HomeMy WebLinkAbout2025-51 - Authorize the Buildout of Six (6) Police Utility Interceptors for the National City Police Department RESOLUTION NO. 2025 - 51
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA,
1) WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL
CODE SECTION 2.60.110(B) REGARDING EXCEPTIONS TO FORMAL COMPETITIVE
BIDDING AND AUTHORIZING PURCHASE AND INSTALLATION SERVICES FROM
AMERICAN EMERGENCY PRODUCTS IN A NOT-TO-EXCEED AMOUNT OF $197,000 TO
COMPLETE THE BUILDOUTS FOR SIX POLICE UTILITY INTERCEPTORS FOR THE
NATIONAL CITY POLICE DEPARTMENT; 2) AUTHORIZING A FISCAL YEAR 2025 BUDGET
ADJUSTMENT TO ESTABLISH AN APPROPRIATION IN THE AMOUNT OF $65,000 IN THE
VEHICLE ACQUISITION FUND; AND 3) AUTHORIZING THE CITY MANAGER TO APPROVE
ADJUSTMENTS OF UP TO $19,700 TO THE NOT-TO-EXCEED AMOUNT FOR THE
PURCHASE AS A 10% CONTINGENCY FOR UNFORESEEN FLUCTUATIONS IN PRICING.
WHEREAS, on October 15, 2024, the City Council approved Resolution 2024-120
authorizing the purchase of six (6) Police Utility Interceptors in a not-to-exceed amount of
$323,000 for the National City Police Department but, due to availability issues, the delivery of
the vehicles was delayed and they are now beginning to arrive; and
WHEREAS, in the interim, staff has obtained quotes from American Emergency Products
("AEP")for the buildouts for the new police vehicles in a not-to-exceed amount of$197,000; and
WHEREAS, Section 2.60.110(B) of the National City Municipal Code provides that the
City Council may waive formal competitive bidding requirements when, among other reasons,
competitive bidding is or would be impractical or impossible or the circumstances are such that
no obvious, ascertainable advantage to the City could result, and such a determination has been
made in this case, therefore, it is recommended that the purchase be made without complying
with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, National City's Purchasing staff has confirmed that, due to the need to
complete the buildouts for the new police vehicles in a timely manner, coupled with AEP's
development of a proprietary plug-and-play wire harness system customized for and used on
other Police Department's patrol vehicles (as well as Fire Department vehicles), competitive
bidding would be impractical or impossible and there is no obvious, ascertainable advantage from
such bidding; and
WHEREAS, the adopted budget for Fiscal Year 2024 for the acquisition of the six new
vehicles, including buildouts, was $455,000 but, after the acquisition of the six vehicles at a cost
of $323,000, only $132,000 remained for the necessary buildouts (now costing $197,000),
necessitating a budget augmentation of$65,000; and
WHEREAS, City staff recommends that the City Council authorize a Fiscal Year 2025
budget adjustment to establish an additional appropriation in the amount of$65,000 in the Vehicle
Acquisition fund for the purchase; and
WHEREAS, City staff recommends adoption of the resolution as stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: That the City Council hereby authorizes waiving the formal bid process
pursuant to National City Municipal Code Section 2.60.110(B) regarding exceptions to formal
competitive bidding requirements and authorizing purchase and installation services from
American Emergency Products in a not-to-exceed amount of$197,000 to complete the buildouts
for six Police Utility Interceptor vehicles for the National City Police Department.
Section 2: That the City Council hereby authorizes a Fiscal Year 2025 Budget
Adjustment to establish an additional appropriation in the amount of $65,000 in the Vehicle
Acquisition Fund for the purchase.
Section 3: That the City Council hereby authorizes the City Manager to approve
adjustments of up to $19,700 to the not-to-exceed amounts for the purchase as a 10%
contingency for unforeseen fluctuations in pricing.
Section 4: That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 20th day of May, 2025.
n Morrison, Mayor
ATTEST:
/?' _ g--v/-u-a--4:t,—:
helley C el, MMC, City Clerk
APPROVED AS TO FORM:
Barry J. h z, City Attorney
Passed and adopted by the City Council of the City of National City, California, on May
20, 2025 by the following roll-call vote, to-wit:
Ayes: Molina, Rodriguez, Yamane, Bush, Morrison
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: Ron Morrison
Mayor of the City of National City, California
do Shelley Chapel
'titt \ City Clerk of the City of National City, California
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la _ f e BY: �
or co_ Shelley Ch e, MMC, City Clerk