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Home My WebLink AboutState of California Department of Transportation - Pedestrian Crossing Enhancement on Intersection of 16th Street and E Avenue and Plaza Blvd/Paradise Valley Rd & 8th Street - CIP 22-28 - 2025 PROGRAM SUPPLEMENT NO. OOOOOA845 Adv. Project ID Date: August 27, 2025 to 1124000287 Location: 11-SD-0-NATC ADMINISTERING AGENCY-STATE AGREEMENT Project Number: HSIPSL-5066(061) FOR STATE FUNDED PROJECTS NO 11-5066521 E.A. Number: Locode: 5066 This Program Supplement, effective 08/13/2025, hereby adopts and incorporates into the Administering Agency-State Agreement No. 11-5066521 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 09/12/2022 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. 2025-134 approved by the ADMINISTERING AGENCY on 10/07/2025 (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Intersection of 16th St& E Ave and Plaza Blvd/Paradise Valley Rd & 8th St. TYPE OF WORK: Pedestrian Crossing Enhancement LENGTH: 0.0(MILES) Estimated Cost State Funds Matching Funds STATE $243,000.00 LOCAL OTHER $250,000.00 $7,000.00 $0.00 CITY OF NATIONAL CITY STATE OF CALIFORNIA Department of Transportation By By Title ^ For: Chief, Office of Project Management Oversight Date Division of Local Assistance 10/30/2025 Attest Date hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Y' Date 8/27/2025 $243,000.00 Program Supplement 11--506-A845-SERIAL Page 1 of 3 PROGRAM SUPPLEMENT NO. 0000OA845 Adv. Project ID Date: September 19, 2025 to 1124000287 Location: 11-SD-0-NATC ADMINISTERING AGENCY-STATE AGREEMENT Project Number: HSIPSL-5066(061) FOR STATE FUNDED PROJECTS NO 11-5066S21 E.A. Number: Locode: 5066 This Program Supplement, effective 08/13/2025, hereby adopts and incorporates into the Administering Agency-State Agreement No. 11-5066S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 09/12/2022 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Intersection of 16th St& E Ave. TYPE OF WORK: Pedestrian Crossing Enhancement LENGTH: 0.O(MILES) Estimated Cost State Funds Matching Funds STATE $243,000.00 LOCAL OTHER $250,000.00 $7,000.00 $0.00 CITY OF NATIO L CITY STATE OF CALIFORNIA Department of Transportation By By Title Chief, Office of Project Management Oversight Date ` _ Division of Local Assistance Attest Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date $243,000.00 Program Supplement 11--506-A845-SERIAL Page 1 of 3 11-SD-0-NATC HSIPSL-5066(061) SPECIAL COVENANTS OR REMARKS 1. A. This PROJECT has received STATE funds from Highway Safety Improvement Program (HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (R/W) and Construction (Con). A phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase. C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated. D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof. E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fed- and-state-programs/highway-safety-improvement-program/delivery-requirements-status- approved-projects. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and Program Supplement 11--506-A845-SERIAL Page 2 of 3 11-SD-0-NATC HSIPSL-5066(061) SPECIAL COVENANTS OR REMARKS payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions. I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes. K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. Program Supplement 11--506-A845-SERIAL Page 3 of 3 5066061 PSA Final Audit Report 2025-10-30 Created: 2025-10-30 By. Nina Purdy(s158706@dot.ca.gov) Status: Signed Transaction ID: CBJCHBCAABAA9io30SyUDEswPxIREoWPdpS7gmBYm2yJ "5066061 PSA" History Document created by Nina Purdy (s158706@dot.ca.gov) 2025-10-30-4:12:38 PM GMT-IP address: 149.136.17.246 Document emailed to Wishing John Lima (wishing.john.lima@dot.ca.gov)for signature 2025-10-30-4:13:14 PM GMT Email viewed by Wishing John Lima (wishing.john.lima@dot.ca.gov) 2025-10-30-8:52:01 PM GMT-IP address: 149.136.17.248 Document e-signed by Wishing John Lima (wishing.john.lima@dot.ca.gov) Signature Date:2025-10-30-8:54:37 PM GMT-Time Source:server-IP address: 149.136.17.248 Agreement completed. 2025-10-30-8:54:37 PM GMT Dowered by WA Adobe Acrobat Sign DEPARTMENT OF TRANSPORTATION Date: 10/30/2025 EA No: D_CO_RT: 11-SD-0-NATC FINANCE LETTER Project No:HSIPSL-5066(061) Adv. Project Id: 1124000287 Project End Date: To: City of National City Est Tot Proj Costs: $250,000 FINANCE ITEMS PRO RATA OR TOTAL COST OF PART.COST STATE LOCAL LUMP SUM WORK Construction $229,842.25 $229.842.2E $223,406.66 $6,435.5 Agency Construction Engineering $20.157.7 $20.157.7 $19,593.34 $564.41 Totals: $250,000.00 $250,000.0 $243,000.0 $7,000.0 Participation Ratio: 100% This Finance Letter was created based on specific financial information provided by the responsible local agency.The following encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action. Signature: Printed Name: Wishing Lima Title: HQ Sr.Area Engineer Telephone No: (279)599-4988 Remarks: REQ 1: Initial allocation($243K)of CON&CE from State HSIP funds(20.30.010,551). HSIP ID H10-11-013 ACCOUNTING INFORMATION HSIPSL-5066(061) Cooperative Work Agreement APPROP. ENCUMBRANCE APPROP EXPENDITURE ENCUMBRANCE REVERSION APPROVED EXPIRATION ADV.PROJECT ID UNIT STATE FROG. FED/STATE AMOUNT YEAR AMOUNT BALANCE DATE' AMOUNT DATE 1124000287 1 24102 1 2030010551 1 $243.000.00 2324 $0.00 $243,000.00 06/30/2029 "Please submit invoices to the appropriate Districts by April 1 st to avoid funds lapsing on the June 30th reversion date listed above and to allow sufficient time for Accounting and SCO year-end closing procedures. Page 1 of 1 5066061 R 1 FL Final Audit Report 2025-10-30 Created: 2025-10-30 By: Nina Purdy(s158706@dot.ca.gov) Status: Signed Transaction ID: CBJCHBCAABAAoz_wBx3ojiwSuECfaifMN8NnHK12TNoe "5066061 R1 FL" History Document created by Nina Purdy (s158706@dot.ca.gov) 2025-10-30-4:13:36 PM GMT-IP address: 149.136.17.246 Document emailed to Wishing John Lima (wishing.john.lima@dot.ca.gov)for signature 2025-10-30-4:13:54 PM GMT Email viewed by Wishing John Lima (wishing.john.lima@dot.ca.gov) 2025-10-30-8:54:43 PM GMT-IP address: 149.136.17.248 Document e-signed by Wishing John Lima (wish ing.john.lima@dot.ca.gov) Signature Date:2025-10-30-8:57:22 PM GMT-Time Source:server-IP address: 149.136.17.248 Agreement completed. 2025-10-30-8:57:22 PM GMT Powered by Adobe Acrobat Sign RESOLUTION NO. 2025 - 134 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. A845 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE PEDESTRIAN CROSSING ENHANCEMENTS PROJECT, CIP 22-28; 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $243,000 AND CORRESPONDING REVENUE BUDGET; AND 3) COMMITTING TO PROVIDING A LOCAL MATCH OF $7,000. WHEREAS, the Pedestrian Crossing Enhancements Project, CIP 22-28 ("Project") will enhance pedestrian safety at the intersection of 16th Street and E Avenue near National City Middle School by installing high-visibility striping, curb extensions, a pedestrian refuge island, AD- A-compliant curb ramps, solar powered lighting and a solar powered pedestrian-actuated rectangular rapid flashing beacon warning system; and WHEREAS, on March 30, 2021, the California Department of Transportation ("Caltrans") awarded the City of National City ("City") a Highway Safety Improvement Program ("HSIP") grant in the amount of $243,000 for construction of the Project, which required a local match from the City of$7,000; and WHEREAS, funds are available to meet the local match utilizing existing appropriations in the General Fund's Transportation Improvements fund; and WHEREAS, City staff recommends the City Council adopt this Resolution authorizing the Mayor to execute Program Supplement Agreement No. A845 with Caltrans for the Project to allow reimbursement of up to $243,000 for the construction phase. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: That the City Council hereby authorizes the Mayor to execute Program Supplement Agreement No. A845 with the State of California Department of Transportation for the Pedestrian Crossing Enhancements Project, CIP 22-28. Section 2: That the City Council authorizes the establishment of an Engineering Grants Fund appropriation of$243,000 and corresponding revenue budget. Section 3: That the City Council hereby authorizes to commit to providing a local match of $7,000 from the Transportation Improvements fund. Section 4: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED and ADOPTED this 7th day of er, 2025. Von Morrison, Mayor ATTEST: ,n( �u,, h Shelley Chapel, MC, Ci Clerk APPROVED AS TO FORM: Barry J. S h , City Attorney Passed and adopted by the City Council of the City of National City, California, on October 7, 2025 by the following vote, to-wit: Ayes: Molina, Rodriguez, Yamane, Bush, Morrison Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California Shelley Chapel City Clerk of the City of National City, California � e OF BY: Shelley Chapel, , City CI rk