scope of the contract during the construction period. Changes might involve additions to or deletions from the contract, adjustment of bid or line item quantities exceeding the limits set by the latest edition of the Green Book, and special provisions as follows: • Addition of an item of work not specified in the original contract. • Deletion of an item of work specified in the original contract or subsequent approved change order. • Adjustment of line item quantities beyond the limits allowed· in the latest edition of the Green book and/or special provisions. • Adjustment of contract time for reasons other than those allowed in the Green book or special provisions. On-Call Consultant Contract: A written agreement between the City and a professional services provider that specifies the services to be provided to the City at defined rates on an as-needed basis as requested by the City through written work orders. On-Call Consultant Work Order: Written request from the City to an on-call consultant that authorizes the consultant to perform work on a specific project within the budget, scope and schedule defined in the work order that are within the scope and budget of the On-Call Consultant Contract. On-Call Consultant Contract Amendment: A written agreement with a consultant to make specified changes to the On-Call Consultant Contract. An On-Call Consultant Contract Amendment shall specify changes to services, rates, schedule adjustments and/or overall contract value. The Amendment must be agreed to by the City and the Consultant. CITY COUNCIL POLICY CITY OF NATIONAL CITY AMENDED OR REVISED: October 5, 2021 ADOPTED: FEBRUARY 6, 1990 POLICY #502 TITLE: PUBLIC IMPROVEMENTS OR PROFESSIONAL SERVICE CONTRACT CHANGE ORDERS Standard Consultant Contract: A written agreement between the City and a professional services provider that specifies the services to be provided to the City at defined specific rates for a specific project within a specific time. Standard Consultant Contract Amendment: A written agreement with a consultant to make specified changes to the Standard Consultant Contract. A Standard Consultant Contract Amendment shall specify changes to services, rates, schedule adjustments and/or overall contract value. The amendment must be agreed to by the City and the Consultant. POLICY 1. Public improvement projects shall be administered in accordance with the latest edition of the Green book, specifications and contract special provisions. 2. Adjustment of bid or line item quantities may be approved by the City Engineer for adjustments within the limits set by the latest edition of the Green book and special provisions. Adjustment of line item quantities that exceed the latest edition of the Green book and/or the special provisions (whichever is greater) shall proceed under the Contractor Change Order policy limits as prescribed below. 3. Designated officials of the City are authorized to approve Contract Change Orders to public improvement contracts and amendments to on-call consultant contracts within the scope of the contract, Council approved funding and the limits set forth as follows: Designated Official Limits City Engineer Aggregate Contract Change Orders, Amendments to On-Call Consultant Contracts, and Standard Consultant Contracts up to 15% of the original contract amount, not to exceed a maximum of $25,000 per change order or amendment. City Engineer Adjustments of contract time for justifiable delays within the limits of the latest edition of the Green book and special provisions. City Manager Aggregate Contract Change Orders, Amendments CITY COUNCIL POLICY CITY OF NATIONAL CITY AMENDED OR REVISED: October 5, 2021 ADOPTED: FEBRUARY 6, 1990 POLICY #502 TITLE: PUBLIC IMPROVEMENTS OR PROFESSIONAL SERVICE CONTRACT CHANGE ORDERS to On-Call Consultant Contracts, and Standard Consultant Contracts up to 25% of the original contract amount not to exceed a maximum of $50,000 per change order or amendment. City Manager May exceed the limits of authorization set forth herein, if in the City Manager's opinion the situation requiring the Contract Change Order is of a nature that presents an emergency in which there is a concern for public safety, or if delay would cause un-necessary additional expenses. In such a case, the Contractor Change Order will subsequently be presented to the City Council for ratification at the next regular City Council meeting. City Council Contract Change Orders, Amendments to On-Call Consultant Contracts, and Standard Consultant Contracts that exceed 25% of the original .contract amount or $50,000 for a single Change Order or Amendment. CITY COUNCIL POLICY CITY OF NATIONAL CITY AMENDED OR REVISED: October 5, 2021 ADOPTED: FEBRUARY 6, 1990 POLICY #502 TITLE: PUBLIC IMPROVEMENTS OR PROFESSIONAL SERVICE CONTRACT CHANGE ORDERS Related Policy References Prior Policy Amendments November 9, 1982 (Resolution No. 13,924) Establishing Policy February 6, 1990 (Resolution No. 16,173) March 2, 2010 (Resolution No. 2010-30) October 5, 2021 (Resolution No. 2021-148)