HomeMy WebLinkAboutState of California Department of Transportation - Retroreflective Back-Plates CIP No. 23-04 - 5066-(057) - 2023PROGRAM SUPPLEMENT NO. 00000A238
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 11-5066S21
Adv. Project ID
1124000010
Date: August 11, 2023
Location: 11-SD-O-NATO
Project Number: HSIPSL-5066(0 )
E.A, Number:
Locode: 5066
This Program Supplement, effective 06/08/ 023, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 11- O66521 for State Funded Projects which was entered into between the ADMINISTERING AGENCY
and the STATE with an effective date of 09/12/2022 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. 2023-135 approved by the ADMINISTERING AGENCY on September 19, 2023 (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION: In National City, along Highland Ave. from Division St. to 30th St. along Plaza Blvd. from L Ave.
to 8th St, and along National City Blvd. to 4th St. to 24th St/Miles of Cars '+ Vy.
TYPE OF WORK: Traffic Related - Other LENGTH: 0.O(M ILES)
Estimated Cost
1 02r500,
State Funds
STATE $92,250.00
CITY OF NATIONAL CITY
By
Title oi',ro'
Date 0/2,5'/7-3
Attest
LOCAL
10,2 0.00
Matching Funds
STATE OF CALIFORNIA
Department of Transportation
By ettdie,46 Ai
OTHER
Chief, Office of Project Implementation
Division of Local Assistance
Date November 91 2023
0.00
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer 46, Date 08/11/2023 $92,250.00
Program Supplement 11-- 08-A2 8- SERIAL Page 1 of
FISIPSL-5066(057)
SPECIAL COVENANTS OR REMARKS
1, A. This PROJECT has received STATE funds from Highway Safety Improvement Program
HSIP)1 The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance
with the Highway Safety Improvement Program OOP Guidelines, the Local Assistance
Procedures Manual LAP i , the Local Assistance Program Guidelines (LAPG), and this
PROGRAM SUPPLEMENT.
B. The STATE funds for this PROJECT may be provided under one or more phases, which
are Preliminary Engineering (PE), Right -of -Way IW and Construction (Con)1
A phase -specific fund allocation is required, in addition to other requirements, before
reimbursable work can occur for the phase identified. Each allocation will be assigned an
effective date and identify the amount of funds allocated per phase. Unless otherwise
determined, the. effective . date of the phase -specific allocation will constitute the start Of
reimbursable expenditures for the phase. The STATE funds available for reimbursement will
be limited to thea eunt_all to l by -. _the ..STATE .for the _phase. . . .. . C.
At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT,
a STATE -approved Allocation. Letter and STATE Finance Letter are prepared to
allow reimbursement of eligible PROJECT expenditures for the phase allocated. D.
STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after
the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in
the first fund allocation approval or.for a new phase, will be encumbered on this PROJECT by
use of a STATE -approved Allocation Letter and a STATE Finance Letter and are subject to the
terms and conditions thereof. E.
This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery
requirements may beaccessed at: http : d t, a. /programs/local-assistance/fed- and-state-
pr rams hi g hway-safety.iimpr v ment-prrar deliver wr uireme t - tatu s- ap pr -projeet .
F. Award information
shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer
immediately after project contract award and prior, to the submittal of the ADMINISTERING
AGENCY'S first invoice for the construction contract Failure to do will cause a
delay in the State processing of invoices for the construction phase. G. The ADMINISTERING
ISTERIN AGENCY shaltinvoice STATE for PE, RAWand CON costs no later than 180 days after
the end ofexpenditure the phase, For construction costs, the ADMINISTERING AGENCY has 180
days after project completion or contract acceptance to make the final payment
to the contractor, prepare the final Report of Expenditures and final invoice, and submit to
STATE . for verification and Program Supplement 1 i- -
A2- SERIAL Page 2 of
11-S D-O TC
SIPSLM 6(0 7)
SPECIAL COVENANTS OR REMARKS
payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundredeighty days of PROJECT completion.
Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within
180 days of PROJECT completion will result in STATE imposing insanctions upon ADMINISTERING
INGGENC in accordance with the current LAPLAPM provisions. I. ADMINISTERING
AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable
to Federal and State Funded Projects). J. By
executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the
STATE, upon request, with the information related to the PROJECT for the purpose of
project evaluation or other purposes. K. The
ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of
work presented in the application and approved by the State. Any changes to the approved PROJECT
scope without the prior expressed approval of the State are ineligible for reimbursement and
may result in the entire PROJECT becoming ineligible for reimbursement. Program Supplement
11 PIP4506BIA238i. SERIAL Page 3 of
RESOLUTION NO. 2023 a 136
RESOLUTION OP THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA
1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT
PSA) NO, A238 WITH THE STATE OF CALIFORNIA DEPARTMENT Cif
TRANSPORTATION (CALTRANS) FOR THE RETR4REFLECT1l/E BACKwPLATES
PROJECT, CIP NO. 2344; 2) AUTHORIZING THE ESTABLISHMENT OF AN
ENGINEERING GRANTS FUND APPROPRIATION OE $92,250 .AND CORRESPONDING
REVENUE BUDGET, AND 3) COMMITTING TO PROVIDING A L17CA1, MATCH OF
10,250m
WHEREAS, on March 9, 2023, the California Department of Transportation t#C ltran ")
awarded a $852,930 Highway Safety Improvement Program("MP") grant to the City of National
City("City") for the etr refl cti a Back -plates project "Project" with a local match of $94,770
for a total project cost of 7,7 ; and
WHEREAS, the- award was distributed - by two Project phases, Preliminary
Engineer "PE") $92,250 and Construction "CON" -$76O68O; and
WHEREAS, on August 11 2023, Caltrans Issued an AuthcrizatIon to Proceed to the City
for the PE phase, formalized as the Program Supplement Agreement "P5", establishing the
date for eligible reimbursement and confirming the State Funds portion in the amount of to)
92,250 and the Local Match required In the amount of (up to) 1 , ; and
WHEREAS, the Project generally consists of Improving signal, hardware with back -plates
with rtrrfltie borders, installing an advanced stop bar before the crosswalk, and modifying
signal phasing to implement a Leading Pedestrian interval at up to 23 distinct locations throughout
the City, as shown in Exhibit A; and
WHEREAS, the general location of the improvements is along Highland . from
Divisionision St. to 30th St., 13along Plaza Blvd. from L, Ave. t . 8th St, and C) along National City Blvd.
from 4th St, to t St/Miles of Cars; and WHEREAS,
once the PE phase is complete, staff will return to the City Council for the appropriation
of the Construction fund; and WHEREAS,
the local match requirement Is available through prior City Council Transmit appropriations;
and WHEREAS,
City staff recommends the City Council adopt this Resolution authorizing the Mayor
to execute PSA No. A238 with Caltrans for the Project to allow for reimbursement of up to 92,
250 n eligible project expenditures through the F-ISIR NOW,
THEREFORE, E, THE CITY COUNCIL F THE CITY OF NATIONAL I`I"Y, CALIFORNIA,
DOES RESOLVE, DECLARE, DETERMINEr AND ORDER AS FOLLOWS: Section
1: That the City Council hereby authorizes the Mayor to execute Program Supplement
Agreement No. A238 with the State of California Department of Transportation for the
Retroreflective Back -plates project, CIP No. 23 0 , to allow for reimbursement up to 92,
250 in eligible project expenditures through the Highway Safety improvement Program.
rr
Section : Authorizes the establishment of an Engineering Grants Fund appropriation
of $92 250 and corresponding revenue budget.
actetion3: Authorizes to commit to providing a local match of $1 0, 50.
Section 4: That the City Clerk shall certify to the passage and adoption of this
Resolutionlution rid enter it into the book of original Resolutions,
PASSED and ADOPTED this 19th day of Se
ATTEST:
7-7
rhelliy pf apel, MMC, City lerk
APPROVED TO FORM:
fin Barry J. Schultz City Attorney
mber, 2023.
do Morrison, Mayor
Passed and adopted by the City Council of the City of National City, California, on
September 19, 2023 by the iio ring vote,to-wit:
Ayes: Bush, Rodriguez, Yamane, Molina, Morrison
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
Sflo- Chi
City Clerk of the City of National City, California
Agr
tit S11 y C IMMCI City Clerk
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STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATIONTATIOI AGENCY GAVIN EWSM, Governor
DEPARTMENTT F TRANSPORTATION
Division of Local Assistance
110 N STREET
P.O. BOX 942874p MS 'I
Sacramento, CA 94 74- 0 1
TTY 711
August 8, 2023
Ms. Martha Juarez
Assistant Director of Engineering & Public Works
City of National City
1243 National City Blvd.
National City, CA 91950
Dear Ms. Juarez:
File : 1-SD-O-NATCT
FISPSL-5066(057)
In National City, along Highland
Ave. from Division St. to 30th St.
along Plaza Blvd. from L Ave. to
8th St,
Your letter dated July 26, 2023 requested an allocation of State funds from the Highway Safety Improvement Program (HSIP)
project (project location:. In National City, along. Highland Ave. from Division St. to 30th St. along Plaza Blvd. from L.Ave1...to _ _ . .
8th St, and along National City Blvd. to 4th St. to 24th St/Miles of Cars Wy.). The State hereby makes the allocation in the
amount of $92,250.00 of State funds for Preliminary Engineering phase of this project effective August 08, 2023. You may
now proceed with the Preliminary Engineering phase of the project, Any work for the Preliminary Engineering phase that has
been approved for funding and is performed after this date will be eligible for reimbursement. Please refer to the Finance
Letter for the complete approved funding of all phases for this project.
This Office will soon send you a Program Supplement Agreement for execution, along with a Master Agreement if one has
not been executed. Please do not submit invoices for this project until the agreements are fully executed by both you and the
State.
Invoices are to be submitted at a minimum of every six months in order to remain active.
If you have any questions, please contact your District Local Assistance Engineer.
Sincerely,
for ROBERT NGUYEN, Chief
Office of Project Management Oversight - South
Division of Local Assistance
c: DLA AE Project Files
11) DLAE - Brian Ott
Local Program Accounting
HQ HSIP Manager - Richard Ke
Ms. Martha Juarez
Assistant Director of Engineering & PublEc Works
City of National City
1243 National City Blvd.
National City, CA 91950
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N Street
P.O. BOX 942874, MS# 1
Sacramento, CA, 94274-0001
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