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HomeMy WebLinkAboutHamrick & Evans, LLP - Legal Counsel Services - 2024 AGREEMENT FOR LEGAL SERVICES BY AND BETWEEN THE CITY OF NATIONAL CITY AND HAMRICK& EVANS, LLP THIS AGREEMENT FOR LEGAL SERVICES (the "Agreement") is made as of the iC day of October 2024 between THE CITY OF NATIONAL CITY, a municipal corporation, (the "CITY") and HAMRICK & EVANS, LLP (the "FIRM"). This Agreement sets forth the parties' mutual understanding concerning legal services to be provided by the FIRM and the fee arrangement for said services. Article 1. Retainer. The CITY hereby retains the FIRM to assist in representing the CITY in connection with litigation regarding the matter: Rosaure Delgado, et al. vs City of National City, et al., Case No.: 24CU013086C subject to this Agreement. Article 2. Effective Date and Term. This Agreement shall be effective on October 6 , 2024 and continue until written notice of cancellation. This Agreement may be terminated at any time by either party with sixty (60) days' written notice to the other. Notice of termination by the FIRM shall be given to the City Attorney. Article 3. Scone of Services. The CITY shall have the right in its sole discretion to determine the particular services to be performed by the FIRM under this Agreement. These services may include the following: Consultation with the City Attorney and City Management regarding Case Name: Rosaure Delgado, et al. vs City of National City, et al., Case No.: 24CU013086C. In addition, the City may increase the scope of work with the FIRM's agreement, and such additional work will be confirmed via a letter that shall bring such work within the scope of this agreement. It is expected that the FIRM will work with the City Attorney and CITY staff. Article 4. Compensation. Compensation paid under this Agreement shall be as set forth: • Jan Greben -Partner: $400 hourly • Other Partners: $375 hourly • Associates with over 4 years' experience: $300 hourly • Associates with 1-4 years' experience: $250 hourly • Paralegals: $150 hourly A. The FIRM shall not use more than one attorney for the same specific task without the CITY'S approval. The FIRM may use the minimum number of attorneys for this engagement consistent with good professional practice after consulting with and obtaining approval by the CITY. B. The FIRM agrees to document a plan and budget consistent with the scope of services described above in Article 3 to be agreed to by the City Attorney and the FIRM. The 2024 Agreement Page 1 of 9 City of National City and Legal Services Hamrick&Evans,LLP CITY shall not be obligated to pay the FIRM amounts not discussed, budgeted, and agreed to before being incurred by the FIRM. C. The CITY has appropriated or otherwise duly authorized the payment of an amount not to exceed$50,000.00 for the Services identified in Article 3. In no event shall the total fees plus out-of-pocket disbursements exceed this amount without written authorization of the CITY. D. The FIRM shall keep the CITY advised monthly as to the level of attorney hours and client services performed under Article 1. E. The CITY further agrees to reimburse the FIRM, in accordance with the procedures set forth in this Article,for telephone, fax,mail,messengers, federal express deliveries, document reproduction, client-requested clerical overtime, lodging, and similar out-of-pocket expenses charged by the FIRM as a standard practice to its clients generally,with the exception of travel and meals. In any billing for disbursements, the FIRM shall provide the CITY with a statement breaking down the amounts by category of expense. The following items shall not be reimbursed, unless the CITY has specifically agreed otherwise: (1) Word Processing, clerical or secretarial charges, whether expressed as a dollar disbursement or time charge. (2) Storage of open or closed files, rent, electricity, local telephone, postage, receipts or transmission of telecopier documents, or any other items traditionally associated with overhead. (3) Photocopy charges in excess of$.15 (fifteen cents) per page. (4) Auto mileage rates in excess of the rate approved by the Internal Revenue Service for income tax purposes. (5) Secretarial overtime. Where case requirements demand overtime, the CITY will consider reimbursement on a case-by-case basis. The CITY will not reimburse overtime incurred for the convenience of the FIRM'S failure to meet deadlines known in advance. (6) Equipment, books, periodicals, research materials, Westlaw/Lexis or like items. (7) Express charges, overnight mail charges, messenger services or the like, without the CITY'S prior consent. The CITY expects these expenses to be incurred in emergency situations only. Where case necessity requires the use of these services,the CITY will consider reimbursement on a case-by-case basis. (8) Travel and meals. (9) Late payment charge or interest after 30-days of receipt of approved invoice. F. Bills from the FIRM should be submitted to Barry Schultz, City Attorney, 1243 National City Boulevard,National City, CA 91950-4301. The individual time and disbursement records customarily maintained by the FIRM for billing evaluation and review purposes shall be made available to the CITY in support of bills rendered by the FIRM. 2024 Agreement Page 2 of 9 City of National City and Legal Services Hamrick&Evans,LLP G. The FIRM agrees to forward to the CITY a statement of account for each one-month period of services under this Agreement, and the CITY agrees to compensate the FIRM on this basis. The FIRM will consult monthly with the CITY as to the number of attorney hours and client disbursements, which have been incurred to date under this Agreement, and as to future expected levels of hours and disbursements. H. Billing Format. Each billing entry must be complete, discrete and appropriate. (1) Complete. (a) Each entry must name the person or persons involved. For instance, telephone calls must include the names of all participants. (b) The date the work was performed must be included. (c) The hours should be billed in .10-hour increments. (d) The specific task performed should be described, and the related work product should be reference("telephone call re: trial brief,""interview in preparation for deposition"). (e) The biller's professional capacity (partner, associate, paralegal, etc.) should be included. (2) Discrete: Each task must be set out as a discrete billing entry; neither narrative nor block billing is acceptable. (3) Appropriate. (a) The CITY does not pay for clerical support, administrative costs, overhead costs, outside expenses or excessive expenses. For example, the CITY will not pay for secretarial time, word processing time, air conditioning, rental of equipment, including computers,meals served at meetings,postage, online research,or the overhead costs of sending or receiving faxes. Neither will the CITY pay for outside expenses such as messenger delivery fees, outside photocopying, videotaping of depositions, investigative services, outside computer litigation support services, or overnight mail. (b)The CITY will pay reasonable late charges and the City will pay approved monthly invoices within 30 calendar days of receipt. I. Staffing. Jan Greben will be the primarily responsible attorney. Ultimately, staffing is a CITY decision,and the CITY'S representative may review staffing to ensure that it is optimal to achieve the goals of the engagement at the least cost. (1) Paralegals are to be used to the maximum extent possible to enhance efficiency and cost-effectiveness. All tasks typically considered associate work should be considered for assignment to a paralegal. Written authorization from the CITY must be had before associate hours billed exceed paralegal hours billed. (2) Once an attorney is given primary responsibility for an engagement, that person should continue on the legal matter until the matter is concluded or the attorney leaves the FIRM. The CITY will not pay the costs of bringing a new attorney up to speed. 2024 Agreement Page 3 of 9 City of National City and Legal Services Hamrick&Evans,LLP (3) If more than one attorney is going to perform the same task, prior approval from the CITY must be had. This includes document review. Article 5. Independent Contractor. The FIRM shall perform services as an independent contractor. It is understood that this contract is for unique professional services. Accordingly,the duties specified in this Agreement may not be assigned or delegated by the FIRM without prior written consent of the CITY. Retention of the FIRM is based on the particular professional expertise of the individuals rendering the services required in the Scope of Services. Article 6. Confidentiality of Work. All work performed by the FIRM including but not limited to all drafts, data, correspondence, proposals, reports, and estimates compiled or composed by the FIRM pursuant to this Agreement is for the sole use of the CITY. All such work product shall be confidential and not released to any third party without the prior written consent of the CITY. Article 7. Compliance with Controlling Law. The FIRM shall comply with all applicable laws, ordinances, regulations, and policies of the federal, state, and local governments as they pertain to this Agreement. In addition, the FIRM shall comply immediately with any and all directives issued by the CITY or its authorized representatives under authority of any laws statutes, ordinances, rules, or regulations. The laws of the State of California shall govern and control the terms and conditions of this Agreement. Article 8. Acceptability of Work. The CITY shall decide any and all questions, which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement and the amount of compensation due. If the FIRM and the CITY cannot agree to the quality or acceptability of the work, the manner of performance, or the compensation payable to the FIRM in this Agreement, the CITY or the FIRM shall give to the other written notice. Within ten(10)business days,the FIRM and the CITY shall each prepare a report, which supports their position, and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance or the compensation payable to the FIRM. Article 9. Indemnification. The FIRM agrees to indemnify, defend, and hold the CITY and its agents, officers, employees, and volunteers harmless from and against all claims asserted or liability established for damages or injuries to any person or property, including injury to the FIRM'S employees, agents, or officers, which arise from or are connected with or caused or claimed to be caused by the acts or omissions of the FIRM and its agents, officers, or employees in performing the work or other obligations under this Agreement,and all expenses of investigating and defending against same; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees, or volunteers. Article 10. Insurance. The FIRM, at its sole cost and expense, shall purchase and maintain throughout the term of this Agreement, the following insurance policies: 2024 Agreement Page 4 of 9 City of National City and Legal Services Hamrick&Evans,LLP A. Professional Liability Insurance (errors and omissions) with minimum limits of$1,000,000 per claim. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non-owned, and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds,and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations,work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to the "location". The "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of FIRM'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials,employees,and volunteers,so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the FIRM shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be: City of National City C/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide,or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event non-admitted "surplus lines" 2024 Agreement Page 5 of 9 City of National City and Legal Services Hamrick&Evans,LLP carriers provide coverage,they must be included on the most recent List of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the FIRM does not keep all insurance policies required by this Article 10 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self-insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Article 10, including limits,based on the nature of the risk,prior experience, insurance, coverage, or other special circumstances. K. If the FIRM maintains broader coverage or higher limits (or both) than the minimum limits shown above,the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by the FIRM. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Article 11. Drui Free Work Place. The FIRM agrees to comply with the CITY'S Drug-Free Workplace requirements. Every person awarded a contract by the CITY for the provision of services shall certify to the CITY that it will provide a drug-free workplace. Any subcontract entered into by the FIRM pursuant to this Agreement shall contain this provision. Article 12. Non-Discrimination Provisions. The FIRM shall not discriminate against any subcontractor, vendor, employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The FIRM will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The FIRM agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. Article 13. Notification of Chance in Form. The FIRM has the right to effect changes in form including but not limited to the change in form from a partnership to a professional law corporation; the change in form of any partner or partners from an individual or individuals to a professional law corporation; the change in form of any corporate partner or partners to any individual partners. The CITY shall be promptly notified in writing of any change in form. Article 14. Notices. In all cases where written notice is to be given under this Agreement,service shall be deemed sufficient if said notice is deposited in the United States mail, postage paid. When so given, such notice shall be effective from the date of mailing of the notice. 2024 Agreement Page 6 of 9 City of National City and Legal Services Hamrick&Evans,LLP Unless otherwise provided by notice in writing from the respective parties, notice to the Agency shall be addressed to: City Attorney City of National City 1243 National City Boulevard National City, CA 91950-4397 cc: Executive Assistant to the City Attorney City of National City 1243 National City Boulevard National City, CA 91950-4397 and to: BschultzAnationalcityca.gov leahm(a nationalcityca.gov Notice to the FIRM shall be addressed to: Jan Greben Hamrick &Evans, LLP 2600 W Olive Ave., Suite 1020 Burbank, CA 91505 and to: ian(aigrebenlaw.com Nothing contained in this Agreement shall preclude or render inoperative service or such notice in the manner provided by law. Article 15. Administrative Provisions. A. Time of Essence. Time is of the essence for each provision of this Agreement. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original,but all of which,together, shall constitute but one and the same instrument. C. Headings. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. California Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of California. The venue for any legal action arising under 2024 Agreement Page 7 of 9 City of National City and Legal Services Hamrick&Evans,LLP this Agreement shall be in either state or federal court in the County of San Diego, State of California. E. Integrated Agreement. This Agreement including attachments and exhibits contains all of the agreements of the parties and all prior negotiations and agreements are merged in this Agreement. This Agreement cannot be amended or modified except by written agreement, and mutually agreed upon by the CITY and the FIRM. F. Severability. The unenforceability,invalidity, or illegality of any provision of this Agreement shall not render the other provisions unenforceable, invalid, or illegal. G. Waiver. The failure of the CITY to enforce a particular condition or provision of this Agreement shall not constitute a waiver of that condition or provision or its enforceability. H. Conflict of Interest. During the term of this Agreement,the FIRM shall not perform services of any kind for any person or entity whose interests' conflict in any way with those of the CITY. This prohibition shall not preclude the CITY from expressly agreeing to a waiver of a potential conflict of interest under certain circumstances. I. No Obligations to Third Parties. Except as otherwise expressly provided herein,the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. J. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes.To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting,preparation and negotiation of this Agreement, and (iii) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. 2024 Agreement Page 8 of 9 City of National City and Legal Services Hamrick&Evans,LLP CITY OF NATIONAL CITY HAMRICK & EVANS, LLP (Corporation — signatures of two corporate officers) 0-1 By: r Benjamin A. Martinez, Ci Manager B 1 q• Title: 444/e i APPROVED AS TO FORM: / . , By: , Esq. By: Barry S z, City Attorney Title: .Jr`l-f ( 2024 Agreement Page 9 of 9 City of National City and Legal Services Hamrick&Evans,LLP EVANSTON INSURANCE COMPANY MARKEL CALIFORNIA LAWYERS PROFESSIONAL LIABILITY INSURANCE DECLARATIONS THIS IS A CLAIMS MADE AND REPORTED POLICY. THE AMOUNTS INCURRED AS CLAIM EXPENSES WILL REDUCE THE LIMITS OF LIABILITY. PLEASE READ THIS ENTIRE POLICY CAREFULLY. POLICY NUMBER: MKLV5PLA000730 RENEWAL OF POLICY: MKLV5PLA000642 Named Insured and Mailing Address(No.,Street,Town or City,County,State,zip Code) Hamrick & Evans, LLP 2600 West Olive Avenue Ste. 1020 Burbank, CA 91505-4565 Policy Period: From 08/31/2024 To 08/31/2025 at 12:01 A.M. Standard Time at the address of the Named Insured shown above. IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, THE COMPANY AGREES WITH THE INSURED TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. Limits Of Liability Each Claim: $2,000,000 Aggregate: $4,000,000 Deductible Each Claim: $50,000 Retroactive Date Retroactive Date: Full Prior Acts Premium For Policy Period $150,000.00 Producer Number, Name And Mailing Address 212206 RT Specialty Insurance Services, LLC 3900 West Alameda, 21st Floor Burbank, CA 91505 MDLA 2000-CA 02 22 Page 1 of 2 Form w"� Request for Taxpayer Give Form to the (Rev.Cctober2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service ►Go to www.lrs.gov/FormW9 for Instructions and the latest information. 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank, HAMRICK& EVANS, LLP 2 Business name/disregarded entity name,it different from above 3 Check appropriate box for federal tax classification of theonly Exemptions(codespp yonly� ppropri person whose name is entered on I.ne 1.Check one of the 4 a f to toilowing seven boxes. certain entities,not individuals;see o. Instructions on page 3): cp ❑ IndlvIduaVsole proprietor or ❑ C Corporation ❑S Corporation ❑ Partnership ❑Trust/estate ut single-member LLC c Exempt payee code(It any) © Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)► P i5 Not*:Check the appropriate box In the line above for the tax classification of the single member owner. Do not check Exemption from FATCA reporting LLC it the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC Is code d( any) d another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. ❑ Other(see Instructions)► iMW.e ro.c uu,e n,eAnta,e5 amide a.u.s,i 8 Address(number,street,and apt.or suite no.)See Instructions. Requester's name and address(optional A 2600 W Olive Avenue,Suite 1020 8 City,state,and ZIP code Burbank,CA 91505 T List account number(s)here(optional) 1221_1raxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid [Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a I - resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other J - entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN,later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Employer Identification number J Number To Give the Requester for guidelines on whose number to enter. —' 9 5 - 4 7 7 7 2 2 0 Part it Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)Inc IRS has notified me that I am no longer subject to backup withholding:and 3.I am a U.S.citizen or other U.S.person(defined below);and 4,The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification Instructions,You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage Interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later. Sign signature of 07? �Here U.S.person► ('; ��rt' '" l_� Date► 10/24/2024 General Instructions"-) •Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise •Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments •Form 1099-8(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9. .Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage Interest),1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(ITIN),adoption •Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only If you are a U.S.person(including a resident amount reportable on an information return.Examples of information alien),to provide your correct TIN. returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat,No.10231X Form W-9(Rev.10-2018) RESOLU I ION/ORDINANCE/AGREEMENT TRANSMITTAL FORM SECTION I: 11 Submitters Name: LQu4A Date Submitted: k\' " Z' Date received City Attorney's Office: TIME SENSITIVE? If so, required Date: . Who's Attention? I I Is a Certified Copy Required? Does this document or any of its attachments required i o be recorded wit County Recorder? If yes,who will be responsible for recording? Department City Clerk's Office Resolution Ordinance Ei Map Agreement/Contract/MOUS/Amendments(Must be signed by Contractor/Vendor before Submittal to CAO) —"If sending to Ou ide Agency for ignature-(Department-is-responsible-for-obtaining-Signatures) --�Agreement-Requires-City-Council Action? Does Agreement Require Notary? If yes,make arrangements with Deputy City Clerk. Additional Instructions to assist with final processing: SECTION II: ONCE PROCESSED:SIGN,DATE AND FORWARD TO THE NEXT ON LIST: (If signature will be delayed please alert Deputy City Clerk)Documents should be signed within one(1)day of receipt due to time-sensitivity of these documents. CITY ATTORNEY— Sign and Date (Approved as to Form can be obtained prior to City Council Meeting)Forward to the Mayor prior to start of the City Council Meeting. MAYOR—Sign and Date(Admin can initial here)(Make sure all signatures are complete and if the Resolution is approving a Contract/Agreement it should also be included for signatures. If not,please contact City Attorney's Office)Forward to the City Manager if applicable(see below)or deliver to IL 1 1I(1 the Deputy City Clerk. /CITY MANAGER — Sign and Date if applicable. If Contract/Agreement require City Manager signature—obtain following City Council Meeting and forward to Mayor's Office to be included with Signed Resolution. This should be completed Wednesday morning following City Council Meeting. Forward to the Mayor or deliver to the Deputy City Clerk if Mayor Signature not required. ADDITIONAL DIRECTION: For Mayor Signature—Provide documents to the Mayor at or immediately following Council Meeting for signature following the adoption of items. If item needs amending or was continued it will be left in folder unsigned. Confirm action on Recap provided by Deputy City Clerk following the meeting to make sure a signature wasn't just missed. If so obtain as soon as possible. Follow-up with City Attorney for Amendment. Let Deputy City Clerk know status and timeline for processing amendment. Deliver to City Clerk(Should be no later than the Thursday following Tuesday Meeting unless being amended by City Attorney. If being amended send the other resolutions to City Clerk—please do not hold them) Date Delivered to the Deputy City Clerk: Submitted By: RESOLUTION/ORDINANCE/AGREEMENT TRANSNIITTAI_FORNI I Sapternber2021